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CITY MANAGER REPORT
March 2, 1999
1.
2.
3.
4.
5.
Please find the thank you letter for Sgt. Dennis Alexander and the Police Explorer Post
for assisting~in an event for the American Cancer Society
Please see the attached letter recognizing Ms. Donna Kaluzniak as a Certified
Environmental Professional through the National Association of Environmental
Professionals.
Please see attachments regarding a letter from Mr. Rabassa regarding the Y2K issue.
Please see attachments regarding a letter from Mr. John Scott regarding a code
enforcement problem in his neighborhood.
Project Status Report from Public Works
Monthly Waste Control Report from Waste Management
6. Please see the report from Mr. Kosoy regarding coordinating the recycling routes with the
i sanitation schedule. This coordination was suggested by a citizen that observed that with
different sanitation and recycling pick-up schedules, it required citizens to put "stuff' out
by the curb on a frequent basis. This is unsightly, and coordinating the two schedules
together should reduce its frequency.
Additionally, the Public Works Director tivas already working on this. Sometimes there
' are items that the recycling people do not accept. If the sanitation people come by on the
same day, then they can pick up these unacceptable items instead of simply leaving them
to be spread by the wind or be viewed by citizens for several days.
As noted on the memorandum, there will still be streets that will not have the same day
pick-up with sanitation and recycling. The logistics created a problem for Waste
Management unless we wanted to pay more money for the services. The proposed
changes will not cost any additional money.
This change in scheduling will be benef cial for both practical and aethetic purposes.
7. Please see the letter from Ms. Anne White regarding animal control. The response to her
letter is included in the attachments.
8. You will note that I am growing a beard. This is for an Easter drama in which I am
participating. It also fits in with summer musical/drama that I will be supporting.
~~ . .~:
s
~`~ 9. For your information, a tree located in the 1800 block of Seminole Road broke the water
lines last week. The tree had to be removed to repair the lines. Mr. Kosoy has spoken
with the property owner nearby (the tree was actually on the right-of--way) and made
arrangements to replace the tree with something less destructive to the utilities.
10. Please see the attached paperwork relative to the Pine Street petition. Unless the City
Commission directs otherwise, we will notify the representatives of the group and let
them know that we will bring this back to the Commission during the budget cycle for
consideration.
11. Please find the attachments regarding ongoing correspondence with the Friedemanns
relative to drainage problems on their property.
12. Please find a letter from Mr. Rabassa and the City Manager response regarding the City
Commission's recent action relative to the Centex development, and its possible impact
on bond commitments for the Bucaneer Waste Water Treatment Plant.
T ~
Af~iIERIGI~N
~,~ CANCER
SOCIETY
~` Providing answers.
Saving lives.
February 15, 1999
Mr. Dennis L. Alexander
Patrol Supervisor
Atlantic Beach Police Department
850 Seminole Rd
Atlantic Beach, FL 32233
Dear Mr. Alexander:
~>
On behalf of the Jacksonville Beaches/Ponte Vedra Beach Unit of the American Cancer Society,
thanl: you for your kind support of our Making Strides Against Cancer event on February 6.
Your assistance in providing the Atlantic Beach Explorers for traffic control and parking enabled
us to minimize the event's overhead, thus allowing us to spend funds raised by our volunteers on
Beaches cancer patients, national cancer research, and local programs and patient services. We
are working to make the diagnosis and treatment of cancer easier for the patient and his or her
family.
Again, thank you for supporting the American Cancer Society and Making Strides Against
Cancer. We hope you will continue to be a part of this wonderful event for years to come.
Sincerely,
/~/ ~L ~
r~ ~T~~~,
{ ~ j
Mark P. McLaughlin, M.D.
Unit President
1999 Making Strides Chairman
t ~
American Cancer Society. Jackson~•ille Beaches / Ponte Nedra Beach knit
2=119 South Tl~iid Street • Jacksom•ille Beach. Florida 32250 • J0~-2~9-0022 • Fay 90-1-2~9-753
For cancer information call 1-800-ACS-2345
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1
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MEMORANDUM
March 1, 1999
TO: Donna Kaluzniak
Asst. to Director of Public Works
FROM: Bob Kosoy
Director of Public Works
SUBJECT: Qualifications as a Certified Environmental Professional (CEP)
Congratulations on your notification by the Academy of Board Certified Environmental
Professionals that you were qualified as a Certified Environmental Professional (CEP).
Your dedication to the profession and willingness to share your knowledge with others
has earned you this honor.
I am aware that there are requirements for maintaining this certification and will assist
you in meeting these requirements. Again, congratulations and I will expect to see
"CEP" following your name on all official documents.
cc: David Thompson, City Manager
George Foster, Human Resources Director
Personnel File
RSK/Imh
C~)
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~CemficationReviewBoard OF 60~.~D CEi~TIFI~; E1~M~:O1~i~AfNT~1 ~FOF~SiOP~!ALS
char.
Robert A Miei.aelr, PhD. CEP
RAGS TRAC Car,rantion
Scbrneeady,2iY
Ronald w. Abra,, YhD, CEP
Dru Aaaxiate~ Ise.
