Minutes / 05-24-03,- ~
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMTSSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, MAY 24, 1999
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: David Thompson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Chaplain Dedra Bell of Mayport Naval Air
Station, followed by the Pledge of Allegiance to the Flaa.
1. Approval of the minutes of the Special Called Meeting held
May 3, 1999.
2. Approval of the minutes of the Regular Meeting held
May i0, 1999
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3. Approval of the minutes of the Special Called Meeting held
May 10, 1999.
The Mayor asked for corrections or amendments to the minutes, and there
were none.
The minutes of the Special called Meeting of May 3, 1999, the Regular
Meeting held May 10, 1999 and the Special Called Meeting held May 10,
1999 were unanimously approved as presented.
2, Courtesy of the Floor to Visitors:
A. Jeff Alexander with a Presentation Regarding the 1998
Northeast Florida Regional Planning Council Hurricane
Evacuation Study (Mayor)
Jeff Alexander of the Northeast Florida Regional Planning Council updated
the Commission on the Hurricane Evacuation Study being prepared by the
Planning Council. Mr. Alexander indicated that the Technical Data Report
section of the study was currently under state review, and the Behavioral,
Transportation, and Storm Surge Atlas sections of the study were complete.
Mr. Alexander defined the five categories of hurricanes and stated the most
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May 24, 1999
lethal part of a hurricane, which causes the most deaths, was the storm
surge. Mr. Alexander showed slides of properties located along the coast
beginning in Fernandina Beach and ending in St. Augustine and used
overlays to illustrate the expected level of the storm surge in category 3-5
level storms. Mr. Alexander stressed the importance of evacuation and
stated the worse places to be during a hurricane were in a mobile home or
car.
Commissioner Borno inquired if the study addressed special needs. Mr.
Alexander stated the study did not address special needs and it was the
responsibility for each county to keep its own special needs data current.
Commissioner Mitchelson inquired concerning removing barricades on
usable roads during an evacuation situation. Mr. Alexander stated that
usable roads must be returned to preconstruction condition within twelve
hours of an evacuation notice. Mr. Alexander indicted that the "Return to
Capacity" clause has been included in Florida Department of
Transportation (FDOT) contracts for some time.
Commissioner Beaver inquired if the Beach Boulevard bridge would be
in the up position during an evacuation situation. Mr. Alexander explained
that the Federal Navigation Act placed bridges under the jurisdiction of the
Coast Guard and the bridge would be opened to allow boat traff c to pass
through until wind speed would make it unsafe to do so. He indicated that
to alleviate the problem, the FDOT was in the process of replacing draw
bridges statewide.
Mayor Shaughnessy thanked Mr. Alexander for his infornzative presentation
and announced the next meeting of the Planning Council would be June 2,
1999 at noon. Mayor Shaughnessy and Commissioners Mitchelson and
Borno .indicated they would attend the meeting. Commissioner Meserve
stated he would attend the meeting if possible.
B. B. Kraig McLane, Intergovernmental Program Manager for the
St. Johns River Water Management District with a Report
Relative to the District's Water 2020 Project (Mayor)
Al Canepa of the St. Johns River Water Management District and Ed
Copeland of HDR Engineering presented the results to date of the
District's Water Supply Plan for the year 2020. Demand projections,
def cits, water-supply planning limitations, options and alternative water
sources were briefly reviewed. It was reported that the plan would be
finalized and was scheduled for completion in October of this year.
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May 24, 1999
During the presentation, Mr. Canepa showed slides and answered
questions of the Commission.
Commissioner Barno felt prior planning for an adequate water supply was
good, but inquired why conserving water was not mandatory. Water
conservation requirements were explained and it was reported that if the
water levels became too low conservation would become mandatory.
Commissioner Mitchelson inquired concerning water purification, and Mr.
Copeland briefly explained the process and indicated that costs for
desalination have dropped considerably in recent years.
There were no more questions and Mayor Shaughnessy thanked Messrs.
Canepa and Copeland for the presentation.
(The draft copy of Water 2020 for Work Group Area V is on file in the
Office of the City Clerk}
C. David Boyer of 2061 Beach Avenue inquired regarding the status
of the plan for a proposed roundabout (traffic circle) at the fve way stop at
,, the intersections of Sherry/Plaza/Seminole Road submitted to the previous
City Manager. He stated that he understood that the plan had been
submitted to the City of Jacksonville traffic engineering department who
responded favorably to the concept. Mr. Boyer commented on the results
of the testing which occurred at the five-way intersection on Saturday and
disagreed with information contained in the staff report. The Staff Report
is attached and made part of this official record as Attachment A.
