Exh 8F-' ~ ~ I_
f"~, CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Fire Contract with the City of Jacksonville
DATE: May 5, 1999
SUBMITTED BY: David E. Thompson, City Manager
5-- io- 99
BACKGROUND: Last year, Mayor Shaughnessy and the City Commission directed
and authorized the City Staff to negotiate with Jacksonville relative
to Jacksonville providing fire services to the City of Atlantic Beach
(see attachment #1). A preliminary contract was presented to the
City Commission and approved on 11/23/98. The contract was
then sent to the City of Jacksonville for their review. .
Since that time, the contract has been reviewed and modified, and
the resulting contract has been approved by the City of
Jacksonville. Attachment #2 is a copy of the document approved
by the Jacksonville City Council.
Attachment #3 is a copy of the November 1998 staff report on this
matter. Most of the information is still accurate, but the annual
payment to Jacksonville has increased by approximately $40,000,
and there is an annual increase of 3% that has been added by
Jacksonville. Other highlighted changes have already been
provided to City Commissioners for review.
Each City Commissioner has been provided with a memo and a
previous contract highlighting the changes that have been made
since November. City Attorney Alan Jensen has reviewed the
contract, and Bob Sugarman has reviewed the pension portion of it.
Mr. Jensen pointed out some issues that are attached to this report
in attachment #4. Mr. Sugarman had no problems with the
contract wording on the City's behalf.
There has been recent conversation by some of the Atlantic Beach
Fire Fighters relative to administrative issues in their transfer to
Jacksonville. At this time, none of the issues under discussion are
addressed in the contract. In the opinion of the City Manager,
~, those matters are administrative in nature and within the authority
of Chief Alfred and his staff to resolve. Chief Alfred is planning to
attend the City Commission meeting to discuss any concerns or
questions about the contract or the personnel issues.
RECOMMENDATION: I recommend that the City Commission approve the attached
contract with Jacksonville, and authorize the Mayor to sign the
appropriate paperwork to consummate the agreement.
ATTACHMENT: Letter of Understanding between Mayor Shaughnessy and Mayor
Delaney
Proposed Contract with Jacksonville
Previous Staff Report from November 1998
Memorandum from City Attorney lan Jensen
~~ REVIEWED BY CITY MANAGER:
`,
AGENDA ITEM NUMBER:
Policti~ Guidelines for Discussion of Fire Sen•ices Contract
1. The City of Atlantic Beach would contract for Fire acid Rescue Services, both
manpower and operations, ~~~ith the City of Jacksom•ille as a sen7ce pro-
vider.
2. The sen•ice area would be the city limits of Atlantic Beach and, with theit• Council's
approval, the cit}• limits of Neptune Beach.
3. Tlie sen•iees would be pro~•ided from the Atlantic Beach Fire-Fescue Station
on Seminole Road.
4. Current a~•erage response time and staffing levels shall be maintained as a
minitnttm, or improved; as specified in the contract language.
5. Current employees ofthe City of Atlantic Beach Fire-Rescue Department ~~•ould
be gt•andfathered as employees of the Service Frovider.
6. Sen•ices provided ~~•ould include a) fire suppression and h) medical emergency
rescue sen•ices. to include Advanced Life Sup}~ort capability and equipment
for the engine companies.
7. Staff-level recomtnendatiotts as to best implemerttaion of the above policies
shall be de~•eloped by:
1. \Ir. Hester and ~•ir. Jarboe from the financial aspect.
2. Chief .~lfred and Director Thompson from the operations aspect.
3. Legal staff from both Cities of Atlantic Beach and Jacksonville.
S. Currenth•, fire suppression sen~iees are provided to the City of \'eptune Beach
by :atlantic Beach. That arrangement would continue, unless altered. If
the \eptune Beach Council gives direction to participate in the \~iedical
Rescue ALS sen%iees as well, resulting in a higher sen~ice level, then the
Council shall approve that as a policy, and authorize inclusion ofiheir
Staff in the discussions for implementation.
~~.
9. These polioies are established as gttidelirtes and shall not be altered without
prior consent.
Jolut A. Delaney. ~Ia~•or Suzanne Shnu~essy, Mayor
City of Jacksom•ille City of Atlantic Beach
date date
cc: Honorable George Vaughan, tiiayor, Cit}• of I~Tcptunc Beach
! . i\•ir. Les Hester, Chief Executive Officer, City of Jacksonville
.. ffu ~ h rr~ en f" ~ ~..
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Attachment A
~'
AGREEMENT BETWEEN
THE CITY OF ATLANTIC BEACH, FLORIDA
AND
CITY OF JACKSONVILLE, FLORIDA
THIS AGREEMENT, entered into in duplicate this day of , 199_
C~
by and between THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation
("AtlanticBeach"), and the CITY OF JACKSONVILLE, FLORIDA, a consolidated county and
municipal government extending territorially through the geographic boundaries of Duval County,
Florida ("Jacksonville").
WITNESSETH:
WHEREAS, the Atlantic Beach Fire Department currently provides first response emergency
medical service and fore service to its residents; and
WHEREAS, the Council previously has approved Resolution 95-944-256 which authorized
Jacksonville to enter into an amended Interlocal Agreement with Atlantic Beach in settlement of a
lawsuit ("Interlocal Agreement;'); and
'WHEREAS, in paragraph 8 of the Interlocal Agreement, Atlantic Beach agreed to provide
first suppression response service to residents of the City of Neptune Beach ("Neptune Beach") and
Jacksonville agreed to pay to Atlantic Beach $150,000 annually beginning October 1, 1995 (said
amount to be increased by 3% each year); and
'WHEREAS, residents and businesses located in Atlantic Beach and Neptune Beach can
benefct from the Advanced Life Support and Fire Services offered by Jacksonville; and
ti'YHEREAS, Jacksonville will benefit from centralized communication and coordination
relative to the delivery of Fire and Rescue Services; and
WHEREAS, the parties hereto desire to provide a method for said residents and businesses
in Atlantic Beach and Neptune Beach to have such use of the Advanced Jacksonville Life Support
and Fire Services available in the manner and under terms and conditions specif ed herein; and
WHEREAS, the addition of an Advanced Life Support fire engine and crew would benefit
the citizens of Atlantic Beach, Neptune Beach and Jacksonville; and
WHEREAS, Jacksonville desires to provide Advanced Life Support and Fire Services
county wide; and
~'VHEREAS, it is the intent of this Agreement to provide an effective, efficient means of
delivering Advanced Life Support and Fire Services to Atlantic Beach and Neptune Beach residents,
businesses (said services being provided to Neptune Beach only because of Atlantic Beach's
continued obligation under the Interlocal Agreement); and
WHEREAS, Jacksonville would benefit in having a station in Atlantic Beach which would
enhance first response and provide back-up capabilities to its other nearby fire operations; NOV4',
THEREFORE,
IN CONSIDERATION of the mutual covenants herein contained and for other good and
valuable consideration, the parties agree as follows:
1. Incorporation of Recitals. The above stated recitals are true and correct and, by this
reference, are incorporated herein and made a part hereof,
2. Provision of Advanced Life Support & Fire Services to Atlantic Beach.
(a) Beginning on a mutually agreeable date as soon as practicable after
2
approval of this Agreement by both the 7acksonville and Atlantic Beach City
Councils, Jacksonville will provide Atlantic Beach with 24-hour (around the'c]ock)
Advanced Life Support and Fire services. These services will be operated out of the
Atlantic Beach Fire Station defined as the Fire Bay and the living area north of the
Bay at 850 Seminole Road, Atlantic Beach, Florida (the "Fire Facility").