Glen Cava NY
Ronald G. Alderier, PhD. CEP
Aldo-Ca Eavczrmmral
xame:, AK
Norsan W. An:old, CEP,NAEP Fellow
McLean VA
7o,eph A Atc4ua IIJ, CEP
TetnT«lr]?Vf lac
venna, vA
PanicScE. Baia, CEP
Alameda County Public Wart
Iiaywar$ CA
Audrey G. Bsda, CEP
v.s EPA
Warh3gtar>. DC
Hoy L Br}'+ort DF, CE.o
Eryscs g Ca^.~^any
Drrtoarville TX
Paciea ti Doors, PhD, CT~....°
SaL.t Leo Coileae
s.;nt Lea, FL -
,Tony E. Er,,a'.amn, PhD. CEP
Ezv::r_^untal G-ruultarg ProCesrionaL
Cary, tiC
7oha J. Fiaipala..~ C:.°
Depa-went of the Army
Ear_ rsnm:ai Polity Iaatitute
Atlanta, GA
DSic:ael R xrr-.uct. cE.°
Depar=amt of Decease
statT:n~ vA
Ricuar-.l L }:.-a.~a. PhD, c~
AG'S Eavi:crm:cta! a«.zairy
Cartm Pendlercn CA
IoFa C. Nemet!i. YhD, CEP
Goorri Irratiaae of I«hnology
Atlarrn, GA
I. Pnd P«blea, PhD, CEP
Foarr. wh«lerEavironmrntal
Snort. FL 34993
Deatu R Pou!sc>. CEP
California steel Ird•.uviea, Inc.
Fonrana4 CA
7,mea Robety, PhD, CEP
Geo~acher andNanaal Resource Planner
Sarraraento C.4
Lloyd K Saunders, PhD. CEP
U S Army Corps ofPngineen
Walden: b+D
George ~L'ood
Fuvircmnrntal Ptaiessionala Inc
lG71 Devil Jiills NC
February 2~, 1999
Ms. Donna A. Kaluzniak
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach FL 32233
Dear his. ~:aluzniak:
~~~ 3- r ~ /
On behalf of the Certification Review Board and the Academy of Board Certified
Environmental Professionals, please accept my congratulations on your
qualification as a Certified Environmental Professional (CEP). One of the
advantages of being the Program Coordinator is I get to be the first to say
"con>ratulations"!
The environmental community recognizes the CEP designation as a symbol of
expertise in the field. I hope that you will display your certificate (which will
come separately) with pride, as a reminder to you and your associates of the
distinguished honor it represents.
I have enclosed information on the Certification l~faintenance Program. Please
keep this in your records for future referral and use.
If you should have any questions, please do not hesitate to call. Your seal will
also come as a separate package.
Sincerely,
~~~~
Donna Carter
Program Coordinator
N.nry Zysld
Environmental Resoun:e Solutions
Jac4sonvtlle Beach FL
ASC=?
c52~ RcmeFh Dr. • !cc!<scnviile, Fiericc 3222ti-3?02 + Tele~ncne ~tJ= ={ i -O9C0 ~ Fa: ~iriic 1~~Icchir.z 90-1,~LS1-SSG
~~~~
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National Association of Environmental Professionals
6524 Ramoth Dr
Jacksonville FL 32226-3202
904-251-9900 Faz 904-251-9901
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February 25, 1999
Mr. David Thompson, City Manager
City cif Atlantic Beech
800 Seminole Rd
Atlantic Beach FL 32233
Re: Ms. Donna Kaluzniak
Dear Mr. Thompson:
On behalf of the National Association of Environmental Professionals (NAEP) I am pleased to
~~ extend our congratulations to Ms. Donna Kaluzniak for successfully joining the ranks of Certified
Environmental Professionals.
As the initial sponsors of the CEP program, NAEP believes it is one of the most important
credentials that someone in our profession can have. It signifies to ones clients and peers, alike,
that the individual is uniquely qualified to provide professional environmental services.
We welcome Ms. Kaluzniak to the growing number of professionals who have been qualified to
become members of the Academy of Board Certified Environmental Professionals.
Sincerely yours,
National Association of Environmental Professionals
Andre 7. McCusker
President
NAEP is a 501(c)(3) Corporation i\AEI' Incorporated in the District of Columbia ~~~,~
CITY OF
tg~i~~ ~~~ - ~~vtida
ATLA~'TIC BEACH FIRFIRESCUE
850 SE3tI\'OLE ROAD
~ATLAATIC BEACH, FLORIDA 32233
~\ TELEPHO\'E (904) 247-5359
February 24, 1999 "~`'"`
Mr. Albert Rabassa
1820 Live Oak Lane "~
Atlantic Beach, Fl 32233
Dear Mr. Rabassa:
Thank you for your letters regarding Y2K compliance issues for the City of Atlantic Beach. I did not receive
your first letter until January 22, 1999, or I would have responded to it in a more timely manner.
Before Mr. Jarboe left as City Manager, he appointed a committee including the Deputy Public Works
Director, Deputy Police Chief, and Community Development Director to prepare for the Y2K issue. They
have been meeting since the Fall, and they continue to provide weekly updates at city staffmeetings. We
have individual inventories of each department, and we can provide them for you if you wish.
l
Please see the attachments. The report addressed to me from George Worley should answer a number of your
questions. I iowever, it is worth noting that we do not have a computer department or any full time
programers working for the City of Atlantic Beach.
Our data management is largely handled in-house with the assistance of outside technical expertise. For
example, Purvis Gray has two (2) very good people who handle Personal Computers and connectivity issues,
and also handle AS400 issues. These two (2) people have been very helpful as we discuss and p]an for Y2K.
IIut, they have been paid through existing accounts for computer repairs, and their expenses do not show up
as separate Y2K expenses.