Mr. Boyer felt the Commission needed to decide if they wanted to have
a traffic. circle at the location. He felt it could be done and suggested
hiring a professional to design the traffic circle.
Steven Rosenbloom of 1475 Beach Avenue felt the project, if it was going
to take place, should be coordinated with the stormwater project. He felt
the Commission should contract with a traffic engineer to obtain a
professional opinion of the feasibility of the project.
Stephen Kuti of 1132 Linkside Drive .submitted a letter to the
Commission concerning actions of the Stormwater Review Committee
(SRC). The Mayor requested that copies of the letter be disbributed to the
Commissioners. The letter is attached and made part of this official record
as Attachment B.
Commissioner Beaver stated he would Like to know the Commission's
feelings concerning the roundabout because if it was a viable project, he
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May 24, 1999
felt an engineering study should be completed in order to coordinate both
projects.
Mayor Shaughnessy stated she needed additional information and at this
time had no opinion on the proposed project.
Commissioner Meserve indicated he had received pictures of roundabouts
in Italy, one of which showed a double bus using a roundabout with five
intersecting roads and two lanes of traffic. He felt the Commission should
further investigate use of the roundabout to determine if it would be a
workable project.
3. Unfinished Business From Previous Meeting
A. Consideration of Purchase of Lot 305, Saltair (Mayor)
Mayor Shaughnessy provided a brief history of the land exchange which
took place ten years ago, and felt the issue needed to be resolved but there
was no legal requirement to do so.
City Manager Thompson indicated an appraisal of the property would be
completed by the end of the week and at that time staff could evaluate the
appraised value of Lot 305.
Commissioner Meserve asked for clarification concerning the location of
the Lots and inquired if both were buildable lots. The location of lots 305
and 316 was explained and it was confirmed that both were buildable lots.
Commissioner Mitchelson expressed concern for the ten year time lapse that
occurred between the approval of the land exchange and its finalization,
and indicated he did not want this to happen with future transactions.
Motion: Purchase Lot 305 of Saltair Subdivision.
Commissioner Beaver stated he would like to see the appraisal before
making any decision. Commissioner Borno concurred with Commissioner
Beaver and stated he would also like to know Mr. Hixon's thoughts on the
matter.
Mayor Shaughnessy agreed with Commissioners Beaver and Borno, and
the second and motion were withdrawn.
Motion: Defer consideration of the purchase of Lot 305 until the
June 14, 1999 Commission Meeting.
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May 24, 1999
City Manager Thompson indicated that a purchase price for the lot would
have to be negotiated and a funding source for the purchase found, if the
city wished to acquire the lot. Mayor Shaughnessy requested that the City
Manager bring a funding source for the acquisition back to the next
meeting.
There being no further discussion, the motion carried unanimously.
Clark Schaffer of 309 Magnolia Street urged the Commission to
purchase the Iot 305 and submitted a letter supporting his position, a copy
of which is attached and made part of this official record as Attachment
C.
4. Consent Agenda:
A. Accept the Bid of John L. Shadd Trucking to Provide crushed
Limerock at a Cost of $11.25 Per Ton Pursuant to the
Specifications of Bid No. 9899-23 (City Manager)
Motion: Accept the Bid of John L. Shadd Trucking to Provide
crushed Iimerock at a cost of $11.25 per ton pursuant to the
:specifications of Sid No. 9899-23.
There was no discussion, and the motion carried unanimously.
5. Committee Reports:
Stormwater Review Committee {SRC)
Dr. Sylvia Simmons, Acting Chair of the Stormwater Review Committee
during the May 18, 1949 meeting, stated the minutes had not been
approved by the committee and there was no report at this time.
6. Action on Resolutions:
A. Resolution No. 99-16
A RESOLUTION OF ESTEEM FOR ET~EANOR ASHBY
(MAYOR)
Mayor stated that Ms. Ashby was unable to attend tonight's meeting and
deferred action on this item to the June 14, 1999 meeting.
B. Resolution No. 99-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, ESTABLISHING AN ACCOUNT IN THE
OPERATING BUDGET FOR THE FISCAL YEAR
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May 24, 1999
BEGINNING OCTOBER 1, 1999, AND FUTURE YEARS,
FOR THE FURPOSE OF PROVIDING FUNDS FOR THE
ACQUISITION OF FIRE FIGHTING EQUIPMI+;NT AND
OTHER NECESSARY EXPENSES IN CONNECTION WITH
THE REESTABLISHMENT OF A CITY FIRE
DEPARTMENT, AND PROVIDING AND EFFECTIVE DATE
The Mayor read the Resolution by title only.