(b) Jacksonville agrees to use best efforts to maintain the current service
levels and to keep response times comparable to the current levels, provided that
there is no increase in the demand for service in Atlantic Beach. The purpose of this
provision is to evidence the agreement of the parties in this matter and not to create
a special duty to any individual inhabitant of Atlantic Beach regarding service levels
beyond the general duty owed by the respective fire departments to the public at
~, large.
(c) Jacksonville agrees to issue, provide, and maintain all equipment which
it deems necessary for delivery of the Advanced Life Support and Fire Services to
Atlantic Beach. Jacksonville shall have sole discretion to determine what equipment
is necessary for delivery of such services. At a minimum, those services will include
an Advanced Life Support Engine.
(d) Jacksonville will be responsible for the provision of all personnel,
including recruitment, assignment, hiring, training, payroll, benefits, etc., necessary
(in its sole judgment) for provision of services under this Agreement; provided,
however, that all current employees of the Atlantic Beach Fire-Rescue Department
shall be offered employment by Jacksonville's Fire and Rescue Department pursuant
3
' to the following requirements:
t~~
1. Atlantic Beach Lieutenants will be offered positions as Engineers
and the Assistant Chief will be offered a position as Lieutenant.
2. The remaining employees will be offered positions as entry level
firefighters.
Provided, further, that said employees meet Jacksonville's current standards
for employment as firefighters or are given a reasonable opportunity to meet such
standards. Once said employees are hired by Jacksonville, Jacksonville shall have sole
discretion regarding their work assignments. A list of said employees _is attached
hereto as Exhibit "A." Atlantic Beach agrees to provide personnel records of said
employees to Jacksonville within thirty (30) days of the date of this Agreement.
(e) AlI current Fire Department employees of Atlantic Beach, who are Florida
State certified Firefighters,~under the provisions of Chapter 633 FS, shall become members
of the Jacksonville Police and Fire Pension Fund ("Fund"), with full rights and benefits in
accordance with Chapter 121, City of Jacksonville Ordinance Code, and with other applicable
law. The merger of all current Atlantic Beach Fire Department Florida State certified
Firefighters into the Fund shall result in no additional expense to current Fund participants or
the City of Jacksonville, other than the regular contribution rate, and shall result in no
impairment of benefits to the transferred employees. All pension fund membership records,
including pre-emp]oyment medical reports, shall be transferred to the Fund upon the date of
the merger. The Atlantic Beach active state certified firefighters shall receive identical
retirement benefits as are provided to the members of the Fund with full time unbroken
4
service with the Atlantic Beach Fire Department counting as pensionable service with the
~`
Fund. -
All retired and terminated vested participants of the Atlantic Beach Fire Department
shall receive their level benefits as fixed on the date of the merger under the terms in effect
of Atlantic Beach Pension Plan on that date. These benefits will be paid by the Fund. The
Atlantic Beach retired and terminated vested firefighters will be placed in a special
administrative sub-account of the Jacksonville Police and Fire Pension Fund to ensure that
their rights in effect on the date of the merger are protected in accordance with the terms of
the prior Atlantic Beach plan.
The City of Atlantic Beach will be responsible for furnishing a certified copy of the
current Plan document and certifying the level of benefits including Survivor benefits due to
~, the retired and vested participants on the effective date of the merger to:
John Keane, Administrator
Jacksonville Police and Fire Pension Plan
3200 Emerson Street
• _ ' Jacksonville, FL 32207
A copy ofa summary ofthe current plan is attached as Exhibit "B". All assets and liabilities
of the Atlantic Beach Fire Department pension Plan existing as of the date of the merger,
(approximately 1.5 million dollars) shall be transferred on the date of the merger to the Fund.
Atlantic Beach shall, for the entire term of this Agreement, continue to pass annually
an ordinance as required by § 175.101, Florida Statutes, assessing and imposing the excise tax
on property insurance premiums authorized by that section and shall remit all the proceeds
of said excise tax received from the State Comptroller's Office to the Fund upon receipt.
5
(f) Jacksonville agrees to maintain Atlantic Beach's existing Mutual Aid
~'
Agreements and commitments for fire services to the City of Jacksonville Beach and
the City of Neptune Beach, copies of which Agreements are attached hereto as
Exhibit "C" and Exhibit "D." Atlantic Beach represents and warrants that it has no
other outstanding mutual aid agreements.
(g) Jacksonville agrees to be responsible for all fire and rescue communication
for Atlantic Beach. Atlantic Beach will transfer all such calls it receives to
Jacksonville Fire/Rescue dispatch as Atlantic Beach wil[ continue to operate as a 911
PSAP,
(h) Jacksonville will maintain the Fire Facility, including the payment of all
utility bills, telephones, equipment, furnishings, daily maintenance, and similar
expenses, with the sole exception of exterior maintenance, lawn care and building
insurance. A drawing of the Fire Facility is attached as Exhibit "E."
(i) Jacksonville will provide full casualty, liability, personal property, and
workers compensation insurance. Jacksonville agrees to defend Atlantic Beach in all
suits arising out of service being delivered to Atlantic Beach by Jacksonville, subject
to the limitations. set forth in paragraph S hereof.
(j) Jacksonville will provide the following auxiliary services for Atlantic
Beach:
1. Blood pressure checks at the Fire Facility for the Community
2. Bi-annual fire hydrant testing of all fire hydrants in the City
3. Annual and occupational inspections of businesses
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4. Plan review of new and remodeled businesses and buildings
5. Tours for school and community organizations ~.
6. CPR training (including refreshers), hazardous materials and
similar training to Atlantic Beach employees
Atlantic Beach assures Jacksonville that these services are the only auxiliary services
which Jacksonville will be expected to provide. Atlantic Beach shall provide information to
Jacksonville regarding the method, fees and location for providing such services. Jacksonville may
charge fees for such services at the same rate that it charges for the same services in the City of
Jacksonville. Notwithstanding anything to the contrary, Jacksonville shall not be obligated to
provide such services in Atlantic Beach more frequently than such services are pravided in
Jacksonville.
('~ (k) Jacksonville agrees to abide by al[ local, state, and federal laws in the
performance of this Agreement.
(1) Jacksonville agrees to participate in the Atlantic Beach Safety Program as
it relates to the services being provided to the same extent as Atlantic Beach is now
participating.
(m) Jacksonville agrees that its employees will conduct no personal business
while on duty or use the Fire Facility for such activities.
(n) Jacksonville will assign a Division Chief or higher rank to provide liaison
with Atlantic Beach. Furthermore, Jacksonville will provide annual reports on
alarms, response time and location to the Public Safety Director for Atlantic Beach.
(o) In order to afford continuity in service to the Atlantic Beach community,
7
to the extent practicable in its sole discretion, Jacksonville agrees to assign at least
t~''
one (1) firefighter with at least one year of service in Atlantic Beach to each shift of
its personnel providing services to Atlantic Beach.
3. Services to be provided by Atlantic Beach to Jacksonville:
(a) Atlantic Beach will provide the Fire Facility at no rental expense to
Jacksonville. Jacksonville shall make no alterations to the building unless such
alterations have been approved in writing by Atlantic Beach, which approval shall not
be unreasonably withheld. Costs of such alterations shall be borne by Jacksonville.
(b) Atlantic Beach will provide all existing appliances and furnishings (except
computer, telephone, and radio equipment) at the Atlantic Beach Fire Facility to
Jacksonville for its use at the Fire Facility. A list of said existing appliances and
~`~, furnishings is attached hereto as Exhibit "F." Any new appliances or furnishings
needed by Jacksonville will be borne at its cost.
(c) Atlantic Beach shall convey clear title to vehicle number
4ENBAAA80T1006038 and its present fire fighting equipment to Jacksonville. A list
of said equipment is attached hereto as Exhibit "G."
(d) Atlantic Beach will provide exterior maintenance and lawn care for the Fire
Facility.
(e) Atlantic Beach will provide and maintain the emergency generator at the
Fire Facility needed for fire necessities.
(f) Atlantic Beach will provide the City Manager and the Public Safety
Director as the point of contact and liaison for issues arriving out of this contract.
8
The Public Safety Director will be responsible for addressing other JFRD issues
l^ .
related to the day-to-day operation.
4, Fees and Reimbursement:
(a) Atlantic Beach shall pay Jacksonville 5677,804 for the first year of this
Agreement for all services provided by Jacksonville pursuant to this Agreement;
provided, however, that said amount shall be adjusted in each subsequent year of this
Agreement by an amount equal to one hundred and three percent (103%) of the
previous year's amount for all services provided by Jacksonville.
(b) Atlantic Beach shall pay on a monthly basis one-twelfth of the yearly fee
as outlined in (a) above. Payment of such amount shall be made by Atlantic Beach
to Jacksonville no later than thirty (30) days after receipt of a billing invoice from
('1 Jacksonville.
5. Indemnification.
(a) Subject to the provisions and limitations of Section 768.28, Florida
Statutes, Jacksonville shall indemnify, hold harmless and defend Atlantic Beach from
and against any claim, action, loss, damage, injury, liability, cost, and expense of
whatsoever kind or nature (including, but not by way of limitation, attorneys fees and
court costs) arising out of injury (whether mental or corporeal) to persons, including
death or damage to property, arising out of or incidental to any negligent act or
omission of Jacksonville in the operation and maintenance of the services provided
and facilities used under this Agreement. In no event shall Jacksonville be responsible
for any negligent act committed by Atlantic Beach.
(~~
9
' (b) It is expressly agreed that Jacksonville shall not indemnify, defend, or hold
(~ .
harmless Atlantic Beach for events, occurrences or conditions which took place prior
to the effective date of this Agreement. Nor shall Jacksonville assume liability or
responsibility for any events, occurrences or conditions (including Workers
Compensation clauns) which took place prior to the effective date of this Agreement.
Any indemnification, liability or responsibility of Jacksonville acknowledged under
paragraph (a) of this paragraph 5 shall be prospective from the effective date hereof
and shall be subject to the provisions and limitations of Section 76S.2S, Florida
Statutes.
6. Force Majeure. The performance by the parties of this Agreement is subject to Force
Majeure and is contingent upon, accidents, acts of God, flood, regulations or restrictions imposed
by any governmental agency (other than Jacksonville and Atlantic Beach), or other problems beyond
the parties' control.
_ 7. Severability. Should any provision hereof for any reason be held illegal or invalid, no
other provision of this Agreement shall be affected; and this Agreement shall then be construed and
enforced as if such illegal or invalid provision had not been contained herein.
S. Headings. The headings in this Agreement are solely for convenience and shall have no
effect on the Legal interpretation of any provision hereof.
9. Waiver. The failure of any party to insist upon strict performance of this
Agreement or of any of the terms or conditions hereof shall not be construed as a waiver of any of its
rights hereunder.
Y0. Default. In the event that one of the parties to this Agreement shall fail to perform a
l
10
material obligation hereunder, the other party shall give the defaulting party thirty (30) days' written
~'
notice to cure such default. Should the nonperforming party not cure such default within the thirty
(30) days, the other party shall have the right to terminate this Agreement without further notice.
11. Notice. Each notice when required hereunder shall be deemed to have been given when
mailed by U.S. Postal Service certified mail, postage prepaid; addressed as follows:
(a) City of Atlantic Beach, 800 Seminole Road
Atlantic Beach, FL 32233
Attention: City Manager
(b) City of Jacksonville Fire and Rescue Department, 515 Julia St.
Jacksonville, FL 32202
Attention: Fire Chief
12. Attachments and Exhibits. All exhibits, attachments, appendices and schedules which
may, from time to time, be referred to in this Agreement or in any duly executed amendment hereto
are by such reference incorporated herein and shall be deemed a part of this Agreement as fully as if
set forth herein. The Exhibits attached hereto to the extent not completed at the time of execution
hereof, shall conform substantially to the description thereof contained on each Exhibit page and may
be supplied by the parties.
13. Rights and Obligations Not Transferable. The rights and obligations of the parties
hereunder are not assignable and may not be transferred without the prior written consent of the other
party hereto, which will not be unreasonably withheld.
14. Effective Date of Agreement. This Agreement shall become effective upon execution by
both parties, by and through their respective authorized representatives, pursuant to such procedural
requirements as are applicable to each of the respective parties.
15. Term. The term of this Agreement shall be from its effective date and continuing for a
11
period 25 years unless terminated earlier by the parties in accordance with this paragraph I5. If either
party should desire to terminate this contract prior to the expiration of the 25-year term, such party
may do so by providing a one year notice to the other party. Such notice must be in writing to the City
Manager of Atlantic Beach or the Mayor of Jacksonville.
16. Governing Law. This Agreement shall be governed in all respects by the laws of the
State of Florida.
17. Negotiated Agreement. The parties agree that they have had meaningful discussion
and/or negotiation of the provisions, terms and conditions contained in this Agreement. Therefore,
doubtful or ambiguous provisions, if any, contained in this Agreement shall not be construed against
the party who physically prepared this Agreement. The rule commonly referred to as "Fortius Contra
Proferentum" shall not be applied to this Agreement or any interpretation thereof.
r 18. Entire Agreement. This Agreement constitutes the entire agreement by and between the
parties hereto. Igo statement, representation, writing, understanding, or agreement made by either
party, or any representative of either party, which is not expressed herein shall be binding. All
modifications of, changes, alterations, revisions, or amendments to this Agreement, or to any of the
terms, provisions and conditions hereof, shall be binding only when in writing and signed by the
authorized representative of each of the parties hereto.
12
` I IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed under their respective seals by their officers hereunto duly authorized as of the date first
above written. ~. .
CITY OF ATLANTIC BEACH
Attest: _ By:
City Clerk Mayor
By:
City Attorney City Manager .
CITY OF JACKSONVII.LE
Attest: By:
Mayor
l ~ Approved as to Form ~ .
Assistant General Counsel
• VRR/4.'27/99/G:~SHARED~CIi`IDYL~.~tAYOR~FIRE1ABFiRE.S
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. ~ • ' Summary of BeneIIt ~ravisions
(September 30, x997 '
Normsil Retirement
(T20 RFDUCCION FACTOR FoR AO~:
.~llg>'bilfty
~ Cenersil Members: Age 60 with 5 or moue years ofservicx.
Police - Flrc 1Viember:: Any age with 25 years of servicx or age 50 with 20 or more years of .
service or age 50 with 5 or more years of service. .
Annual Pcnslon
Geners~l lviembert: Total service times 2,85% of final average compcaaation.
Police - Fkrc 1Vlemb era: Total service times 3.t?0% of final average salary,
Total pension cannot exceed 100% of final average compezlsation. The normal form of pension
is payable for life. Optiosial forma art available on an actuarial equivalent basis.