Additionally, the four (4) computers that need to be replaced in the Police Department will probably be
funded through a grant for tivhich I applied in the Fall. The grant should cover the costs of the replacements,
and the Federal Government will pick up 75% of the costs.
The stages for compliance, as discussed in the audit, are defined in the audit. There is no present budget for
this process because we are managing the project within the existing budget. However, as we proceed, we
will be better able to identify problems that may demand additional funding.
We share your concerns with the various computer dependent functions in our city, and as you can see, we are
attempting to assure that all of them are certified as Y2K compliant. Depending on which computers and
software we are discussing, some are in fairly advanced stages of testing for compliance, whereas there are
others that we are still seeking compliance information from the manufacturers or vendors. As time goes on,
we continue to think of "new" issues and ideas relevant to Y2K compliance.
An additional benefit of going through this exercise has been the standardization of sofhvare programs. In
the past, there were a variety of programs on the various computers. Our plan is to eliminate all of the
"extra" software and limit the programs to the Office Suite programs and similar software installed and
r -,
Mr. Albert }2abassa
~. Page 2
February 24, 1999
licensed to the city and verified as Y2K compliant. It has provided and opportunity to delete all
"unlicensed" soflivare that was not approved for installation by the City.
~'Ve are continuing our efforts in this area with weekly planning and reviews, and we welcome your input in
this field. I hope that the attached paperwork is helpful to you, and we will be glad to provide you with more
detailed information in the future.
We are including a copy of this information for the City Commission and the media, and we will be updating
the information on a monthly basis as a minimum.
Sincerely,
f f
,~ .
David E. Thompson
City Manager
cc: City Commission
George Worley, Chair of Y2K Committee
l
• G . • ~:,
MEMORANDUM
/ 1
TO: David Thompson, City Manager
FROM: George Worley, Community Development Director
DATE: February 23, 1999
RE: Year 2000 compliance status report
~'
We are inventorying all date-dependent software and hardware, as well as
contacting commercial product vendors to determine if their products will properly
operate when the date changes from 1999 to 2000. The inventory process is the most
difficult step because of the myriad, and often hidden, date-dependent products.
Highest among our priorities has been the AS400 computer system which operates our
financial and utility billing systems. At this time we have conducted upgrades to both
the IBM operating software and the HTE budgeting and utility billing software to make
them Y2K compliant. We are nearly completed with the remaining inventory process
and have begun the next step of verifying the compliance of equipment and software
products.
The City must contact the vendors of all of our commercial products to obtain
information about those products year 2000 compliance and/or any updates that may
be available. Most of that step has been simplified by the posting by product vendors
of compliance statements and updates on the Internet. Larger software developers,
such as Corel and Microsoft, have already posted compliance statements for many of
their date-dependent software products.
The staff Y2K team is now reviewing the departmental inventories to assure
completeness. This redundant review will reduce the risk of missing obscure software
or hardware items that are date-dependent. The team has one representative each
from City Hall, Public Safety,•and Public Works. The team has already obtained many
commercial software vendors' compliance notices, as well as compliance statements
from banks and other financial institutions used by the city. Older Personal Computers
and custom software are being tested by city staff to determine compliance.
Devices other than computers may be effected by the year 2000 date change.
Security systems, timers, communications equipment, pagers and some yet to be
discovered products may report incorrect dates or cease to function. Upgrade of
computer software may not be the only solution if the defect is in the hardware itself. It
may be that replacement of nonstandard or antiquated equipment will be the only
solution.
~ . ~,
Another issue being addressed by staff is our dependence on other agencies or
institutions for continuance of necessary services such as electrical power, traffic light
(~ management, telephone services, etc. Our citizens may also be affected by other
agencies or institutions Y2K failures, such as delayed checks or corrupted computer
records. In an effort to prepare for potential problems, staff has contacted and
requested Y2K compliance information from JEA and Jacksonville Streets and
Highways Department. We have also requested compliance information from the
Jacksonville Sheriffs Office, Jacksonville Beach and Neptune Beach to help us
anticipate failures within their jurisdictions which may adversely affect Atlantic Beach.
We may also be able to cooperate in reaching Y2K compliance. Follow-up progress
reports will be provided as new information is obtained.
Staff has completed the followin4:
1. Departmental inventories of all PC's, network servers, and printers have
been reviewed during January to allow us to document or test suspect
PC's for Y2K compliance.
2. We have substantially completed the inventory of utility plant monitoring
devices and software at our water and wastewater treatment plants. We
have also completed testing of most of this equipment. Compliance
_ verification should be completed by the end of the second quarter of
1999.
3. Testing of PC's has been completed in Public Works, Public Safety and
City Hall. The Recreation Department should be completed by the end of
February.
4. Compliance statements have been obtained for the security system at
Adele Grage and have been requested for the remaining security systems
5. The Finance Department has begun the software upgrades needed to
make the mainframe computer and the financial and utility billing software
Y2K compliant. The IBM software has already been upgraded. The water
meter reading software and HTE software will be certified compliant within
the first quarter of '1999.
6. The Police Department has requested compliance statements from the
supplier of their communications equipment and the 911 system. This
should also be completed within the first quarter of 1999.
?. A small number of in-use PC's will need to be replaced. Most of these are
in the Police Department. We have implemented a standardization
process to ensure that all new PC's and network servers and their
operating systems are Y2K compliant. All of these should be replaced by
the end of the second quarter of 1999 or the beginning of the third
quarter.
