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AGENDA ITEM NO:
DATE: ~oZ~p.. g
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Milling and Paving for the Public Works Department
SUBMITTED BY: Robert S. Kosoy Director of Public Works~~%¢Z~
DATE: April 15, 1999
BACKGROUND: Staff sent out invitations to bid for milling and paving of the following streets
for the Public Works Department:
~eminole Road from Atlantic Blvd. to the S-way intersection
Beach Ave. from Ahem to 7`~ Street
Beach Ave. from 10~' Street to 14`~ Street
16`'' Street from Ocean Blvd. to Beach Ave.
Sandpiper Lane from Plaza to Donner Road
Sargo Road from Plaza to Cavalla Road
Skate Road from Plaza to Cavalla Road
Cutlass Drive from Royal Palm to Aquatic Drive
aratoga Circle
~, Forrestal Circle
And Dust Control on the following streets:
Cypress Street
Dora Street
Kestner Road
' Carnation Street
West Plaza
Gladiola Street
Stocks Street (900 Block)
The bid opening was held on April 15, 1999 at 3:00 p.m. and we received four complete bids.
The bidders were as follows:
The Milestone Company $176,458.15
J.B. Coxwell Contracting, Inc. $246,448.20
Duval Asphalt Products, Inc. $233,310.00
Atlantic Coast Asphalt Company $223,614.00
This work will be funded from the Roads and Streets Fund in the Capital Improvements Program
(pg. 150 of the FY98-99 Budget).
RECOMMENDATION: Award to The Milestone Company as they are the lowest bidder
~" 1 and all references were positive.
ATTACHMENTS: Bid Specifications, Bid Tabulation Sheet and Reference Check
Sheet. Bids are on file with the City Clerk.
REVIEWED BY CITY MANAGER:
T
CITY OF ATLANTIC BEACH BID NUMBER 9899~20
PURCHASING DEPARTMENT
1200 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233
(904) 247-5818
REQUEST FOR BIDS
CONTRACT -MILLING AND PAVING FOR THE PUBLIC WORKS DEPARTMENT
PART 1 -GENERAL
1.1 PE: The work under this section includes the furnishing of all labor, material
and equipment required to mill existing pavement and provide new paving as specified
hereinafter.
1.2 GENERAL REQUIREMENTS
1.2.1 Except as otherwise provided herein, materials and methods of operations
required to install new and replacement pavements shall be in accordance with the
applicable requirements and Standard Specifications for Road and Bridge
Construction of the Florida Department of Transportation, 1999 & 1991 Editions.
~''
1.2.2 Where construction requires removing pavement, or where existing paving is
damaged by the Contractor's operation, it is the intent of these specifications that
due care be exercised in cutting pavement, backfilling trenches and replacing
pavement to the end of securing a condition where no further settlement of
trenches will occur and the paved surfaces will be restored to a condition equal to
or better than that existing before construction began.
1.2.3 No paving work shall be accomplished until all heavy construction equipment is
permanently removed from the site.
1.2.4 All surfaces which have been injured by the Contractor's operations shall be
restored to a condition at least equal to that in which they were found immediately
before work was begun.
PART 2 - MATERIALS
2.1 illin -Milling of existing asphalt pavement shall be performed to a depth of two (2)
inches. All materials, equipment and workmanship shall be in accordance with Section
327 of the Florida Department of Transportation Specifications except that Paragraphs
~1 327-5 and 327=6 shall be omitted.
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REQUEST FOR BIDS
CONTRACT -MILLING AND PAVING FOR THE PUBLIC WORKS DEPARTMENT
Page 2 of 4
2.2 Tack oat - A tack coat consisting of a bituminous material hereinafter specified shall
be applied at a rate of between 0.02 and 0.08 gallon per square yard to the existing
surface after milling and street sweeping. All materials, equipment and workmanship
shall be in accordance with Section 300 of the Florida Department of Transportation
Specifications except that Paragraphs 300-8 and 300-9 shall be omitted.
2.3 Asphaltic Concrete Surface Course. Type S-3 -The paving shall have a wearing surface
of asphaltic concrete; 2" thickness to be placed in one lift on all milled roadways and 1'/z"
thickness on all limerocked roadways. All equipment, materials, workmanship and
methods employed on construction of the wearing surface shall be in accordance with
Section 320, 300, 331 and 332 of the aforementioned Florida Department of
Transportation Specifications, except that Paragraphs 331-6 and 332-7 shall be omitted.
PART 3 -EXECUTION
3.1 Order ofWork -Work shall be accomplished in the following order:
3.1.1 Milling of 2" of existing asphalt pavement.
3.1.2 Tack Coat.
3.1.3 Asphaltic concrete surface course, 2" thick on all milled roadways and
1%" thick on all limerocked roadways.