3~pr ojFinal Avcraga Salary -Highest 5 consecutive cars
pay, ovtrrtane, ion evi y out of last 10. Salary includes bane
g ty Pay ~ cost-ofliving payments, Sa]ary does not include amounts paid
for unused vacafion and sick leave, the value of fringe barefits and allowances and expense
reimbursements.
,•
Deferred fetirement ~8
,Eligiblllty - 5 or more years of service. Pension begins at normal retirement eligibility.
r r4nnual Pension -Computed as a normal retirement pension but based upon service and final
~' ~ average salary at time of termination of employment
pisability Retirement:
Eligibility - 5 or more continuous years of service. Service requirement waived for PolicelFire
I members if disability is incurred in the line of duty,
Annual Pension -Computed ag a normal rttirtrnent pension. Minimum benefit is 42% of final
average salary for XolicclFire members if disability is incurred in the line of duty.
I Denth Before Retirement:
Eligibility - 5 or more years of service.
Annual Pension -Computed as a normal retirement pension. _
Member Contributions:
General: 2.0% of salary
Police Bargaining Unit: 1.0% of salary
police Other. 4.815% of salary
Fite: 5.555% of salary
l Prcmiam Tu Moaiea:.A, distribution of casualty insurance premium tax zaonics collected by the
Stale pursuant to Chapters 175 (Fire) anti 185 (Police), Florida Statutes.
(~ CIty Contributions: Actuarially dcterminal amounts which together with Chapter 175/185
I snomes arc sufficient to cover Lhc rcquursncnts of the financial objective stated on page A-1.
l
GABRIEL, ROEDER. SMITH &.COMPANY ~'1
. ,~ MEMORANDUM OF UNDERSTANDING
between the
ATLANTIC BEACH FIRE RESCIIE DEPARTMENT
and
JACKSONVILLE BEACH FIRE DEPARTMENT
AUTOMATIC MUITJAL AID
I. $up~
I. This agreement is to establish the conditions of an automatic aid program for fitrlrescuc
emergrncics in the Cities ofAilaatic Beach and Jaelcsottville Beach. -
II. DEf?NiTfONC
1. Automatic Aid : The automatic response of a mutual aid fire comparry on the first alarm of
a firelrescue emergrncy.
2. Alarm Fire Department :The fire department in whose Jurisdiction a fireJrescue emergency
occurs.
3. Aiding Fire Uepartmrnt :The fire dcpaitmcnt providing automatic aid to the alarm fire
department.
III. SCOPE
1. The fire chief of Atlamic Belch or his designated representative will be in charge of all
fire/rescuc emergency opc; ations in the City of Atlantic Belch.
2. The fire chief ofJacksomrille Belch or his dcsignate;i representative will be in charge of
all fir~Jrescuc emergency operations in the City of Jacksom~iIIe Beach.
3. This agrcernent requires automatic aid to be dispatched only whin adequate protection
can be maintained by the aiding fire departmem as detertninai by the aiding fire
department chief.
4. Each fire chief agrees to issue the appropriate written order to provide for the
implementation of this agreemern.
~'
Automatic Mutual Aid {contd)
Page 2 . '
IV, i~iSPAT .H AND .O TNTrATf(~N
1. Automatic aid will be requested for all reports of
a. Fires or explosions in buildings
b. Vehicle fires in garages or carports
c. Persons trapped in submerged vehicles, drowning in lakes, ponds, ditches, the ICW
or ocean waters and similar emergencies
d. Incidents or fires irrvolving hazardous materials
~. Airy other alarm as requested by the responding Incident Commander.
2. Pending the recall of off-duty members, automatic aid may be requestai to respond to
other alarms when the alarm fire department is unavailable to respond. -
3. The alarm fire department dispatchers will request the dispatch of the aiding fire
department by telephone automatically and immediately after alerting the alarm fire
department of the emergency.
4. Each fire department will provide and maintain a street and hydrarn map book of its city
for the other fire department.
5. Each fire department shall maintain its clurent apparatus numbering system.
6. The aiding fire department will report responding by radio to the dispatch of both cities.
All subsequent radio communication will be on the alarm city's radio channel until the
aiding company is released from service.
• - - 7. The aiding fire department may recall its responding fire company for another alarm up
until that company is actually committed to operating ai the alarm.
8. To avoid confusion, each dispatch center will be identified by City name.
Example: Engl to Jax Beach, Eng. 11 to Atlantic Beach.
Automatic Mum Aid (cond.)
Page 3
V. ~FRATIQi~S
1. The minimum response to an automatic aid alarm by the aiding fire department shall be a
class A fire pumper and two (2) fire fighters.
A Except in the case of aid gtvca by Jaclcwmdlle Beach to Atlantic Beach, Jacksom~ille
Beach will send a ladder truck instead of a class A fire pumper. This amendment is
for Structure Furs and Automatic Alarms Ia Structures only.
2. On arrival at the scene, the aiding fire company shall stage as appropriate and wait for
insauctions from the Incident Commander. Ifthe aiding fire cotnpaay amves first on the
scene it shall take all initial action necessary to control the emergency.
3. All operations shall be conducted bassi on the Incident Command System as adoptai by
the Florida Fire Chiefs Association. Safety conditions bassi on NFPA 1500 shall be used
as a guide.
4. The Incident Commander shall return the aiding fire company to service as soon as
practical after the emergency is controlled.
VI. TR4iNTtJC'T
~~ 1. The fire chiefs shall cooperate to conduct six half day drills with both fire departnnents
annually.
?. The fire chiefs aszrec to sock other opportunities to share training with the goal to better
. _ cooperation and operational eff'ectivencss. '
VII. SP - T. M~
1. The City of Atlantic Beach shall support and mA;ma;n an underwater rescue team as a
• function of the Atlamic Beach Firc Department. The underwater rescue team shall be
organized and operate based on the standards established by the Professional Association
of Dive Instructors or other nationally recognized standard.
2. The City of Jacksomrille Beach shall support and maintain a confined space rescue team as
a function of the Jacksonville Beach Fire Department The confinai space rescue team shall
be organized and operate based on the standards establishai by 29 CFR Part 1910.146,
Pernut Required Confined Spaces.
~cd l l / 1 Z/961
Automatic Mutual Aid (coml.)
Page 4
3. The fire departments shall jointly preplan water and confined space hazards in both cities
and arrange for appropriate joint training of fire fighters from both fire departments. '
Chief John Rulcy, Fire Chief Date
Atlantic Beach ~irclRescue Dept.
Chief Gary A. Brawn Sr. Date
Jacksonville Beach Fire Dept
t
AMENDMENT TO
' MEMORANDUM OF UNDERSTANDING
between the
ATLANITC BEACH FIRE RESCUE DEPARTMENT
and
JACKSONVILLE BEACH FIRE DEPARTMENT
AUTOMATIC MUTUAL AID
V. OPERATIONS
1. The minimum response to an automatic aid alarm by the aiding fire department
shall be n Class A fire pumper and two fire fighters.
A Except in the case of aid given by Jacksomrille Beach to Ailarstic Beach in
buildings identified as three (3) stories or 35 fed , 3acYsonville Beach will
send a ladder truck instead of a class A fire pumper. This amendment is for
Structure Furs and Automatic Alarms In Structures only.
' (The city of Atlantic Beach will provide both dispatches
centers and Jacksonville Fur Dcpartmettt with a list of
building that would be effected by this change. )
~~
Chief John RuI'ey, Fire Chief Date
Atlantic Beach FirelRescue Dept.
~°_~-~~
Chief Gary A Brown Sr. Daie
Jacksonville Beach Fire Dcpt .
