Exh 9
9
G-Z~-~'9
City Manager Report:
June 28, 1999
1. Personnel
Please see the attachment expressing appreciation to Gene Cruz, Troy Lewis, and
Virgil Rosario of the Public Works Department for their excellent customer
service and teamwork in assisting a water utilities customer.
Please see the attached thank you letter from Dezmond Waters for the cooperation
and assistance of the Public Works Department regarding the Town Center brick
cleaning operation.
2. FDEP Consent Order Update
At the City Commission of June 14, 1999 the Mayor asked that staff research and report
on what the City can do to satisfy conditions of the Consent Order. The attached report
from Bob Kosoy summarizes the plan that the City must follow to adhere to the
conditions of the Consent Order.
3. Process Safety Management Program and Risk Management Program
These two programs are required by law for facilities which handle, store or use
hazardous chemicals in certain quantities. The Process Safety Management Program
(PSM) is required by the Occupational Safety and Health Administration (OSHA), and
the Risk Management Program (RMP) is required by the EPA. Please see the attached
report from Bob Kosoy which explains in more detail the work that was done by staff to
complete and submit these programs to the proper agencies.
4. Zoning Maps
Please see the attached report from George Worley. George has ordered new Zoning
Maps for the Community Development Board and for sale to the public. Also, George
will provide price quotes to you for a Zoning overlay for the large map in the Commission
Chambers.
5. Bull Park Update
There was a prebid meeting Friday, June 18, 1999. Six companies pre-qualified, and
three companies came to the prebid meeting. The bid opening is scheduled for
Wednesday, July 7, 1999.
6. City Manager Search:
Mr. Slavin has been authorized to conduct the face-to-face interviews with the applicants,
and he will provide the City Commission with reports and recommendations at the next
City Commission Meeting. He was told that the City Commission wanted the top three to
five applicants for future interviews. He FAXed a preliminary report this week,
however, it did not go through the system successfully. He has indicated that a hard copy
is on the way. As soon as the reports are received, they will be forwarded to the City
Commission for review.
7. The interim City Manager is in Washington, D.C. at this time. He will return on
Wednesday, June 30,1999.
8. AS/400 Computer System
The contract has been signed for the AS/400 upgrades discussed last month. The
networking upgrades are being reviewed at this time, and should be completed within
another week.
CITY OF
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1200 SANDPIPER LANE
._.._..__....._.~...__...___...._~__. ATLANTIC BEACH, FLORIDA 32233-1381
TELEPHONE (904) 247-5834
_„(~~ FAX (904) 247-5843
MEMORANDUM
June 17, 1999
TO: Eugenio Cruz, "C" Distribution Operator
Troy Lewis, Utilities CollectionlDistribution Operator
Virgil Rosario, "C" Distribution Operator
FROM: Bob Kosoy, Director of Public Works
SUBJECT: Thank You Note from Satisfied Resident
Attached is a "thank you" from Ms. Eleanor Bryard of 104 Sylvan Drive, Atlantic Beach
showing her appreciation for your "wonderful work" in getting her water pressure
increased. I commend you all for your excellent customer service and teamwork.
cc: David Thompson, City Manager
George Foster, Human Resources Director
Harry McNally, Utilities Plant Division Director
Chris Walker, Utilities Collection/Distribution Supervisor
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MEMORANDUM
June 21, 1999
TO: Phil Nodine, Streets and Maintenance Division Director
Jim Deming, Crew Chief
FROM: Bob Kosoy, Director of Public Works
SUBJECT: Town Center
Attached is a letter from Mr. J. Dezmond Waters, I 11, President of the Town Center
Agency, expressing his sincerest thanks for your cooperation in the brick cleaning
operation. This cooperation included supplying the inmates from the Montgomery
Correctional Center with the bricks to clean by frequently "churning" the pile of
asphalt and bricks in order for them to be able to get at the bricks that needed cleaning.
