Exh 5An Agenda Item: ~id1
~ Date: 4~ 1 Z - 9 9
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Bull Park Recommendations
SUBMITTED BY: David Thomps~City Manager
DATE: Apri16, 1999
BACKGROUND: At the Saturday, February 20 City Commission Workshop Meeting,
the City Commission decided to send the Bull Park Plans back to
the Recreation Advisory Board for their recommendations. The
Bull Pazk project is estimated at $300,000. Staffhas bid the
project out and received no bids. There is $104,000 allocated for
~, construction.
The Recreation Advisory Board met and discussed the project at
their March 24 meeting. The Board came to the agreement that the
most important phase of the plan is phase I (the play area).
RECOMMENDATION:
BOARD-The Recreation Advisory Board recommends budgeting
$160,000 to substantially complete phase I (play area)
and phase III (Memorial Plaza) of the project. Motion
made by Peter Coalson and seconded by Ray Coleman.
STAFF- 1. In prioritizing the various phases of Bull Park for
renovation, the starting point should be the children's
playground area. Staff concurs with the Recreation
Board in prioritizing this area for initial development.
2. It is the opinion of Staffthat the benefits gained from
constructing Bull Park as currently designed, are too
limited to justify the expenditure of such large amounts
of money. The money necessary to renovate this park
as designed, could be better spent on other park
l projects that would benefit a larger portion of the
Atlantic Beach population.
3. The existing plans for equipment is single source and it is
the opinion of Staffthat it is overpriced. For a fraction
of the proposed costs of this equipment, suitable and
more affordable playground equipment could be obtained
from other vendors.
ATTACHMENTS: A draft of the Recreation Advisory Board minutes.
A copy of the phased Bull Park Plans.
A copy of the phased cost estimate.
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RECREATION ADVISORY BOARD MINUTES
WEDNESDAY, MARCH 24,1999
A regular meeting of the Recreation Advisory Boazd was held Wednesday, Mazch 24, 1999 in the
Adele Grage Community Center. Chairperson DeJean Melancon called the meetin to order at
7:20 P.M.. Present were: DeJean Melancon, Peter Coalson, Bazbaza Hopson, Stan Jenkins,
Ray Coleman, and Timmy Johnson, staff. ~~ Y~,~
Ray Coleman made a correction to the minutes of the
present. DeJean motioned to approve the minutes wi
and the motion carried.
The Board discussed the request from Atlantic Beach
-over field maintenance. Ray Coleman, ABAA presiden
of ABAA finances and baseball field maintenance. Ra
the facility, but the season last seven months and AB is p~
reason for this request is that Marty's son will be in J
therefore, Marty will be leaving. _
deter mentioned that he went to Jack
Employees who maintain their fields.
that he was
~ciation to ha~ity take
the attached summary report
t it would cost to maintain
Bryant $5 an hour. The
next season;
they introduced five City
There was $1100 n ABAA acco en "started a he implemented some changes in the
g
DeJean info velop "' ion and come by to the next meeting so the Board can
make a - en ~~:~
concession area and more spo
Timmy Jo son pointed _
be a plu agreed _
state prob
or aniza "
motioned to assi i,`iafd Members park responsibility as follow: Barbara-Howell, Peter-
, Scott-Russell, D~3ean-Donner, Steven-Dutton, Phil-Jordan, and Ray-Tresca. Ray seconded
the motion carriel~a
t
-- creatio~~~rector discussed the phased Bull Park Plan and passed out a phased cost
- y also reminded the Board that they did discuss the project and recommended
e lights. Barbara explained that a lot of effort went into the thought process of this
Park. The Board agreed that phase I (play area) is the most important phase. Peter motioned to
budget $160,000 to substantially complete phase I and II of the Bull Park Plan. Ray seconded
and the motion carried. Steven will draft a letter to the City Commission and a Committee report
will be given at the April 12 City Commission meeting.
ship m lead t $5,000 surplus. Recreation Director,
the con g $800 and closing the concession would
that he ered closing the concession stand. Timmy
consider contracting this service out to a nonprofit
The Recreation Director informed the Board that the City of Jacksonville is assisting with grant
funds for Dutton Island and because of the grant deadline a decision has been made to place a
canoe launch on the Southwest corner of the Island. Ray motioned to support the decision to
place a canoe launch on the Southwest corner of Dutton Island. Barbara seconded and the
- motion carried.