~~
i
Automatic Mutual Aid (contd.)
. Page 4
3. The fire departments shall jointly preplan water and confined space hazards in both cities
and arrange for appropriate joint trairring of fire fighters from both fire departments.
Chief John Raley, Fire Chief Date
Atlantic Beach FirelR~scue Dept. -
Chief Gary A Brown Sr. Date
Jacksonville Beach Fire Dept ~.
.,.
MEMORANDUM OF UNDERSTANDING
between th•
CITY OF ATLANTIC HEACH AND ITS FIREIRESCUE DEPARTMENT
and the
CITY OF NEPTUNE BEACH AND ITS PUBLtC SAFETY DEPARTMENT
SERVICE SHARING PROGRAM
Section I: PURPOSE
1. This agreement is to establish the conditions of a service sharing firogram for
structure fires in Neptune Beach. This memorandum of understanding will serve
as an updated clarification of responsibilities outlined in Section V of the 1988
Fire Fighting Mutual Aid Voluntary Agreement between Neptune Beach, Atlantic
Beach and Jacksonville Beach. This document formalizes the commitment of
the City of Atlantic Beach to provide firo supprossion response service to the
residents of Neptune Beach as stated in an agreement between Atlantic Beach
and the City of Jacksonville known as the 1995 amendment to the 1982
Intertocal Agreement dated 9-28-95. Any changes to existing mutual aid
agreements between Atlantic Beach and other firo agencies that impact on
Neptune Beach will cause Atlantic Beach to notify Neptune Beach of the
changes.
Section II: .SCOPE
1. When assistance is requested, the Incident Commander of the Atlantic Beach
Fire Department will be in charge of all fire/rescue emergency operations in the
City of Neptune Beach.
2. Each agency agrees to issue the appropriate written order to provide for the
implementation of this agreement.
Section III: DISPATCH AND _~nnMi tnlirQ-rin ~
1. Service sharing aid will be requested for all reports of:
a. Fire or. explosions in buildings
b. Vehicle fires in garages or carports
c. Water rescue emergencies in the ICW or ocean, not
covered solely by lifeguards in shallow water.
d. Incidents or fires involving hazardous materials
e. Incidents involving multiple victims
f Any other alarm as requested by the responding Incident
Commander.
2. The Neptune Beach dispatchers will contact the Atlantic Beach Fire Department
dispatch by telephone automatically when receiving notice of one of the above
emergencies.. Immediatety after this notice, Neptune Beach volunteers will be
alerted to respond to the emergency. '
~'
Service Sharing Agreement
Page 2.
3. Jacksonville FirelRescue's presence will be immediately requested by the
dispatcher for,all the above emergencies.
4. .Each firo department will provide and maintain a street and hydrant
map book of its city for the other fire department.
5. Each fire department shall maintain its current apparatus numbering system.
6. The Neptune Beach Public Safety Officer in charge of the incident will report to
the Atlantic Beach Inadant Commander at any fire department emergency to.•
• coordinate communications between agencies.
7. The aiding fire department may recall its responding fire company for another
alarm in their own city up until that company is actually on the scone of the
incident.
8. To avoid confusion, each dispatch center and operating unit will identify firo
department apparatus by jurisdiction name. Example: Neptune Beach Engine 1
to Atlantic Beach Engine 1.
Section IV: QPERATtONS
1. As determined by the Atlantic Beach Fire Officer, manpower and equipment will
be allocated when requested by Neptune Beach.
2. On arrival at the scene, and in the abstnce of any certified Incident Commander
from another full-time fire agency, incident command will be assumed by the
- • responding Atlantic Beach officer.
3. All fire department volunteers, police officers, and others will report to the
. Incident Commander before taking any action on the fire scene.
4. If the Atlantic Beach Fire Department arrives first on the scene, it shall take all
initial action necessary to control the emergency and assume incident command.
5. Atlantic Beach may transferor relinquish incident command to another agency
consistent with NFPA 1500.
6. If the Jacksonville Beach Fire Department or the City of Jacksonville FirelRescue
Department is already on the scene, the Atlantic Beach firefighters will take
direction from their Incident Commander.
n
', •. Service Sharing Agreement
Page 3.
SECTION V:
Each agency will bear the liability arising from acts undertaken by its personnel pursuant to this
agreement. All of the privileges and immunifies from liability, exemption from laws, ordinances
and rules, and all pension, insurance, relief disability, workers' compensation, salary, death and
other benefits which apply to the activity of such firefighters, agents, employees, or personnel of
any such agency when performing their respective functions within the territorial limits of their
respective public agencies shall apply to them to the same degree, manner, and extent while
engaged in the perfom~ance of any of their functions and duties extraterritorially under the
provisions of this service sharing agreement. The provisions of this section shall apply with
equal effect to paid, volunteer, and auxiliary employees or personnel.
Section Vl: COMPENSATION
All services performed under this agreement shall be rendered without reimbursement of either
party or parties. The assisting agency shall compensate its employees or personnel during the
time of the rendering or such service sharing aid and shall defray the actual travel and
maintenance expenses of such employees or personnel whiie they are rendering such aid,
including any amounts paid or due for compensation as a result of personal injury or death
while such employees or personnel arc rendering such aid. Nothing herein shall prevent the
requesting agency from requesting supplemental appropriations from the governing authority
having budgeting jurisdiction to reimburse the assisting agency for any actual costs or
expenses incurred by the assisting agency performing hereunder.
The assisting agency under this agreement shall bear the loss or damages to any equipment it
furnishes and shall pay any expense incurred in the operation and maintenance thereof.
This Agreement shall be^rome effective upon the date hereof and shall remain in full force and
• - effect until canceled ny mutual agreement of the parties hereto by written notice by one party to
the other party with sixty (60) days notice of said cancellation.
t
. Service Sharing Agreement
' Page 4.
In witness wheroof, the parties heroto cause thesa present to be signed by their duly authorized
officers on the dates indicated below:
~ 13 19Q ~
Suzanne Shaughnessy ayor Date _
City of Atlantic Beach, orida `
Attest:
"~.s /~3, ~~ 4
Mau een King, City le p
City of Atlantic Beach, Florida
t
_ rge F. aughn, Jr., or Date
City of Neptune Beach, Florida
Attest:
~ - •-
Becky nks, CMC/AAE, City Clerk p~e - .
City of Neptune Beach, Florida ',"' .. .' '
Approved by Council While is regular session on July 6, 1998. "=-•~'
,~ .
7
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• -~ ~ FIRE AND RE SCUE DEPAR~M~iNT'
•o..
~-escuE
•
•
f `
February 9, 1999
To: Ray Alfred - Director/Fire Chief
~,
Fmm: RL. Etlis - SapervisorrI'SF v~~%~C.• .
Re: Atlantic Beach Fire Station Inventory
The following is a Iist of items that will stay in the station.