1 commend you for your efforts in ensuring that this operation ran as smoothly as
possible. Thanks for a job well done!
cc: David Thompson, City Manager
,George Foster, Human Resources Director
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800 Seminole Road
Atlantic Beaclr, Florida 32233
May 22, 1999
OFFICERS:
President...... J. Desmond Waters, III
Yue-Prey .... Elaine Kenny
Seoelary ..... Patricia Coelz
Treasurer.... Posey Jenkuu
Mr. Robert Kosay
Director of Public Works
City ofAtlartticBeaclr
800 SeminoleRoad ~~
Atlantic Beach, Florida 32233
Dear Mr. Kosoy:
On behalf of To~vr:CenlerAgency, I3varrt to eCpress my sincerest thanks for the cooperation of
Public Forks in fvorking ivitlr us to have flee inmates from 11re Montgomery Correctional Center clean
"old bricks"for flee ToivnCerrler project TYe have firrisJred the clearrirrg ahead of sclredlrle and
probably leave more ilrarr enorrgli "old bricks"for the crosswalks ar:d for accents elsefvl:ere I fvarrt to
especially express our thanks to Jim Deming and Phil Nonine who assisted me with some of the
logistics associated tivith this project.
I~tli the bids ir: and tivitlr, at least, orre lofv errarrglr to ajvard tl:e bid, carrstrrrctiorr should start
very soon ar:d for once, lire "old bricks" are cleaned and ready to go ahead of scJredlrl~ In this last
phase, we have been assured that ilre hardscape will be completed even tlrougl: some landscaping and
the furnllllre relay %rave f0 Wart Ort Jut[rre moneys
haters, III
wn Center Agency
cc: David Thompson, City 1blanager
Sirzarrne Slrauglrnessy, Mayor
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MEMORANDUiVI
June 17, 1999
TO: DAVID THOMPSON
CITY MANAGER
FROM: BOB KOSOY
PUBLIC WORKS DIRECTOR
RE: FDEP CONSENT ORDER
OGC Case No. 95-2971
At the City Commission meeting of June 14, 1999, the Mayor asked that staff research and
report on what the City can do to satisfy conditions of the above consent order.
Paragraph 16 of the Consent Order states that no later than November 15, 1999, we must begin
implementation of the Stormwater Master Plan which provides a plan for reducing idenrified
adverse impacts including eliminating any and all cross connections between sanitary sewer and
stormwater piping.
The Stormwater Master Plan addresses flood control and does not specifically provide for
eliminating cross connections between sanitary sewer and stormwater piping. However,
completion of projects recommended in the Stormwater Master Plan will help eliminate such
potential cross connections. The stormwater project currently under design with Smith &
Gillespie Engineers should be bid this fiscal year, and will meet the requirement to begin
implementation of the Stormwater Master Plan. Even though this project is not within the limits
of the project designed by ETM and now being redesigned, it does address remaining drainage
problems in basin SM-D.
Paragraph 14 of the Consent Order specifies implementation of improvements in the core city
from Ahern Street to Saturiba Drive by December 31, 1999. When the 30 percent design phase
is completed, we will know the basic location of new storm and sanitary sewers. With this basic
information, we can proceed with televising, cleaning and lining of sanitary sewers, which
would meet requirements of the Consent Order. A permit is not required for lining sanitary
sewers, so this work could be expedited. However, to begin cleaning and lining sewers prior to
having a 30 percent design completed could result in much wasted money, if the design calls for
relocating or replacing the sewer lines. For this reason, it is important to proceed with the
stormwater project as quickly as possible, at least to the 30 percent design phase.
Also, regarding the stormwater structures located on the beach at 8`h Street and 10th Street, these
will be eliminated as part of the major stormwater project. Removal and repiping of the
structures was indicated in the ETM plans, and will be included as part of the current redesign.
(3
MEMORANDUM
TO: David Thompson
City Manager
FROM: Robert S. Kosoy, P.E.,
Public Works Director
DATE: June 22, 1999
RE: Process Safety Management Program
Risk Management Program
On July 13, 1998, the City Commission approved a contract with Diversified Engineering, Inc. to develop the
Process Safety Management Program and Risk Management Program for the City. These two programs are
required by law for facilities which handle, store or use hazardous chemicals in certain quantities. Chlorine and
sulfur dioxide are the two covered chemicals stored and used by water and wastewater treatment facilities at
the City of Atlantic Beach.