3.2 Tests -Where reference is made in the Florida Department of Transportation
Specifications for design mixes, tests of materials, or work performed, or where in the
opinion of the Engineer, tests are required to ascertain compliance with the specifications,
the Owner shall make such tests by an independent testing laboratory under separate
contract. All testing expenses shall be borne by the Contractor.
3.3 Measurement and Payment - No additional payment shall be made for the work
hereinbefore specified. The Contractor's unit price or lump sum bid as set forth in the
Proposal shall constitute full compensation for the work involved in this section.
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REQUEST FOR BIDS
CONTRACT -MILLING AND PAVING FOR THE PUBLIC WORKS DEPARTMENT
Page 3 of 4
PART 4 -LOCATIONS
4.1 Seminole Road (Atlantic Blvd. to 5-way intersection
approx. 3,166 ft x 24 ft average includes turning lane at
Atlantic Blvd. intersection.)
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.2 Beach Ave. (Ahern to 7`'' Street approx. 2,334 ft. x 18 ft)
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.3 Beach Ave. (10`h Street to 14`'' Street approx. 1,680 ft x 18 ft)
Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.4 16`h Street (Beach Ave. to Ocean Blvd. approx. 220 ft x 18 ft)
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.5 Sandpiper Lane (Plaza to Donner Rd. approx. 254 ft x 24 ft)
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.6, Sargo Road (Plaza to Cavalla Rd. approx. 2,112 ft x 24 ft)
Includes removing asphalt from concrete curbing where applicable
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.7 Skate Road (Plaza to Cavalla Rd. approx. 2,115 ft x 24 ft )
Includes removing asphalt from concrete curbing where applicable
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.8 Cutlass Drive (Royal Palm to Aquatic Dr. approx. 466 ft x 24 ft)
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.9 Saratoga Circle (Mayport Rd. approx. 2,115 ft x 24 ft includes cul-de-sac)
Includes removing asphalt from concrete curbing where applicable
Mill 2 inches of asphalt, apply 2 inches of type S-3 asphalt $
4.10 Forrestal Circle (Mayport Rd. approx 1,464 ft x 24 ft includes cul-de-sac)
Includes removing asphalt from concrete curbing where applicable
Mi112 inches of asphalt, apply 2 inches of type S-3 asphalt $
~~ 4.11 Cypress Street (limerock road approx. 200 ft x 18 ft)
Apply 1 %2 inches of type S-3 asphalt to all limerocked areas $
..
REQUEST FOR BIDS
CONTRACT -MILLING AND PAVING FOR THE PUBLIC WORKS DEPARTMENT
Page 4 of 4
4.12 Dora Street (limerock road approx. 425 ft x 20 ft)
Apply 1'/z inches of type S-3 asphalt to all limerocked areas $
4.13 Kestner Road (limerock road approx. 462 ft x 16 ft)
Apply 1'/~ inches of type S-3 asphalt to all limerocked areas $
4.14 Carnation St. (limerock road approx. 230 ft x 12 ft, off of West Plaza)
Apply 1 %s inches of type S-3 asphalt to all limerocked areas $
4.15 West Plaza (limerock road approx. 243 ft x 12 ft)
Apply 1'/~ inches of type S-3 asphalt to all limerocked areas $
4.16 Gladiola Street (limerock road approx. 357 ft x 12 ft off West Plaza)
Apply 1 % inches of type S-3 asphalt to all limerocked areas $
4.17 Stocks Street (limerock road starts at 995 Stocks approx. 266 ft x 24 ft)
Apply 1 %2 inches of type S-3 asphalt to all limerocked areas $
TOTAL LUMP SUM PRICE (items 4.1 thru 4.17) $
Award will be based on Total Lump Sum Price and the Contractor's lump sum bid price shall
constitute full compensation for the work involved.
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Reference Check Sheet For The Milestone Company
1. Spoke to John Myers of Myers Contracting at (904) 261-3902 on April 15, 1999 at
approximately 9:26 a.m. He stated he has used them for over a year and a half; they did
new roads, parking lots and resurfacing for him. They are a great company and he has
several more projects lined up for them to do. What few problems he has had were taken
care of quickly, with no problems.
2. Left message for Dennis Close, Nassau County Road Supt. at -800-264-2065 at
approximately 9:45 a.m. on April I5, 1999 to call me. He called back at 11:50 a.m. and
said he was very satisfied with Milestone and that they had done over 200 tons of asphalt
work (year-to-date) for him.
3. Spoke to Rex Lester, Street Supt. with the City of Fernandina Beach at (904) 277-7380
on April 15, 1999 at approximately 10:00 a.m. He stated he was very satisfied with
Milestone and they have done asphalt and milling work for him.