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Exh 99 5- io - 99 City Manger Report May 6, 1999 Personnel Recognition The City received a letter complimenting Code Enforcement Officer Karl Grunewald for successfully having someone cleanup their property, which improved the appearance of the neighborhood. See Attachment. Public Works Director Bob Kosoy has invited the entire Streets and Maintenance Department to lunch on May 3, 1999 to thank them for the work that they have done, especially on Dora, Cypress, Kestner, Stock, West Plaza, Gladiola, and Carnation. The department has received numerous positive responses from residents in that area. Building Official Don Ford completed a Hurricane Resistance Wood Frame Residential Construction, SBCCI Standazd SSTD 10 Course on Apri123, 1999. He has provided additional information to staff relative to projections for 1999. 2. ABBA Construction has recommended a change in the Cedar Shake roofing that was originally specified in the Tresca Park construction documents. The recommended metal shingle is designed to look similar to the wood shingles, but it has a longer life expectancy (50 yeazs). It is virtually maintenance free, and it will not discolor or break like cedar shingles tend to do over time. This change will not increase the costs of the project, and they will be more cost effective in the future. In the absence of any objection ~~ - on the part of the City Commission, staff will authorize this change. See Attachments. 3. Up Dates ,The Peoples Gas contract has been modified and forwarded to Peoples Gas for their approval. When they have approved it, it will be brought back to the City Commission for consideration. Appraisals are being conducted on the Habitat Property and the City Property that is under consideration for the trade with Habitat. When the property appraisals have been completed, the City will be in a better position to identify the various options available to the City. The appraisals should be completed before the next City Commission meeting. Bull Park specifications have been reviewed and modified, and the bid package should be ready by the week of May 10, 1999. The specifications contain the designs as approved by the City Commission, but the specifications have been simplified for interpretation by the potential contractors. Staff expects to advertise the bids by May 17, 1999. ~'. Relative to the replacement of the culvert going out to Pine Island, staff has been working with Jacksonville's Public Works to obtain prices on existing contracts with Jacksonville. The proposals have now been received, and the prices vary from $90,000 to approximately $100,000. Considering these prices, staff is preparing to bid the project as a design build project as authorized by the City Commission. Relative to the roundabout at the five way stop, the Police and Fire Departments are going to use traffic cones to identify the necessary pathways for the fire truck to negotiate the intersection. When this is scheduled, City Commissioners and Mr. Rosenbloom will be notified to observe if they wish. The property next to the Tresca Park is being appraised for negotiations as to the possible acquisition of the property in the future. This should be completed within the next week. RAM has indicated that their latest report should be ready by Friday, May 7, 1999. This will be forwarded to the Mayor and City Commissioners as soon as it arrives. 4. Please see the attachment relative to the Pension Plan. Anew law has been passed which makes significant changes to Chapters 17~ and 185 of the Florida Statutes. This report is being provided for your information and not for any action. The changes will be worked out through the Pension Board and brought back to the City Commission at a later date. - 5. A letter was received from Mr. Tom Morton about the possibility of adding sidewalk cafe seating at Ragtime. This request was forwarded to the Town Center P.O.C. for consideration where it is being reviewed. According to the City Code, the additional seats will require additional parking to be provided by Ragtime. This will need to go through the "normal" process which includes review by the Community Development Board before it comes to the City Commission. See attachment. 6. Please see updates including a Project Status Report from Public Works, and Monthly Report from Waste Management. See Attachments. 7. A letter has been received from Carl W. Krouch with Nicholson Properties relative to property near Levy Road and fronting on the ICW. This property is for sale, and this letter is being provided to the City Commission for their information. If Commissioners are interested in pursuing this matter, then they are asked to contact the City Manager. If no one expresses an interest in the property, then the matter will not be pursued. 8. An Appeal of Community Development Board Action was provided to the Mayor and each Commissioner in April 1999. The appeal did not appeaz to identify any appropriate issues upon which the decision could be appealed. For this reason, it was referred to City Attorney Alan Jensen for review. If he determines that there is a valid reason to implement the appeal process, then staff will bring the matter back to the City ~~ Commission for consideration. See Attachment. 9. Y2K and Information Management Systems Report ..-. Please seethe attached report on the Y2K and Information Management Systems. This report represents the work of several staff members including Finance Director Nelson Van Liere, Community Development Director George Worley, Deputy Police Chief John Campbell, and others. This report is a summary, and the backup material has not been provided for your review at this time. However, there is a considerable collection of material that has been accumulated, and staff plans to address the issues in more detail at the May 24, 1999 City Commission Meeting. 10. Please seethe attached report and paperwork relative to a piece of land bordering on Howell Park. A citizen living near the property would like for the City to purchase the property and make it part of the park. If the City Commission wishes to discuss it further, then it may be added to a future agenda. 11. For your information, my schedule is changing during the summer months, and I will be available for meetings on Wednesday evenings. However, Tuesdays and Thursdays will be committed to other projects unless it is an emergency. For your information, I will be out-of--town June 20-24 for a conference, and I will be in Washington, D.C. June 27-30. ~~ ~~ c •' ~~ 1 ~,~ ~ s ~. ~~ _~ ~ P.O. BOX 37 MAYPORT, FLORIDA 32267 PHONE (904) 246-9443 FAX (904) 241-0645 /~~'' ~~ ~~ /vw2WR/ ,~ur% ~ r~~~`~° ~~~e~l~ /~%~ 3~z-~~ ~ / i -~,~~ ~ ~~ X112 ~~ (i) ~~ MEMORANDUM April 27, 1999 TO: Phil Nodine, Streets & Maintenance Division Director Jim Deming, Crew Chief "The Crew": John Baker, Jack Baldwin, Sam Gotay, Paul Paloti, James Payton, Mike Underhill, Troy Williams FROM: Robert S. Kosoy, Director of Public Works ~~ SUBJECT: Commendation to the Streets & Maintenance Division I would like to thank the ENTIRE Streets & Maintenance Division employees for their tremendous efforts in pulling together as a team to complete the limerocking of Dora, cypress, Kestner, Stocks, West Plaza Gladiola and Carnation. This is quite an accomplishment! I would also like to mention that during the past few Commission Meetings there have been several compliments directed toward the Streets and Maintenance Division for various accomplishments and recognitions. In appreciation for your hard work and tenacity, I invite you all to lunch at Bono's Barbeque on Monday, May 3~d, and 12:00 p.m. cc: David Thompson, City Manager George Foster, Human Resources Director Personnel Files RSK/~ t '. _~' ' CITY OF (~ r~~i° u-c~ic ~eac~ - ~~evcic~a. ice.-.. a ~`. MEMORANDUM April 27, 1999 To: George Foster From: Don Ford ~~~ Re: SBCCI -Hurricane Resistance Wood Frame Residential Construction 300 SE~1lNOLE ROAD ATLA\TIC BEACH. FLORIDA 322±.i-$.l-t5 TELEPHO\E (903) .-17-$300 FAX 190.1) 2.37-$30$ SU\CO~I 3$2-5300 Attached is a copy of a Certificate of Recognition awarding 7 Professional Development Hours for Hurricane Resistance Wood Frame Residential Construction, SBCCI Standard SSTD 10 Course. Please place in my personnel file. DCFlpah cc: City Manager w/enclosure c~~ x s K n %; ? ~ :~ .'~., ~~~ rJ., U~ 1 . ^~ ~> - c Cn n ~' . ~ a Z m m D ~ Z n ^- m ^' ~ r-• ~' ~ o ~ r~ o ~. ~' =' ~ ~ ~. ~ ~ ~ ^. ~- m o .-.. ~ n m j .... cn ~ D N o - ~ U' cn '~ O m ~ ~ ~ Z ~ O ~ ui :~ o ~ w ~ r U :, -~ r ;, 1 J O r m o ~ ~ ~ c~ ~ cc -n N ~? ° _ C C ~ ~ 0 "~ ~ ~ ~ _ ~ D O '~ ~ C ~ ", *-~ t'~ p ~ v~ ~ D ~ z ~ ~ _ ~ ~ ,,,_ ~ O n ~ n ..~ _ N -Ni z ,r v D ~ ~ =~ o •.---. --t 0 ~ ~ 0 n O C N m t Cad CITY OF >~~'~ustic ~'eac~ - ~~CV~~da 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5415 TELEPHONE (904) 247-5800 FAX (904) 245805 ~' May 3, 1999 To: David Thompson, City Manager From: Timmy Johnson, Recreation Director Re: A Request from ABBA concerning the Tresca Property Construction As you know, ABBA Construction Inc. has begun the construction of the Tresca Property. 1 received a request from ABBA to substitute the specified cedar shake roofing on the restroom building with a fifty (50) year, 120mph warranted metal roofing system. According to ABBA, the roof system is manufactured in a variety of styles and colors, ABBA is proposing the Decra Shake and brown in color to match cedar shakes. ABBA can supply and install this roofing system at no additional cost and we would receive a better product. This product requires less maintenance and it would last longer. ~~ ~~~ 1, ~' ~' ~ w • n i.1 O w O ~-~ O ~ + N. N ~. tn' F (ra. ~ ^- ~w ~ ^ o N N s' ^~ T O OF-~Os, ~ _n v o ~.~ ~ ~ ~ ^. N O' O G' ~ C ~ G • .~' ~ ^ n a a.a'~ ~~ SoA a.~ L ' Q' --~ ~ =~. g C7 = ~. ~ ~ ~: ~, ~ on ~+ R ~~o~ "~ ° ~ O d ~ ~ o .~ .. ~~ ~ ~~d N a. ~ d N CAD O ~ ;~'." C' ~ H a; "~ n CJ ^ .~ s°~ ~_ ~:^. y• ~ ~ n y -+ O ~• ~ `~ 5 ~ ~~~ Q G d ~ .~ o~ o ~ o a- H ~ n Ci7 n ~ ~ d 'Z7 ~? to (OD ~j (~ O iV-i -,~ ~ w v' •'~ ~ b ~^' coo w a~ N n '+ O O ~ ..+ ~' O `~I ~~ l-I ~: 0 -~ N z H ~ ~~~o='~ .7 n G d '~' O c'a .~y ~ ~ • v .n- ^ d ~ ~ ~ ~• N Q G O tOi R. ~ ` J ~ ~ V .., , n ~ ~ ~ ^ n, `.1 n 0. ~ n p ~ ~ ~ 2~ ^~~ n ~ A °s ~ gyp! . ~. ~ s.. ~ ~ a o ~. 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W ~ N ~- ~ ~~ 5 d -, C'1 M z z o~~ b o '~ ~ r ~O"1 \/ }~ °z ~ N n ~' w ~~ d .~-. O O ~•~~ m c. a -nyy n ~' ^ N ~• r ~ ~ w N ~ ~. y w ~ w C7 O .~ O ~ ~ ~ h ~h yz H w Q ..'t N N R° `,o b ~ ~ ~~ O ~ ~ ~ Q ~ ~ ~ ~'~7 --3 ~ ~O x Hz`"~ O d a ~ ~ ~ H ~ O d ~~ z M '*- O O ~ .r I ~ I ~~Q~ --j `~, ~ a ~ C~ 7 O H ..i Q ti i~ n I~ y V O 2 N N O m N c~) CONTINUATION SHEET PACEnvooFnvo ALA Documnct G702. APPLICATION AND CERTIFICATE FOR PAYhtEt•If, containing APPLICATION NUMBER: 1 Contractors signal Certification is attactxd. In tabulation below, amounts aro stated to the rr<arest dollar. Use Column I ort Contracts where variably rctainage for I'uIe items maY aPP1Y• APPLICATION DATE: 04/19!99 PERIOD TO: 04/19/99 PROJECT NUMBER: -9$99-7 A B C D E F G H I woRxmnwlPt~ED tt':~ DESCRlSRSON OF WOtiK SQ~Dt1LED FROM Ttas PERIOD MA TOTAL Y. 6AlJViCE RI:7ACUGE h0, YAI.I.'E PREYIOtrs ItESELriL COMPLETED TO FINISH • A1W[h'.ATION 870RED Ah'D STORED I atonn.IZaTION.BO>rD S 27,050.00 S - . S 27,050.00 S 27,050.00 100% wi• .. S r- - S 2,705.00 Part 1 Partzn_.But7diT~. ~ Stvrmwata 5 9.838.08 5 - 5 - $ - 0% S 9,$38.08 S - Clcan up .tc Itaut Ofl Trash S 4,591.94 S - S - S - 0% S 4,591.94 S - Part 2 Earthwvrk/Rou~h l7radic>ke Starsnwater Iatarorgemerft 5 32,223.28 S - 5 - S - 0% 5 32,223.28 S - Part 3 Paving a Paved Parting S 32,874.62 S - S - $ - 0% S 32,874.62 5 - b Striping S 1,198.75 S - S - S - 0% S 1,198.75 S - c Curb Stop S 798.25 S - 5 - 5 - 0% S 798.25 5 - d Sidetivalk S 2,130.13 S - 5 - 5 - 0% 5 2,130.13 S - e Bollards S 3,186.97 S - S - S - 0% S 3,186.97 S - 1' Slotted Drain 5 24,452.62 S - S - 5 - Q% 5 24,452.62 S - g Miscellaneous 5 - S - 5 - S - 0% 5 - S - Part 4 Utilities a Water Line 5 648.93 S - S - S - 0% S 598.93 S - b Sanitary Scn•er 5 698.93 S - S - 5 - 0% S 698.93 S - Part S Trail Development a Trail (8' shell) Clearing S 16,846.37 S - S - S - 0°io 516,846.37 S - b Trail (6' shell) Clearing S 7,895.24 S - 5 - 5 - 0% S7,$95.24 S - c Boardwaakl: 8' ~vNandrails and Clearing 5 2,551.44 S - S - S - 0% 52,551.44 S - d Boardwalk 8' ~vidc withCl~ring S 6,149.65 S - 5 - S - R% 56,149.65 5 - c Baard«•alk 6'~~•Handrails and Clearing S 17,091.20 S - S - • 5 - 0% S17,Q91.21 S - f Baarbvalk 6' ~~idc tivith Clearing 5 15,527.90 S - S - S - 0% 515,527.90 S - Part 6 Site Ammentities s Canoe Launch Deck S 27,957.04 S - S - S - 0% S27,957.04 S - b Bird WatchinglViaving ToKrr S 22?55.53 S - S - S - 0% S22,355.53 S - c Entrance Sinage S 4,892.48 S - 5 - 5 - 0% 54,892.48 5 - d Intcrprcti~•cSignage 5 15,656.02 S - 5 - 5 - 0% S15,G56.02 5 - e Gates S 1,048.38 S - S - S - 0°i° 51,048.38 S - Part 7 Rcstroom Building a Restroom Building S 55,531.07 S - S - S - 0% 555,531.0? S - b Site Electrical S 4,892.48 S - S - S - 0% 54,892.48 S - S 338.147.41 S - 5 27.050.00 S 27.050.00 S 311.097.42 S 2.705.00 rl~~~~~~ ~~~~~~ ~' ..~~ .. ~, ~ c.;r.'~' } ~v~• yii ` ~ , _-`.vim; ~~i3. ~ ~ ~ ~ • ~: ~ ?5~ y~~t ~, ~_ . I ~ H ~~ , ~1 .fir h ~. ~ ~ ~. ,~ •~,}~_ ~ n ~s .• ,: . 4 ~C C ~`~ S ~],1or over 100 years architects, ' builders, engineers and designers have specified metal roofing to protect their projects. I4letal has along standing reputation for performance, longevity, versatility and beauty. DECRA~ lightweight roofing systems offer a high performance alternative to other roofing products. As the pioneer of stone chip coated steel technology, Carter Holt Harvey Roofing systems have been "proven around the evorld" since 1957. Marketed and installed in over 80 countries, there are over 10 million DECRA° installations worldwide. DECRA® roofing panels are manufactured to international quality standards and are tested to comply with or exceed relevant building codes and regulations. United Stales manufacturing facilities are ISO certified for quality controlled manufacturing standards. • ' ~ ~. .r~ , t (~ ~~ DECRA® steel roofing systems from Carter Holt Harvey Roofing allow architects, designers Acrylic Overglaze and engineers maximum design flexibility. DECRA® Stone Granules roofing systems are ideal for new construction in commercial, institutional and Acrylic Base Coat residential applications where high performance, Acrylic Seal Coat ' long life and low maintenance is desired. Epoxy Primer Nine layers of protection enhance Aluminum Zinc Alloy Coating • the superior weathering and corrosion resistance of DECRAm roofing panels. ~ 26 Gauge Steel Base Warranted for 50 years against 120 mph winds and penetrating hail, a DECRA® Aluminum-Zinc Alloy Coating roof system is unsurpassed in Epoxy Primer performance and durability. Polyester Backer Coat DECRA° Roofing Systems give today's architects, specifiers and engineers precisely what they want ... distinction, versatility and quality. t ' DECRA® roofing systems are ideal for flat to pitch conversions and roof over applications. Structural support is generally not required and light gauge steel trusses provide the necessary framework to install a DECRA° the or shake stone coated steel roof. Improved aesthetics, greatly reduced maintenance and a 50 year limited warranty offer an excellent alternative to flat roof design and ordinary mansard applications. l'gniwti~At t l U ee uss s ,~ Oan' Gle Can' G:e I / lgntwefpnt ftttl Wsi IIQMweignl fieN lsuss ~ ~---Dan•Gte The above diagrams suggest a number of ways to enhance existing root lines, mansards and fascias with structurally engineered steel trusses and DECRA' lighhweight rooting. The Villa Del Sol Cordomiriurrs in southern florida alter a (••~= lighlvieight 1)ECRA' shake rco! was installed over the existing w wood shake, a costly and disruptive tear-of! vas eliminated .RJ h~ 07610/DEC Buyline 6320 SPECIFICATIONS ,The following is general specification data and is not intended to set forth complete installation instructions. For more specific ~tallation information, please contact the Carter Holt Harvey _~fing service department at 1-800-258-9740. PRODUCT Pressure formed aluminum-zinc alloy coated 26 gauge steel with an acrylic bonded, ceramic coated, stone chip finish. Manufactured by Carter Holt Harvey Roofing Inc. and available in Tile and Shake profiles, DECRA® Tile and DECRA° Shake roofing systems have an installed weight of 1.5 pounds per square foot and install on slopes of 2f:12 to vertical applications. DISTRIBUTION 827 Ave. H East, #211 8614 S. 222nd St. 2130 E. Orangewood Ave. Arlington, TX 76011 Kent,1VA 98031 Anaheim, CA 92806 (817) 695-1090 (206) 872-2115 (714) 978-2736 INSTALLATION 1.1 Battens shall be installed per manufacturers instructions. Timber battens shall be nominal 2"x2" construction grade or better and nominal 1"x4" construction grade or better. When steel battens are used, they shall be minimum 26 gauge roll formed hat sections. Battens shall be secured using corrosion resistant fasteners as recommended by manufacturer. Steel panels shall be placed according to manufacturers recommendation. Panels to be fastened at overlaps and tzvo intermediate points using corrosion resistant fasteners meeting manufacturers minimum requirements. 1.3 Panels shall be cut and formed to accommodate hip, ridge, rake and valley treatments as recommended by manufacturer. 1.4 Trim accessories shall be of same color and surface finish as DECRA® roofing panels and installed per manufacturers details. ' 1.5 Copper and lead accessories are not to be used in conjunction with DECRA° Roofing Systems. QUALITY ASSURANCE 2.1 Perform work in accordance with guidelines as set out by the DECRA® Roofing Systems manufacturer's installation instructions. 2.2 Job site storage of DECRA® Roofing System shall be in a clean, dry area out of direct contact with the ground, under cover or sloped for drainage and protected from traffic and contamination from corrosion or staining materials. 2.3 Installer/Contractor specializing in performing the work of this section shall be experienced in the installation of DECRA® Roofing Systems or trained in this application by a manufacturer's representative. t .Provide owner with a 50 year manufacturers limited warranty against material defects. 2.5 A written warranty on installation and workmanship shall be provided by the Installer/Contractor as part of the contract. End of Section STANDARD COLOR SELECTION ARCTIC BLUE CtlFFEE $RO~YN cARNer ~ CHARCOAL E11BER WEATHERED TIMBER SFA CRf•.i'.N TEAK TERRACOTTA ~+h"?:~~%'.F?~'3.ih's.