Minutes / 04-26-99~• - •
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
~, BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, APRIL 26, 1999
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: David Thompson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
March 22, 1999.
The Mayor asked for corrections or amendments to the minutes, and there
were none.
The minutes were unanimously approved as presented.
2. Courtes}~ of the Floor to Visitors:
J. P. Marchioli of 414 Sherry Drive read from a letter concerning the core
city drainage project dated Apri126, 1999, which is attached and made part
of this official record as Attachment A. Mr. Marchioli felt the city needed
to hire a project manager who had the best financial interests of the city in
mind, and recommended Alan Potter to serve in that capacity.
Mayor Shaughnessy responded that it was not customary for the city to
contract with unorganized entities or citizen groups. She pointed out the
difficulties associated with this type of organization and stated if the
project failed, the city would have no recourse but to sue the group of
citizens, which would be highly unlikely.
Commissioner Borno referenced a letter with attachments dated April 12,
1999, concerning curb and gutter for the core city project, previously
submitted by Mr. Marchioli. Commissioner Borno pointed out errors in Mr.
Marchioli's letter and said he believed more attention should be paid to
accuracy. Mayor Shaughnessy concurred with Commissioner Borno's
comments and stated that on-going misrepresentation of facts was harmful
to the process of trying to work together toward solutions to issues facing
the city.
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Apri126, 1999
3. Unfinished Business From Previous Meeting
A. Authorize the City Attorney to Draft a Resolution to Lower the
Interest Rates on Section H Water and Sewer Assessments
Comparable to the Reduction in the Interest Rate as a Result
of the Recent Refinancing of the Gulf Breeze Loan
(Commissioner Mitchelson)
Motion: Approve drafting of the resolution as recommended
by staff which would have the effect of lowering the interest
rate on Section H residents.
There was no discussion, the motion carried unanimously.
B. Action on Recommendations of the Recreation Advisory Board
on Proposed Bull Park Improvements (Mayor)
Motion: Proceed with the implementation of the Bull Park plans
with deletions as outlined by the recommendation of the
Recreation Advisory Board for an increase in the budget, tivliich
shall come from restricted funds identified by staff as listed in
the report, with a cost estimate for the project of 5234,000.00.
(The minutes and report are attached as Attachment B).
Commissioner Borno referred to Cindy Corey's recommendation to the
Recreation Advisory Board, as a member of the Bull Park Subcommittee,
and requested that the landscaping and playground improvements and
improvements to the Adele Grage Community Building be addressed as
separate •projects. He believed there were citizens who would like to
physically participate in the improvements, and indicated he would like to
do this and try to stay within the original budget of $100,000 - $125,000.00
for the project.
Commissioner Meserve believed the proposed improvements to be well
outside the budgeted figure for the park and felt the city should not take on
a $250,000.00 non-emergency project in the middle of the budget year. He
believed it should be part of the new budget process and should be
prioritized with all of the parks projects.
Mayor Shaughnessy explained that there were restricted funds earmarked
for certain things, and the money suggested could not be spent on
stormwater projects, but park development was a legitimate use.
Mayor Shaughnessy then provided a brief history of the Bull Park project.
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The Mayor stated the city now had a good plan; the money was available
and she did not want to phase the project, but wanted to provide the citizens
with a completed park that looked good and functioned well, and was
recommended unanimously by the Recreation Advisory Board.
DeJean Melancon, Chair of the Recreation Advisory Board, recapped the
actions from the Board's April 20, 1999, meeting and read the following
recommendation to the Commission: "The Board voted unanimously for
complete and one time development of Bull Park per the plans developed
by Genesis Group, with the exception of deleting the pole mounted lighting
at a cost of $21,000.00". Mr. Melancon stated the project cost was
estimated at approximately $233,000.00, and he urged the Commission to
move forward with the project. (The minutes of the Recreation Advisory
Boazd are attached and made part of this official record as Attachment B).
Scott Debuty of 1894 Seminole Road stated he had been a member of the
Recreation Advisory Board for five years and had been involved with the
Bull Park project from the beginning. Mr. Debuty further stated that the
plan had been approved some time ago, but changes in the Board
~' membership caused new questions, resulting in repeated delays. He urged
the Commission to move ahead with the project.
Commissioner Beaver felt the money vas available to complete the entire
project without taking money from other projects, and he urged the
Commission to move forward with the park improvements and make Bull
Park the focal point of the city. Commissioner Beaver believed
renovations to the Adele Grage Community Center were needed but should
be addressed separately.
Commissioner Mitchelson concurred with Commissioner Beaver, but
expressed concern that the existing plan, which called for palm trees and
some oaks, lacked adequate shade, particularly in the playground area.
Commissioner Beaver, owner of AgriCare, a landscaping business, stated
that palm trees provided shade if they were not hurricane pruned and were
spaced properly. He pointed out that palms will survive the heat of a
Florida summer, the salt environment and drought conditions at the beach,
but oaks, if not native to the area, will not survive.
Discussion concerning landscaping and shade requirements ensued. Mayor
~'`~ Shaughnessy requested additional shade in the playground azea due to the
western sun exposure. Commissioner Beaver noted that the park plan
indicated replacement of St. Augustine sod with Bermuda grass. He
recommended that one type of sod be used throughout the park, and stated
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his preference would be St. Augustine sod because Bermuda grass was a
much higher maintenance sod.
First amendment to the motion: Use St. Augustine sod
throughout the park vs. Bermuda grass.
Second amendment to the motion: Staff, Commissioner Beaver,
and the Committee address shade for the children's playground.
Stephen Kuti of 1135 Linkside Drive concurred with Commissioner
Meserve's recommendation and inquired concerning the proposed Adele
Grage building renovations.
Mayor Shaughnessy clarified the recommendation concerning the building
and stated that the building renovations were not part of this project and
would be addressed in the future.