Itcm description Make Model # Scrial #
1. Stove Whirlpool no # no #
2. Refrigerator Frigidaire MRTI8DNEW0 BA62613405
3. Refrigerator Frigidaire MRTlBDNEWO BA62600792
4. Refrigerator Whirlpool ET22DMXSWOI 57262I39I
5. Microwave Panasonic no # no #
6. Dishwazher Whirlpool DUSOOCWDB4 FF3312810
7. Toaztcr ProtedSilex no # no #
8. Steamer Sunbeam no # no #
9. Blender Scars no # no #
10. Table w/6 chairs no # no #
t 1. Television Zenith SR2768S 522-052607I 1
12. VCR Sharp VC-78430 388164
13. Couch no # no #
14. Recliners (6) no # no #
_ 15. Table (VCR) no # no #
16. Chaits (6) no # no #
17. Desk no # no #
18. Book shelf no # no >~
19. A/C Carrier FA4ANF042 2296A09952
20. 'Beds (9) no # no #
21: Lockers (9) no # no #
22 Television RCA FKR465W 421620170
23. Wazhcr Amana wom off worn off
24. Dryer Amana P1176705WW 5930803
35. Air compressor Ingersoll-Rand BAP10TH1 307690690
26. Fill station Ingersoll-Rand 60-400B P63721
27. File cabineu (4) no # no #
28. Desk w2 chairs no # no #
29. Book case no # no #
561 FOREST STREET • JACKSONVILLE, FLORIDA 32202 • (gp.q) 630-0926 • FAX (904) 630-0448
f
En¢ine 3 -Continued
Equipmem•Dtscription Quantity I `otes
6.0" to S.0" Storz Intake Relief Valve 1
Combination Spanners 2
2.5" Gate Valve 1
2.5" Double Male S I
2.5" Double Female 4 I
2.5" Cap 1 I
Hydrant Bag 1
Trafric Cones 7 . '
24" Pipe Wrench 1 I
Stinger with base 1 1
18' x 18' Salvage Cover 2 I
Hose I?rainer 1
Roll Visqurn 1 I
Hose Roller I 1
Tool Box with Misc. Tools I 1 I
C-10 Hiuh Pressure Air Chisel Kit I 1 I
Utility Box Caps 2 I
5.0" Storz to 2.5" Female ( 1 I
2.5" to 1.5" Reducer I 3 I
Deckgun Fog Nozzle I 1
' 30" HaIIi¢an Bar 1
48" Halligan Bar I ~ 1
Elkhart 2.5" Foam Nozzle
I 1
Solid StreamPlavpipes with1.25", 1.125", 1.0" tips 2
1^'
Enttine 3 - Continued
Equipment Dest:ription Quantity I Notes
TSM30F Elkhart Fog NozT1e 1
Celfar Nozzle 1
Portable Lamps 2 I
K35L, K12, KPII7, KPI22, KPI32 Air Bags ~ ~5
Bolt Cutters -Small 1
Bolt Cutters -Large 1 I
81b. Sle:ige Hammer 1 I .
Stih1 044 Chain Saw I 1
Stihl TS360AVS K-I2 Saw with spare blade 1
2.5" to 1.5" Gate-1 Wye 1
Collapsable Spanner Wrench 2
Crescent Wrench I I I
1.5" Cap 1
High Rise Bag 1 I
Honda EGZZOOX Generator I 1 I
3 C+ulet - 25ft. Extension Cord. ( 1
5.0" Hose Clamp 1
Spanner Wrench I 4
Amkus Model B Hydraulic Pump 1
Honda GX160 PPV Fan 1
Wooden Step Chocks I 2
Rescue Rope and Bag 200ft
Jumper Cables I 1
Amkus Porta Power 1
Hydraulic Hose 3
t '
Enrtinc 3 - Contiriurd
Amkus Ram -Small 1
Amkus Ram -Large 1
Amkus Spreaders 1
Amkus Cutters 1
12' x 12' Canvas Tarp 1
Gas Cana ~ Z
Extinguishers {PKP, C02, Water, Foam) I 4 ,
5 Gallon Indian Backpack Pump 1
AFFF Foam (Sgal.) 2
Wool Blankets 2
Plastic Emergrncy Blanket 1 I
In-Line Foam Eductor 1
Air Bag Hoses 3
Air Bag Regulator 1
Air Bag Distributor ( l
Laerdal Heartstart 3000QR 1
MAST Trousers (Adult Size) I
Laerdal Portable Suction Unit 1
Assorted Wooden Cribbing I assorted I
Fire Service Ladders (lOft., 14ft., 24ft.) 3
1.75" Host (Bumper, Cross}ays, Hiahrise) 70~},
2.5" Hose 400ft.
3.0" Rubber Jacket Hose 4ppl}.
5.0" LDH Hosc I 1200ft.
5.0" Storz to 4.5" Female Hydrant Connection 1
2.5" DSM-30F Fog Nozzle 1
1.75" SM-10 Fog Nozzle 1
~'
A'11.ANTIC BEACH FTRE/RESCUE EQUIPMENT LIST
Store Room
EQUIPMENT DESCRIPTION QUANTITY I ;VOTES
Snap-lice Hydroassist S.0" Storz to S.0" Storz 1
and 4 - 2.5" Gated Valves
2.5" Elkhart SM-30F Fog Noale l I
5tih1036 Chain Saw 1
Sachs I?oltnar 120 Super Chain Saw ~ 'l
Akron Style 10 Spanner Wrench 10
S.0" Storz Cap I 2 I •
S finger B ase l
2.5" to 1.5 Gaud Wye 1
24" Halligan Bar 1 . I
Storz Spanner Wrench I 3
Hydrant Wrench 5
2.5" Hose Clamps 1
Pin Wrcnch I I I
TFT Booster Nozzle l I
Hose Jacket I l
Akron 1727 Fog Noz1]e I • 1 I
b.0" to 2.5" Gated Wye 3
Playpipes I 6
S.0" Storz to 4.5" Female Coupling I l I
Utility Rope with Bag 6
6.0" to 5.0" Steamer Connection l I
4 0" to 4.0" Stcamcr Connection I
2.5" Cap 1 I
3.0" Cap 1
640ft.
En 'ne 3 =Continued
1.75" SM-30F Fog Noule 3
2.5" Stream Straightener I
Solid Stream Tips (2.0", 1.75", 1.5", 1.38") q ..
3.0" to S.0" Storz Discharge I
6.0" Steamtr to 2.5" Gated Wye 1
15ft. - 2.5" Pony Lime 1
l Oft. - 5.0" Po Line 1
POLICE AND FIRE PENSION FUND
THIRTY TWO HUNDRED EMERSON STREET
JACKSONVILLE, FLORIDA 32207.6822
"~`{1e Ser~•e ... and We Protect"
April 27, 1999
Honorable John A. Delaney, Mayor
City Hall at St. James Place, 4th Floor
John Keane 117 West Duval Street
~dminiscrator Jacksonville, FL 32202
Dear Mayor Delaney:
Enclosed are two ne~v letters concerning the Atlantic Beach Fire Department merger.
• The Apri126'h letter from Pension Board Consultants referencing our letter
to Mayor Delaney stating that there will be no actuarial impact upon the
Police and Fire Pension Fund as authorized by Resolution 98-1006.
e The April 27`h letter from David Jones, Chief of the Bureau of Local
Retirement Systems as a follow up to Patricia Shoemaker's letter of April
13, 1999. Please note that the Division of Retirement...
"has `no problem' with the concept of the City of
Jacksonville providing fire service to Atlantic Beach,
and in so doing, receiving what vas formerly Atlantic
• _ Beach's share of the state pre4nium tax, providing that
eve can figure out a ~vay to legally `get there from
here.' To this end, we will work with you, including
going to the next session of the Legislature and
seeking a legislative remedy, if necessary. This can
' be accomplished prior to the premium tax distribution
for Calendar Year 1999 (which willoccurduringJuly,
2000), I am sure."