`k~~c;; a SILVER CREY COLORS SHOtiI'N APPROXIMATE ACTUAL FINISH COLORS. SHADOWOOD PLEASE h1AKE FINAL SELEC710N FR011 PRODUCT SA.tiIPLE. ~~ Carder H®1$ iHa~yey V Roofing SALES OFFICES Arlington, TX Anaheim, CA (817) 695-1090 (714) 978-2736 Kent, OVA Denver, CO (206) 872-2115 Tel: (719) 481-6274 Tampa, FL Indianapolis, IN (813) 348-0740 (317) 846-4194 Philidelphia, PA Toll Free (610) 296-1341 (800) 258-9740 tivtivtiv.decraroof.com ~~,~ CITY OF 1~~~ z eacl - ~~vuda Apri127, 1999 To: Brian Collins, ABBA Construction ii From: Timmy Johnson, Recreation Director Re: Proposed Substitution to the Tresca Property Construction 800 SE111INOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 237-5800 FAX (904) 247-5805 We have reviewed your requests for substitutions to the Tresca Property Construction and attached is the acceptance proposal signed by the City Manager. Please provide samples of the material requested in proposal ~1. Just a reminder, please notify the City two weeks prior to closing the street. Enclosed are the minutes from the preconstructionrneeting. cc: David Thompson, City Manager Don Ford, Building Official ~' Ca-) ABBA CONSTRUCTION, ZNC. 6959-i PhiIlips Pkwy Dr S., Jacksonville, FL 32256 Ph. # (904)886-2990 Far # (904)886-7036 - PROPOSAL # 1 Date: 4/21/99 Submitted To:City ofAtlantic Beach Job Site: TRESCA PARK 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Contact: Timmy Johnson Ph. #904-247-5828 Fax #904-249-1566 Description of York: As Discussed in our preconstruction meeting ABBA would like to Replace the Specified Cedar Shake roofing, With a Fifty Year, 120mph Warranted Metal Roofing System. The Roof System is a Decra Roofing System. This roofing system is manufactured in a variety of styles, what ABBA is Proposing is the Decra Shake. ABBA can supply and install this roofing system at no extra cost than what the Cedar Shakes would cost. The City would receive a better product and would have virtually no maintenance in the future ~~zth the Decra roof as compared to the Specified Cedar roof which will discolor and break in the future. O~tn~T/Bu}•cr agras to ~}• Contractor for all labor, material and seniccs to be Cttmishcd by Contractor to O~.~ncr/I3tr}•a, ttnder the tctists oC this Contract. ALL F7R THE SUM OF: N/A DEPOSIT: N/A BALAI`rCE DUE DATE: IrT/A Nl material is guaranteed to be as spuciGal. All wort: to be eompletod in a workmanlike manner according w stund~rd prxticu. My alt~ratiun a deviation Gom above specitintiuns involving ealn assts will be eux:utul only up~xr w•rittcn orders, with the cxcepti<~n of any hidden danugt that mu.C be repaired w eomplcte wexk (eharres and terms m backs and w~11 become an extra charge over and above the ertimatc. 'Ibis proposal subject to acceptance within GO days and is void thereaRcr at the option of the undersigned. ~ , Si~tattue oCSalex Rcimx~ntativc Date Acceptance of Proposal The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above and on the Terms and Conditions listed on i}te next page of this document. ACCEPTED: Signature ~ ~ Date Uf Signature Date B(do. lie NCLICOJS703 RoojLic. CCCO.169J9 .A.BBA CONSTRYJCTIOI~I, INC. 6959-I Phillips Pl`~vy Dr S., Jacksonville, FL 32256 Ph. # (904)886-2990 Fax ~ (904)886-7036 PROPOSAL # 2 Date: 4/21/99 Submitted To: City of Atlantic Beach Job Site: Tresca Park 1200 Sandpiper Lane • Atlantic Beach, Florida 32233 • Contact: Timmy Johnson Ph. #904-247-5828 Fax #904-249-1566 Description of Work: ABBA is concerned about the number of bolts and the size of the bolts that are specifed on this project. ABBA is also concerned about the spacing of the G' and 8` Boardwalks. 1. ABBA is proposing that we adjast the width of the pile form 6' and 8' inside demension to 6' and 8' on center dimension, this change will allow the decks to be actual G' and 8' boardwalli_s, it ~r•ill also cut down on costly ~r•aste. 2. ABBA is also concerned about putting four 5/8" bolts in a 6" Diameter Post. Installing that many bolts of that size will seriously deplete the integrity of the piles as well as opening them up to atmospheric drying and deterioration. What ABBA is proposing would be to use Two 3/8" bolts skirted by16d IIDG nails. 3. ABBA would also like to propose the change of hvo 3/8" bolts on the center joists to one 3/8" bolt skirted by four IIDG IGd nails. ABBA is certain it can reduce the end cost of this project if the City and the Engineer can accept our proposals. The end result being a possible credit to the City on the final bill. Utir_rBuya agnt•s to pay Contactor Cor all labor, material and scnices to be Cumishcd by Contactor to Ou'nct/E3uyr~r, undc.T the terms oCthis Contact. ALL FOR TIIE SUM OF: t\ro Eztra Charge DEPOSI'T:N/A BALANCE DUE DATE: N/A All material is guaranteed b be as spaiLed. AA vurl ur be ctxnplctcd m a vtiwl~nanli3:e trunncr according U sttndard prxtias. My altmtiun a deriatirw from above apceiGcations involving et¢ra costs will be e:cocutcd only upon written orders, arith the exception of any h'ddrn damage that must be repairod to complete waric (charges and tams on bad: and w>71 lxeotne an cdn charge orcr and abme the estirark. 'This proposal wbjat b aacptance Mithio 60 days and is void tltctnflr•r at the optiat oCthe u ndcrsigncd. /~~ ~/!~~ (~ Signatttrc oCSalcs Rcprescntati~z Date C a. Acceatance of Proposal The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment ~,, tvi(I be made as outlined above and on the Terms and Conditio s listed on the next page of this document. ACCEPTED: Signature ~L Date L~ ~~ Signature Date C~) March 24,1999 _ . . PreconstructionMeetfng for the Construction of the Tresca Property The meeting vas held in the Adele Grage Community Center Theater at 2PM. Present were: City of Atlantic Beach Employees Timmy Johnson, Phil Nodine, George Worley, Don Ford, Vic Gualillo, Dennis Syrja (Dames & Moore), Mack Reifers and Brian Collins from ABBA Construction. Timmy informed the Contractor that they must pull a permit. Don Ford added that there is no cost for the permit and that the subcontractors need to pull their own permits (Contractor will inform them). Timmy informed the Contractor that the property was purchased by grant funds and the construction is being partially paid for by grant funds; therefore, there are certain rules to follow and things to do. We must put up a FIND sign at the end of the project. The Contractor will provide a draw and project schedule to be attached to the contract. He will also submit a memo on the mobilization. A copy of the project schedule will be faxed to Dennis. The City will issue a notice to proceed after receipt of the draw schedule. Don will provide the Contractor with a notice of commencement form to submit to the county. °The Contractor was informed not to park or drive vehicles in wetlands areas. The Contractor will close the road and will notify the City, two weeks in advance. The point of contact is Timmy Johnson. The City will provide a copy of the permits to the Contractor. Contractor will provide a monthly report. The Contractor must complete a pollution control form. Dennis will assist with this. The City will perform a bacteriological test and the test will be sent to Dennis. If the Contractor can find ways to reduce cost, he will submit them to the City. Dames and Moore will visit the site twice a month and one of the meetings will be a progress ~•, meeting. The Contractor will deliver all bonds tomorroH~. C,'fy i~and~er~epo.~7~ Agenda Ite ;______~~> Date: -~' CITY OF .ATLANTIC BEACH CITY ~ COMMISSIONER MEETING STAFF REPORT AGENDA ITEM: Pension changes, Chapters 175 (Fire) and 185 (Police), Florida Statutes SUBMITTED BY: George Foster, Human Resource Manager DATE: May 5, 1999 DISCUSSION AND/OR BACKGROUND: On March 12, 1999, Governor Bush signed into law CS/HB 261, which substantially amended Chapters 175 and 185, Florida Statutes. This new law contains numerous changes, some of an administrative nature, other of a technical nature, and a few of significant impact. The City of Atlantic Beach's plan complies with most of these required changes; however, some of the dates for, and changes, are: 10/01/99 After a Public Safety election, the City must enact an ordinance/resolution to establish a separate Police Pension Board and Fire Pension Board or a combined Public Safety Pension Board. The City can no longer have only one Pension Board but is required to - have two boards {Public Safety and General) or three boards (Police, Fire acid General). IZ/3I/99 All changes to local pension ordinances must be completed and adopted. FUNDING: Funds for these changes, legal revietivs, and actuarial impact reviews/statements tivill be paid from the Pension Fund. RECOMMENDATION: None. This StaffReport is for City Commissioner information only. The City's Pension Board will be working tivith the Board's attorney and actuary to prepare the appropriate ordinances and take the necessary actions as required by CS/HB 261. ATTACHMENT: Analysis of Chapter 99-1, Laws of Florida REVIEWED BY CITY MANAGER: ~ ~) Analysis of Chapter 99-1, Laws of Florida The 1999 Florida Legislature passed CS/I~ 261, which substantially revises Chapters 175 and 185, Florida Statutes. CS/HB 261 was approved by the Governor on March 12, 1999, and became la~v effective upon his signature. Chapter 99-1 revises Chapter 175, relating to Firefighters' Pension Trust Funds and Chapter 185, relating to Municipal Police Office's Retirement Funds for the primary purpose of providing for the uniform application of minimum benefits and standards to all police and fire pension plans receiving funding from the State under these Chapters. In addition to general clarification of the statutory provisions, Chapter 99-1: ~ Mitigates the cost impact to Local law plans by providing that local law plans "... shall be required to comply with the minimum benefit provisions of this chapter only to the extent that additional premium tax revenues become available to incrementally fund the cost of such compliance.." "Additional premium tax revenues" means revenues that exceed the amount received for calendar year 1997. ~ Eliminates the disparity between chapter and "local law" plans so that all plans must meet the same minimum benefits and standards to be eligible to receive state premium tax revenues. These minimum benefits and standards include: ~' NOTE: Following applies ONLY to Fire and Police Pension Plans. State: A normal retirement date of age 55 with 10 years of service, or age 52 with 25 years of service. _ City: The City will need to add an age 55 with 10 years of service provision. The City currerrtly has a normal retirement date of age SO with 20 years of service, or any age with 25 years of service, or age 60 with 5 years of service. State:. A benefit accrual factor of 2% for all years of service. City: A benefit accrual factor of 3% for all years of service. State: A normal form of retirement benefit payment which is payable for life or 10 years certain; City: The City plan does not currently have a 10 year period certain and will need to add such a provision. State: A definition of "salary" or "compensation" for firefighters which means a firefighter's fixed monthly remuneration. Alternatively, a plan may use its own definition of salary, but only if the monthly retirement income payable to the firefighter using that definition is equal to or better than the statutory minimum; City: The City currently defines salary as base salary or wages, longevity pay, overtime pay, cost of living payments, salary or wages tivhile absent from work on account of vacation, (~ holiday, or illness. (~~ State: A defnition for "salary" or "compensation" for police officers which means the total~cash remuneration including "overtime" paid by the primary employer to the police officerfor services rendered. A local law plan may limit overtime payments for retirement calculation purposes but such limit may not be less than 300 hours of overtime per officer per year. Further, such definition shall not be required to include any payments for extra duty or special detail work performed on behalf of a second party employer. . City: This item may require minor changes as the City currently defines salary as base salary or wages, longevity pay, overtime pay, cost of living payments, salary or wages while absent from work on account of vacation, holiday, or illness, and incentive pay. State: A definition of "average final compensation" meaning the 5 best of the last 10 years of service. City: The City will need to change it's definition which is currently defined as the "period of sixty (60) consecutive months... in which the ...compensation paid is greatest." State: Minimum disability benefit provisions of the accrued retirement benefit but no less than 42% of AFC for line-of--duty disability (with day one coverage) and the accrued retirement benefit but no less than 25% of AFC for non-line-of--duty disability (after 10 years of service) and provides the member with optional forms of payment similar to those for normal retirement; City: City's disability benefit for line-of--duty (with day one coverage) is currently a minimum of 42% with anon-line-of--duty disability of 15% at 5 years and 30% if 10 years of service. State: Penalties for persons who make or conspire with others to make false, fraudulent or misleading statements in order to obtain disability benefits In addition to criminal penalties, such persons, upon conviction, may be required to forfeit their right to any and all benefits under this chapter, City: City plan will heed to be changed to include this provisions. State: Death benefits for vested employees equal to their accrued retirement benefit payable at what would have been their normal retirement date. City: City plan will need to be changed. Current plan allows for immediate benefits as if employee had retired the day preceding his/her death if employee has a valid nomination- of-beneficiary in force election; otherwise, death benefits are reduced to 75%. State: Optional forms of retirement benefit payments including Iife only, and joint and survivor benefits of 100%, 75%, 66 2/3%, and 50%; City: City will need to add 75% and 66 2/3% joint and survivor benefit options. City currently has life only, social security coordinated, and 100% and 50% joint and survivor benefit options. State: Designation of beneficiaries to include a choice of one or more persons. If no beneficiary is designated, payment is made to the estate. ~' City: City plan will need to be changed. (~J State: Termination provisions that provide for a refund of contributions on, or after, 10 years pf ' service, provides for a vested retirement benefit payable at early or normal retirement'date; City: This issue requires legal clarification. The City's plan provides for a refund of only employee contributions, upon employment termination, at any time. State: Provides that certain diseases shall be presumed to be suffered in-the-line-of--duty. City: City plan currently addresses this issue without listing all diseases. State: Requires plans that are combined with general employees to establish separate police or fire plans or combined police and fire plans. Anew plan and board of trustees if necessary, are to be established by October 1, 1999. City: Action will be taken to have a new Board of Trustees and new plan document by October 1, 1999. State: Makes clear that in a mixed plan that includes both police officers and firefighters one of the elected employees shall be a police officer and one shall be a firefighter. City: Action will be taken to have a new Board, as required, by October 1, 1999. State: Allows employee contributions to be reduced to a minimum of/s of 1 percent. City: This is an item that may be negotiated by the Fire/Police Unions. Current contribution rate for Fire is 5.555% and for Police is 1%. ~` Other: Requires the Division to distribute upon determination of compliance, the premium tax moneys to the cities on or before July 1 of each year; the former date vas June 1 of each year; Provides for a partial exemption (definition of"salary" and board make-up is exempted) for existing supplemental plans; defines a supplemental plan municipality as a municipality in which a supplemental plan existed on January 1, 1998. Updates Chapters 175/1$5 to comply with other applicable state and federal laws; Continues to permit voluntary participation in Chapters 175/185 by cities/districts, so that they may elect to participate and share in the premium tax revenues or they may terminate participation at any time. This is a summary of some of the law's provisions and is not intended to substitute for a careful review of Chapter 99-I, Laws of Florida. The City's Pension Board will be consulting with the plan's attorney and actuary to determine the effect on the City's plan and to ensure compliance. Al A. LE WORKS -~-BREWERY T RESTAURANT ST. AUGUSTINE ~~ ~' Apri122, 1999 Mr. David Thompson City Manager Ciry of Ailantic Beach Dear Chief Thompson: Thank you for taking the time to research and discuss our idea of adding sidewalk cafe style seating at Ragtime. At this time I am requesting consideration of this idea by the City of Atlantic Beach Sidewalk cafes aze a desirable and integral component of the ambiance of cities lazge and small all over the tivorld. I have enclosed some materials, which illustrate a similar situation worked out by Big River Breweries and the City of Chattanooga, Tennessee. As you may know, Big River is the parent company to Ragtime Tavern since January 1998. To my mind the key to this arrangement is the granting of temporary and provisional use of the sidewalk to Big River by the Ciry. This allotivs the city to terminate the permission at any time with reasonable notice. Furthermore, the sidewalk seating and service areas are implemented without any permanent fixtures. As we discussed, the addition of sidetivalk seating would be an enhancement to the To~tin Center area. For more than fifteen years Ragtime has been instrumental in enhancing both the quality of life and environment in our community, and tive feel this project would be an appropriate addition in those areas. Afterrcviewing this i~iforniation plcasc contact me at~OUr convcnicncc so we may dctcrmine how to take ilic next step. Thanks agaui for your consideration on fliis matter. Sincerel}~, U~^ ~ !~ Tom Morton For Ragtime Tavern and Big River Breweries, Inc. 1 King Street St. Augustine, Florida 32084 904-829-2977 ~5) (~l ~` . CITY OF 1200 SANDPIPER LANE ~._.._._.__._..______~. ATLAATIC BEACH, FIARIDA 32233-4381 "~- ~ TELEPHONE (904) ?.t7-5834 -„~ ~~ FAX (404) 247-5843 ~vrEn7ol~lvnunz May 3, 1999 TO: DAVID THOMPSON CITY MANAGER FROM: BOB KOSOY PUBLIC WORKS DIRECTOR RE: PROJECT STATUS REPORT Attached is the updated status report on Public Works projects recently completed or currently underway. If you have questions on any of these projects, please call. 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Q- O .~ .. 7• ~ ~ ~ ~ n -S7 ~ ~ -O+~ ~¢ ~ ~ ~• ~ ~ n~ ~ ~ _ -~ R, b ~1 n C1. ~ (~'~ 7 Ll. b a d d ~~ b ~, x ~~ o ~~ ~ a ~ r " d x o ~ = = ~ ~ ; ~ ~. a C J ' N p,~ p h' n O n B O C. ~ ~ ~ O cc tzJ ~' p <' ~ ~' ~ O A O ~' rn n ~ p H r3 ~ 7 < ~~~~ ~~ ~ ~~ Y~ Q~ .Q _ ~ ~ ~'C7 ~ O O O y ~ ~ n ~ Q.: N o. ~' a o a. ~ °v ~ ~'~ B o a a ~ C/1 -~ ~p -h B O O ~. O C O N ~ ~ . O ~ ~ .A ~ R .A ~ O n. 0o Ci . ~ 'ONn~ ww O ~< LLG~ ~ ~ M X .--. y ~ t~ ~ O ~ ~ d . -. H d ~ ~• ~ O~ O "n"1 ~ C C3. ~ (D VS ~ ~ Q. O O~ ~ ~. Apri129, 1999 Bob Kosoy, P.E. Director of Public Works City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Subject: Jacksonville Waste Control -Solid Waste Monthly Report for March,1999 Dear Bob; t~) WASTE MANAGEMENT JacksonvillrWasre Conrrol 6501 Greenland Rd. Jacksonville, FL 32258 (904)260-1592 (904)260-1449 Far The disposal results of our collection service for March is summarized as follows: Trail Ridge Landfill 775.58 tons Jacksonville Mulch Site 254.63 tons Recyclable collection for the month is summarized as follows: Total services 20,088 _ - Total set-outs 18,600 Total tons 86.18 Avg. pounds/customer/week 8.58 We trust this information is satisfactory and we appreciate the opportunity to provide your • solid waste and recycling services. Sincerely, t7 -. Laura Hewitt Administrative Assistant CC: Jim Jarboe, City Manager Honorable Mayor Suzanne Shaughnessy Maureen King, City Clerk A Division of Refuse Services, Inc. (6~ JACKSONVILLE WASTE CONTROL MONTHLY RECYCLING SUMMARY CITY OF ATLANTIC BEACH 1999 CUSTOMERS ~ POUNDS MONTH TOTAL SERVED TOTAL SET-OUT SET-OUT RATE TOTAL LBS PER SET-OUT LBS PER DRIVE BY JAN 17,856 17,550 98% 144,880 8.26 8.11 FEB 17,856 15,904 89% 170,020 10.69 9.52 MAR 20,088 18,600 93% 172,360 9.27 8.58 APR #DIV/0! #DIV/0! #DIV/0! MAY #DIV/0! #DIV/0! #DIV/0! JUN #DIV/0! #DIVIO! #DIV/0! JULY #DIV/0! #DIV/0! #DIV/0! AUG #DIV10! #DIV/0! #DIV/0! SEP #DIV/0! #DIV/0! #DIV/0! OCT ~ #DIVIO! #DIV/0! #DIV/0! NOV #DIV/0! #DIV/0! #DIV/0! DEC #DIV/0! #DIV/0! #DIV/0! TOTAL 55,800 52,054 N/A 487,260 N/A N/A AVG 18,600 17,351 93% 162,420 9.36 8.73 f ', ATLANTIC BEACH Cn) ~1L~~i~1.~ ~l~~l~~ • ~ C O M M E R C I A L NICHOLS ON-WILLIAMS REALTY - _ ~ ' Mr. David Thompson Apri130,1999 City Manager . City of Atlantic Beach 800 Seminole Road • Atlantic Beach, Florida 32233-5445 The purpose of this letter is to inform the City of Atlantic Beach about the availability of a parcel of land, which may be of possible interest as a park or nature site. Coldjvell Banker Commercial, l\Ticholson-Williams Realty has recently obtained a listing which is situated in the Section H area of the city, located at the confluence of Levy Road and the Pablo Creek Marsh, fronting on the ICW. ~-1 Prior to my beginning to market the property, I met tivith Mr. George Worley, Atlantic Beach Planner, on Apri129,1999 to discuss land use, utilities and road access to the property. During our discussion, I asked Mr. Worley if this site could be a candidate for incorporation into the Atlantic Beach park p1an..Mr. Worley stated that it could be a possibility and suggested a formal letter to the City for consideration. I,have consulted tivith the property owner about presenting this offer to to tree City.of Atlantic Beach, `vhile tive begin to market the site to the general public, and they agree with this approach. As suggested by Mr. Worley, in fairness to the review requirements of the city, eve are notifying you before Sve commence our overall marketing efforts. If there are any questions or if I can be of further assistance please contact me at my office at 246-1658 or at home, 249-8842. Sincerely, . ~~ . Carl W. Krouch 315 North 11th Avenue, Jacksonville Beach, Florida 32250 ~ ~ ~ ~ ~ . C8~ MEMORANDUM To: Mayor and City Commissioners ~~ gg From: George Worley, Community Development Director C~GcJ~ Date: April 23, 1999 Subject: Appeal of Community Development Board action Attached is an appeal of an action taken by the Community Development Board at their regular meeting of.Marchl6th. The applicant has provided background material in the form of applications, staff reports, minutes and draft minutes, as well as a written explanation of the basis of their appeal. Section 24-49(3) provides that appeals of decisions'of the Community Development Board must be based upon an illegal action during the proceedings and shall set forth what the illegal action was. Past appeals have been reviewed by the City Attorney prior to action by the City Commission. Copies of this appeal have been provided to the City Commission for consideration and to the City Attorney and City Manager for information. A copy of Section 24-49(3) has been attached to this memo for your review. Ca ~1 City Manager Report on Information Management Systems May 1999 -~~ The City Staff has been working on Information Management Systems for many months to address Y2K concerns as well as overall direction and planning. During this process, all of the computers and softwaze programs in the City were inventoried and evaluated relative to Y2K compliance. Additionally, staff has contracted outside consulting to assist in the overall evaluations of existing systems, and to plan for future problem solving and management. The City has computers in virtually all of its departments. Some of the computers are basically stand-alone systems, while others are networked to file servers. Others are on networks and connected to the City's AS400 system. Due to the variety of computers, systems, and issues, this report is going to separate its evaluations and recommendations into five (5) sections. The first section will look at the City's AS400. The second section will deal with the PC networks, and the third will look at the connectivity between the systems. The fourth will address purchasing issues, and the fifth will discuss "The Next Step" 1. AS400 The City has one (1) central system for the City's financial and utility billing. This system is the foundation for City operations including the accounting for payroll, water, sewer, garbage, storm~vater, occupational licenses, land management, utility tax charges in the Buccaneer system, service orders, and all purchasing for the City of Atlantic Beach. This system is a critical component of the City's operations, especially in terms of record keeping and maintaining revenues citywide. This system includes hazdwaze manufactured by IBM, and software developed by HTE. HTE is an IBM business partner, and HTE writes the software specif cally for the IBM AS400. When Atlantic Beach entered into the original purchase of this system in 1991, it committed to IBM and HTE on a long termed basis. HTE updates its softwaze on a continuing basis, and they provide important system upgrades and guidance as a part of the City's ongoing contracts with them. IBM provides the operating system software and the maintenance on the hardware, including upgrades that have been undertaken to keep the systems operational even when the technology is becoming obsolete. Existing Situation: Some of the previous HTE software on this system was not Y2K compliant. HTE has designed new software that is compliant with Y2K, and the City has installed or is installing these programs at this time. However, these software upgrades require significantly more memory in the system, and they will be a short termed fix for the system. ~ q~ HTE has more advanced softwaze that has been developed for our needs, and that software ::: : includes a variety of problem solving mechanisms that were largely member driven. This means that the upgrades usually relate to problems and solutions specifically identified or recommended by the businesses and cities who actually use the system. The latest version of the HTE software will not function on the operating system of our AS400. The latest operating system software . from IBM will not function on our AS400 due to hardware limitations. The current AS400 system is eight (8) years old. It was originally purchased in 1991 at a total cost (consulting, training, hazdwaze, software, cables, printers, etc.) of approximately $301,000. In 1995-96, an upgrade on the system was completed for approximately $52,647. In 1997-98, memory was added to the system, at an expense of $2,956, to extend its usable life for a year to provide time to evaluate the system as a whole,. The City could choose to do nothing beyond assuring the Y2K compliance. The software to accomplish this is being installed at this time to assure its operation in the near future. HTE tests the software and assures the City that this upgrade is compliant for Y2K purposes. The system will work, for a while, with its existing software and hardware. The current system will not be capable of accepting the latest programs and upgrades in softwaze. ~ This will prevent Atlantic Beach benefiting from the upgrades that are provided on a frequent basis. It will not allow Atlantic Beach to add "new" programs from HTE that may benefit other departments or expand services. It will be inconsistent with the guidance and recommendations from HTE to upgrade the system. Regardless of the existing software and hardware, technology changes and upgrades are inevitable. There is another consideration that should be evaluated in this decision making process. The current back-ups of the data must be conducted manually with multiple tapes, and this requires staff time, always during evenings or weekends, to facilitate the protection of the data. An unattended back-up on a new system would assure the protection of the data while eliminating the cumbersome staff time and subsequent expenses. Changing or purchasing another system is not a practical or cost effective solution. The selection of new software and hardware would be an extensive process. Data conversion would have to be accomplished, which could be problematic, and all staff would have to be trained and indoctrinated on the new system. Installation and administration would be time consuming and expensive, and it is doubtful that a new product would be any better than the HTE/IBM system available to Atlantic Beach at this time. Shopping for a different system is not a feasible option. It is staff's opinion that the most practical course of action is to purchase the HTE/IBM software and hardware system. We aze dealing with one of the most critical information sources in the City from customer service and revenue generation perspectives, and this requires a reputable, ~~ 2 (q) ('~, reliable system that can keep up in a changing world. The commitment was made to utilize IBM. and HTE in 1990, and staff recommends~that we continue to work with these business partneis.~ This system has been a reliable performer for City operations since its implementation. City Staff has had discussion with various sources relative to the existing and future needs of the system. As a result of those discussions, staffwas able to refine specifications and reduce IBM price estimates by more than $20,000. The hardware and software upgrades necessary to handle the new system, including the required software and data conversion, will cost approximately $75,000. This is based on a discount for the trade-in of the existing equipment. The City is already paying annual maintenance and support costs that would continue with the new system. Recommendation: We recommend that the City Commission authorize staff to negotiate with HTE and IBM to purchase the hazdware, software, and related expenses for the improvements discussed above. The final contract will be brought back to the City Commission for approval and consideration of purchasing options. 2. PC Nehvorks and Others The City purchased its first microcomputer in 1986 for the Police Department. As computers and software developed over time, microcomputers tivere added to various departments according to needs and available funding. These eazly systems were primarily stand-alone systems that operated independently ofone-another. In the early 1990s, the Police Department obtained a grant to create a public safety network. This involved having a central file server to store data and software, and individual workstations connected to the file server. The City Clerk's Office set up a similar network at City Hall, but this network has been underutilized and most of the City Hall staff is not on the network. There are numerous advantages to using networks instead of stand-alone systems, and the Police Department and City Clerk's Office networked their systems to take advantage of the benefits. Both networks are set up with Novelle software. The Public Safety and City Clerk networks are both using 100 MHZ microprocessors that are outdated, cumbersome, and are unable to run new software. The file servers on the networks are not Y2K compliant. The actual processors are capable of functioning after the year 2000, but the network software is not Y2K compliant. The file servers aze not capable of accepting upgraded network software (Windows NT) that is Y2K compliant. For this reason, the file servers need to be replaced in the near future. There are three (3) workstations that are not Y2K compliant, and they have been identified for replacement. Other workstations around the City are not networked with a file server. They are basically stand-alone systems, and the types of computers, software, and microprocessors vary ~' 3 ~q) significantly. Recommendation: Both network file servers need to be replaced, and the network software . should be changed to Window NT 4.0. Individual workstations that are not Y2K compliant should be replaced. 3. Connectivity One of the more complicated and difficult tasks for the City has been establishing the connectivity between systems. For example, most of the computers need access to the City AS400 system. This, alone, is not an easy task to accomplish. Some computers are connected through file servers with emulation cards and software. Some computers are connected through phone Lines and different emulation cards and software. Some computers aze not connected at all, and separate workstations or terminals are purchased and installed in the offices for AS400 use (like in the City Manager's Office). The networks are on Windows 3.1, while some computers aze on Windows 95, and others aze on Windows 98. Most of this is a result of purchasing the systems and having them installed and then maintained by various vendors. Each computer "expert" appeazs to have their own ~vay to do things, and the result has been a conglomeration of ideas, installations, and connections that were created by a variety of contracted "experts." Recommendations: The workstations, networks, and software should be designed and set up to function with similaz, if not identical, steps and processes. This should be accomplished in conjunction with the hardware and software updates discussed in #2 above. 4. Purchasing Issues The estimated costs on the AS400 systems aze contained in #1 above. The recommendation to negotiate the details with HTE/IBM is the next step in upgrading the system. Once the exact dollaz amounts are established, then the City Commission can determine whether or not they wish to proceed with the upgrades. Several options are available relative to purchasing or financing. The networks have different funding sources available, and should be discussed separately. The Police Department has already identified $10,000 in grant money, toward their needed upgrades through a grant approved by the City Commission through the Department of Community Affairs. When the final costs are established, then the City Commission can consider appropriate funding sources for the completion of their upgrades. The total projected pace for this work is about $28,000. ~' 4 (9~ The City Clerk's Office does not have any known grant funding available. When the final costs -- are determined, then that information will be brought back to the City Commission for = consideration. The total projected costs for this work is about $17,500. The maintenance of the system should be contracted with one (1) company, preferably the one who sets it up. Using different companies with different staff is confusing, cumbersome, and inefficient. If the City could justify hiring a data processing professional to maintain these systems, a staff person would be an ideal solution. However, it is not clear that this is necessary or cost effective at this time. The AS400 system is basically a sole source item. There is no feasible way to use competitive bids for the HTE/IBM system. The City may keep in mind that computer processing equipment and software is not required to go through the competitive bid process. Many of the current problems that exist in the systems were the result of competitive bidding. The City has utilized lo~v bidders in purchasing . equipment, which has led to a great variety in the workstations and hardware. Various computer companies have handled connectivity and softwaze issues, which has resulted in virtually every computer working differently from the other computers. The staff of the computer companies has changed so frequently that we are constantly having "new" people trying to figure out each workstation and its related software. There is a value to obtaining quality, standardized ~, equipment from a reputable company. There is also value to having reliable support and consistency in the people programing and maintaining the systems. 5. The Next Steps s noted above, the estimates for the systems need to be fine tuned and brought back to the City Commission for appropriate action. For the AS400 system, the City has utilized assistance from HTE, IBM, and Purvis Gray and Company. For the networks and other PC systems, Purvis Gray and Company has conducted a detailed analysis of the hardware, software, and connectivity. Staff will plan to have additional reports available to the Commission within the next two (2) weeks; and with Commission approval, staff will invite consultants to the May 24, 1999 Commission Meeting to explain the issues and answer questions. Summary All programs on the AS400 have been brought up to Y2K compliance over the past few months with the exception of the HTE Utility Billing program and the Complaint Management System. The Utility Billing program is being replaced with the Customer Information System, which requires some special expertise due to the meter reading connectivity. The Customer Information System is currently loaded, and it will be activated as soon as the connectivity issues aze resolved. We are working on the implementation of this program 5 ~a~ at this time. The Complaint Management System is not an HTE program, and staff has identified an existing HTE program, already on the system, which can be utilized to accomplish the same goals. ~ . The Public Safety and City Hall networks aze not Y2K compliant. The file servers must be replaced to upgrade to network software to gain Y2K compliance. The review of the information management systems for Y2K purposes helped to expose some of the limitations of the existing systems. As discussed in this report, there aze necessary upgrades to hardware and software that are recommended for City computer systems, even though they are not necessarily Y2K issues. Relative to timing, it is anticipated that Y2K will impact the ability of computer companies to provide services azound January 1, 2000. For this reason, making the recommended changes before the Winter months is desirable. In the absence of any objection from the City Commission, staff will be presenting further information at the May 24, 1999 City Commission Meeting. 6 ,r->:•=*~ PAGE'S s fit. °rL • 1 .'~_ ,Y'~~ tip. ~ : ..:i7:-I: •';~ii~: •?fir ~. .~~ ~~'. ^ . -dr;a,~~:~~.f... ;...~:_~t: ;~:._~ S,Our team handles~.f~.,:. ~;-.;.~~. ~;% ;:F~~-,. network issues, AS/400- •.t: x:. _- • ~ ., -°'-~";_ hardware, how applica=`~•~ ;-~ t tions run on the box, "~.=``:F' _ •~ - and we take care of tlie~~~=~~• `~~"" ~..,.,. `~~~-~. customer from the ;.~':.r~ '~~~ ~ Y ~ .... ;i~, 4. ~~ ground up. We have a~ ~'~~ team that goes out on ~°r "~' ~~, NT server and AS/400 ri ~: ~~ '• installations. We brin ~•~ ~~' ~~ ~ ~ 9 ~. _ ~~"~ • ~~ the customer from.no .. . ~rsystem•atall;to installirig their system, configuring ; • -~: ~r`apglicafiorts and facilitating•remote support. That's ~• F my;joti aridl get great;satisfaction out of helping ~~ ~. ,r.~.. -~ -~~,r..yy:~~a`~:.•-,r~ ::.y5,:;~:;~a•,;~. John Miller. :,F.' ~•,.,yy+i .~:,is:.l4~ 1 :: ~•. yN ~'~v i.5. t.;~ti. ~= : J . . __~ T;. .;:;i n~~~;,: ...,•s:_;. Support Manager 3~nt fir. -x ~ ,...: t,.,,, :~•; .Informa{ion. Services, External Support ~.