Motion: Adopt Resolution No. 99-15.
Commissioner Mitchelson inquired if the dollar amount to re-establish the
fire department was known for the first year. City Manager Thompson
stated that the specific cost had not been determined, and it may be
advisable to make the commitment for more than one year.
Commissioner Beaver inquired as to the level of commitment which could
be made by a resolution. Mayor Shaughnessy believed the commitment
could be made for one year by resolution, but felt it would be stronger if
done by ordinance.
Discussion ensued concerning the use of the resolution to make the
commitment for funding. City Attorney Jensen advised that a resolution
could bind the city or set policy, and basically this item was administrative
in nature in that it gave direction to staff for preparing future budgets. He
further explained that this Commission or any other Commission could
overturn the directive by passage of another resolution.
Commissioner Borno felt this was a good start and stated he would not be
opposed to passage of another resolution for the following fiscal year, if
warranted.
There being no further discussion, the motion carried unanimously.
C. Resolution No. 99-14
A RESOLUTION AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND
ENDING SEPTEMBER 30,1999, FOR THE PURPOSE OF
PROVIDING FOR REVISED ESTIMATES OF REVENUES
AND EXPENDITURES CITYWIDE
The Mayor read the Resolution by title only.
Motion: Adopt Resolution No. 99-14.
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May 24, 1999
Commissioner Mitchelson noted that the budget amendment would
eliminate funds for the grant writer, which he felt was an important
position. He inquired if the position would be funded during the next fiscal
year.
City Manager Thompson explained that there was no urgent need to fill the
position. He felt it would be needed in the fall since most grants come due
in the spring. He further stated that the City of Jacksonville had assisted
the city with recreation grants.
Commissioner Borno inquired concerning funding the computer upgrades.
City Manager Thompson explained that the budget adjustments would
provide for the purchase of a new AS/400 computer.
There being no further discussion, the motion carried unanimously.
7. Action on Ordinances:
A. Ordinance No. 90-99-168-Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH
AMENDING CHAPTER 24, ZONING AND SUBDIVISIONS,
SECTION 24-157, FENCES, HEDGES AND WALLS TO
ADDRESS SETBACK REQUIREMENTS ON CORNER
LOTS; TO PROVIDE FOR SEVERABILITY; AND TO
PROVIDE AN EFFECTIVE DATE (City Commission)
Mayor Shaughnessy read the ordinance by title only.
Motion: Approve passage of Ordinance 90-99-168 on f rst
reading.
Mayor Shaughnessy stated the final reading and public hearing would take
place on June 28, 1999 due to the thirty day requirement for zoning
ordinance changes.
There was no discussion and the motion carried unanimously.
B. Ordinance No. 95-99-70-Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH
AMENDING CHAPTER 4 ANIMALS, ADDING A NEW SEC.
4-S LEGISLATIVE FINDINGS; AMENDING SEC. 4-10,
DANGEROUS DOGS, TO CORRECT NUMBERING;
ADDING A NEW SEC. 4-11, CLASSIFICATION OF DOGS AS
DANGEROUS; CERTIFICATION OF REGISTRATION;
NOTICE AND HEARING REQUIREMENTS;
CONFINEMENT OF ANIMAL; EXEMPTION; APPEALS;
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May 24, 1999
UNLAWFUL ACTS; ADDING A NEW SEC. 4-12 ATTACK
OR SITE BY DANGEROUS DOG; PENALTIES;
CONFISCATION; DESTRUCTION; ADDING A NEW SEC.
4-i3 BITE BY A POLICE OR SERVICE DOG; EXEMPTION
FROM QUARANTINE; AMENDING CHAPTER 4, ARTICLE
II, DOGS AND CATS, SEC. 4-30(B), CITATIONS
AUTHORIZED; PENALTIES PROVIDED, TO PROVIDE
THAT A SECOND OR SUBSEQUENT OFFENSE BE
WITHIN THREE (3} YEARS FROM. THE FIRST OR PRIOR
OFFENSE BEFORE INCREASED FINES ARE APPLIED;
AND PROVIDING AN EFFECTIVE DATE (Commissioner
Beaver)
Mayor Shaughnessy read the ordinance by title only.
Motion: Approve passage of Ordinance 95-99-70 on first
reading.
Commissioner Mitcheison inquired concerning language on page six of the
ordinance regarding the period of time between first, second and third
offenses. He stated that he thought the time window between offenses was
to be three years, not six years.
Dr. Sylvia Simmons, Chair of the Animal Control Ordinance Review
Committee, stated that when the ordinance was rewritten, a person would
start over with a clean slate if they did not have any tickets for a period of
three years.
Discussion ensued concerning the wording of Section 2 of the ordinance.
City Attorney Jensen advised that the current language did not provide
for the three year window and needed to be clarified.
Amendment to the motion: Strike "three (3) years of first
offense" and add "if within the past 36 months."
Further discussion ensued and it was determined that the amendment to the
motion did not address the rolling three year window for offenses. City
Attorney Jensen stated he would draft new language for the ordinance.
The second and amendment to the motion were withdrawn and the second
and main motion were also withdrawn.
Motion: Defer frst reading of Ordinance 95-99-70 to the
June 14, 1999 Commission Meeting.
'There was no more discussion and the motion carried unanimously.
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May 24, 1999
8. Miscellaneous Business:
A. Authorize the City Manager to Negotiate and Enter into
Contracts with HTE as an IBM Business Partner for Upgrades
on the AS/400, and with Purvis Gray & Company for Upgrades
to the Computer Networks in Public Safety and City Hall (City
Manager)
Motion: Authorize the City Manager to negotiate and enter
into contracts with HTE as an IBM business partner for
upgrades on the AS/400, and with Purvis Gray & Company for
upgrades to the computer networks in Public Safety and City
HaII.
Mark Szymanski and Mike Martinez of Purvis and Gray were introduced.
They were present to answer any questions concerning the proposed
upgrades to the networks.
Commissioner Borno inquired as to what the city would receive with the
upgrade. Mark Szymanski replied that the new network would provide
uniformity and reduce maintenance costs.
Commissioner Meserve confirmed that the upgrades would take the city
beyond the Y2K problems and City Manager Thompson indicated that the
upgrades to the entire system should last five years or more.
There being no further discussion, the motion carried unanimously.
B. Confirm Appointment of Fifth Pension Board Member (City
Manager)
Motion: Approve appointment of Barry Shaw as the ffth City
of Atlantic Beach Pension Board member.
There was no discussion, and the motion carried unanimously.
C. Authorize the Mayor to Sign a Grant Application for SFY 2000
Drug Control and System Improvement Formula Grant in the
Amount of $15,000.00 (City Manager)
Motion: Authorize the Mayor to sign a grant application for
SFY 2000 Drug Control and System Improvement Formula
Grant in the amount of $15,000.00.
There was no discussion, and the motion carried unanimously.
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May 24, 1999
D. Approve Change Order No. 4 in the Lifeguard Station Project,
Representing No Change in the Project Cost, and Authorize the
City Manager to sign the Change Order on Behalf of the City
(City Manager)
Motion: Approve Change Order No. 4 in the Lifeguard Station
Project, Representing No Change in the Project Cost, and
Authorize the City Manager to sign the Change Order on Behalf
of the City.
Commissioner Mitchelson inquired regarding downgrading the size of the
air conditioning unit. City Manager Thompson explained that the 1.5 ton
unit specified in the plans was too large for the area to be cooled and had
been replace with a more suitable unit.
Commissioner Borno inquired if the seacoast type air conditioning unit
had been considered. City Manager Thompson indicated that it was
researched, but was not cost effective for the size of the building.
There being no further discussion, the motion carried unanimously.
E. Approve Personnel Classification Modifications for the
Buccaneer Utility Division (City Manager)
Approve personnel classification modifications for the
Buccaneer Utility Division as outlined in a memo dated
May 7, 1999 from Division Director Harry McNally.
(The memo is attached and made part of this official record as
Attachment D).
There being no further discussion, the motion carried unanimously.
F. Approve Grant Application for Centex Property Improvements
and Authorize the .City Manager to Sign the Grant Application
(Mayor)
City Manager Thompson explained that no action was required at this time,
and indicated the documents would be sent for action at a later date.
9. City Manager Reports and/or Correspondence:
City Manager Thompson:
• Stated that staff had been reviewing the R-A-M report and would
provide their report to the Commission on Wednesday. He then
' inquired if the Commission would like to meet with staff and
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representatives from R-A-M to discuss the report.
Commissioner Borno stated he did not want to meet with R-A-M,
.but would like to schedule a workshop to the discuss the report. It
was the consensus of the Commission to schedule a Workshop
Meeting for 5:00 p.m. on Wednesday, June 2, 1999.
City Manager Thompson indicated he would submit questions to
R-A-M and requested that the Commissioners also submit their
questions in writing.
• Distributed draft copies of the Centex grant agreement to the
Commissioners.
• Distributed copies of a letter from the Massachusetts Highway
Department concerning roundabouts. The letter is attached and
made part of this official record as Attachment E.
10. Reports and/or requests from City Commissioners and City
Attorney
Commissioner Meserve
• Reported on a recent meeting at New Friendship Baptist Church
regarding cleaning up the Mayport Road area, setting up a
Neighborhood Watch Program, and providing job training and help
through the Helping Hands Ministeries to those in need.
Commissioner Meserve stated he would keep the Commission
informed of future meetings.
Commissioner Mitchelson
• Referenced a letter he had received from Russell Jones which
indicated the city's pump station in Sea Gardens Subdivision
encroached on his property. He requested clarification of ownership
of the right-of--way and requested that the item be placed on the
next Commission agenda.
Commissioner Borno
• Stated he would like to give each Atlantic Beach Firefighter his
badge, at no cost, and retain the Chief and Inspector badges for the
archives at City Hall.
Motion: Approve request to give each Atlantic Beach Firefighter
his badge at no cost, and retain the Chief and Inspector badges
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May 24, 1999
at City Hall.
There was no discussion and the motion carried unanimously.
Commissioner Beaver
• Suggested a safety campaign to focus on ticketing parents who do
not keep their children in safety belts.
Mayor Shaughnessy
• Reported the Town Center bids came in over budget and that the
bids were rejected. The bid specifications will be revised and the
project rebid. Mayor Shaughnessy indicated that it was decided to
close the streets one block at a time during construction.
Commissioner Beaver requested that sleeving for irrigation of the
landscaping be included to avoid future problems.
• Praised the Teen Council for their successful concert and
complimented Recreation Director Timmy Johnson on his work
with the Teen Council. Mayor Shaughnessy indicated she had
received no negative comments from citizens concerning the
concert.
• Stated she would like the city to investigate leasing the old Pic `N
Save Building for use as a Teen Center.
• Noted there was no shower in the new lifeguard building. City
Manager Thompson indicated that plans were underway to install a
shower and landscaping at the street end.
There being no further comments or business to come before the
Commission, the Mayor declared the meeting adjourned at 10:40 p.m.
Suzanne Shaughnessy
Mayor /Presiding Officer
ATTEST:
'J
Maureen King
Certified Municipal Clerk
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' ~~ ~~~~~ ATTACHMENT A
~, MAY 24, 1999 COMMISSION MEETING
P4LYC~ D~PATl`~'N~ENT
Date: OS-18-99
By: J. Campbell / C. Mayo
Subject: Round About- Five ViTay Intersection
Back,~,round:
At the request of the City and citizens to research the feasibility of a round about at the
intersection of Seminole Road-Plaza Road-Sherry Drive, Chief Mayo and T meet with
Steve Rosenbloom, Commisioner Beaver and Mr. Boyer. With the use of traffic cones
we measured off the proposed center and traffic lanes of the round about and found the
following:
1. With the proposed one-hundred foot diameter center section and atwenty-four
foot traffic lane the round about would encroach into the property of the residents
on both the southeast corner of Seminole and Plaza, and the property of the
residence on the Northeast Corner.
2. The area on the Northeast Corner would require the relocation of the electrical
power poles, and the probability of removing at least one tree.
3. The traffic Lane section would extend into the grass area directly in front of the
fire station, and with the pavement and curbing it would be within a couple of feet
of the existing two large trees. This roadwork, grading and paving, would more
than likely kill both of these trees, therefore, requiring removal of same.
4. We made several test runs with the existing fire truck that is stationed here and
were able to negotiate a smaller than one hundred foot diameter round about,
concluding that the one hundred foot circle could be negotiated. However, in
order for the fire equipment to respond on Seminole road, it would require that the
truck traverse the entire circle before proceeding either north or south on
Seminole. The same would be true for the equipment to go west on Plaza. To
turn south on Sherry Drive from the Fire Station would more than likely require
the widening of the pavement area on the Southwest corner of Sherry and
Seminole Road to allow for the fire equipment to make the right turn onto Sherry
Drive. The fire equipment would. also have difficulty in backing into the fire
driveway upon return to headquarters, without driving onto part of the center
section of the round about.
5. The only other possible problem that can be seen is the converging traffic North
on Seminole Road merging with the North bound traffic on Sherry Drive. These
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two roadways converge at a sharp angle, and with the round about both directions
would have non-stop access and may have visibility problems seeing the other
competing traffic.
Conclusion:
We do not believe that a one hundred foot diameter center section and twenty four foot '
traffic lane round about is feasible in this intersection without land acquisition from at
least two private citizens, removal of perhaps three trees, and the relocation of existing
electrical power poles. This would also require the brushing, enlarging and additional
paving of the Southwest Corner of the Seminole/Sherry portion of the intersection to
allow for the safe converging of traffic from these two roadways. The Fire Department
believes that if this is built, it will have to be constructed so that fire equipment can drive
over it, at least the outer portion of the center section. The testing completed this date
was conducted with the existing fire truck, and it is unknown if this same truck will be
used here. If 3acksonviile stations a larger or other type of equipment here, this could
cause additional maneuvering problems.
ATTACHMENT B
MAY 24, 1999 COMMISSION MEETING
Stephen A. Kuti
1132 Linkside Drive
Atlantic Beach, ~ 32233
T.~1;.(904) 24b-3700
e-mail: oregcigany~~aol.coin
Monday, May 24, 1999
Tcz:. Members of the Atlantic Beach, FL City Commission
Minutes of the 5/24/99 Public Meeting
Madam Mayor and Commissioners:
~:.
On May 18,1999 ,the Stormwater Review Committee had a Public Meeting which
was properly posted and attended by a majority of six{6) members ,which provided a legal
forum according to Florida law.
We had many meetings, since the Mayor appointed this Committee ,but the latest
meeting was the first time ,chaired by Sylvia Simmons, when we were allowed to vote
and express the will of the majority.
You all have the approved minutes of the meeting, since nc~~ne requested changes
or corrections before the end of May 21,1999 as requested by the secretary.
I will not waste your time by reading the minutes.I will only read the
recommendations passed by motions and passed by the majority:
a. The Committee does rQt recommend spending $6 million to $9 million for only
a two year level of storm protection. (Comment: we have that now without
doing anything.
b. The City Manager and City Attorney to review the contract with the R A M
Group, to determine if the contract has been fulfilled andior breached and
hold unpaid monies until that determination is made.
c. Terminate the contract with the R A M Group and negotiate with the 2nd and
3rd choice of engineering f irm originally graded by the Commission.
d. The City Commission to appoint a Volunteer Engineering Advisory Committee
to work at the call of the Atlantic Beach Public Works Director, to help, advise
and assist the Director in coordination and implementation of this and other
complex, involved projects for the City. (Comments: A small city staff can not
oversee the many complex projects, like we have in the last several years)
Sincerely yours,
Stephen A. Kuti
Enclosed.• The Minutes of the S/18/99 SRC meeting and questions to R A M.
.~~ ~~ ~
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~J5/25/99 1b: ~~S I..HHKI tHK Ktbl HUKHIV 1 J 'T Gv r.~oc.+.J
ATTACHMENT C
'. ~ MAY 24, 1999 COMMISSION MEETING
Howell Park -May 24, 1999
Thank you for the opportunity to address the City Commission.
At the 1liiay 1Q`~` Commission meeting, I had brought up the issue of the recent
swap of city owned property adjacent to Howell Park. Commissioner's
discussions quickly turned to the issue of aten-year-old ordinance, which
approved the transaction, and the procedures that led to the closure of the property
approved by Ordinance 95-89-38.
Mayor Shaughnessy took issue with the fact that the Commission did not have an
opportunity to reverse the ordinance ahd not complete the transaction. She also
xemiazded Mr. Jensen, the City's attorney, that the Commission functioned as a
Board of Directors, and therefore the attorney had a fiduciary resgonsihility to
apprise the Commission of real estate transactions prior to closing. I will use this
government to business analogy to plead my case. The issue of government
protocol is not my concern tonight, the re-purchase of lot 30~ Saltair is.
If this Commission serves as Board of Directors for the City of Atlantic Beach, all
residents of the City are customers, and owners of real estate in the City aze the
equivalence of stocl'.halders. That makes me a customer and stockholder of this
city.
Prior to becoming a customer and stockholder, I implemented due care with
respect to my current homestead. Y noticed that. on the plat lot 305 was separate
from Howell Pazk, however it was on the tax rolls, as property owned by the City
of Atlantic Beach. The home that I was about to purchase was adjacent to tot 3a5
and was represented by the seller as Howell Park. I called the City to inquire as to
tb.e status of lot 305. I was informed by the City Manager, the Director of zoning
and Planning, and the Director of Parks that lot 30S was considered part of the
Pazk and would not be sold or developed. These were representations made by
Officers and Agents of the City, and I used this information to make the decision
to purchase the house on lot 306.
The Officers and Agents of the City did not tell a mistruth, because they did not
la~ow the troth about lot 305. The truth was that there was aten-year old
ordinance approving lot 305 to'be transferred. They did however make
misstatements that ]ed to my decision. The misstatements were due to Boor
information reporting within the City. As a businessman I would expect the
Officers of xny company to know which property my business owned and which
property was encumbered by ordinance.