Mr. Kuti stated he did not attend the April 20, 1999 meeting of the
~.,, Recreation Advisory Board, but had read the minutes. He then inquired
regarding the role of the Commissioner when attending advisory board
meetings.
Mayor Shaughnessy responded that she had attended the Recreation
Advisory Board meeting and had addressed funding issues and pointed out
that there would be additional park money next year, and to let the board
know options were available. The Mayor then read an excerpt of the
minutes of the July 24, 1998 Bull Park Subcommittee reflecting their
original recommended improvements. The Mayor then distributed copies
of those minutes which are attached and made part of this official record as
Attachment C.
Ann Winfree of 680 East Coast Drive believed the plan for the park did
not reflect citizen and committee input and opposed the forty foot concrete
plaza. Ms. Winfree felt the citizens did not want the memorials relocated.
Cindy Corey stated she could not support the current plan and viewed it
as too expensive. Ms. Corey then presented an alternative plan for the park
which she said would cost less and included renovations to the community
building.
~, Discussion ensued concerning the cost of the project. City Manager
Thompson stated that until the project is let out to bid, the exact cost will
not be known. He suggested using the lower figure of $234,000.00. He
pointed out that there may be some modifications to the plan along East
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Apri126, 1999
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Coast Drive due to impact of the stormwater project on the west side of the
park. He further stated the bid specifications would be reviewed and
modified accordingly after receipt of the design plans for the stormwater
project to avoid duplication of sidewalks, etc. After further discussion
of the cost, Mayor Shaughnessy indicated she wanted $234,000.00 as the
estimated cost of the project reflected in the main motion.
There being no further discussion, the second amendment to the main
motion carried by a four to one vote with Commissioner Meserve voting
nay; the first amendment to the main motion carried unanimously and the
main motion carried by a three to two vote with Commissioners Borno and
Meserve voting nay.
Mayor Shaughnessy called a recess at 8:25 p.m. and reconvened the
meeting at 8:30 p.m.
C. Action on Staff Recommendation Regarding Beaches Habitat
Request to Exchange Property with the City (Mayor)
Motion: Take action on the staff recommendation regarding
Beaches Habitat request to exchange property with the city.
Former Mayor Bill Gulliford, representing Beaches Habitat, introduced the
following members of the organization: Haywood Ball, Paul Finley, and
Cliff Taylor. Mr. Gulliford stated that he had nothing new to add to the
request made during the April 12, 1999 Commission Meeting and was
waiting fora sense of the Commission regarding the request.
City Manager Thompson stated that he had spoken with City Attorney
Jensen concerning the requested property exchange and recapped the
advantages to both the city and Beaches Habitat if the exchanges were
made.
City Manager Thompson stated that staff's initial investigation indicated a
problem moving a fence surrounding an effluent pond that abuts Lots 5,
6 and 7 on the east side of Jordan Street, which appears to encroach on the
platted property. It was thought that an option might be to reduce the size
of the lots to accommodate the fence and this matter could be referred to
the City Attorney to work out the details. However, further investigation
revealed that the property vas originally acquired by using restricted sewer
funds.
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City Attorney Jensen advised that the property owned by the city was
purchased with restricted funds from the sewer enterprise fund, and if that
property was swapped for property that does not have a use related to the
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sewer enterprise, the city would probably have to reimburse the fund from
another source, if approved by the Commission. City Attorney Jensen
further advised that if the city swapped the property purchased with the
restricted funds for property with a use related to sewer and water, then no
reimbursement would be required. He further stated that a determination
would have to be made by the Commission as to whether the property
owned by Beaches Habitat could be used in any manner related to sewer
and water, such as for a stormwater retention pond.
Mr. Gulliford pointed out the city paid an inflated price for the property
and then tore down all but two of the houses. Mr. Gulliford stated there
was no immediate urgency in obtaining an answer to the request, but he
would like to know if the Commission favored the exchange if the details
could be worked out.
Commissioner Borno favored the request if it was viable and did not
require too many restrictions. He then inquired if the city's property was
dry or a swamp. Mr. Guilliford stated the city property was high and dry,
however, the front of the property presently owned by Beaches Habitat
could be considered a wetland. He further stated that there was a drainage
t problem in the entire Francis Street area. Commissioner Borno felt
consideration might be given to making the property into a retention pond.
Commissioner Mitchelson supported the request and commented on
repayment of the restricted funds.
Mayor Shaughnessy inquired if the property could be declared surplus and
City Attorney Jensen advised it probably could not be done.
Mr. Gulliford stated that two of the original lots, both of which have
houses on them, were not part of the property exchange, and this should
be considered when determining the amount of the reimbursement.
Commissioner Beaver also supported the request and inquired as to the
city's future plans for the property as it relates to tree mitigation for both
properties.
Commissioner Meserve concurred with the other Commissioners and stated
the city owned lots were bought with an intended future use of either a
buffer zone or for plant expansion, and inquired if the Habitat property
could be designated a buffer zone or for plant expansion, keeping it
restricted land being traded for the same future use, therefore, requiring no
reimbursement.
Mayor Shaughnessy polled each Commissioner to confirm their approval
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Apri126, 1999
of the request, and it was the consensus of the Commissioners to favor the
property exchange as requested by Beaches Habitat.
4. Consent Agenda:
Mayor Shaughnessy inquired if any Commissioner wished to remove an
item from the Consent Agenda.
At the request of City Manager Thompson, Item 4D was withdrawn by
Mayor Shaughnessy. It was reported that Item 4D required additional
review by staff and would be brought back to the next meeting.