-.: - # ~ - -- - ~-I. ~T '`E ~C "H :;~~~- • s,.' - ,~ _•-~•~ DATA TRANS~~RS T ~l 'P WITH CLIENT ACCESS A common problem in data transfers using Client Access 9~/NT is when vie~vine the files, they are in a HEY/D1:Y format. This usually occurs when the AS/~100 file has a CCSID 6535 file definition (which is the default). The fix for this depends on whether or not you are running Mod 2 or Mod 3 of Client Access. O To correct this problem in Mod ?, you must create an .ini file «•ithin the Windows root directory. This file must be created exactly as outlined below, including punctua- tion, capitalization and the [] brackets, not parenthesis. To create the file, Open Notepad and enter the following: [Client Access Data Transfer] ' ForceTranslation=l; Click File and Save As, and save the file into the Windows root directory as CWBTFR.INI. This file is dynamic so you will not need to restart the PC. O To correct the problem in Mod 3, select the Data Transfer option from the AS/~100 screen. Select File, Properties and from the Conversion Tab click Convert CCSID 65535. After completing either of the above proce- dures, proceed with the transfemng of data. Keith Clay Network Specialist Information Systems (q J (al Apri130,1999 Mr. Albert Rabassa 1820 Live Oak Lane Atlantic Beach, F132233 Dear Mr. Rabassa: As recently as Apri123, 1999 I informed you that considerable work had been done on the Y2K project, and that a report to the City Commission was forthcoming. I told you and others that we had funding sources for some of the woik, and Finance Director Nelson Van Liere had negotiated the AS400 work down more than $20,000 from the original estimates on the HTE/IBM system. At that time, you did not ask for additional information or express any particular concern on this subject. Four (4) days later you apparently composed your letter to the Mayor and Commission. t City staff has been preparing a report for the City Commission's review at the May 10, 1999 City Commission meeting, consistent with the time frame that I provided to you. This does not mean that staff has tivaited until May 10, 1999 to start addressing the problems. Staffhas already taken corrective action on the AS400 system, and that will be discussed at the meeting. At that time, I imagine most of your concerns will be addressed. Relative to your request for an inventory of the AS400, the programs include: Cash Receipts Extending Reporting Fixed Assets GMBA (Government Mgmt and Budgetary Accounting) Payroll & Pension Land/Parcel Management Occupational License Purchasing/Inventory HTE Utility ~~ Utility Billing Customer Information System (CIS) Cq~ Mr. Albert Rabassa Page 2 Apri130, 1999 _• ' Complaint Management System (Not an HTE program) The AS400 operating system is version 3 release 2 module 0, and is the highest level that our AS400 will accept. Finance has been working with HTE and IBM for many months to assure compliance on the AS400 system. At the present time, the only HTE program that has not been upgraded as Y2K compliant is the Utility Billing System. It will be replaced with the CIS system which has already been loaded, but needs to have some adjustments to accommodate the meter reading sof~vare. The Complaint Management system is not an HTE program, and an existing HTE program will accomplish its goals when it is taken off line. Please see the attached information relative to City Information Management Systems and Y2K. Sincerely, David E. Thompson City Manager ~~ cc: Mayor Suzanne Shaughnessy City Commission c~~~ ~,, MEMORANDUM . TO: David Thompson, City Manager FROM: ~ George Worley, Community Development Director ~l~ DATE: May 4, 1999 RE: Recently completed exchange of property with William Hixon In 1989 the City of Atlantic Beach passed an ordinance authorizing the exchange of a lot owned by the City (lot 305) for a lot owned by Mr. William Hixon (lot 316). The two lots were situated back to back at the south end of Howell Park. The minutes from 1989 indicate that the City Commission considered the exchange beneficial to the City in that the lot owned by Mr. Hixon would be more likely to be utilized because of its proximity to the park entrance on Pine Street. The ordinance authorizing the exchange was adopted in February of 1989. The final documents were completed and recorded in February of 1999. During the intervening years a house was built on the lot south of the lot that ~' was owned by the City. The current property owner inquired if the adjacent lot was part of Howell Park and was told that it was. Upon completion of the exchange, Mr. Hixon posted the lot for sale. The adjoining property owner then contacted the city with a written request for the city to purchase the property to re-incorporate it into Howell _ Park. Based upon lot size and the availability of utilities, lot 305 can be developed for a single-family home. In 1989 the City obtained an appraisal of both lots. The appraisal indicated a minor difference in value between the two lots with lot 305 being the more valuable. The lots were appraised at $30,000 and $34,000 in 1989. Should the City Commission choose to pursue acquisition of lot 305, a new appraisal would be needed. Since we are now in the process of contracting for appraisals for the property exchange with Beaches Habitat, perhaps this lot can be added to the appraisers tasks when one is selected. APR-29-99 08:a'T AM PARKS AND RECREATION Clark & Peggy Schaffer City Commission of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 Dear Sic or Madam: 9042475849 P.01 ~0~ S09 Ma9noila Street Agantle Bsaeh, PL 34433 sa;-zac•a8~a Emoit: ciarkaeh~baliaouth.r~t This letter is to inform the Commission of a recent transaction that modifies Howell Park. We moved "- -- back to Atlantic Beach from St. Augustine after a fifteen•year absence. One of the reasons for the return are the parks that our beautiful community offers. We purchased a new home adjacent to Howell Park on Magnolia Street, June 8, 1998. Prior to tho move we had noticed in the plat book that lot 365 was between our lot 306 and Nowell Park. I spoke to Mr. David Thompson and Mr. Tim ~ Johnson who both assured me that lot 305 was part of Howell Park. `° Over the pest ten months wo heard rumors that the owner of lot 316, Mr. William "Bill" Hixort was going to "swap" his lot with the City. I spoke to Mr. George Worley and Mr. Tim Johnson who once again assured me that the City owned the lot and had no interest in "swapping". In fact Mr. Johnson said "we acquire land to increase our parks, we do not trade or sell land that we already own." This is b why I am writing you. Q ~ ~ ~ ~ Ten years ago, the City passed Ordinance No. 95-89-38 authorizing the swap of lot 305 for lot 316. o The ordinance passed on January 23, 1989. The "swap" took place on January 22, 1999 (un years later). The only person at the city that was aware of the ordinance and the transaction that took place on January 22, 1999 Is Mr. Alan Jensen, the City's attorney. ~ v' Lot 30S is now available for sale to the public. Magnolia Street is a narrow, one-way street. The z _ construction of another home on the street would negatively impact traffic and drainage in the area. ~ ~ _ ' b Wt strongly encourage the City Commission to purchase back the land that was just swapped. ,? g ,~ Theta are many large Bull Pines and Cypress trees on the property that would ecrta}nty havc to be cut down to build a residence. The lot squares off the park and keeps it's Integrity in tact. The cost ofthe lot is 550,000. We know this because we have a pending offer to Mr. Hixon for this , amount. If the City does not purchase lot 305, I must purchase It In order to prevent somebody arse from building another homo on this beautiful land. In the long term, I may be required to resell the lot or build another house out of economic necessity, Alternately, if the City annexes this parcel back into the park, it will ba preserved for generations to come. We havc enclosed a copy of Ordinance No. 95-89-38. Mr. Jensen should have a cagy of the Warrantee Deed, the plat showing the lots in question, and any other documents that are required to verify tho land swap. 1 will be present at the May 10,1999 meeting and hope that you will add this Issue to your agenda. Time is of the essence; Mr. Hixon wants to sell this pazcel as soon as possible. Sincerely, Clark Schaffer ~~~ ~~~ ~ ~ ' t0. ~ " "' N I ~ ~ I l ItCV1 ~ ~ ~l_.Y ~ ~ ~ ~ 1 i ~ I ~•~+ m •3nv ~+~vaa .R ~ s r N 9--=31i~-HO 39-'-~ -- I ~~ vii .~ ~ ': ~~ o _ - or = ` ~n a f" - ~i ' N = a ~ N •~~ N t 1 •11~ t I-~ .- ~ ~~ . r -~ _ ~ _ ~- - .n ~ : . ~ o, C r i _ • ^ ' ~ ~ •On"19 HV 370 ~ ~ : N - i ~f ~ N - AS + N ~ ~ IOi N N , N 6 1f1 ~ c~ M' • dl w ~~. ~- J i ~ '''il Ad N ~ N _ ~ ~ ~.~_ e 7 rn r .-- .OS a ` '~- _ 'pl )~tpl f n ( ~ Q Yl m _~ e, T ` M 1 ~ ~ v~ m .; - m ~, .I w ~ m ~ R ~, N „ O 1 N ' ?, ' . ` N N N ' ~ '- N N N to .~ .r.~ r- p,, ( ~~ -.~ O ~y~ N •~i~l f-I• N N ~ ~ ^ ~ SOS D ~' ~ F~ ; N M ~j d ~ _ ~ ~ *. ;+-~1 ~ to '~`~ ~ "--~ S ,`T„~~ tibia •~ ~., { ~~ o r MOs 4 = ~ ~ ~ i ;~ ~ 0,~ o . ~\~ ~ ~ C_ r ''. ^S 'L' i~n d „'+ ~• ~ ~o ` ~, ~ „ joy { of or ~ • ~ ~r, r a. U yr ~ •. . ~ r Q ~ .,_ ~ ,@ t ~~ ~ ; ~ 1 h i d~11 ¢T/ ,~~~ :.- a x 0 W Z .~ .Q~ \ ~ ~0.. ,gyp ~~ ~ \ \ ~ /~y~~ ~~ b P C ~.' 0.i ~ ~~ ti R ~ ~ \ ~ ~ ~ . ,f . ~ ~ a ti~~~ ~' may ~ `~•'~h " ., b ~ . ~ . ~, ~ .. h, . ~ ~si'J ~, .~ _ ~ _ .. (/o ff n ORDINANCE N0.95-89-38 AN ORDINANCE AUTHORIZING THE EXCHANGE OF PROPERTIES BETWEEN WILLIAM S. HIXON AND THE CITY OF ATLANTIC BEACH; PROVIDING • AND EFFECTIVE DATE WHEREAS, The City of Atlantic Beach acquired a number of lots in Saltair Subdivision for the creation of a passive park named Howell Park, and WHEREAS, William S. Hixon of Atlantic Beach owns Lot 316 Saltair which said lot fronts immediately upon the entrance to said park, and WHEREAS, The City of Atlantic Beach owns Lot 305 Saltair which said lot fronts on Magnolia Street immediately to the rear of Lot 316, and WHEREAS, Lot 316 being closer to the entrance of Howell Park and therefore more likely to be utilized rather than Lot 305, and WHEREAS, TJilliam S. Hixon has indicated a willingness to trade Lot 316 for the City's Lot 305, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMr1ISSI0N OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. The City Commission hereby authorizes the transfer of Lot 305 Saltair, section 3, plat book 10 page 16 current public records of Duval County Florida to William S. Hixon 310 Pine Street, Atlantic Beach in exchange for Lot 316 Saltair, section 3, plat book 10 page 16 current public records Duval County Florida. Section 2. This ordinance shall take effect upon its adoption. 