8. We have also standardized the office suite software in use throughout the
city to assist in maintaining Y2K compliance.
t
~ t~
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
~~ (Continued)
Note X5 - Year 2000 Issues
GASB Technical Bulletin No. 98-1 requires governmental units to disclose a description of
the stages of work in process or completed to make their computer systems and other
electronic equipment critical to conducting operations year 2000 compliant. The stages are
defined as:
^ A~s•areness Stage -Encompasses establishing a budget and project plan for dealing with
the year 2000 issue.
^ Assessment Stage - When the City begins the actual process of identifying all of its
systems and individual components of the s}'stems.
= Remediation Stage - `Vhen the City actuall}• makes changes to s}~stems and equipment.
~ Validation/Testing Stage - tiVhen the Cit}• validates and tests the changes made during the
conversion process. V
The City maintains a technology infrastructure that consists of computer hardware and
. software systems for various financial, billing and other applications. In order for this
computer infrastructure to continue to function accurately in the future, it is important that
~ a determination of its year 2000 compliance be assessed. The reason being that computer
~~ systems that are not year 2000 compliant may produce errors in both financial transactions
and other activities, beginning January 1, 2000.
The City is currently taking an inventory of all date-dependent software and hardware, and
contacting product vendors to determine if their products are year 2000 compliant. This
process is being monitored by athree-person review team with representatives from Cit}~ Hall,
Public Safety and Public Works. Management believes the inventor}' process is nearly
completed and has begun verifying compliance of equipment and soft~rare products.
A summary of the current status of this project is as follows:
1. Departmental inventories of all personal computers, network servers, and printers will
be reviewed during January 1999, to document or test suspect personal computers for
year 2000 compliance. .
2. Management has partially completed the inventory of utility plant monitoring devices and
software at their water and wastewater treatment plants. Management has also completed
testing of most of this equipment. Compliance verification should be completed by the
end of the second quarter of 1999.
3. Testing of personal computers has been completed in Public tiVorks, Public Safety, and
partially at City Hall and the Recreation Department; testing of all personal computers
should be completed by January 31, 1999.
31
r ~~
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Coy: eluded)
Note 1~ - Year 2000 Issues (Concluded)
4. Compliance statements have been obtained for the security system at Adele Grage and
have been requested for the remaining systems including the HTE and other AS/400
related software.
5. The Finance Department has begun the software upgrades needed to make the mainframe
computer and the financial and utility billing software year 2000 compliant. The IBM
software has already been upgraded. The water meter reading software and HTE
software will be compliant within the first quarter of 1999.
6. The Police Department has requested compliance statements from the supplier of their
communications equipment and the 911 system. This should also be completed within
the first quarter of 1999.
7. A small number of in-use personal computers will need to be replaced. Management has
implemented a standardization process to ensure that all new personal computers and
network servers and their operating systems are year 2000 compliant. All of these
should be replaced by the second quarter of 1999.
8. Management is also standardizing the office suite software in use throughout the City to
assist in year 2000 compliance.
1 9. Year 2000 compliant upgrades to the PC-based, electronic banlcina software provided by
the City's financial institution are scheduled for installation in mid-February 1999.
10. Written assertions, from the City's third part}' providers of investment and trust/custodial
services, have been received, reviewed and retained on file as evidence of year 2000
compliancy.
11. The Florida League of Cities is in the process of evaluating the cost to underwrite year
2000 insurance policies, to mitigate any potential financial loss arising from year 2000
related problems. Premium notification is expected in April 1999. Once available, the
City will evaluate adding this coverage to its existing risk management program.
No estimate for costs to correct remaining year 2000 issues has been included in the
accompanying financial statements, as an accurate figure is not readily' determinable.
32
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CITY OF
t~~+°custic f~'P~~i - ?1~ivtida
~ .~---
February 26, 1999
Mr. Johnny K. Scott
243 Belvedere Street
Atlantic Beach, FI 32233
Dear Mr. Scott:
~3)
ATLANTIC BEACH FlRE/RESCUE
850 SE~4PIOLE ROAD
ATLANTIC BEACH, FLORIDA 32233
TELEPHONE (90~) 247-5859
Thank you for your letter received on February 25, 1999 at City Hall. After a brief review, it was clear that
Code Enforcement is well aware of the problem, and they have already initiated corrective action. However,
eve understand your frustration in this matter, and we hope to have it resolved in the near future.
I visited 233 Belvedere Street on February 25, 1999, and the problem is obvious. As we continue our
im~estigation into the problem, we hope that the solutions are equally as clear.
Karl Grune~vald, the City Code Enforcement Officer, has already contacted the property owner by registered
mail this month (see attachment). Additionally, Mr. Grunewald is continuing his im~estigation into the
ongoing problem to have it resolved on a long term basis.
Thank you for your assistance in this matter. I hope that you will continue to provide Mr. Grunewald with
updates and information that will be helpful to the investigation and subsequent resolution of this problem.
I ~~•ill monitor this investigation, and we will let you know ho~v it progresses.
Sincerely,
David E. Thompson
City Manager
ce: Mayor Suzanne Shaughnessy
City Commission
i
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~,., • .
CITY OF
I- r~tlactlc ~'ecu~i - ~Gvrda~a
February 8, 3999
Florincio V. Flores
299 Nautical Blvd
Atlantic Beach, Fl 32233
Dear Sir:
Our records indicate that you are the owner of the following
Beach, Florida:
Re: 233 Belvedere Street
aka: S 'h Lot 461, I.ot 462, Saltair
Re : 170506-0000
~~ Investigation of this property discloses that I have found and
of City of Atlantic Beach Ordinance Chapter 12 , Section l
1. Abandoned, inoperable, owner unidentifiable motor vehi~
Vehicles must be operable on a public roadway. Operable
the windshield.