Cl.!/ CJ/ 77 10 • .moo trr7h7Kl'IFiK Ktb I HUKHIV l J v ~.~.~ (:JOt7.J „_,, r,"_ ~ "~
Afrer I began my research into the matter, I discussed my concerns with my
neighbors and was surprisedto find out that this misinformation has been
circulating for years, and that they too had purchased property bordering Dowell
Park based on the misrepresentation. One neighbor, 3ennifer Chalot has a letter
from the former City Manager,~Mr. Jarboe, confirming that the Ciry Owned lot
305, and there mere n.o plans to sell or make available lot 305 for development. I
submitted a copy of this letter to the Commission at the N1ay 10~' meeting.
My concern is not why they swapped lot 345 without the current Commission's
approval, it is with information management, and why they did not know that the
ordinance to swap the property existed. Information that was crucial. to my
purchase decision.
The City of Atlantic Beach has recently acquired Dutton Island and is pursuing the
acquisition of the Centex Land jointly with the City of .lacksonville. If the City of
Atlantic Beach cannot keep track of 118 of an acre of land that it owns, why should
this City be granted the guardianship of hundreds of acres? I had recently read in
the Beaches Leader that the oziginal estimate of the acquisition cost of over a
quarter of a million dollars for the City of Atlantic Beach to secure the Centex
Land would be reduced significantly and may even have no cost associated except
for future maintenance. This information would lead a prudent person to assume
that some of these funds could. be used to acquire lot 305 for a mere $54,040 and
restore the integrity of Howell Park, and the City of Atlantic Beach.
Now I am a stockholder, and customer of the City of Atlantic Beach. As a
representative of the stockholders that live on Magnolia Street and Palrn Avenue,
we urge the City to re-purchase lot 305. It is imperative that the Commission
appro~re the motion to re-purchase lot 305 Saltair tonight and begin the procedures
to secure the property expediently. V~Ie have chaser this forum to pursue the Ciry
to do what is right. Officers and Agents of this City have made misrepresentations
to its stockholders. The City has the opportunity and wherewithal to correct this
gra~re mistake tonight. You are the Board of Directors, run this City like a
business and honor your commitments and those of your Officers and Agents.
Thank you for your time.
ATTACHMENT D
MAY 24, 1999 COMMISSION MEETING
AGENDA ITEM NO: 8~~
DATE: .~--z7'' q~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Staff Changes for Buccaneer Utility Division
py,
SUBMITTED BY: Robert S. Kosoy, P.E.1Director of Public Worl~~' ,~ r-
Harry E. McNally/Plant Division Director ~~~t,~
DATE: May 18, 1999
BACKGROUND: Due to Florida Department of Environmental Protection (FDEP) permit
requirements associated with the Buccaneer Wastewater Treatment Plant upgrade, as well as
other regulatory requirements, staffing changes for Buccaneer Utility Division are recommended
as per the attached memorandum. AlI recommendations are for upgrading existing positions,
and they do not include adding personnel. The new "designations" include higher levels of shift
coverage and certifications for personnel as required by FDEP. For positions of Lead Operator,
Dual Licensed Operator, and Cross Connection Administrator, the City has qualif edicertified
personnel that are already capable of moving into the new job designations. The Wastewater
Plant Operator and Collection/Distribution Operator positions are currently vacant, and we hope
to upgrade to these positions before hiring new personnel.
The Lead Plant Operator position, and the additional Wastewater Plant Operator will be needed
to meet the requirements of our FDEP permit upon completion of the Buccaneer Wastewater
Expansion project. (We suggest upgrading the Wastewater Plant Operator to a Dual Licensed
Operator next fiscal year). Upgrading the Water Plant Operator to a Dual Licensed Operator
will allow for flexibility in covering shifts at the wastewater plant when personnel are on leave.
Upgrading the Utility Worker position to aCollection/Distribution Operator will also allow for
flexibility in personnel usage, and will ensure a higher level of skill and knowledge in working
with the water and sewer systems. The Cross Connection Administrator position will perform
technical and administrative tasks to prevent cross contamination of the potable water system, as
required by FDEP.
Three of these upgrades are requested immediately. It is important to assign the Lead Plant
Operator and the Wastewater Plant Operator to the Buccaneer Wastewater Plant as soon as
possible, so those employees can observe construction and receive training in the operation of
the new sequencing batch reactor plant. The Collection/Distribution Operator upgrade is also
needed now to maintain the high quality of work in the distribution and collection systems.
