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CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
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AGENDA ITEM: Contract tivith Landers-Atkins Regarding the Pine Island Design
DATE: May 5, 1999
SUBMITTED BY: David E. Thompson, City Manager
BACKGROUND: On March 18, 1999, the City Commission authorized the City staff
to negotiate a contract with Landers-Atkins Planners, Inc. for the
design of Pine Island (a.k.a. Dutton Island). Since that time, staff
has met with Landers-Atkins and reviewed the Management Plan,
the anticipated budget, the necessity for public input, and the
proposed work and fees in the proposal. After several adjustments
to the original proposal, the attachment is recommended for City
Commission approval.
The bottom line fee on the proposal amounts to $27,583 for the
completion of the plans. Fifty percent of this amount will be
refunded through a FIND grant when the construction contract is
awarded. Page 149 of the 1998-99 budget shows $25,000
budgeted for this purpose.
The proposal includes two (2) public workshops for public input,
and a presentation to the City Commission with the Final Master
Plan with cost estimates and program elements for the park. Staff
has emphasized the desire to keep the island as "natural" as
possible with low maintenance requirements for the future.
City Attorney Alan Jensen has reviewed and approved the contract.
RECOMMENDATION: We recommend the approval of the attached proposal for Landers-
Atkins Planners, Inc. to design a master plan for Pine Island, and
authorization for the City Manager to sign the contract.
ATTACHMENT: See Contract Proposal
REVIEWED BY CITY MANAGER:
l ' AGENDA ITEM NUMBER:
Sheet1
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CONTRACT FEE SUM MARY FOR ENGINEERING DMSION
CRYOFJA CKSONVILLE. FLORIDA
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1. PROJECT 2. PROPOSAL NUMBER
Dutton Island P0999
3. CONSULTANT 4.DATE OF PROPOSAL
Landers -Atkins Planners Inc. 4/1/99 Revf/20/99
. .. .. ~ PART•TWO -LABOR RELATED COSTS : - =:s~ ~~
5. DIRECT LABOR I HOURLY ESTIMATED ESTIMATED TOTAL
RATE HOURS COST
I I
Principal $ 36.001 40 $ 1,440.00
Landscape Archftect $ 26.32 100 $ 2,632.00
CADD Tech/ Landscape Designer $ 14.50 32 $ 464.00
Clerical I $ 10.50 ~ 24 $ 252.00
TOTAL DIRECT LABOR $ 4,788.00
6.OVERHEAD (COMBINE FRINGE BENEFR AND ADMINISTRATIVE) $ 7,182.00
OVERHEAD 150
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7. SUBTOTAL -LABOR + OVERHEAD (fTEMS 5 8 8) $ 11,970.00
8. PROFfT -LABOR RELATED COSTS (REM 7) X 1096
$ 1,197.00
• ~ ~ .:.. .PART THREE -OTHER COSTS
9. MISCELLANEOUS DIRECT COSTS I
ORIGINAL REPRODUCIBLE -2 MYLAR PLOTS-16 SF b5lSF S 80.00
REPRODUCTION Presentation board, rendering $ 500.00
SHIPPING I S
OTHER (PLEASE SPECIFY) I
MISCELLANEOUS DIRECT COSTS SUBTOTAL I $ 580.00
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10. SUBCONTRACTS -LUMP SUM
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Civil Engineer- Chantal Bowen $ 3,161.00
Architect: Ebert ~ $ 2,460.00
Environmental Consultant- ERS Inc. S 8,180.00
Surveying-Boatwright Surveying Inc.
SUB-CONTRACT SUBTOTAL S 13,801.00
TOTAL LUMP SUM AMOUNT (ITEMS 5 ,6,8,9 d!0) I I I S 27,548.00
11. REIMBURSABLE COSTS (LIMITING AMOUNT)
TRAVEL 5 trips 20 miles .35 per mile S 35.00
OTHER (SPECIFY) S
SUBTOTAL REIMBURSABLE E 35.00
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TOTAL AMOUNT OF CONTRACT (LUMP SUM PLUS REIMBURSABLE)
ITEMS 5,8,8,9,10,811 S 27,583.00
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CITY OF ATLANTIC BEACH
PURCHASING AGENT
CONCEPTUAL PLANNING AND SITE DESIGN AT DUTTON PARK
5.
A. PROJECT KICK-OFF
A.1 The Landers-Atkins Planners Team will meet with the designated
representatives from the City and other appropriate entities to review goals,
objectives, the time frame and products associated with the project. The
vegetation and wildlife survey work will commence at this time. The existing
boundary and wetland survey is adequate
A2 The Consultant will assemble and review all available documents and maps
of the site area including drainage plans, the City's Comprehensive Plan
Recreation Element, aerial photos, topographic maps, transportation plans for
the area and Dutton Island Management Plan.
B. ANALYSIS
6.1 The Consultant will conduct a field investigation of the site resulting in a
composite and analysis drawing of the site. This composite
analysis drawing will include both opportunities and constraints
of the site including such things as:
• Wetlands
• Soils
• Drainage/topography
• Vegetation
• Access/Traffic
• Utilities
• Surrounding land use
• Future land use proposals
• Prevailingwinds -orientations
• Wildlife
• Security
6.2 The Consultant will structure and conduct a public workshop (at a City
Council meeting if desired) to review the findings of the analysis relative to the
suitability of the site.
The workshop will be used to explain the constraints and opportunities that the
existing conditions on the site present to the development of the master plan.
Program elements will also be reviewed at this meeting.
The Consultant will review the preliminary program and solicit input from the
citizen groups and workshop attendees for program elements.
The Consultant will hold debriefing meetings with City Recreation Department to
finalize meeting notes and results.
TIME
(CALENDER DAYS)
2-21
^ C. PLAN ALTERNATNES
l C.1 Following the Analysis workshop the consultant will develop a maximum of
22-40
Landers-AfkJns Planners, lnc.
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PROJECT APPROACH
•' CITY OF ATLANTIC BEACH
PURCHASING AGENT
CONCEPTUAL PLANNING AND SITE DESIGN AT DUTTON PARK
three concept alternatives, illustrating the program elements derived from the •.
analysis workshop.
C.2 The Consultant will conduct a second public workshop at council meeting
to review the altemative concept plans and to receive additional direction from
the City. The concept plans will graphically depict the program as outlined in the
management plan and will include access roads, parking areas, trails, wildlife
preservation areas, picnic areas, canoe launch areas, and observation areas..
The consultant will identify the full development while being cognizant of the
overall construction budget of $250,000. A preliminary construction cost
estimate will be developed for each concept including permitting issues which
will be identified during this phase.
C.3 Consultant will meet with City staff for debriefing and to finalize direction
and meeting notes.
C.4 Based on the workshop the Consultant will prepare a preliminary master
plan, make final adjustments and establish phasing priorities, and meet with the 41-48
City representatives to review.
D. FINAL MASTER PLAN
D.1 The consultant will prepare a final illustrative master plan, a description of
the program elements, and cost estimates, in a report and present it to City
Commission in a public meeting.
D.2 Consideration of architectural styles and complexity will be examined in
each segment of development of the master plan. In addition, utility systems,
stormwater management, and traffic management considerations will be
addressed in each altemative and final master plan.
D.3 The master plan will illustrate land uses, i.e. parking, circulation, structures,
passive areas, stormwater retention features, natural areas, and trails.
D.4 A separate phasing plan will be developed if desired.
49-65
TOTAL DAYS 65
The Landers-Atkins Planners, Inc. team can provide the City of Atlantic Beach with construction
documents, full permitting services, environmental management planning and construction
administration if the City decides to move forward with implementation of the master plan. Our team
has the experience and qualifications to provide the City with a project that addresses the needs of
the public for recreation and meets the requirements of the grant and permitting agencies. We are
eager to put our expertise in recreational planning, environmenta{ management and constnaction
documentation to work for you.
Landers-Atkins Planners, lnc.
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