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Exh 4Bs AGENDA ITEM NO: Date: AGENDA ITEM: SUBMITTED BY: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT U 7-~G-~'9 Atlantic Boulevard Median Landscape Maintenance Robert S. Kosoy, Director of Public Works DATE: July 16, 1999 BACKGROUND: The bid opening for the Atlantic Boulevard Median Landscape Maintenance for a one year period was held on July 14, 1999. Two bidders submitted proposals and they were as follows: Turf-masters $17,280.00 Environmental Care, Inc. $24,804.00 Reference check sheets are attached. This is in the budget of the Public Works Streets and Maintenance Division, account number 001-5002-541.34-00 "Other Contractual Services." We have put $20,000 in the FY99/00 budget. RECOMMENDATION: Award bid to Turf-masters for the amount of $17,280.00 ATTACHMENTS Bid Specifications Bid Submittals Reference Check Sheets Bid Tabulation Sheet REVIEWED BY CITY MANAGER: !"~~Ci~7~~~J ,)U~. ~ 61999 CITY OF ATLANTIC BEACH ~ C 1 / 352 ~' INVITATION TO BID BID N0. 9899-29 ' NOTICE is hereby given that the City of Atlantic Beacli, Florida, will receive sealed bids IN TRIPLICATE in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, July 14,1999, for ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR PUBLIC WORKS DEPARTMENT. Thereafter, at 3:00 PM, the bids will be opened at the City Hall Commission Chamber, 800 Senunole Road ,Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0.9899-29 -ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR PUBLIC WORKS DEPARTMENT FOR 12-MONTH PERIOD, TO BE OPENED AT 3:00 Pivl, WEDNESDAY, JULY 14, 1999." Bid Forms, Specifications and infornlation regarding the bid, maybe obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, and Florida 32233, and telephone (904) 247- 5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsinules are UNACCEPTABLE), nanung the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to cam' tiVorkers' Compensation, public and private liability, and propert}~ damage insurance during the life of the contract. . ?. Three (3) references from companies or individuals for whom the bidder has completed tivork during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as reference on past completed projects is UNACCEPTABLE. 3. Proof of Occupational Licenses (copies ARE acceptable). 4. Bids submitted in TRIPLICATE (three (3) sets). ~. Signed copy ofDocuments Requirements Checklist. ~~ Bid prices shall remain valid for sixty (60) da}'s after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. Tlie City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in part with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for. a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public tivork, may not submit bids on leases of real properly to a public entity, may not be awarded on perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and ma}~ not transact business with any public entity in excess of the tlueshold amount provided in Sec. 287.017, for a period of 36 months from the date of being placed on the convicted vendor list (Section 287.133 (2), FLORIDA STAT'UTES.) ' loan LaVake Purchasing agent ~ i• ATLANTIC BOULEVARD MEDZA.NS LANDSCAPE MAINTENANCE SCOPE OF WORK area is comprised of the greenscape medians of Atlantic Boulevard (AlA/ State Road 10) between Mayport Road to the west, and 3`d Street to the east. . PART 1: LANDSCAPE MANAGEMENT 1.1 MOWING. Turf will be mowed in intervals not to exceed once every seven days, during growing season (March 11t thru November 30`h) and bi-weekly during non-growing season (December 15t thru February 28`h ), and as otherwise needed to maintain a neat appearance, In no case shall mowing intervals be greater than 16 days. Bermuda~shall be cut to a height of % to 3ia inches and St. Augustine, Bahia, and Mixed turf areas to 2 % to 3 inches under normal conditions. Clippings shall either be vacuumed or blown off ali hard surfaces; any and all clippings that clump or remain visible after mowing shall be mechanically removed at the time mowing is completed in a given area. 1.2 EDGING. The CONTRACTOR shall edge plant beds, walkways, roadway edges, and all asphalt and hard surfaces by mechanical means every visit. Clippings shall either be vacuumed or blown off walks, roads, and curbs. 1.3 WEED EATING. The CONTRACTOR shall use a weed eater around trees, fences, fire hydrants, buildings, signs, etc. every visit. Care shall be taken that trees and shrubs are not scarred and that fences, buildings, signs, etc. are not damaged. 1.4 TURF FERTILI7ATION. The CONTRACTOR shall apply fertilizers to all turf areas using a complete fertilizer having a minimum 3:1:2 ratio such as 16:4:8, and containing a minimum of 25 per cent slow release nitrogen Fertilizer is to be applied at the rate of 1 lb. of nitrogen per 1,000 square feet and will be applied in March, May, July and September, or as determined by the city. Should any fertilization result in a streaked appearance due to misapplication, corrective applications will be made at the CONTRACTOR' S expense. The CONTRACTOR is required to provide proper training for employees who apply fertilizers. 