The Process Safety Management Program (PSM) is required by the Occupational Safety and Health
Administration (OSHA), and the focus is on eliminating or minimizing chemical spills or accidents that could
endanger employees. This program has been completed and submitted to the Florida Department of Labor as
required. The Risk Management Program (RMI') was required by the U.S. Environmental Protection Agency
(EPA). The main concern with this program is protection of the public, again, by eliminating or reducing the
potential for catastrophic releases of hazardous chemicals. The RMP has been completed and submitted to
EPA. We have been advised that only about 1,700 of the 85,000 facilities required to submit this program had
actually done so as of June IS, 1999.,
These two programs required a team effort by City employees, coordinated by the Consultant. The Safety
Coordinator, Public Works Director and Assistant Director, Water and Sewer Division employees, and
members of the Atlantic Beach Fire Department met on a regular basis throughout the year providing input
into the programs. Elements of the both programs include Employee Participation, Chemical Process Safety
Information, Hazards Analysis, Operating Procedures, Training, Contractors, Mechanical Integrity,
Management of Change, Incident/Accident Investigation, Emergency Planning, Site Security, Hot Work
Permits, Audits, and Respiratory Protection. Staff evaluated every process for the five treatment facilities with
regard to the above elements, and developed site specific programs for each treatment plant.
We are pleased to inform the City Commission of the completion and submittal of the two programs. Copies
of the Risk Management Program and the Process Safety Management Plan are in the City Clerk's Office.
(v)
- MEMORANDUM
To: David Thompson, City Manager
From: George Worley, Community Development Director
Date: June 16, 1999
Subject: Zoning Maps
~~,~~
This memo is to confirm our conversation this date regarding the need for
new Zoning Maps for the Community Development Board and for sale to the public. As
mentioned in our conversation the Board has requested us to obtain an up-to-date
map showing zoning districts within thirty days if possible. As we agreed, I will
coordinate this with Lucas and Associates who provided us the updated street map. I
have already contacted Mr. Lucas and he is preparing a price for the map.
In addition to the small map, Monday night the City Commission inquired as to a Zoning
overlay for the large map in the Commission Chambers. Mr. Lucas will also provide us
a price for that. I will bring the price quotes to you as soon as I receive them. Thank
you.
~~
~-zg-99
AGENDA ITEM:
DATE:
SUBMITTED BY:
Backaround•
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
Beaches Air Show
June 14, 1999
David E. Thompso~ ity Manager
A meeting was held at the Naval Station Mayport with the Base Commander and members of his staff,
the City Managers of Jacksonville Beach and Neptune Beach, and Commissioner Meserve
representing the Chamber of Commerce. This was to discuss the Navy's idea to bring the Air Show
that is normally held at NAS Jacksonville to the Mayport Base in November of 2000. This show
includes many static displays of aircraft, numerous aerobatics performers, as well as the Blue Angels.
The acrobatics would take place over the ocean off the beaches.
NAS Mayport will be placing $25,000 in their 1999-2000 budget for this event. They are requesting
that the three beach cities appoint a representative to serve on an executive steering committee for this
event. They also request the three cities provide assistance to defray the costs of bringing the Blue
Angels to the show, and to absorb the cost of Public Safety and beach clean up in their respective
cities.
The cost to bring the Blue Angels would entail each of the beach cities to budget $10,000 in the 1999-
2000 budget for this event. This is a maximum amount that would be required from each city. The
application requesting the appearance of the Blue Angels must be received by August 1, 1999 in order
to get on their schedule for the year. This request must go first to the FAA in Gainesville for review
and site inspection before it is reviewed for scheduling by the Blue Angels. Mayport Naval Staff will
walk it through all approvals to make sure it gets to Pensacola Air Station, Blue Angels Command, by
August 1, 1999. Commissioner Meserve will be prepare to present information or answer questions at
the Commission Meeting.
RECOMMENDATION: We recommend that the City Commission authorize the City Manager to:
sign a letter of agreement committing Atlantic Beach to co-sponsoring this event with Jacksonville
Beach, Neptune Beach, and the Navy;
include a commitment of not more than $10,000 in the 1999-00 budget; and
commit to providing beach cleaning and public safety as needed for the event.
ATTACHMENT: None
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER: