Exh 8C
i~
Agenda Item:
Date: 5. Z~. ~9
CITY OF ATLANTIC BEACIi
CITY COMMISSION MEETING
STAFF MEETING
AGENDA ITEM: Grant Application Approval
SUBMITTED BY: David E. Thompson, Director of Public Safety
Timmy Johnson, Parks and Recreation Director
DATE: May 17, 1999
BACKGROUND: Last year the City Commission approved authorization for
the Mayor and City Staffto sign the appropriate grant
application to create an after school program in Jordan
Park. Staffimplementedthe program and it has been a huge
success. The program provides after school homework
assistance, tutoring, mentoring, games, field trips and more.
Currently, it serves an average of fifteen kids a day, with a
total of thirty on the roll. We truly believe this program will
follow the same path as the Donner Park Program. Because
of the need and success of the Jordan Park Program, Staff
plans to continue it for a second year.
The grant amount is $20,000 for personnel and operating
expenses. A $5,000 match will come from the Police
Department contraband/forfeiture money, and $15,000 will
be grant funded.
RECOMMENDATION: Staffrecommends the City Commission approve the
authorization for the Mayor and the City Staffto sign the
appropriate grant application for this funding.
ATTACHMENTS: copy of the grant .,
REVIEWED BY CITY MANAGER: ~~L-
• SFY 2000 Drug Control and Sysfem Improvement Formula Grant Program
Edward Byrne Memorial State and LocalAssistance
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This section to be completed by the Subgrantee: I Thls section !o be compfetedby t3CA:
Continuation of Previous Subgrant?Yes O No ~ SFY 2000 DCA Contrail Number
If Yes, enterState Project ID # of Pn;vious Subgrant - C J - - - -
99 - C J - 9M - 04 - 26 - 02 - 180 'Unique ID # PA#: CFDA #: 16.579
A. Names & Addresses
1. Subgrant Recipient
Name-of Chief Elected Official Suzanne Shaughnessy
Title Mayor
Address 800 Seminole Road
City, State, Zip Code Atlantic Beach, FL 32233
Area Code/Phone #
(904) 247-5800 SUNCOM #
852-5800 Area Code/Fax
(904) 247-5805
2. Chief Financial Officer
Name of Chief Financial Officer Nelson Van Liere
Title Finance Director
Address 800 Seminole Road
City, State, Zip Code Atlantic Beach, FL 32233
Area Code/Phone #
(904) 247-5800 SUNCOM #
852-5800 Area Code/Fax #
(904) 247-5805
3. Implementing Aaencv (Government Aaencv Resnnnsihla fnr Prniertl
Name of Chief Executive Official David Thompson
Title City Manager
Address: 800 Seminole Road
City, State, Zip Code Atlantic Beach, FL 32233
Area Code/Phone #
(904) 247-5800 SUNCOM # Area Code/Fax #
852-5800 (904) 247-5805
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4. Project Director and Contact Person, if different from Project Director
f1lAust t)P Fmnld vPP(Sl tlf C~nvPmmantal Imnfcmcnfinn Anonn~il
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Name of Project Director Timmy Johnson
Title Parks ~ Recreation Director E-Mail Address NIA
Address 800 Seminole Road
City, State, Zip Code Atlantic Beach, FL 32233
Area Code/Phone #
(904) 247-5828 SUNCOM #
852-5800 Area Code/Fax #
(904) 247-5805
Name and Title of Contact Person
Address E-Mail Address
City, State, Zip Code:
Area Code/Phone # SUNCOM # Area Code/Fax #
Subgrant Application
Section 1l -Page 't of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
.Edward 8yme Me-norial State and .Local Assistance
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1.
B. Administrative Data
rro~ect r me tarot to exceea rs4 characters, rncwaing spaaesi
Jordan Park Communi#y Center
2. For Period
.Period .Month Day Year
Beginning October 01 1999
Ending September '30 2DDD
3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or
Substance Abuse Policy Advisory board, Coalition, or Council? (See the Program Announcement for a
description ofboard responsibilities.) O Yes O No
C. Fiscal Data
1
tic ocher rnan the crner rrnanaai ~tricer~ xemrc.warrant to:
Note: ff the subgrantee is participating in the State of Florida Comptroller's Office electronic transfer proq~am,
reimbursement cannot be remitted to any other entity.