A. Acknowledge Receipt of Code Enforcement Report for the
Month of March 1999 (City Manager)
B. A~vard a One Year Contract to Vortex Biological Services, Inc.,
in the Amount of $48,147.00 for Ditch Spraying and
Maintenance, Pursuant to the Specifications of Bid No. 9899-16
(City Manager)
n C. Award Contract to Milestone Company in the Amount of
$176,458.15 for Milling and Paving of Certain Streets in
Atlantic Beach, Pursuant to the Specifications of Bid
No. 9899-20, and Authorize the City Manager to Sign the
Contract Document (City Manager)
D. Award Contract to Aloha Services, Inc., in the Amount of
$48,000.04 for Annual Lawn Maintenance Service at City
Facilities, Pursuant to the Specifications of Bid No. 9899-19
(City Manager)
By voice vote Consent Agenda Items A, B and C were unanimously
approved as recommended.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
There was no action on Resolutions.
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7. Action on Ordinances:
There was no action on Ordinances.
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S. Miscellaneous Business:
A. Declare Surplus Certain Vehicles and Equipment and
Authorize Sale Thereof by Auction (City Manager)
Motion: Declare those items listed in a memo dated April 19,
1999 from Joan LaVake, Purchasing Agent, surplus and
authorize the sale of said items by auction. (The memo is
attached and made part of this official record as Attachment D).
There was no discussion and the motion carved unanimously.
B. Task the City Attorney to Draft the Appropriate Documents for
the Sea Turtle Inn to Grant a Sidewalk Easement to the City of
Atlantic Beach (Commissioner Borno)
Motion: Direct the City Attorney to draft the appropriate
documents for the Sea Turtle Inn to grant a sidewalk easement
to the City of Atlantic Beach.
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City Attorney Jensen indicated he would prepare the easement document as
soon as he obtained a legal description of the property.
There vas no further discussion, the motion carried unanimously.
9. City Manager Reports and/or Correspondence:
City Manager Thompson:
Announced that Finance Director VanLiere's baby daughter was
born on Saturday.
Reported that the City Code had no provision for adjusting water
bills for residents in the case of severe leaks and inquired if the
Commission wished to make such a provision.
After a brief discussion, it was the consensus of the Commission
that if any Commissioner wished to propose an amendment to the
code, he should work with the City Manager and bring the proposal
back to the Commission for consideration.
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• Reported there had been a question concerning the role of the City
Commissioners assigned as liaisons to boards and committees and
requested that the appropriate role be determined.
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April 26, 1999
10. Reports and/or Requests from City Commissioners, City
Attorney and City Clerk
Commissioner Meserve
• Reported a meeting had been scheduled for May 17, 1999 at 7:00
p.m. in the New Friendship Baptist Church to continue discussion
of community issues.
Commissioner Beaver
• Stated he had inquired regarding the role of the Commissioner as a
liaison to a Board or Committee and requested a list of written
duties.
• Referenced the April 21, 1999 memo written by Public Works
Director Kosoy to City Manager Thompson and noted that of the
twenty-one projects listed, only five required additional funding and
^, the remainder came in at or under budget.
• Praised the Public Safety Department for its quick response to an
act of vandalism at his home.
Commissioner Borno
• .Praised Life Flight for the manner in which the landing and takeoff
at the K-Mart parking lot were conducted.
• Stated he enjoyed attending the recent American Public Works
Association luncheon with Public Works Director Kosoy.
Mayor Shaughnessy
• Stated she would like a definition for a Board and a Committee
provided in writing by the next meeting, and the title of the
Recreation Advisory Board changed to a committee, based on the
City Manager's differentiation between a board and a committee.
City Manager Thompson responded that he would do so.
• Indicated she would work out a reporting schedule for the city's
~` boards and committees.
• Reported on her recent attendance at Jacksonville Day in
Tallahassee.
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April 26, 1999
• Reported she had attended a JCCI conflict resolution seminar put
on by Plowshares, Inc. •
• Reported she had met with Jacksonville Council Member Terry
Wood concerning the fire contract.
• Reported there would be the Chamber of Commerce annual Military
Luncheon on Tuesday from 1:00 - 2:30 p.m. at the Radisson
Riverwalk. Superintendent of Schools, John Fryer, will be the
guest speaker.
• Reported the First Night Committee would meet on Wednesday,
Apri128th and three members had just returned from the National
First Night Annual Meeting where they obtained information they
hoped would be useful in Atlantic Beach.
• Reported the Town Center Meeting would be held on Thursday at
6:00 p.m.
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• Reported that a meeting would beheld on Saturday, May 1, 1999 at
2:00 p.m. at the Church of Christ behind Singleton's Trailer Park
concerning the Mayport Road flyover.
• - - Reported that the Sunrise Church would hold a prayer service for
city employees at 10:00 a.m., Sunday, May 2, 1999.
Reported that on Monday, May 3,1999 at 9:00 the Convention and
Visitors Bureau would sponsor a kayaking on the Fort George inlet
to promote Tourism Day in Jacksonville.
Mayor Shaughnessy further stated she would like a Proclamation
promoting tourism and requested Commission's feelings of
promoting eco-tourism for Atlantic Beach. It was the consensus of
the Commission to promote eco-tourism in the city.
Reported the Mayor's environmental luncheon would be held at
noon on May 6th. Stated she would be attending the meeting.
• Offered some useful suggestions to Commissioner Beaver
~,..~ concerning the duties of a Commission liaison, which included
acting as a resource and being as helpful as possible.
Commented that she would serve as Commission liaison to the
Recreation Advisory Board in the absence of Commissioner Beaver.
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Requested that City Manger Thompson explain his philosophy of
public service. City Manager Thompson stated that the role was to
facilitate and assist citizens to accomplish goals rather than simply
finding ways to put up roadblocks and stopping them. Part of the
duty vas to explore options to make things happen rather than just
saying "No, there is a rule someplace that says you cannot do this".
City Manager Thompson further stated that it takes a lot more
energy and effort to make things happen in this manner.
Commended the following employees for their accomplishments:
Bill Searcy, Class B Wastewater License, Desmond Green Class C
Drinking `Water License, Leslie Boswell Class B Wastewater
License, and to Phil Nodine for his work in helping a resident.
There being no further comments or business to come before the
Commission, the Mayor declared the meeting adjourned at 9:30 p.m.