2. AD outside storage of tires, truck caps, auto parts or other
or removed.
3. All outside storage of building materials, carpeting, pipes,
removed or stored indoors.
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE {904) 247-5800
FAX {904) 247-5805
SUNCOM 852.5800
in the City of Atlantic
that you are in violation
~ stored on property.
d a copy of title visable in
s must be stored indoors
ce hardware etc. must be
You are hereby notified that unless the conditions described aze medied within ten (10) days
from the date of your receipt hereof this case will be turned over o the Code Enforcement Board
Under Florida Statutes 162.09, the Code Enforcement Board ma impose fines of up to $250.00
per day for a first violation and $500.00 per day for a repeat viol tion.
Sir~erel~y~~
~Kar/ I W. Grunewald
Code Enforcement Officer
KWG/gah
cc: Public Safety Director
cec: 8165
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CITY OF
>4~~a.~ttic ~'e~~i - ~~vtida
CW)
1200 SA.N'DPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-1381
TELEPHO\'E (904) 247-583~i
FAX (904) 247-5843
MEMORANDUM
March 1, 1999
TO: DAVID THOMPSON
CITY MANAGER
FROM: BOB KOSOY
PUBLIC WORKS DIRECTOR ~~
RE: PROJECT STATUS REPORT
Attached is the updated status report on Public Works projects recently completed or currently
underway.
If you have questions on any of these projects, please call.
RSK:dk
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February 24, 1999
Bob Kosoy, P.E.
Director of Public Works
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Subject: Jacksonville Waste Control -Solid Waste
Monthly Report for January,1999
Dear Bob;
~5)
WASTE MANAGEMENT
Jacksonville Waste Control
6501 Greenland Rd.
Jacksonville, FI- 32258
(904)260-1592
(904)260-1449 Fax
The disposal results of our collection service for January is summarized as follows:
Trail Ridge Landfill 628.09 tons
l Jacksonville Mulch Site 126.99 tons
Recyclable collection for the month is summarized as follows:
Total services 17,856
Total set-outs 17,550
Total tons 72.44
Avg. pounds/customer/week 8.11
We trust this information is satisfactory and we appreciate the opportunity to provide your
solid waste and recycling services.
Sincerely,
~~
Laura Hewitt
Administrative Assistant
CC: Jim Jarboe, City Manager
Honorable Mayor Suzanne Shaughnessy
Maureen King, City Clerk
A Division of Refuse Services, Inc.
t
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JACKSONVILLE WASTE CONTROL
MONTHLY RECYCLING SUMMARY
CITY OF ATLANTIC BEACH
1999
CUSTOMERS POUNDS
MONTH TOTAL
SERVED TOTAL
SET-OUT SET-OUT
RATE TOTAL LBS PER
SET-OUT LBS PER
DRIVE BY
JAN 17,856 17,550 98% 144,880 8.26 8.11
FEB #DIV/0! #DIV/0! #DIV/O!
P~1AR #DIV/0! #DIV/0! #DIV/0!
APR #DIV/0! #DIV/0! #DIV/0!
MAY #DIV/O! #DIV/0! #DIV/0!
JUN #DIV/0! #DIV/0! #DIV/0!
JULY #DIV/0! #DIV/O! #DIV/O!
AUG #DIV/O1 #DIV/0! #DIV/0!
SEP #DIV/0! #DIV/0! #DIV/0!
OCT #DIV/0! #DIVJO! #DIV/0!
NOV #DIV/O! #DIV/0! #DIV/0!
DEC #DIV/0! #DIVIO! #DIV/0!
TOTAL 17,856 17,550 N/A 144,880 N/A N/A
AVG 17,856 17,550 98% 144,880 8.26 8.11
ATLANTIC BEACH
(~)
~~
MEMORANDUM
February 26, 1999
TO: David Thompson, City Manager
FROM: Bob Kosoy, Director of Public Works ~~
SUBJECT: Recycling Routes
Staff has met with Waste Management about changing the recycling routes to
coordinate with the sanitation schedule. We propose to change the Thursday
route to Tuesday, and the Tuesday route to Thursday. This will make it easier for
residents to put out garbage and recycling on the same day. The only area that
this will not affect is 20~h Street, Garden Lane, Brista De Mar, Selva Madera Ct.,
Duna Vista Ct., Colina Ct., Mipaula Ct., and Vela Norte Circle. These streets will
remain the same based on optimization of recycling routes and the amount of
recyclables that can be loaded into a single truck. Attached are maps showing the
existing and proposed routes as we discussed on February 23rd
Waste Management will have the flyers printed and ready for delivery to residents
by March 15'h. City crews will deliver all of the flyers by March 29th,.and the start date
of the revised schedule will be April 5th, 1999.
cc: Phil Nodine, Street & Maintenance Division Director
Attachments
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~ CITY OF
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i4ls. Anne Burpee White
1729 Seminole Road
Atlantic Beach, Florida 32233
Dear DTs. ~Yhite;
(~>
ATLA~"TIC BEACH POLICE DEPT.
850 SEyINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233
TELEPH0~~1E (90.3) 247-5859
FAX (90.3) 247-5867
I4larch 3,1999
I am in receipt of a copy of the letter you wrote to t}ie I4layor. As per our
conversation in my office on the day of your incident with the two dogs on the beach, I have
looked it to the incident. I talked with the officer that responded to your request for service.
He stated that he did not take any enforcement action as the people v<•ere in the ocean, i~p
past their ankles, and were throwing an item into the ocean for the dogs to c•etrieve. This
does fit the wording of the new ordinance, and he stated he did inform the dog owner of
this. I explained to the officer, that a dog could be off the leash if the owner and the dog a!•e
in the ocean together, however, as soon as the dog returns to the beach it must be returned
to the bash. The officer said he understood this and that this was told to the dog owner.
As I explained to you the day you came to see me, we are p~•esently awaiting the
~~ new Animal Control Citations and affidavit forms from the printers. ~Ylien these arrive, we
will make sure that all personnel are trained in how to fill out the new forms. All officers
have been trained, and given a written copy of the new ordinance, but we leave been unable
to show the personnel the new citations. However, citations can still be written on the old
citation forms, and are being done this way.
AS to the activities and work performance of the Animal Control Officer, f have
reviewed the statistics foi• 1998. In 1998, Animal Control wrote 83 citations, picked
uplimpounded 412 dogslcats/misc. pets, released 47 back to the owners, turned over 326 to
Jacksonville Animal Control, adopted out 39, and trappedlcaptured 345 wild animals that
were either nuisances or injured. In checking the work logs, Animal Control spends
approximately one-half to two Hours per working day on, or at the beach. However, this is
not always the same time each day, as we have establish a shift rotation that has Animal
Control working both early mornings, late afternoons, evening, and nights. If I can be of
further help or you need additional information please do not hesitate to contact me.
Since ly;
~~~~~~~
John C. Campbell
Deputy Chief of Police
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Anne Burpee White `~
1729 Seminole Road 2 , a/
Atlantic Beach, Florida 32233 ~~'"'~
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1729 Seminole Road
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February 25, 1999
TO: DAVID THOMPSON, CITY MANAGER
FROM: BOB KOSOY, PUBLIC WORKS DIRECTOR~F~
RE: PINE STREET RESIDENTS
PETITION FOR ACTION TO IMPROVE DRAINAGE
~~~~
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE (904) 247-5834
FAX (904) 247-5843
On February 9, 1999, the residents of the 200 block of Pine Street petitioned to include the entire length of
Pine Street in the design and construction of the drainage improvements originally scheduled for the 100
block of Pine Street only. Background information is as follows:
Histon•: This street was originally designed with swales, and included the ends of the driveways as part of
the swale system. Some of the swales have filled in, either naturally or through homeowners' actions, which
restricts drainage and results in standing water at the end of the residents' driveways. The worst part of this
nuisance flooding appeared to occur in the 100 block of Pine Street, which was budgeted for improvements
this year.
Other Issues: Previously, residents of Magnolia Street petitioned the City for drainage improvements, and a
curb and gutter design was constructed in that area as part of the Saltair Improvement Project. This project
was approved by the City Commission in May, 1995 and completed in late 1996.
Alternatives:
1. No Action.
2. Include design and construction for stonmwater improvements to the 200 block of Pine street
in the next fiscal year's budget.
3. Add the 200 block of Pine Street to the design work which is currently underway, and fund
the construction in next year's budget.
4. Add the 200 block of Pine Street to the design work which is currently underway, and
perform the construction this year.
Cost/Budget Issues: A total of $50,000 was budgeted for design and construction of storm~vater
improvements on Pine Street. Additional design will cost approximately $10,000.00 if done in conjunction
with the project currently underway. Estimated construction costs will be approximately $40,000.00 if
construction is completed this year. If design and construction are performed next fiscal year the
approximate cost will be $60,000.00+.
Recommendation: It is not recommended that anything be done at this time, however, the City Commission
may wish to do Alternative 2.
l
titEMORANDUM
' ~ "-
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February 9,1999
MEMORANDUM
To: Suzanne Shaughnessy
Mayor of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
From: The Residents of Pine Street
~.
~C'9 FEB ~ l X999
tiVe are sending you this information with the e~-pectation that you will be able to help us. The enclosed
pictures and petition really speak for themselves. Each citizen on this street had only one reaction when
asked for their signature on the petition: "It's about time !!!!"
The following three persons are willing to act as representatives of the group to work with you in finding a
solution to our continuing problem.
Nick Pappas 281 Pine Street 247-0647
Dorothy Hamm 238 Pine Street 249-4201
Beverly Duguid 221 Pine Street 246-4177
tiVe look forward to hearing from you in the very near future.
~~-~.Q.rs -k-o ~,.V~.M.•
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Petition for Action to Improve Arainage on the entire length of Pine
Street, Atlantic Beach;
We, the undersigned residents of Pine Strxt, petition the City of Atlantic Beach to address the significant
drainage problems we have endured for nearly two decades. These were not addressed by the original Salt
Air improvements and arc notpart of the Core City Project as planned.
~1'hcrcas the residents of Magnolia and Poinsettia have sxn vast improvements to their property when
there is significant rainfall as a result of the SaltAir improvem-nt project , the residents of Pine Suet now
find we are in no better and in many instances in worse condition than formerly. We find that after almost
every rain, we are left with deep puddles of standing tivatet at the end of our drives.
We understand that a petition was presented to the Ciry and that the City has agreed to address the
drainage problems by adding curbs and gutters as well as repairing driveways on a portion of Pint Strcct
(between Sturdivant Street and David Street). We, the undersigned, think it would only be technically and
financially reasonable to address the problems which exist the entire length of Pine Street, from Sturdivant
Street to Howell Park, atone time.
Signature
Street Address
_ ZL~ Pi.c.E S7
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Petition for•Action to Improve Drainage on the entire length of Pine
Street ,Atlantic Beach:
We. the undersigned residents of Fine Street, petition the City of AUantic Beach to address Ure significant
drainage problems we have endured for nearly two decades. These were not addressed by the original Salt
Air improvements and are not part of the Core City Projccx as planned.
Whereas the residents of Magnolia and Poinsettia have seen vast improvements to their property when
there is significant rainfall as a result of the Salt Air improvement project .the residents of Pine Street now
find we are in no better and in many instances in worse condition than formerly. We find that after almost
every rain, we are left with deep puddles of standing wa.t~ at the end of our drives.
We understand that a petition was presented to the GSty and that the City has agreed to address the
drainage problems by adding curbs and gutters as well as npauing driveways on a portion of Pine Street
(between Sturdivant Street and David Street). We, the undersigned, think it would only be technically and
financially reasonable to address the problems tivhich e~dst the entire length of Pine Street, from Sturdivant
Strxt to Howell Park, at one time.
Signature
Street Address
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CITY OF
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t~~i° uzt,~c ~e~~ - ~~vuda
ATLANTIC BEACHFIRE/RESCUE
850 SE~~iINOLE ROAD
ATLA\'TIC BEACH, FLORIDA 32233
TELEPHONE (905) 237-5859
February 26,1999
Mr.-and Mrs. Richard A. Friedmann
1898 Selva Marina Drive
Atlantic Beach, F132233
Dear Mr. and Mrs. Friedemann:
Thank you for your letter of February 23, 1999. After our visits to your property and subsequent evaluations
and investigations of the drainage problems, it will be the responsibility of the private homeowners to
actually correct the problem. I realize that this is not the response that you want to hear. However, it is the
proper response to the problem.
t
Your drainage problem ~vas.not created by any action of the City of Atlantic Beach. Virtually every lot in the
City receives some level of water runoff from the properties around it, and the water impacting your property
. has been flowing through that location for many years. Every time a house is constructed, the City does not
have a responsibility to design and construct a drainage system for that property.
Your house was constructed and the drainage was implemented by a contractor. Part of the responsibility of
the builder is to handle the drainage associated with the property.
There have been modifications to your property and your neighbor's property. City staff members located
manholes covered with sod and or mulch. In the case of your neighbor, he has actually constructed a small
dam on his property to prevent the free flow of the water through his property.
Your problem exists on private property, and it must be corrected by a private contractor. Mr. Kosoy has
pointed out that there appear to be some fairly simple solutions to the problem. There is a private utility
easement running down the rear of your property, and there are drains nearby that will handle the water.
I-Iowever, as he and I pointed out previously, this work is all on private property, and it should be corrected by
a private company.
I have discussed this in detail with the City Public `Yorks Director, Building Official, Community
Development Director, and City Attorney, and all agree that it would be inappropriate for the City to try to
work on your private property to resolve your problem.
`Ve will be glad to assist you and your neighbors in obtaining a private contractor to address your problems,
but we will not come in and perform that work ourselves.
l
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•-~ -._.
~ .,
Mr. and Mrs. Richard A. Friedmann
~~ Page 2
February 26, 1999
Sincerely,
~~
David E. Thompson
City Manager
cc: Mayor Suzanne Shaughnessy
City Commission
1
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February 23, 1999
Mr. David Thompson, City Manager
800 Seminole Road
Atlantic Beach, Fl. 32233
RE: Drainage Problem
Dear Mr. Thompson;
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A 'i .~ .r i
We received your letter of February 8~' and we are grateful for your interest and
appreciate the immediate attention you have given to our situation.
We certainly understand the city's' position on land that does not belong to the City of
Atlantic Beach. Unfortunately, in our short encounter, either we didn't explain the real
problem correctly or you misunderstood our situation all together. From the very
beginning of your inspection we wondered why you concentrated your attention on the
west side of our property (that is the back) since that side represented a small fraction of
the problem. Although we mentioned that the water drainage that effects our property is
from the east side (the front), namely the water running from the street, flowing from
Selva Marina Dr., then finding its' way to our yard and the yards of our neighbors, your
interest was more to the back side. Let us point out again, based on our common sense
observation, that the real problem lies in the fact that the above mentioned flow of water
endangers our property through erosion and the washout underneath the foundation of our
house. In as much as this above-mentioned drainage has it's beginning at what was
formally and still is a County road, we feel that it is the responsibility of the City of
Atlantic Beach. We tried to remedy this situation ourselves and spent our own money on
this project and even though it has improved the condition, a large rain fall or storm still
produces a considerable amount of rushing water into the property.
Since we are aware of the fact that a City has to make sure of the safety of its inhabitants,
citizen/taxpayers, we would hope that the City of Atlantic Beach would be interested in
solving the problem. Therefore we are not only hoping but we are asking that the City
correct the drainage problem on this section of Selva Marina Dr..
Thanl: you for your consideration and eve will wait anxiously for your response.
Sic ely, t ~~
~t r
s. is and A. Friedemann
Resi ents of Selva Marina Drive
Atlantic Beach, Fl. 32233
cc: Robert Kosoy, P.E.
