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CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Proposed Event from the Teen Council
DATE: May 6,1999
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SUBMITTED BY: David E. Thompson, City Manager
BACKGROUND: The Teen Council has proposed an event to beheld in Russell Park
on Sunday afternoon from noon to 7:00 PM. The event will be a
"Punk" music concert with eight (8) bands. The current plans are
to have the Jacksonville stage set up near the southwest corner of
the park, facing the northeast.
This event was discussed with the Parks and Recreation Board, and
they approved the concept.
Expenses for this event include $500 for the sound people, $250
for the use of the stage, approximately $310 for security, and
additional unknown expenses for the electrical work to assure safe
and adequate electricity for the equipment. The total expenses are
estimated at $1,600. There were numerous issues discussed with
staff that remain unknown factors including food, drinks, security,
- electricity, and adult supervision.
The Teen Council does not have a budget, and the Parks and
Recreation Board does not have a budget to fund these expenses.
RECOMMENDATION: The recommendation from the Parks and Recreation Board is for
the City Commission to approve this event. There has been an
assumption that the City will fund the expenses for this event.
ATTACHMENTS: Please see the staff opinion(s)
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER:
MEMO
To: Mayor and City Commission
From: David E. Thomps~fi~~
Subject: Proposed Punk Concert from Teen Council
Date: May 5, 1999
The following observations and recommendations are provided for City Commission review:
There have been two sepazate Special Events applications submitted to the City Staff for
approval of this event. There were different days and times on the applications.
However, confirmation was received on May 5, 1999 that the intended dates and times
aze May 23, 1999 from Noon unti17:00 PM, which will be included on an updated
application.
The use of Russell Park for a Punk concert, on a Sunday afternoon unti17:00 PM, is
destined to generate numerous citizen complaints. The pazk is virtually surrounded by
residences, and there will be complaints about the music.
There aze many unanswered questions including adult supervision, electricity, security,
insurance, food, drinks, and other matters which remain questionable at this point. These
are not minor issues, and they have not been resolved. The proposed date is only two (2)
weeks away.
There is no money designated to fund this event. Although the City can "find" money if
so directed, there is a question as to the purpose and role of the Teen Board. Is there an
expectation that the Teen Boazd will raise funds for its events, or is their responsibility to
simply plan events without concern for money and let the City fund them? The original
,duties in Resolution 94-30 Section 2.(b), states that "All such recommendatior~which
require funding must identify a funding source." This has not been done.
Summary:
If anyone other than the Teen Board proposed an event of this nature, I sincerely doubt
that it would be approved. However, no one wants to tell the Teen Boazd "no" because
they don't want to discourage them. Although it may be an unpopular position, staff
believes that this event should not be approved. Something in the Fall would provide
them with the time necessary to plan appropriately.
There are other ways to sponsor such an event that would be less objectionable to the
citizens in the area, and the planning should be accomplished to allow for the necessary
n time to resolve some of the issues that remain.
Mayor and City Commission
Page 2
" May 5, 1999
The Teen Board. can learn a great deal from the experience of planning such an event.
However, they need guidance, direction, and problem solving skills to make such an
event a success.
Staff is currently working with the Teen Board to try to resolve issues and assist in making this
event a success. If the City Commission approves this event, staffwill continue to put every
effort into making it work. However, staff has an obligation to provide information and
recommendations to the City Commission in such matters, and that is the purpose of this
memorandum.
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