Suzanne Shaughnessy
Mayor/Presiding Officer
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P_TTEST:
Maureen King
Certified Municipal Clerk
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• ~ '' ~ ~ ~ ~ ' " ATTACHMENT A
' '~i,PRIL 26, 1999 COr~i1ISSI0N MEETING
• . 1 . '' .. i 1'. ' . • • . .
Honorable .Mayor Suzanne Shaughnessy = "• '
• ~ 'And Commission Members
i. 1 _
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City of Atlantic Beach • • ..
800 Seminole Road '
Atlantic Beach, Florida 32233 ~ '
SUBJECT: Core City And Adjacent Areas, • ~ ! • ~ ' •
Dear Mayor and Commissioners,
' As a concerned citizen of Atlantic Beach, in my opinion, y'all, again,
dealing with professionals adept in making presentations.
Previously, E. T, M. (With a grossly inadequzte project design) neatly
took our city of a "round" Three Quarters of a Millioli Dollars ($750, 000.00),
NOW ! R, A, M, has already made a presentation far superior to the Nine
M illion Dollar E,'I`., M, project with a Fourteen to Fifteen Million Dollar
($14-15, 000, 000, 00) cost for a One Hundred Twenty Six Thousand Dollar
($126, 000.00) fee, Supposedly, to modif}/improve dollar wise the ETM
plan with "Value Engineering",
In my opinion, at this rate, our city will have misspent close to One
Million Dollars ($1, 000, 000, 00) for engineering fees,
- _ There is a very simple solution to this nightmare which has become and
emergency, Y'all need to employ, representing the city (owner), a
;dedicated, solidly experienced, • honorable, knowledgeable, qualified,
expert statewide witness (in this field) as a P R O J E C T MANAGER .
Again, in my opinion,• this project could be completed for half of the
E, T, M. estimate, I AM TALKING'BOUT. FIVE MILLION DOLLARS !
Again, in my opinion, there is only one person actively participating
• , in our city affairs, as well as having previously saved the city millions
of dollars in years~past.,,,,MR,ALAN POTTER !
Very Sincerely Your
.. s G
• JPM/jpm • . ••~ . ' 1 P, • (MARC) Marchioli •
' cc: File .. • • • ..._ ~ •
• Distribution ' ~ ~•~ ~ :`~' •• ~. P. (ASarc) Marchioli
' 90~-246-1461 ~ '
• • • 414 Sherry Drive '
• .. ' , ' • . Atlantic Beach, FL 32233
® ~ ATTACHMEN®~B
APRIL 26, 1999 COMMISSION MEETING
CITY OF ATLANTIC BEACH ~ -~~ - j
CITY COMMISSION MEETING ,-.~.
RECREATION ADVISORY BOARD REPORT
AGENDA ITEM:. Bull Park Recommendation
SUBMITTED BY: DeJean Melancon, Chairman
BOARD MEMBERS: Present at the meeting were Ray Coleman, Phillip Corp,
Peter Coalson, Scott DeButy, Steven Jenkins, DeJean
Melancon. Absent vas Bazbara Hopson.
DATE:
Apri126, 1999
BACKGROUND: The Recreation Advisory Board met on Tuesday, Apri120,
1999 to review and provide a recommendation on Bull Park
development. At the directive of City Commission the
Board was tasked with developing a clear and concise
recommendation, receive citizen input and review design
modifications with the project architect.
The meeting was well attended with representation from
the community (approx. 20 citizens), Genesis Group
(design/project architect), Bull Park Sub Committee
members, Mayor Shaughnessy, Mayor Fletcher and
_ , Commissioner Beaver. The Board considered the following
factors in developing thpirr~commendation:
.. y ....
1. Additional funding of 147K has been identified by Staff
that can be used for funding the project (100K
Convention Development Tax, 37.SK Cross FL. Barge
excess funds, 9.SK Tree Fund). Benefit-this additional
money is not part of the general fund.
2. Bull Park Sub Committee member, Cynthia Corey
presented a "new plan" for Bull Park. Although visually
appealing the plan included demolition of the current
community center and construction and/or rehab of.a
new center. Board Members were concerned this
approach would put the project back at ground zero.
3. Board Members felt the current plan (Genesis Group)
achieves the major objectives originally established by
the Citizen Consensus Workshop held September 30,
~,, 1996.
4.
5.
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7.
8.
Citizen input centered on providing a
playground/recreational area. ::.
Partial development-breaking the project into stages
should not occur. This would add approximately SOk to
the project.
Development should consider impact of the Stormwater
Project.
Final design drawings/project modifications should
consider deletion of the Turf Field in Phase IV because
of maintenance issues.
Future consideration should be given to the purpose and
use of the current community center.
RECOMMENDATION: The Board voted unanimously for complete and one-time
development of Bull Park per the plans developed by
Genesis Group. With the exception of deleting the pole
mounted lighting (21K).
ATTACHMENTS: ~ Bull Park Cost Estimate, CGI#3351-001 prepared 4/13/98
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BULL PARK '=~~
Atlantic Beach, Florida
Cost Estirn~ate
GGT# 3351-001
April 13, 1998
• DEMOLITION
Asphalt /Concrete Removal - 9,570 SF
Equipment Removal, Relocation
Plant Material /Debris Removal
PALM RELOCATION
19 @ $100/EA.
PLAXGROUND
A. Modified Timberform Play Structure
Metal Roof, Cedar Shake Panels
B. Additional Recreation Equipment
C. Installation
n- / LIGHTING
------~12 pole mounted 100H MH @ $1~,750/EA.
- _ 7 ground mounted uplights, 75W MH @ $475/EA.
ASPHAL'T' OVERLAY
550 SY @ $I3/SY
GRADING /BEAMING
225 CY Topsoil @ $8.50/YD
CONCRETE CURBING.