I recommend that we continue the process with Resolution 98-1006 and Ordinance
99-472. We will continue to work with you, your Staff ,the City Council and the
Legislative Delegation to enact any change required to ensure the future payment of
the premium tax from Atlantic Beach.
ncerely,
John Keane
Administrator
Enclosures
Telephone: (90-4) 346-3863
FAX (904) 346-3941
POLICE AND FIRE PENSION FUND
THIRTY TWO HUNDRED EMERSON STREET
JACKSONVILLE, FLORIDA 32207.6822
"~Y/e Serve ... and ~~(1e Protect" "_
John Keane
Administrator
April 26, 1999
Honorable E. Denise Lee
Finance Committee Chair
City Council Offices
City Hall at St. James, 4th Floor
I [ 7 West Duval Street
Jacksonville, FL 32202
Dear Council Member Lee;
Enclosed are two new letters concerning the Atlantic Beach Fire Department merger.
o The April 26`h letter from Pension Board Consultants referencing our letter to
Mayor Delaney stating that there will be no actuarial impact upon the Police and
Fire Pension Fund as authorized by Resolution 98-1006.
o The April 27`h letter from David Jones, Chief of the Bureau of Local Retirement
Systems as a follow up to Patricia Shoemaker's letter of April 13, 1999. Please
note that the Division of Retirement...
"has `no problem' with the concept of the City of
Jacksonville providing fire service to Atlantic Beach, and
in so doing, receiving what was formerly Atlantic Beach's
_ " share of the state premium tax, providing that we can
figure out a ~vay to legally `get there from here.' To this
end, we will work with you, including going to the next
session of the Legislature and seeking a legislative
remedy, if necessary. This can be accomplished prior to
' the premium tax distribution for Calendar Year 1999
(«~hich will occur during July, 2000), I am sure."
I recommend that we continue the process with Resolution 98-1006 and Ordinance 99-
472. We will continue to work with you, your Staff ,the City Council and the
Legislative Delegation to enact any change required to ensure the future payment of the
premium tax from Atlantic Beach.
'ncerely,
John Keane
Administrator
Enclosures
cc: Robert Johnson, Council Auditor
Ronnie Fussell, Director of Governmental Affairs
Telephone: (904) 346.3863
FAx (904) 346.3911
POLICE AND FIRE PENSION FUND
THIRTY T«'O HUNDRED EMERSON STREET
JACKSONVILLE, FLORIDA 3220?-6822
"~~le Ser~•e ... and ~X/e Protect"
John Keane
Administrator
April 26, 1999
Honorable Mike Hogan
Public Health & Safety Chair
City Council Offices
City Hall at St. James, 4th Floor
117 Nest Duval Street
Jacksonville, FL 32202
Dear,Council Member Hogan:
Enclosed are two new letters concerning the Atlantic Beach Fire Department merger.
e The April 26''' letter from Pension Board Consultants referencing our letter to
Mayor Delaney stating that there will be no actuarial impact upon the Police and
Fire Pension Fund as authorized by Resolution 98-1006.
e The Apri127`h letter from David Jones, Chief of the Bureau of Local Retirement
Systems as a follow up to Patricia Shoemaker's letter of April 13, 1999. Please
note that the Division of Retirement...
~~ "has `no problem' with tl~e concept of the City of
Jacksonville providing fire service to Atlantic Beach, and
in so doing, receiving what was formerly Atlantic Beach's
share of the state premium tax, providing that we can
_ figure out a way to legally `get there from here.' To this
end, eve will work with you, including going to the next
session of the Legislature and seeking a legislative
remedy, if necessary. This can be accomplished prior to
the premium tax distribution for Calendar Year 1999
• (which will occur during July, 2000), I am sure."
I recommend that we continue the process with Resolution 98-1006 and Ordinance 99-
472. We will continue to work with you, your Staff , .the City Council and the
Legislative Delegation to enact any change required to ensure the future payment of the
premium tax from Atlantic Beach.
incerely,
c~[~t~..
John Keane
Administrator
' Enclosures
ec: Robert Johnson, Council Auditor
Ronnie Fussell, Director of Governmental Affairs
Telephone: (904) 346.3863
FAX (90.}) 346-3911
~~ PENSION BOARD CONSULTANTS, INC.
' ~ CONSULTING. ACTUARIAL. is AOMiN157RA71VE 3ERV1C1Es
290 6ouTn taw~h OTrtECT
• iGUITt 100
. ~l 26, 1777 AL-.+w~a~ w2~ •O~aDO 300as
Mr. John Keazto
A.dmiaistr~.tor
Jsckaonville Police &. Fire
Ponaion Fluld
3?AO F.mcrsnn Strtaai
Jacksonvilla, Florida 32207-6822
Deal Sohn:
We revicwod Cllr proposal ordinance sttBChod i0 your letter of April 19, 1999 to Mayor John A.
Dclanty.
This will have no actuarial impa:,t ota the Jacksonville Poltcc & Fire Pension Fund.
Besc regsrds.
(~ c«rdiauy ynllr3,
- . Jarcnon Wc~ch, A.S.A.
' Pra:idoat
c~: ~. xelly shelton
~~
-. -' --~ rrrT /J7~b~
. t'! llty Ot retlreuienL r8x•ow-yLl'Llol ~ rir+i c~ :+.+~ yv•a~- - -
~~A4YfON CHtCES A,J. MCMULLIMI 11i
• Governor Director
State of Florida
Division of Retirement
_ CEOARS EXECV7IYE CENTER • 2639 N MONROE S7 HLLY C ~ TALLAHASSEE FL 32399-1 rJsO
April 27, ~ s9s
John Keane, Administrator
Jacksonville Police and Fire Pension Fund
3200 Emerson Street
Jacksonville, Florida 32207-3911
Dear John:
With reference to our telephone conversation earlier this afternoon relative to the subject
of the City of Jacksonville providing lire service to the City of Atlantic Beach, the purpose
of this letter is to confirm that the City of Atlantic beach is entitled to receive its fuii
premium tax distribution for Calendar Year 1998 from the Division of Retirement. Such
premium tax distribution will be made during Juiy, '1999.
Further, I indicated That the Division of Retirement has "no problem° vrith the concept of
(~ the City of Jacksonville providing fire service to Atlantic Beach, and in so doing,
receiving what was formerly Atlantic Beach's share of the state premium tax, providing
that we can figure out a way to legally "get there from here.° To this end, Vre t~vill work
with yov, including going to the next session of the Legislature and seeking a legislative
remedy, if necessary. This can be accomplished prior to the premium tax distribution for
- . Calendar Year 1999 {which will occur during July, 2000), I am sure.
1 look forward to working with you on this issue.
Sincerely,
avid S. Jones, Chief
Bureau of >_ocal Retirement Systems
-~
cc: Patricia Shoemaker, Police and Fire Pension Fund Administrator
. {~-tta ~ h m e n f -~- 3
~...1 STAFF REPORT
CITY OF ATLANTIC BEACH
CITY STAFF REPORT
AGENDA ITEM: Proposed Agreement for Fire Services with Jacksonville
DATE: November 17, 1998
SUBMITTED BY: Jim Jarboe, City Manager
David E. Thompson, Director of Public Safety
Claude Mayo, Acting Fire Chief
BACKGROUND: In the past, there have been repeated discussions relative to the possibility
and feasibility of Jacksonville providing Fire Services to the City of Atlantic Beach. However,
there were questions and concerns that prevented the City of Jacksonville and the City of
Atlantic Beach from being able to agree upon such issues as the levels of service to be provided,
manpower issues, absorption of Atlantic Beach manpower, political feasibility, and other details.