2. Method of Payment Q Monthly O Quarterly
(It is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor # (Enter Federal Employer Identification Number of Subgrantee):
59-6fl00267
4. SAMAS # {Enter if.you are a state agency)
5. Will the Project earn Project Generated Income (PGI)? O Yes O No
(See Section H., Paragraph 13 for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? O Yes O No
(If Yes, a letter of request must be attached.)
Subgrant Application
Section !! -Page 2 of 76
' ' SFY2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
D.
~a~a
Refer to the SPY 1999 8CA Grants Management Technical Assistance Workshop flAanual, Secfion 5. Use this
as a guide to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. 1f you are seeking
funds to continue existing project activities, your problem statement must also provide a short summary of your
current program and describe any gaps between current and desired project results.
ProoramUescrio6on. Bnefly describe how project ac5v~"ies vn~l address ttze'targeted problem. iJescribevfio'wdl do
What, when, where and how.
SEE PAGE 2 OF INSTRUCTICNVS ON ITEMS TO fPiCLtlDE.
Start below and use continuation pages as necessary.
Problem Identification:
The area around Jordan Park has been a high drug distribution point for many years. Although.police
operations and other efforts have had a positive effect on the neighborhood, the area remains problematic
in several respects. The neighborhood is largely comprised of low income citizens, many of which are
fearful of criminal activity but unwilling to take action against it. There are senior citizens as well as young
families with children living in the area. Over the years, drug activity and drug- related crime have been
common occurrences in the area. The citizens in this area typically feel alienated, and attempts to organize
Neighborhood Watch and similar programs have been unsuccessful.
Drug sales and drug-related crime have fluctuated according to crackdown operations by local police
officers. There have been traditional and non-traditional operations that have had temporary successes,
~' but the criminality returns once the police presence has been removed. The current intelligence from
Narcotics Detectives indicates that this neighborhood has once again emerged as a drug distribution center
for the city.
The impact on the neighborhood includes high crime rates, safety problems for residents, and a reduced
quality of life for everyone.
Program Description:
The City of Atlantic Beach is requesting Byrne Granffunds to continue an existing.program Jordan Park
Community Center). After receiving last year's grant to implement acommunity/ recreation program in
Jordan Park, the City's Recreation Departmenthired an on-site person. The Director explained the
program, grant and the objectives to the on-site person before he proceeded to set-up the program. The
program includes after school homework assistance, sports, tutoring, mentoring, a go to college program
cultural programs and more. The program is developing into something very much needed in the area.
There are currently thirty kids on the roll and the,program averages fifteen kids a day. The hours are z:30
to 6:00 P.M. Monday thru Friday and a full work day during the summer.
The City of Atlantic Beach is planning to use Byrne Grant funding to continue.the coinmun'dy/recreation
program in Jordan Park. The City already owns a building at that location that has been dedicated to the
Community Development Corporation jCDC)', and the CDCis supportive of the idea and~is happy.to.commit
the use of the facility to this new project. The City of Atlantic Beach Parks and Recreation Department will
organize and staffthe program, and the Attantic t3each Police Department will.participate.byprflvisling
matching funds for the grant through contraband/forfeiture funds.
I The program will include on-site supervision for an after-schootprogram. The immediate focus will be on
homework and tutorial assistance each afternoon, complimented by recreational activities for school and
subgrant Application Section 11-Page 3 of 76
SFY2000 Drug Control and System Improvement Formula Grant Program
EdwardByme 1Nemorial Stafe andCocalAssistance
children. Fun/learning activities will be planned including life/safety skills (Fire Safety, Bicycle Safety, Drug
Resistance, Crime Prevention, etc3, athletic teams, occasional field trips, and similar activities. Atis
(^~ develops, the Center will add incentives to promote academic achievement for the children, grid it will utilize
community resources including teen and senior volunteers fo work with the kids. By the Summer of 199,
the Center will open about Monday through Friday all day.
Over time, it is expected that the Center witt encourage members of the community to come together fQr a
variety of functions. The Center will provide a central meeting place for any number of neighborhood
groups who need the space for their activities. This improved communication and cohesion should have a
positive effect on the quality of life and the commitment of citizens to their community, while continuing to
focus young people on an anti-drug lifestyle.
