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Exh 6C
,:. AGENDA ITEM NO: COMMISSION MEETING DATE: ~ ' ~~' `I 9 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: MAINTENANCE AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) Robert S. Kosoy/Director of Public Works -~_~ Phil Nodine/Streets & Maintenance Division Director June 9, 1999 We have reviewed the new Maintenance Agreement for maintaining State Road 10 (Atlantic Boulevard) from the East end of the Intracoastal Waterway Bridge to Third Street, and State Road 101/AlA (Mayport Road) from Atlantic Boulevard to Assisi Lane. .Also included in the Agreement is maintenance of the ditch between Saratoga Circle North and Forrestal Circle South from Mayport Road to Atlantic Boulevard at Aquatic Drive and the ditch from Fleet Landing running north-northwest along Mayport Road, terminating at the salt marsh. Maintenance work involves street sweeping, mowing, litter removal, edging, tree trimming and pruning. This Agreement is the same as the previous year. This is the second renewal of the contract for the period July 1, 1999 through June 30, 2000. Total annual amount $39,000.00, which the City of Atlantic Beach receives from the FDOT for performance of this maintenance. The duration of the Agreement is for one (1) year. Beginning July ls` 1999 and ending June 30`" 2000. RECOMMENDATION: We recommend .approval of this Agreement, and pass a resolution To renew contract #BB 117 ATTACHMENTS: FDOT -Agreement for Maintenance REVIEWED BY CITY MANAGER: , t_,l~'~-_~~..,..~- RESOLUTION NO. 99-18 ~` A RESOLUTION OF THE CITY `OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO EXECUTE A MAINTENANCE CONTRACT AGREEMENT, RENEWING CONTRACT NO. B- B 117 BETWEEN THE CITY OF ATLANTIC BEACH AND FLORIDA DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE WHEREAS, on June 2, 1997, the city executed an agreement with the Florida Department of Transportation providing for maintenance of certain streets throughout the city; and WHEREAS, the agreement has a renewal option if mutually agreed by both parties, and subject to the same terms and conditions as the original agreement; and WHEREAS, the City Commission of the City of Atlantic Beach desires to extend the agreement with the Florida Department of Transportation for one year beginning July 1, 1999 and ending June 30, 2000. NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, as follows: SECTION 1. The Mayor is hereby authorized to execute said Maintenance Renewal Agreement on behalf of the City of Atlantic Beach. - SECTION 2. This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission of the City of Atlantic Beach this 14th day of June, 1999. ATTEST: MAUREEN K11VG Certified Municipal Clerk ' Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney SUZANNE SHAUGHNESSY Mayor/Presiding Officer ' Florida Department of Transportation JEB BUSH THOMAS F. BARRY, JR. GOVERNOR SECRETARY P.O. Box 1089, MS-2010 Lake City, FL 32056 (904) 752-3300 June 7, 1999 City of Atlantic Beach _1200 Sandpiper Lane Atlantic Beach, FL 32233-4381 RE: Agreement for Maintenance Renewal - BB 117 WPI No.: N/A FIN Proj. No.: 21455617264 FAP No.: N/A County: Duval Gentlemen: The Department is agreeable to the renewal of Contract B-B 117 with the City of Atlantic Beach. This is the second renewal of the contract for the period July 1, 1999 through Jurie 30, 2000. Please execute the five (5) copies of the agreement enclosed where indicated. In addition, a new resolution from the Town Council authorizing the execution of the renewal agreement will be required. Please return all documents to my attention at the above address by June 18, 1999. Upon receipt of the completed documents, this office will have the renewal agreement executed on behalf of the Department and return an original copy to you. Thank you for your cooperation. S' erely -- G2~~ izbeth ates District 2 Maintenance Contracts Enclosures cc: Ms. Kelly Stroupe www. d ot. state.fl . u s ~ RECYCLED PAPER STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ~_ MAINTENANCE CONTRACT RENEWAL FORM 375-020-23 MAINTENANCE OGC - l I/94 Contract No.: B-B 117 IN Proj. No(s).: 21455617264 ~ounty(ies): Duval Renewal: First ~ Second C~ This Agreement made and entered into this day of , 19 , by and between the State of Florida Department of Transportation, hereinafter called "Department", and City of Atlantic Beach of 1200 Sandpiper Lane. Atlantic Beach. Florida 32233-4381 hereinafter called "Contractor". WITNESSETH: WHEREAS, the Department and the Contractor heretofore on June 2. 