1 ' Passed by the City Commission on Passed by the City Commission on rst rea d fi iJil7ihm I. Gulli Presiding Office App as to Form and Correctness: G~~ Claude I,. Mullis, City At orney (SEAL) 89 February 13 , 1989. r, Qti~~ ~ ~~ Maureen King, City Cler PAGE FIVE MINDI~S JANI~RY 23, 1989 NAME COMh 7_ Action on Resolutions: A. Action on Resolution No. 89-5 authorizing the City Attorney to proceed with eminent dc~i n • proceedings for regional park. Mayor Gulliford presented in full, in writing, Resolution No. 89-5. Cook Edgard: Notion: Approve passage of Resolution No. 89-5 JPn~nn ?ticker No discussion before the vote. The motion carried unanimously. ~,1'l;f< 8. Action on Ordinances: A. O~Il~ NO. 95-89-38 -FIRST READING AN ORDII~I3CE ALTII30RIZING THE EXC~IANGE OF PROS SEIY~IEII1 WIIT:fAM S. AIXON AMID THE CITY OF A'r*rAt~r*rC BFAQ3; PROVIDIl3G AN EIF~IVE DATE Mayor Gulliford presented Ordinance No. 95-89-38 in full, in writing, on first reading. Cook Notion: Pass Ordinance No. 95-89-38 on first reading and Edward set for public hearing February 13, 1989 Jensen Tucker No discussion before the vote. The motion carried unanimously. Gullif 1 .'. O~INANNC~ NO. 57-89-13 -FIRST READING :~N ORDII~K~ AME,TIDING THE ORDIl~NCE OODE OF THE CITY OF ATLANZZC SEAf'.~i, FIIJRII)A; AMEi1DING C~~P`.PER 13 TO ADD NEW SDCi'IONS 13-8 AND 13-9 7l~ F~DG(JI~TE THE POSSFS,SION AND USE OF REPLICA FTRE ARMS; PRO~TIDZNG AN EFFECTIVE DATE Mayor Gulliford presented Ordinance No. 57-89-13 in full, in writing, or. first reading. Cook Notion: Pass Ordinance No. 57-89-13 on first reading and Edward . set for public hearing February 13, 1989. Jensen Tucker No discussion before the vote. The motion carried unanimously. G~Ltif C. ORDINANCE NO. 65-88-18 - PUBLIC R~ AN ORDIl~I3CE CSIJSING, AB DIDONING AMID ~+~G THAT PORTION OF OLD SHERRY ROAD FROM THE NORTH CITY IJMI'I.'S LIlQE OF A`rT~A~C SEACEi SOITIII 60 FEET; RESEFL<77NG TO TFiE CITY A PEI~NENT F'.A-SEMF???' FOR UI*~T.'r'r'TF'S AMID OTfRiR CITY SEf~VICES; PROVID7I3G AN EFFECTIVE L1ATE The Mayor presented in full, in writing, Ordinance No. 65-88-18 on second and final reading. Said Ordinance was posted in accordance with Charter requirements. The Mayor opened the floor for a public hearing and invited comments from the audience. mince no one wished to speak for or against the Ordinance, the Mayor 3eclared the public hearing closed. ~ . 1, ~~~> C~6) PAGE SIX MTNUI'ES ~1 FEBRUARY 13, 1989 to be followed up with additional work at a later date, resulting in a nAre expensive project. Notion: Proc'.eed with the repairs as outlined in Option No. 2 of the Smith and Gillespie Report at a cost of $25,622.00 No discussion before the vote. The motion carried unanimously. 7. Action on Ord_i_nances A. Ordinance No. 57-89-14 -First Reading AN ORDINANCE RDGUTAT]I3G THE PRE.SII3CE AMID OO~IDiK.T OF N~10RS ON SI~iS AND OTHER PUBLIC PIACES; DEE'Il~TIrTG DUTIES OF PARII~'S OR OTC IN CAME OF N~30RS; P1~JV]DING FOR DEFIIai'ION AMID PEi~LTIES FOR VIOLATIONS T~OF Mayor Gulliford presented Ordinance No. 57-89-14 in full, in writing, on first reading. Notion: Approve passage of Ordinance No. 57-89-14 on first reading and set for public hearing February 27, 1989 ~Io discussion before the vote. The motion carried unanimously. B. Ordinance Ivo. 65-89-19 -First Reading AN O~INANCE CIASING, VACATII3G AMID ABANDONI2~G THE EAST TiAO HUNDRED FIE'TY EIGf~ FEET, NYJRE OR LESS, OF THE ASSISI LANE RICA-0F-~n7AY PRO.TECI'7IJG OFF OF MAYPORT ROAD INIC~ THE FIEE`r L?~IDING PROJECT AND RFSEFZ4u3G UNTO THE QTY OF ATLA~C BEACEi A F'ERPEI'Ul-~I, EASII~Nr FOR im~n':r'r*r~'S AND DRAIl~IGE; PROVIDING AN EFFDCi'IVE DAB Mayor Gulliford presented Ordinance No. 65-89-19 in full, in writing, on first reading. Notion: Approve passage of Ordinance No. 65-89-19 on first reading and set for public hearing February 27, 1989 No discussion before the vote. Z^ne motion carried unanimously. C. Ordinance No. 95-89-38 -Public Hearing AN ORDII~,NCE AUTHORIZING THE ExCHANC~ OF PROS BEIWEEeI WTTTTAM S. HIXON AND THE CITY OF A~r*fA~r*rC gam; PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented in full, in writing, Ordinance No. 95-89-38 on second and final reading. Said Ordinance was posted in accordance with Charter requirements. The Mayor opened the floor ".or a public hearing and invited coiranents from the audience. Since .io one spoke for or against the Ordinance, the Mayor declared the public hearing closed. V V NAME OF. COMMRS.:: M S Y N Cook x Edwards X X ~]'pnGPn X X Tucker x C~illiford x Cook x Edwards X X a7Pn ~n X X Tucker X Gall.iford x Cook x Edwards x x JeI1SeI1 X Tucker X X G~LLiford x ~~Q~ PAGE SEVEN MI~~ FEBRUARY 13, 1989 NAME OF . COMMAS.`: M S V Y V N Cook x x Notion: Approve passage of Ordinance No. 95-89-38 on second Edwards x x and final reading Jensen ~ x Tucker x No discussion before the vote. The motion carried unanimously. Gulliford x D. Ordinance No. 57-89-13 -Public Hearing AN O~INANC:E Ar~IDING THE ORDIl~NCE QODE OF THE CITY OF 1~ ABC BEACH, FIARIDA; AMII~IDING CHAPTER 13 TO ADD NEW SECTIONS 13-8 AND 13-9 TO IZEGZJLATE THE POSSESSION AMID USE OF REPLICA F7~EAFd`1S; PRC3~T.fDING AN EETEC.PIVE DATE • Mayor G~.illiford presented in full, in writing, Ordinance No. 57-89-13 on second and final reading. Said Ordinance was posted in accordance with Charter requirements. The Mayor opened the floor for a public hearing and invited comments from the audience. Since no one spoke for or against the Ordinance, the Mayor declared the public hearing closed. COOk X X Notion: Approve passage of Ordinance No. 57-89-13 on second Edwards x x and final reading Jensen x Tucker x '~~o discussion before the vote. The motion carried unanimously. GaLLiford x Miscellaneous Business The City Manager reported the Consolidated City of Jacksonville was attempting to levy an annual water pollution maintenance fee in the amouni: of $800.00 against the City of Atlantic Beach and inquired as to how the Commission wished him to respond. The City Manager was authorized to write the City of Jacksonville formally denying payment of the fee and include a copy of the City Attorney's opinion. The City Attorney and City Manager were instructed to attempt to. establish dialogue with the City of Jacksonville relative to a number of upcoming problems and the City Manager and Finance Director wire requested to see if some statistics could be developed relative to the taxing relationships between the two cities. The City Manager also reported he had received a letter from the homeowner. at the DeWeese Avenue beach access requesting the dune overwalk be removed. The City Attorney had subrni.tted in writing his opinion that the walkway constituted an allowable use of the easement and the City Manager was instructed to have the work on the overwalk completed without further delay. Conmi.ssioner Edwards reported on the Florida League of Cities '~egislative Conference in Tallahassee on February 2 and 3, 1989 and presented the 1989 Joint Legislative Policy Statement of the Florida League of Cities and the Florida Association of Counties, copy of which is attached hereto and made a part hereof. He was encouraged that the Counties were in agreement with the Cities on the legislative issues they supported. ~/ o ) Stewart B. Sfeeg & Associates, Inc. Real Estate Appraisers and Consultants April 3, 1989 Mr. Claude Mullis c/o City of Atlantic Beach 716 Ocean Boulevard Atlantic Beach, FL 32233 Stzwart B. Steep. SRPA. SRA Assodat¢s Thomas i~ Steep. SRA John L. Fox. Jr.. SRA, Robert S. Steep. SRA Elizabeth F. Steep Henry W. Mullen RE: Lots 316 and 305, Saltair, Section Three, PB 10, P16, CPR, Duval County, Florida Gentlemen: This is to advise the above captioned properties were appraised by the undersigned as of •December 8, 1988 in the amount of $30,000 for Lot 316 and $34,000 for Lot 305. As noted on the appraisal report, the location of Lot n 316 is considered inferior to Lot 305 due to its ' proximity to the entrance of the city park at the end of Pine Street. It would appear that persons utilizing the park would park their vehicles in the immediate area, thereby, causing congestion and a high foot _ traffic count of pedestrians in the immediate area. Lot 305 is located on Magnolia Street, which is a one- way street located west and adjacent to Lot 316. It should be noted, both Lots 305 and 316 are considered low in terms of topography and would require 'extensive fill if a building permit could be obtained on each lot. It is the reason for the proximity to the entrance of the city park that Lot 316 was allocated a lower lot value than Lot 305. It should be noted, there are very few recent sales in the Saltair Subdivision. For this reason, the sales search was extended in both time and distance in an effort to utilize the most comparable sales in the Atlantic Beach area. The Saltair Subdivision experienced a rapid growth several years ago, thereby, reducing the number of available lots which could be utilized for construction of anew single family dwelling or duplex. 1^~ 4157 Baltic Street • Post Office Box 3. Ortega Station • Jacksonville, Florida 32210 Realtors - Telephone Area Code 904-389-5537 - Rppraisers G~) Steeucrrt F3. Steeg & Associates. lr~c. ~~ Post Otfice Box 3.Ortega Station 4157 Baltic Street lacksomilte. Florida 32210 Mr. Claude Mullis City of. Atlantic Beach April 3, 1989 Page - Two - If we may be of any further assistance concerning the above captioned•properties, please do not hesitate to call us. Respectfully syt~ttiitted, l SBS/TAS/bj STEWART ~B : ~S~FfEG.~~ ASSOC . , INC . Stewart ~` ~t~g, SRA, SRPA /~/ .. ~' ~.. Thomas A. Steeg, SRA .~