Border Curb 250 LF @ $12.50/LF
Header Curb 190 LF @ $8.50/LF
CONCRETE SIDEWALI{
850 LF @ $3.75
245 LF @ $6.25 (w/Brick Band)
CONCRETE STAIRS
310 LF @ $19.50/L.F
$7,000.00
$500.00
$3,100.00
$1,900.00
$45,940.00
$6,630.00
$16,281.00
$21,000.00
$3,325.00
$7,425.00
$1,913.00
$4,615.00
$5,740.00
$1,532.00
$6,045.00
1:1FR01~335I.0011ESTIhU~TEl98~4t 13.Wf'D
• ~
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Bull Park/Cost Estimate
Apri113,1998
Page 2
INTERLOCKING CONCRETE PAVERS
2,475 SF @ $8.SOILF
IVLEMORIA.L RELOCATION /CONSTRUCTION
TENNIS PAVII.,ION
POSTAL GAZEBO
~'YHTTE PICKET SECURITY FENCE
325 LF @ $12.25/LF
BENCHES
6 @ $785/EA.
t PLANTING
Palms ~, ~ $10,125.00
Trees ~ 54,750.00
Shrubs & Groundcover 518,766.00
Sub-Total
IRRIGATION
WATER FOUNTAIN
SIGNAGE & GRAPHICS
HEAT PUMP CONVERSION
~'
TOTAL COST ESTIMATE
CONTINGENCY 5%
TOTAL CONSTRUCTION COST
$21,040.00
$3,250.00
$15,500.00
$13,750.00
$3,982.00
$4,710.00
$33,641.00
$6,725.00
$2,100.00
$2,575.00
$2,500.00
$242,719.00
512,13 G.00
$254,855.00
1:1F+R0]~3351-0p l~'r(MATEl98W313.WPD
A special meeting of the Recreation Advisory Board was held Tuesday, Apri120, 1999 in the
Adele Grage Community Center. Chairperson DeJean Melancon called the meeting to order at
6:15 P.M.. Present were: DeJean Melancon, Phil Corp, Ray Coleman, Steven Jenkins, Peter
Coalson and Timmy Johnson.
DeJean gave a welcome and because of the number of guests present went over some meeting
rules: he informed everyone to complete a form ifthe wanted to speak, to sign in and that an
agenda is on the table.
DeJean stated the Board was redirected by the City Commission to consider being specific in the
recommendation, besure to include input from Kelly Elmore, the Subcommittee and citizens and
funding. The City Manager has identified three additional sources of funding which is $100,000
from convention development, $37,500 from the Florida Barge Canal and Tree Boazd $9,500.
Ray motioned to modify the previous motion made and voted on at the previous meeting for re-
discussion.
here were three uests s Bakers: Kell Elmore C thia Core and Rick Beaver.
T g P Y ~ Yn Y
Kelly went over the plan and explained ho~v the project got to where it is today. The process
started with his meeting with Pete Dowling and Cindy Corey to the public charrette, approval and
~. finally the bid process. The process cost estimate is between $250K and $275K and was done
eleven months ago. Kelly was asked about the possibility of excluding the lights and he stated
that they were included for safety, as decorations and security reason. In his opinion the lights can
be removed, but the Board needs to make a decision on safety.
•~Kelly addressed questions concerning trees and phasing the project. He stated that the double
palm trees were picked to stay with the chazacter of the area and to create shade and keeping in
mind space is important. Kelly informed the Board that phasing would be costly because of
mobility, but if Ocean Blvd and East Coast Drive were going to be affected by the storm water
project, the sidewalk and parking should wait.
Cindy Corey, Chairperson of the Bull Pazk Subcommittee gave the Committee's report. Cindy
passed out the Town Meeting consensus report and stated that the Committee met several times
between August of 1995 and the winter of 1996. The three main issues discussed in the Town
Meeting were the pazking, playground and the community center. The Subcommittee felt these
goals were not achieved by the current design. As an alternative to the current plan the
Committee proposed a new plan with conceptual drawings. They proposed 100k for landscaping
and recreation and an additional $150K for rehab or building of a new center.
Cindy passed out a conceptual drawing of a revised community center. Michael Dunlop assisted
with the design. The Subcommittee is requesting time to develop the concept (90 days). Cindy
n also presented an additional conceptual drawing of the pazk. The Subcommittee is ongoing
organization which had taken a break. Committee members Ann Winfree, Cindy Corey, Pete
Dowling, John Bell, Joanna Fletcher and Karen Mastroianni met and came up with
. '~
('1 recommendations. Ray Breault stated that no one contacted him. .
Mayor Shaughnessy read the Subcommittee's initial recommendations as follow: A Memorial
Park, expand playground area, relocate Memorials, Community Center changes, outdoor theater
space, Central Plaza with Memorial theme and seating, sidewalk changes for better access for
front of building to rear, plaza in front of building with a fountain, sidewalk to cut across green
space, relocate several palm trees, relocate mailbox and newspaper stand, landscaping, tennis
court remains, but landscaped with joint tennis and playground shelter, replace parking on East
Coast with parallel parking, eliminate sidewalk on East Coast, play area will include climbing
structure, play gym, seesaw, swing, merry-go-round, water fountain, basketball court, benches,
shade.
fated that the information the Ma or read is in the lan.
Patncia Goelz s y P
Former Mayor Fletcher gave his opinion of the process and stated that cost is a factor. He
suggested working from the base plan, address rehabing the rear of the building and trimming the
cost. Mayor Shaughnessy stated that the building was phase two of this project.
Mayor Shaughnessy stated that the building was intended to be phase two of this project. Scott
added that the plan has been discussed in detail.
Mayor Shaughnessy informed the Board that using the funds identified by the City Manager to
rehab the building seems logical.
Commissioner Rick Beaver went over the history of the area and showed pictures. He informed
the Board that as a citizen he liked Genesis plan and recommends looking at the playground to the
•:memorial Plaza area. Mayor Shaughnessy made a point of order, which as in her comments
concerning phase two. She is not talking about phasing the park, phase I is the plan and phase II
is the building.