~^'~ Mayor Shaughnessy
~~
r~
~~
} ~,
March 2, 1999
Mr. Albert Rabassa
] 820 Live Oak Lane
Atlantic Beach, F132233
Dear Mr. Rabassa:
C~~-~
800 SEIvtINOLE ROAD .
ATLATr`TIC BEACH, FLORIDA 32233.5345
TELEPHO\E (904) 247-5800
FAX (904) 247-5805
SUNCObt 852-5800
Thank you for your recent letter about the development of'the Centex property and the impact on ttie
Bucaneer system if the property is not developed. I hope that the following information will be helpful to
you relative to this issue.
As to whether or not developing the Centex property will have a financial impact on the Bucaneer system,
the answer is "yes." The additional homes would certainly generate revenue for the City of Atlantic Beach
if they were built and placed on the Bucaneer system.
As to whether or not this will impact the bond issue and the projected rates, the answer is "no" based on a
review of the current information.
A review of the bond book indicates that the projected growth of the Bucaneer WWTP was in the Village
of Mayport, and there was no specific mention of the Centex development at that time. Additionally, the
"Major Customers" in the revenue projections do not include the Centex development.
A more recent comparison of the projections in the bond book with the 1998 audit, indicates that our actual
revenues have exceeded the projected revenues through 1998. Although the expenses are also slightly
higher, the overall figures indicate that eve are still ahead of the projections in the bond book. Based on
this information, I would not anticipate the need to increase any rates if the Centex property is not
developed.
If you have additional questions or suggestions, this information is available for your review.
Additionally, I am enclosing a Y2K inventory prepared by Public Works. Although there are inventories
in the other departments as discussed in my previous correspondence, this grid is being used as our model
for the other committee members. All of them should be in the same format by next week.
r ti ~~
a '~ ~
Mr. Albert Rabassa
(~ Page 2
March 2,1999
Sincerely,
David E. Thom son
P
City Manager
cc: Mayor Suzanne Shaughnessy
City Commission
l
~;;~ ,
r* .
t f .~
~ •~ '
~~ City Manager David Thompson
City of Atlantic Beach
800 Seninole Rd
Atlantic Beach Fl. 32233
Dear Mr Thompson
Could you please clear up something forme ?
3-1-99
I was under the impression that we issued aprox. $ 2.3 million in bonds
to expand the Buccaneer waste water treatment, so that we could
handle an expected increase usage from the city of Jacksonville Mayport,
the Coast Guard and an expected 200 homes on the 100 acres of property
under development by the Centex corporation.
When these bonds were issued, the revenue stream that was pledged
to make the interest payments was from the usage from these new users.
The bond ordinance states in part, "the principal of and interest on (these
obligations)which are payable from and secured solely by a pledge of and
lien on the net revenues .."
l
The Mayor now wants to remove these 100 acres from development, which
I support. But doesn't this impact the bond pledge made to the lending
institutions ?
If this is true, how will we be able to pay for the bonds and interest, if the
city purchases the land from Centex and no revenue is generated ?
By the terms of the bond ordinance, doesn't this necessitate a rate increase, on
the current users? Or said another way. Where will the $72,000 loss of revenue
come from?
(200 homes X $30.00 a month X 12 months = $72,000)
Respectfully,
Albert Rabassa
1820 Live Oak Lane
Atlantic Beach, F132233
904 247 1707
~~
t_ t ~
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PUBLIC WORKS DEPARTMENT
YEAR 2000 COVIPLIA~iCE
Location Equipment Compliance Date By Notes
Check
PW Office Director's PC Bios/Real-time 1/26/99 DVK NSTL test program-
SN 3966684 clock function Ymark2000-Equip.
is Y2K Compliant.
Admin. Asst. Bios/Real-time 1/26!99 DVK NSTL test program-
PC - SN clock function Ymark?000-Equip.
0009065950 - is Y2K Compliant.
Asst. Dir. PC BiosfReal-time 1/26/99 DVK NSTL test program-
SN clock function Ymark2000-Equip.
5001480011 is Y2K Compliant.
Dispatcher Bios/Real-time 1/26/99 DVK NSTL test program-
PC SN clock function Ymark2000-Equip.
00-7552597 is Y2K Compliant.
Streets Dir. Bios/Real-time 1/26/99 DVK NSTL test program-
PC SN clock function Ymark2000-Equip.
4653015 is Y2K Compliant.
Purchasing Purchasing Bios/Real-time 1/26/99 DVK NSTL test program-
Dept. Agent PC clock function Ymark2000-Equip.
is Y2K Compliant.
Purchasing Bios/Real-time 1/26/99 DVK NSTL test program-
Clerk PC clock function Ymark2000-Equip.
is Y2K Compliant.
AB Sewer Div. Dir. PC Bios/Real-time 1/26/99 DVK NSTL test program-
SN clock function Ymark2000-Equip.
5001442239 ~ is Y2K Compliant.
Buc. Water D/C Super. Bios,~Real-time 1/26/99 DVK NSTL test program-
SN clock function Ymark2000-Could
5001465614 not get computer to
boot to DOS.
Notified Carolyn.
Buc. Water Div. Dir. PC Bios/Real-time 1/26/99 DVK NSTL test program-
PC SN clock function Ymark2000-Equip.
0009207065 is Y2K Compliant.
•~
~./
Location Equipment Compliance
Check Date By Notes
Buc. Sewer Lead Op. PC
SN
0007914501 Bios/Real-time
clock function 1/26/99 DVK NSTL test pro~am-
Ymark2000-Equip.
is Y2K Compliant.
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