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Subgrant Application Section I! -Page 4 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edx~ard ByrneMemoria! State and Local Assistance
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E.
ecnves and Nertormance treasures
Complete un'rformprogram objectives and performance measures (found in ~aaendix V) for the federally authorized
program area you wantto implement: Your•application is not complete without them and aR incomplete application
vrill not be considered for subgrant funding:
if the program area you selected does not have unTormprogram objecSvespublished in ffiis document ar •if you
cannot relate your objectives to those stated, contact Tom Bishop at 8501488-8016 for further instructions. DO
NOT mix objectives from different Program f~reas.
Start below and use continuation pages as necessary.
Community or Neighborhood Recreation Center Programs
Program Objective 4A.04.: Create, expand or enhance community, neighborhood or
school based recreation program.
Program Objective 4A.11.: Provide 20 children with Summer Camp activities.
Program Objective 4A.15.: Provide academic tutoring to 20 studepts.
Self Generated Objectives:
To integrate and utiT¢e parents and older Sr~Iings of children as volunteers to teach various life skills to children
during the program.
To initiate and provide twenty lunches per day in the summer moriths for low income, high risk young people.
/-1 To provide an ongoing theme of drug awareness and resistance materials to discourage drug abuse.
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To encourage high risk young •people and act as a referral system fo.promote their participation in productive
activities including team sports, creative arts, as well as positive hobbies and skills.
Subgran: Ap~ica5on
SecSon !! -Page 6 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byme Memorial State and Local AssisE.u~ce
F.
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Project Budget Narrative
You must describe line items for each appGcat~e Budget Category for which you are requesting subgrant funding.
Provide sufficient detail to show cost relationships to project activities. In addition, describe specific sources of
matching funds.
Start below and use continuation pages as necessary.
To initiate this project, the following budgetary needs have been identified by staff:
Salaries and Benefits: 511,000
RECREATION DIRECTOR & RECREATION LEADER SALARIES & BENEFITS
This program will be staffed approximately five hours/day or 20 hours/week during the school year by an
additional person hired for this purpose. During the summer months, the staffing will be increased to 8
hours/day or 40 hours/week. Additional funding is anticipated for Christmas holidays, Spring Break, and other
times. At the expected hourly rate of 57.21/hour, the total cost of the personnel from October 1999 through
September 2000 is 511,000. The person will be paid hourly with no benefits. This continues the net personne(
increase established during the initial year ofthe grant program.
Expenses: 59,000
The type of equipment that will be needed will include educational supplies for homework and tutoring, field
trips, telephone, postage, tables, chairs, and computer furniture (support furniture for donated computers).
Recreational equipment will be needed asweil as general maintenance supplies and first aid kits. For program
expense, the cost will be $8,500.
Training may be necessary for staff members, and it is anticipated that educational opportunities at 19ca1
~~ colleges and museums may require some funding. The total for travel and training is estimated at 5500.
The City of Atlantic Beach matching funds will be taken from contraband forfeiture funds.
All goods and services will be purchased in accordance with applicable federal, state, and local purchasing
laws, regulations, and guidelines.
Salaries and benefits 11,000
Expenses• 9,000
Total 20,000
subgrant Applica5on
Sec9on ll -Page 7 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byme Memorial State and Local Assistance
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Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services, Expenses,
Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project Costs. Total Local
Match must be a minimum of 25% of the Total Budget.
Type or Print Dollar Amounts Only In Applicab le Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And Benefits 8,250 2,750 ~ 11,000
Contractual Services
Expenses 6,750 2,250 9,000
Operating Capital Outlay
Data Processing
Indirect Costs
Totals $15,000 $5,000 $20,000
Subgrant Appfi~catiort
Sectart !! -Page 9 of 16
- - SFY 2000 Drug Control and System Improvement Formula Grant Program
Fdward Byme Memorial State and Local Assistance
S' nature Pa e
In witnesswhereof, the parties affirm they each have read and agree to conditions set forth in this agreement, have
read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers
on the date, month and year set out below.
Corrections on this page, including
strike-overs, whiteout, etc., are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By:
Type Name and Title:
Date:
Subgrant Recipient
Author'~zing Official of Governmental Unif
(Commission Chairman, Mayor, or Designated Representative)
By:
Type Name and Title: Suzanne Shaughnessy. Mayor
Date: FEID Number: 59-6000267
Implementing Agency
Official, Administrator or Designated Representative
By: ~
Type Name and Title: David Thompson. City Manager
Date:
Subgrant Appficafion
Sectron JJ -Page i7 of 16