JP Marchioli expressed that the project should not be bid as unit prices. He added that it is
important to get a bid in therefore, the City will have dollar amount to go by and can negotiate
with the Contractor.
Ann Winfree stated that she is not sure what will come out of the Recreation Board meeting, but
in Committee things change. She request giving the Committee more time and expressed that the
plaza seems out of place and to reapply the consensus information.
Fran Beaver expressed that both plans are nice and is in favor of doing something with the
building. She also suggest getting private donations. Fran stated that phasing the building and
the park does seem like the wisest thing to do.
Patricia Goelz informed the Board that a prior motion was not to include lights and to add
n community built playground companies to the bid list. She recommends not cutting hedge and
rehab rear of building.
ti
Ray Breault stated that he lives next door and has viewed the use of the park and building. It .:
took several years to get to this point and trying to add the building will take longer. He
recommends rehabing the building in phase two.
Hope VanNortwick informed the Board that the Tree Board is identifying historical trees;
therefore, she recommends not relocating the palms.
Pete Dowling said that citizens have offered their time and has come up with a conceptual plan
that will stay within the budget. He recommends completing the park in one phase and giving the
ninety day delay.
Former Mayor Fletcher added that he supports the ninety day delay requested by the
SubConuttee, but the children's play area needs to be done. He does not support eliminating the
existing plan.
Kelly informed the Board that the City Commission signed offon the plan twice. He is not in love
with the plan and was informed to design this park as maintenance free as possible. He
recommends not delaying the project.
Dorthy Kerber recommends not spending $250K on this project, to stay within the budget of
S103K. Removing the palms seem like over kill as well as the plaza. A material more durable
~, than wood should be used. The park should be user friendly, shaded and have a play area.
dded that the buildin should be added to existin lan.
Cindy Corey a g g p
Mayor Shaughnessy stated that funds continue to come in for projects different ways. They City
i.S liven funds for park use on an annual bases Barge Canal funds and Duval County has given
funds, she also informed the Board that the budget year runs from October 1 to September 30.
There was a ten minute recess at 8:10. DeJean Melancon called the meeting back to order at 8:20
P.M..
Ray stated that $21K can be saved by eliminating the overhead lighting and if the storm water
project could do the parking more money can be saved. He is in favor of moving forward with
the project.
Phil feels that it is important to complete the existing plan; therefore, the kids can get back in the
Park.
Scott informed the Board that he hgces the idea of enhancing the building, but this project should
not be delayed because of the building. The building should be phase two and it is important that
we move forward.
Peter concurs with Scott and feels that money is available and should be spent on existing plan.
The project should not be delayed because of the building. He is in favor of completing the
.'
~~ project and not limiting the amount. ..
Briefly, Steven stated that there is a project plan, design and bid documents. They represent the
citizens view. The confidence to obtain the required funding is high. Rehabing the building will
happen and between now and construction minor changes may take place.
De7ean read the prior motion as follow: the Recreation Advisory Board recommends budgeting
$160,000 to substantially complete phase one and phase three of the project. Motion made by
peter Coalson and seconded by Ray Coleman. ~~
Scott stated that ehminatmg the overhead fights would save money.
Kelly Elmore added that the specs for the playground are designed for a volunteer project.
Ray Coalman motioned to approve the entire existing plan excluding overhead lights. Scott
seconded and the motion carried.
DeJean motioned to adjourn the meeting at 8:40 P.M.. Steven seconded and the motion carried.
~•,
.~
~, CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Funding Sources for Bull Pazk Project
DATE: Apri120, 1999
SUBMITTED BY: David E. Thompson Manager
BACKGROUND: At the April 12, 1999 City Commission Meeting, staff was
instructed to "find" $150,000 that could be used to fund the Bull
Pazk Project. To that end, the Finance Director has prepared a
memorandum dated April 15, 1999 that identifies appropriate
funds for this project. The memo is self-explanatory, and it
identifies restricted funds, not general fund money, that can only
be spent on specific types of projects.
RECOMMENDATION: There is no reason to take any action on this funding until the Bull
Park Project has been approved and gone to bid, and the City is
- • ready to award the construction contract. At that time, a budget
adjustment would be appropriate when the construction contract is
awazded.
ATTACHMENT: See Attachments from Finance Director Nelson Van Liere
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER:
CITY OF
t~t~,°czcs~ic f~eacl - ~~evcida
MEMORANDUM
Datc: Apri120,1999
To: David Thompson, City Manager
From: 1\'elson Van Liere, Finance Director ~.
Rc: Potential sources of revenues for Bull Park
500 SEhtINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE (90-3) 247-5800
FAX (904) 2a7-5805
SUNCO~t 852-5800
As you requested, I have identified some potential funding sources which may be used for
funding Bull Park improvements over the currently designated $103,000. It vas my
understanding the City Commission wished to locate an additional $147,000, bringing the total
for construction to $250,000 for the park improvements.
The current $103,000 is a designated amount that, with a budget resolution, can be appropriated
from the Governmental Capital Project Fund. This cash is available no~v and was originally
"transferred to the Governmental Capital Project Fund from the General Fund.
Potential Funding for the additional $147,000:
To the extent that the construction requires the purchase and planting of shade trees, those
costs could be funded with the Tree Replacement Fund. Currently the balance available
is $21,478.
As you will recall, at the recreation workshop, the commission reversed their decision to
fund a Russell Park building to replace the trailer. The funding for that was located in the
Convention Development Tax Fund of $100,000. Resolution 91-5, Section 1, allows for
the use of these funds for park development and, upon verification of the City attorney,
these funds could be re-appropriated to fund this recreation project.
• Also, you will find in the current budget $35,916 budgeted for receipts of Cross Florida
~, Barge Canal funds. It was reported to the City Commission in the recreation workshop
that we actually received an unexpected allocation of $73,413. The difference is $37,497
which was available for recreation purposes and vas not previously budgeted.