l
~ BASEBALL FIELD MAIN'I'AINANCE
BEFORE EACH SEASON:
1.) Tum (till} the clay on each field, three inches deep
2.) Edge the grass lines to three feet outside the foul lines
3.) Trim and mark foul lines in outfield grass
4.) Check proper operation of sprinkler heads of underground system
5.} Check and repair batting cage nets
6.) Repair pitching~mounds in the bullpen
7.) Check aII light bulbs and replace as needed (batting cage, scoreboards,
field lights, concession stand)
8.) Install all bases in their proper anchor
9.) Kill fire ant mounds
10) Set timers on field lights
11 } Check and repair fences. .
~ Weekly:
1.) Cut grass
2.) Repair holes in outfields
3.) Repair pitching mounds of the bullpen
4.) Trim and chalk foul lines of the outfield (all fields)
5.) KiII fire ant mounds
GAME DAY:
1.) Water fields (approx. 30 to 45 min.)
2.) Repair (fill and pack) low spots. IE. Around bases, batters boxes,
pitching plates.
3.) Scarify and drag fields
4.) Line fields. Foul lines, ondeck circles, coaches boxes, runners lane,
batters boxes, and half way marks if needed.
5.) Set bases in their proper anchors
6.) Set pitching mound at the proper distance.
AFTER EACH SEASON:
1.) Repair holes in the outfields
~, 2.) Plant grass in bare spots and fertilize.
3.) Turn off light timers and pick up portable field equipment.
ABAALEDGER
~'
Summary Report
1h198 Through 12/31/98
1H198-
Category Description 12!31!98
INCOME'. .~~~~~ .. .- .,,... f4 .
AABC -215.17
Concession Saes 13,118.35
Contnbution 2,000.00
Rebate 1,454.00
registration 37,013.00
Sponsors 11,025.00
TOTAL INCOME 64,395.18
EXPENSES ,'
..
..
~
.
..
Altstars 1,089.49
Bank Charge 147.68
Charter 267.00
Concesson Labor 3,564.27
Concess!on Supplies 10,383.16
Oues and Subscript!ons 54.00
Education 200.00
Equipment 4,376.25
Field Equipment 8,571.70
Field Labor 2,042.43
Field Supplies 4,235.70
insurance 1,956.OG
Newsletter 638.73
Postage 2nd Delivery 15.00
Tax, Business 1,909.52
Trophies 2,295.13
Umpires 8,846.00
Uniforms 11,999.95
Uti!iCtes:
Telephone 448.31
TOTAL Utilit9es 448.31
TOTAL EXPENSES 63,040.32
TOTAL INCOME -EXPENSES 1,354.86
13a{antic Forward :'.... °.~~~~:;~':~,%:.
ABAA LEDGER .5,390.40
TOTAL Balance Forward 5,390.40
OVERALL TOTAL 6,745.26
3120199
Page 1
1
~ in thousands
2C
1
1
Monthly lncome and Expenses 11119812131/98
••-- ~•~., .,,~c+ •,,ao a,~o Orytl //`3C 8198 -9/98
^ tVet Savings and Expense Comparison 111198 -12131/98
(. as a Percentage of Total lncome
i• ~ Income '{
._.._~._._._.. ®Expense .J
10!98 11198 12198
...~ Uniforms
Concession Suppliies %18.63
%16.12
^Umpires
~ Field Equ~ment %i3.741
%
O Equipment 13.31
°~6.796~
~ Field Supplies %6.578
(Concession Labor %5
535'
~ ~+Trophies .
%3.564
I ®Field Labor
®Insurance %3.172
~
®Other
.__._. .... -• %3.037
%9.511
Total s6a sa51R~
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BULL MEMORIAL PARK
Phasing Cost Estimate May 11, 1998
*PHASE ONE
Cost ............................................ $115,00.00
Mobilization .................................... . .. $6,000.00
$121,000.00
*PHASE TWO
Cost ..........:................................. $85,000.00
Mobilization ........................................ $4,500.00
$89 500.00
*PHASE TIiREE
Cost ............................................ $56,000.00
Mobilization ........................................ $3,000.00
Phase Four
$59,000.00
Cost ............................................ $25,000.00
Mobilization ........................................ $1,700.00
$26 700.00
TOTAL PHASED CONSTRUCTION COSTS $296,200.00
•See color phasing plan for phase location.
l `