The cost of the .three position upgrades requested for the current fiscal year is approximately
$3,500.00. Funding for these three position upgrades is available due to personnel shortages
which have occurred during the year. Also, upgrading these positions will allow for weekend
plant coverage at the wastewater plant, as required by FDEP. The weekend shift is now covered
by operators on overtime. Overtime costs for this purpose will be greatly reduced if the position
upgrades are approved.
The other position upgrades. are requested to begin during the next fiscal year. The annual cost
of these two position modifications, plus costs of the upgrades beginning this fiscal year is
approximately $22,000.00 and will be requested during the budget process.
No additional personnel are requested. All of the modifications proposed are upgrades of
currently approved personnel positions.
RECOMMENDATION: Approve the personnel classification modifications for the Buccaneer
Utility Division, as noted on the attached memorandum.
ATTACHMENTS: 1. Personnel Position table.
REVIEWED BY CTTY MANAGER:
f
May 7, 1999
iYIEMORANDUM
TO: GEORGE FOSTER, HUMAN RESOURCES~~DyyIRECTOR
FROM: BOB KOSOY, PUBLIC WORKS DIRECTOt~J~?~' ~ ~~
HARRY MCNALLY, DIVISI4NDIRECTOR~~~1'~~
RE: PERSONNEL POSITIONS
The following is a summary of personnel changes we are requesting in the Buccaneer Division.
PRESENT POSITION COMMENTS
POSITION REQUESTED
Wastewater Lead Plant This will meet the FDEP permit requirement. The Lead
Plant Operator Operator position wi1I require a class "B" state wastewater
Operator Effective ASAP operator's license, and a class "C" water operator's license. This
position is needed immediately.
Utility Wastewater Another wastewater plant operator will be required to meet the
1~Vorker Plant Operator level of operator coverage required by the new FDEP permit.
Effective ASAP This position will require a class "C" state wastewater operator's
license, and is needed immediately. ~Ve would like to upgrade
• this position next budget year to a dual Licensed plant operator,
and require the person in the position to obtain a class "C" water
license within 2 years of their hire date.
Utility Collection! Due to the volume of work in the distribution and collection
Worker Distribution system, the Utility Worker in this division performs the same
Operator duties as the Collection/Distribution Operator. By reclassifying
Effective AStIP the position, we can require the employee to be certified in
distribution/collection, which ensures a higher Level of skiI1 and
knowledge. This position up~ade is needed immediately.
Water Plant Dual Licensed Adding the requirement for the wastewater license will allow the
Operator.' Plant Operator person in this position flexibility to legally operate the water
Effective plant to cover for employees on leave, or perform other water
10/1/99 plant duties as needed. This position upgrade is requested for
budget year FY 99/2000.
Meter Reader Cross This position will replace the presently unfilled meter reader
Connection position. Across connection control program is required by
Administrator state law. The pdrson in this position will administer the
Effective program, which ensures no cross connections between potable
1 U/1/~9 and non potable water. Tlus position chance is requested for
y
budget year FY 99/2000.
i
MAY 24, 1999 COMMISSION MEETING
`_ ~.
~~~~ (~, Argeo Paul Cellucci Jane Swift Kevin J. Sullivan Matthew J. Amorello
~~~~rr~~ Governor Lieutenant Governor Secretary Commissioner
May 17, 1999
Mr. David Thompson, City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 33233
RE: Roundabouts
Dear Mr. Thompson:
In response to your request; I am relaying some thoughts regarding roundabouts in
the Commonwealth of Massachusetts.
_ Presently, the Commonwealth does not have any modern roundabouts, although
one is in the pre construction phase and another is in the design phase. All of the other
traffic circles in Massachusetts are more typical of "rotaries," with large center island
diameters. The majority of the rotaries were designed in the 1950's and 1960s. Changes
in traffic patterns over the years have necessitated elimination of a number of these
rotaries and many have been reconstructed.
MassHighway uses some general guidelines for installation of a new modern
roundabout. Some of the more common elements of the guidelines include:
• traffic volumes from all approaches approximately equal in magnitude
• no predominant traffic flow (i.e. inbound in the morning and outbound in the evening)
• heavy left turning traffic on some approaches
~ sufficient right of way to construct a roundabout with the proper deflection angles on all approaches
I hope this information is helpful. Please contact William Bent at (617) 973-8390
if you have any further questions. Best of luck with your intersection.
Sincerely,
~~
~~
~~ ~ ~ , ;7
Charles F. Sterling, P~
State Traffic Engineer
W12B:File:My Documents/Mist VGord/1999rrhompson599
Massachusetts Highway Department • Ten Park Plaza, Boston, MA 02116-3973 • (617) 973-7800