The Governmental Capital Project Fund is where the original $103,000 was designated and the
additional bazge canal proceeds were deposited. I want to bring to your attention that the budget
for Tresca is paztially funded with a reimbursement grant. There is the potential that between the
time the money is spent and the reimbursement received, the General Fund may supply the cash
in the form of a temporary loan called a "due from". This would show up in the financial
statements as an internal loan at yeaz end only if the funds were spent this year and had not been
reimbursed by year end. When the funds are received, the loan would be eliminated. This is
typical when dealing with reimbursement grants.
Recommendation:
My recommendation for potential funding of the Bull Park improvements would be as follows:
• Appropriate through a budget resolution the portion of the Capital Project Fund already
designated of $103,000.
• Re-appropriate the $100,000 of Convention Development Tax funds.
• Appropriate the excess Florida Barge Canal funds of $37,497.
• Appropriate $9,503 of the Tree Protection funds for the balance.
The Convention Development Tax funds and the Tree Protection funds would require a transfer
of those funds to the Governmental Capital Project Fund where all funding would be pooled to
pay for the project from one account.
I do want to make it clear that this will bring the project total to approximately $267,000 due to
the funds already spent on design. If it is the Commission's intent to limit the project to
X250.000 includin design, then some portion of anv of the above funding maybe reduced. I
would also propose that the resolution amending the budget be deferred until bids are awarded
and funding requirements are better known.
~~
RESOLUTION 91- 5
... -
A RESOLUTION OF THE CITY OF ATLANTIC BE_AC:i, ' "
FLORIDA, AUTHORIZING THE USE OF CONVENTION
DEVELOPMENT TAX REVENUE FOR CERTAIN PURPOSES,
PROVIDING AN EFFECTIVE DATE.
jv~ERE.AS, the City of Atlantic Beach receives convention
' development tax revenue from the City of Jacksonville which is
collected pursuant to Florida Statutes 212.0305, and
WHEREAS, the City of Atlantic Beach is unable to use such
revenue for any purpose authorized by Florida Statutes
212.0305(4)(x)3, which are as follows:
a. To extend, enlarge, and improve existing
publicly owned convention centers.
b. To construct a multipurpose
convention/coliseum/exhibition center or the maximu::, com:onents
thereof as funds permit.
c. To acquire, construct, exte.^.c, e::_arce,
re:;,cdel, repair, improve, or maintain or.e cr r„ore con•~entien
centers, Stadlurl5, exhibition halls, arenas, COi.i seL'.;.5, Ct ~-
auditori u~;,s .
( 1 NOw TEiEREFORE, be it resolved by the City Cc,,iss_on of
the City of Atlantic Beach as follows:
Section I. The convention develotitr~ent tax =avenue
nn2.y_ be used to acquire and develop municipal parks, lifeguard .,_
stations, or athletic fields.
Section 2. This Resolution shall tar{e effect
immediately upon its final passage and adoption.
PASSED by the City Commission of Atlantic Beach, Florida,
this 1?th day of February, 1991.
Attest:
v ~ ~`~
I~?AUREEN KI.1.~
City Clerk
Approved as to form and correctness:
1
C~
fj.ALAN C . J S , ESQUIRE
City Att ey_
•~
CiT`d OF
~ a~t~~ ~PQ~ - ~e4>:~~
i
ATTACHMENT • C
'- APRIL 26, 1999 COMMISSION MEETING -'
August 22, 1996
To: All Recreation Advisory Board Members
rrom: Tinmiy Joluison, Recreation Director
Re: Regul;~r Board Meeting, ~`'ednesdly, August 28
800 SE~i1tiULE ItUAU
A7'1.AN7'It; B1:~1C11, FLORIll,132233.5445
TELEPIiO\E (904) 217--5800
TA.Y (904) 247-5505
T1Fe regular meetilig of ille Board tivill be Wednesday, August 28, ili the Adele Grage
Community Center meeting room at 7:15 Pyi.
Attached is a copy of the mirnites from the last regular' Board meeting. Bull Park subcolnnuttee is
sclledaled to give a ten minute presentation to the comnussion Tuesday, August 27 ili the
commission c}lambel's at 8:OOpln. Because this is a subcommittee, I am asking that if Ilot all, one
mel7lber from the Board be present.
cc: Suzanne Shaughnessy, Commissioner
Jim Jarboe, City Manager
.~
C1TY OF ATLANTIC BEACH
PARKS AND RECREATION ADVISORY BOARD MEETING
JULY 24, 1996
A regular meeting was held Wednesday, July 24, 1996, at City Hall Conference Room. The
meeting was called to order by Chairman Dezmond Waters at 7:23PM.
Present were: Mark Beckenbacli
Dezmond Waters, Chairman
Scott Debuty Ed Vti'aters
Mary McGee Barbara Hopson
Suzanne Shaughnessy, Corrunission Liaison
Timmy Johnson, Stafl'Liaison
Guests: Pete Dowling
Cindy Corey
Kelly Elmore
Chairman Dezmond Waters opened the meeting with a discussion relative to the Atlantic
Boulevard median beautification project. Per ICelly Elmore, DOT has approved a grant and leas
given a 1 lh year period to complete the project. The City of Atlantic Beach is in a maintenance
and grant agreement stage. Greenscape leas received funding from the City of Jacksonville in the
amount of $50,000 for tlie project.