1997 entered into an Agreement whereby the Department retained the Contractor to perform maintenance of the state roads identified in Attachment "A" in order to improve the aesthetic appearance of the Citx; WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties and subject to the same terms and conditions of the original Agreement; NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each to the other, the parties agree to a renewal of said original Agreement dated June2. 1997 for a period of one year beginning the 1st day of Julv 19 99 and ending the 30th day of June , 2000 at an annual cost of $39.000.00 specified herein. All terms and conditions of said original Agreement shall remain in force and effect for this renewal. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day, month, and year set forth above. ity of Atlantic Beach STATE OF FLORIDA Name of Contractor DEPARTMENT OF TRANSPORTATION BY Authorized Signature Title: President By: District Secretary or Designee Title: Director of Operations Legal: Approval as to Form and Legality . _. .. _., .. _.. RECYCLEDPAPER® ATTACHMENT "A" LMTS OF AGREEMENT STATE ROAD 10 (ATALNTIC BLVD) FROM THE EAST END OF THE INTRACOASTSAL WATERWAY BRIDGE TO THIIZD STREET STATE ROAD 101/AlA (MAYPORT ROAD) FROM ATLANTIC BLVD TO ASSISI ROAD ACTIVITIES INCLUDE: l~ZAINTENANCE OF DITCH (BETWEEN SARATOGA CIRCLE NORTH AND FORRESTAL CIRCLE SOUTH) FROM MAYPORT ROAD TO ATLANTIC BLVD AT AQUATIC DRIVE . rQ` N D S~~fe . ~ a ,~r ~ o ~~-~ F~,w. Fl ~~.t t~o~~+y ~ t oo -r© serf ~, -~,es !~ STREET SWEEPING MOWING LITTER REMOVAL EDGING TREE TRIMMING AND PRUNING V STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-O1 ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 3/98 RUSH (Needed by _/_/ (date) ) Reason for RUSH : Advertise (Letting bate) Termination/Cert of Comp _ Award LOA Supplemental _X_ Renewal#2_ Correction New Addition Court Order Overrun Contract # _B-B117 Contract Type _BR_ Method of Procurement G Vendor Name CITY OF ATLANTIC BEACH Vendor ID VF59-6000267-001 Has Written/Verbal Approval from a Participating Federal Agency been received Yes No N/A Fed Agmt Amt State Funds_ALL Local Funds Beginning date of this Agmt: 07/01/99(Must be after fund approval) Ending date of this Agmt: 06%30/00(Estimate if necessary) Execution date of this Agmt: _/_/_ (Only on original agreements) Has work been authorized to begin? Yes _X_ No Have standard financial provisions been altered by contract terms? _Yes X_ No If so, show Revision date: Does this agreement and/or change order include provisions for reimbursement to D.O.T. from other entities? Yes X No Brief Description of Work/Comments:LOCAL AGREEMENT WITH THE CITY OF ATLANTIC BEACH - RENEWAL 2 ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT (FISCAL YEAR} (FUND) alpha 55 024040210 *11 * 139935 * $_39,000.00_ * 21455617264 *493 (99/00) ( D ) ------------------------------------------------------------------ 55 xxxxxxxxx *xx * xxxx.~cx * $ * xxx:xxxxxxxx *xxx ', (xx/xx) (xxxx) 55 xxx.~c~cxxxx *xx * xxx.~c.~cx * $ * xx.~cx.~cxxxxxx *xxx ------------------------------------------------------------------ TOTAL AMOUNT * $ 39,000.00 ------------------------------------------------------------------ Originator:_SANDRA BRINK_ DATE SENT:_06/07/99_ PH/SC:_881-7585 E-mail USERID(s) _MT2105B,_RD248BB */ri*#it******'**Yt Mr*:Y******tk+Y'k******~t**A'**'k***i~*********i4*i~*********iF TO BE COMPLETED BY OFFICE OF COMPTROLLER *****.*********************,r********************w********.******** BUDGET ENTITY _5590 CATEGORY _088712 WORK PROGRAM VERIFICATION REVIEWED 99/00 CONTINGENT UPON LEGISLATION ALLOTMENT YEAR 00 DATE CHECKED 6/7/99 CI L02 6S LINE FUNDS APPROVED BY JOHN FAIN FOR ROBIN M. NAITOVE, CPA, ACTING COMPTROLLER DATE: 06-07-1999