The report to the City Manager last year, relative to ongoing problems in the fire department,
suggested that this possibility should be explored. The Commission directed staff to initiate
discussions with Jacksonville relative to the feasibility of contracting with Jacksonville as a
service provider for Fire and Rescue.
Over time, there have been changes in personnel in Jacksonville and Atlantic Beach, and the
communities themselves have grown and developed significantly. Over the past few months,
there have been a series of meetings between Jacksonville and Atlantic Beach officials to
examine the feasibility of Jacksonville providing fire services in Atlantic Beach. The following
information is intended to provide a framework for the outsourcing of fire services to
Jacksonville, and an evaluation of the advantages and disadvantages, and safeguards relative to
such a system for Atlantic Beach citizens:
Agreement Highlights
1. Jacksonville will run an ALS Rescue Unit and ALS Fire Unit out of the fire facilities at 850
Seminole Road. This will provide 24 hours ALS and Fire coverage, 7 days a week to Atlantic
Beach citizens. Although this has been agreed upon, this will be further clarified in writing in
Section 2 c of the agreement.
This is an improvement over the existing service provided by Atlantic Beach. Atlantic Beach
only provides a BLS level service to it citizens, and there is currently no rescue unit based in
(''1 Atlantic Beach. This combination of units will greatly enhance the level of the emergency
medical care for citizens, while maintaining fire responses consistent with Atlantic Beach
response times. Response times, blood pressures, hydrant testing, and plan reviews are also
~ provided in the proposed contract to assure that we do not eliminate such services to our
community.
2. Jacksonville will hire all Atlantic Beach Fire personnel. Most firefighters will start with
Jacksonville at entry level positions. Lieutenants will betaken in as Driver/Engineers, and the
Acting Chief will be appointed to a Lieutenant position.
Since almost every Atlantic Beach Firefighter is already on Jacksonville's hiring list, this should
be acceptable to most of them. The Jacksonville Driver/Engineerand Lieutenant positions are
consistent with the corresponding pay rates for these individuals in Atlantic Beach.
3. Jacksonville will be responsible for all hiring, staffing, and assignments in the future.
However, there is a clause in the contract that will assure that Jacksonville firefighters will have a
working knowledge of Atlantic Beach.
This will eliminate the high cost of turnover and training that Atlantic Beach has experienced for
many years. It will also eliminate labor negotiations with firefighters, and it will probably assure
Atlantic Beach of having more experienced firefighters than they have been able to keep over the
years.
The recent committee that looked at morale in the Atlantic Beach Fire Department was
supportive of some sort of merger with Jacksonville, and if Atlantic Beach does not proceed with
such a system, we predict that its effect on morale will be extremely negative. Additionally, ~.ve
believe that the Atlantic Beach and Jacksonville Fire unions will be very supportive of this
proposal.
4. Atlantic Beach will provide the facilities at the Public Safety Building, from the fire bays
through the new addition, for Jacksonville's use. Atlantic Beach will also provide all of its
existing firefighting equipment to Jacksonville as part of the proposed agreement, with exception
of two fire trucks which Atlantic Beach can sell.
5. Jacksonville will outfit and equip the station similar to its other stations including radios,
computer terminals, alarms, and similar necessities. Although this will cost Jacksonville some
money up front, the transfer of firefighting equipment from Atlantic Beach should balance out
the costs.
The Jacksonville radios and equipment will assure consistent communications, equipment
compatibility, and training when firefighters are working major fires or other events together,
and it will greatly enhance command and control on the scenes.
6. Jacksonville has agreed to honor all of the Atlantic Beach mutual aid agreements with
neighboring jurisdictions.
6 '
7. Atlantic Beach and Jacksonville will establish command level liaisons for reviewing the
contractual obligations, performance levels, and any problems that might arise. In the event that
problems surface that can not be resolved over time, the proposed contract has a cancellation
clause that will allow either party to cancel the contract with a year notice.
8. Relative to the expenses for services, the City of Atlantic Beach will save a little over
$360,000 per year when compared with the 199$-99 budget for the Atlantic Beach Fire
Department. This figure represents a conservative estimate, and it takes into consideration
internal fees, building insurance, building maintenance (exterior only ), lawn care, lifeguard
services, and other anticipated expenses that Atlantic Beach will continue to pay. The savings
amounts to approximately $30,000 per month for Atlantic Beach, and it explains the staff's
interest in providing this information for City Commission review/action on a timely basis.
9. Pension Issue: There are currently some unanswered questions relative to how the Atlantic
Beach Firefighters' pensions will be handled. Pension/legal professionals are currently
reviewing this issue to determine the appropriate course of action and the possible options that
maybe available relative firefighter pensions. When there are firm decisions that have been
reviewed and approved by legal staff, the information will be disseminated immediately.
SUMIi ZARY
Advantages:
~' The advantages of entering into the proposed agreement are fairly evident in the
information provided above. Atlantic Beach citizens can receive a higher level of service
at a better price. The firefighters will be absorbed into Jacksonville, which is what most
of them want, and there are mechanisms to assure that the contract is followed
appropriately.
Disadvantages:
The most significant disadvantage is intangible in nature. It is the loss of direct control
over the fire operations of the City of Atlantic Beach. Although there are safeguards
intended to provide for input and communication between Atlantic Beach officials and
Jacksonville officials, Jacksonville will obviously have control over the details of the
operations. If Atlantic Beach wants services that are not covered in the contract, then
such additions may have to be negotiated with Jacksonville officials.
RECOMMENDATIONS: We recommend the approval of the proposed contract between the
Cities of Atlantic Beach and Jacksonville.
ATTACHMENTS: See the proposed agreement and resolution which are being introduced in
Jacksonville on Tuesday, November 24, 1998.
~'
REVIEWED BY CITY
MANAGER:
AGENDA ITEM NUMBER:
~'
ALAN JENSEN ATTY
- . Atta ~ h m erg ~ ~ ~-
ALAN C. JENSEN
Attoxnep sit X.s+w
935 North llilrd Street
~, Poat Ot'flce Box 50437 ._ .
Jacksonville Beach, l;7orida 32240-W57
Telephone (904) 23b-25()0 ~ Facsimile (943) 2~6-9960
~oRANnuM
DATE: May ~,1ss9
TO: David 1~. ~'hompson, City Manager
City of Atlantic Beach
t~
l~ ROM: Alan C. Jensen, Fsq., City Attorney
I,tE: Fire Contract Proposal
I have reviewed the proposed Fire Contract from Jacksonville and compared it to the agreement
approved by our City Commission on November 23, 1998. My concerns with the proposed
contract are as follows:
2(a) A date and time certain should be included in the contract rather than the new
language proposed in the first sentence of this subparagraph.
2(b) I prefer the language contained in the agreement approved by our Commission last
November, but understand the concerns of Jacksonville and the reasons why they want to change
the language in this subparagraph. Keeping the response times "comparable" to the current
levels could be further tightened down by establishing either a range of times for response or
a percentage of variance from the current service levels which would be acceptable to Atlantic
Beach.
2(e) I believe this language should be reviewed by Bob Sugarman, the pension board
attorney. I have faxed him the pertinent provisions of the contract and am waiting for his
comments.
4. As Long as it is understood that we are starting $40,000.00 higher than originally
proposed and there is a 3 % annual increase, this language is acceptable. In the tenth year of
the contract, the annual cost to Atlantic Beach will exceed 5884,00().00 under the proposal from
Jacksonville.
If you have any questions or need additional information, please do not hesitate to contact me.
I will provide you with Bob Sugarman's comments upon my receipt.
~' ACJ/sky