Tlie next order of business was the improvements to Bull Park. Cindy Corey, Bull Park
sebcoiiunittee Chairperson gave a detailed report o~i the improvements. Pete Dowling acid Kelly
Elmore gave input. Below is a list of recommec~ded improvements by the Bull Park
subcommittee:
* Evidence sigivrig
Play upon the historical theme (Memorial Park)
~* Expand and improve the playground area
* Relocate all memorials
* Community Center remains in existing location with rear alterations
'~ Outdoor theater space
* Ccnlral Plaza with Memorial theme, seating, fountain
'~ Tenliis court remains, but landscaped with joint tennis and playground shelter
* Per Pete Dowling, the 7-8 parking spaces on East Coast Drive will be replaced by 3
parallel spaces
'~` Eliminate sidewalk on East Coast, which goes nowhere
y Playground area ~~vill include: Climbing structure (play gym), see saw, swing, basketball
court, merry-go-round, benches, shade seating, water fountain, landscaping
~, ~` Sidewalk changes for better access from front of theater to rear parking
''•` Plaza in front of building with a fountain
* Sidewalk to cut across green space
. J,
:~ .,.
* Relocate several Palm trees
* Relocate the mail box and newspaper stand
* Landscaping
In summary, Kelly added that the plan's concept is to weave and lout together.the various uses of
the park in a more cohesive, usable fashion.
Barbara Hopson made a motion to approve the concept and present to the commission. Scott
Debuty seconded and the motion carried. .
Scott Debuty questioned whether or not someone had a cost estimate. Pete stated that $160,000
was a ball park figure. Cindy stated that she would estimate a figure of around $200,000.
It was decided that Dezmond would come up tivith the language for a resolution on signage, per
information given and present it at the next meeting.
Mark suggested that each Board member write down their budget recommendations and present
them at the August meeting.
7.'here being no oilier business the meeting adjourned.
ATTACHMENT D
APRIL 26, 1999 COMMISSION MEETING -"
~ CITY OF ATLANTIC BEACH ? °~' gq
CITY COMMISSION -
STAFF REPORT
AGENDA ITEM: List of Surplus Items for Auction
DATE: April 21, 1999
SUBMITTED BY: David E. Thompson, City Manager
BACKGROUND: The city accumulates property that loses its usefulness due to
deterioration and/or obsolescence. This property includes worn out
vehicles, old computer equipment, old radios, and various types of
office equipment. In the past, the City Commission has authorized
staff to dispose of this equipment at public auction, and the
attached list is being provided to the City Commission for their
approval.
The department heads identified and listed the surplus equipment
~, in their departments, and the list of equipment was circulated to
other department heads for their review. In some cases, items that
were no longer needed by one department were transferred to
another department that needed it.
The attached list represents the property that city staff has
identified for public auction.
RECOMMENDATION: We recommend the approval of the listed items for public auction.
ATTACHMENT: List of items
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER:
~'
. `~
MEMORANDUM
DATE: April 19, 1999
TO: David E. Thompson/City Manager
FROM: Joan LaVake/Purchasing Agent
SUBJECT: Auction List
Attached is the Auction List which has been updated and is correct as of this date.
Thank you.
CJL/em
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AGENDA ITEM NO:
COMMISSION MEETING DATE:
.~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: SURPLUS VEHICLES
SUBMITTED BY: Robert S. Kosoy/Director of Public Works ~-~''
Phil Nodine/Streets & Maintenance Division Director
DATE: February 23, 1999
BACKGROUND: We request that the following vehicles be declared as "Surplus" so
they may be sold at auction.
pESCRIPTION ViN~ ~yIILEAGE
1. P-12 1988 Dodge Truck 1B7FD14XSJS783530 78,312
2. P-8 1985 GMC Truck 2GTCC14HXF1527048 120,107
3. P-7 1986 Ford Truck 1FTCF15N3GNA54492 90,213
4. P-S 1985 Dodge Truck 1B7FD14HSFS693469 72,761
S. Lguard 1 1981 4x4 Ford Truck 1TDF14F8BNA95692 95,660
6. P-1 1986 Ford Van 1FTCA14S9G7A13489 147,631
7. P-2S 1987 Dodge Truck 1B7GN14M6HS510047 120,326
8..P-1S 1984 Ford Van 1FTEE14YlEHC08409 127,478
9. P-33 1985 Chevy Wagon IG1AW35X6F6152745 84,344
10. Animal C. 1982 Ford Truck 2FTDF15E9CCA79417 110,000
RECOMMENDATION: Declare all vehicles to be "Surplus" and approve for sale at auction
ATTACIiMENTS: None
REVIEWED BY CITY MANAGER:
~'
... ' ,
FINANCE DEPARTMENT
AUCTION LIST
AUTOMATIC LETTER OPENER -One (1) Panasonic
BINDER HOLDER -One (1) Large
CALCULATOR -Five (5) Sharp and Two (2) CH
CARD FILE -One (1) Metal, 2-drawer
CHAIR -One (1) Pink
CLIPBOARDS -Three (3} 5" X 7"
COPIER -One (1) coin operated, One (1}table-top (Resolution Enhancement)
DESK CALEI~TDAR HOLDERS -Two (2)
DICTATION MACHINE -One (1) Lanier
KEYBOARD -Four (4)-no brand names and One (1) Decision Date 3596
MICROPHONE -One (1) no brand name
MISCELLANEOUS ELECTRONIC COMPONENTS -One (1) Box
MONITOR -Five (5)-Magnavox, Alton, Digiview, Mac, Gateway 2000
MOUSE -Two {2)
~~ PRINTERS -One (1) Microline, One (1)~Ie~arlett..Eacl ,One (1) Panasonic and One {1}
Okidata 391 ML ~R~pl,2~?0~ ~,
RADIO & SPEAKER -One (1) Standard
RADIO- One (1 }Nokia
RING BINDERS -Two (2) Letter Sized and One (1) Legal
SOUND MIXER-One (1)JBJ-UREI
se tec- ansi
TELEPHONES -One (1) GE and Three (3~ U ty
TYPEWRITER -Two (2) Olivetti
WALL FILE HOLDER -One (1)
WORK STATION -One (1) 8-Port Work Station
POLICE VEHICLES FOR AUCTION
'86 JEEP 4i IJCCM87A9GT020852
'82 FORD F-ISO ~~TDFISE9CCA79417
'91 FORD TARUS ~r`1FACP52U6MA140436
~~