1.~ INSECTS IN TURF. The CONTRACTOR is responsible for treatment of grass damaging insects on a preventative basis. An insecticide is to be applied to all turf areas, a minimum of four times per season to reduce or eliminate the population of chinch bugs, mole crickets, sod webworms, army worms, and grass loopers. The timing of these applications is at the discretion of the CONTRACTOR. Should the population of the above Iisted insects reach levels where any grass damage begins to occur, those areas of infestation will be retreated at the CONTRACTOR'S expense. Any turf that is lost to insect activity will be replaced at the CONTRACTOR'S expense, within ten (10) days of City's notification to contractor. Page I i I :. 1 1.6 DISEASE iN TURF. Turf damaged by disease and fungus shall be chemically treated to maintain all turf in a healthy and attractive condition. Any turf that is lost to disease or fungus will be replaced at the CONTRACTOR'S expense, within ten (10) days of City's notification to contractor. 1.7 WEED CONTROL IN TURF. The CONTRACTOR shall apply as necessary according to environmental and seasonal conditions, chemicals to control weeds in turf. Care shall be taken not to apply herbicides on newly mowed turf or turf under stress. Any turf or plants that are lost to misapplied herbicides will be replaced at the CONTRACTOR'S expense, within ten (10) days of City's notification to contractor. The CONTRACTOR is to be responsible for maintaining the proper licensing necessary to apply insecticides, fungicides, and herbicides or to subcontract these services to a properly licensed applicator and the CITY is to be provided with copies of the PEST CONTROL OPERATOR'S license and proof of liability insurance. All chemicals shall be provided by the CONTRACTOR. PART 2. SHRUB. GROUNDCOVER. AND BED MAINTENANCE 2.1 PRUNING. Plants and shrubs shall be pruned by the CONTRACTOR at the best time for flower bud development, foliage growth, and as the health of the plant may require. Shrubs shall not be clipped into balled or boxed forms unless such is required by the design; they will be pruned in accordance with the intended function of the plant in its present location; and as often as needed to maintain health and appearance. Pruning is an art that must be under the supervision of a highly trained foreman. CONTRACTOR shall remove non-hedge growth from hedges and shrubs; such as Spanish moss, vines and grasses. Prune or head back plants in keeping with natural chazacter of plants. Do not uniformly shear plants. Prune Crape Myrtles once a year in February in a natural tree form character according to Florida Nurseryman's Growers Association and Duval County Extension Service guidelines. Establish radial branch orientation and remove narrow V-shaped forks, cross-over branching, and branches that rub against each other. Date Palms are to be prune periodically as needed to keep fronds from sagging below two (2) to ten (10) position on a clock. Remove any dangling palm fronds and dispose of properly during regular maintenance visits. 2.2 FERTILI7ATION. All plants material shall be fertilized by the CONTRACTOR using the following schedule: Ground Cover Areas where plants more or less cover the entire surface area shall be fertilized at a rate of 1 lb. Of Nitrogen per application, per 1,000 square feet, four times per year in March, June, September, and December. Fertilizer shall be complete and approximately balanced as a 10-10-10. Page 2 1.. 1 ~• SHRUBS: Use a complete and approximately balanced fertilizer such as a 10-10-10. Apply at the rate of 1 to % lb. of Nitrogen, per 1,000 square feet. Broadcast over the entire area under the shrubs, four times per year in March, June, September, and December. SMALL TREES: Small trees can be fertilized the same as shrubs. Use 2 % lbs. of 8-8-8 or 3 lbs. of 6-6-6 per inch of trunk diameter. If a different analysis is used, apply an equivalent amount of Nitrogen Broadcast under and slightly beyond the entire canopy. ivlaintenance fertilization should be made when tree is dormant. If grass is growing under the canopy, it maybe desirable to apply the fertilizer in 12" punch holes. 2.3 INSECTS AND DISEASE CONTROL FOR PLANTS. The CONTRACTOR is responsible for treatment of insects and diseases. The appropriate fungicide or insecticide will be applied in accordance with state and local regulations and as weather and environmental conditions permit. It is required that the plants be treated with a systemic insecticide at least three (3) times a year. Inspect plants weekly for infestation. Inspect for Leaf Miners weel:Iy in Lantana beds. Any plants that die from insect or disease will be replaced at CONTRACTOR'S expense, within ten (10) day's of City's notification to contractor. 2.4 WEED CONTROL 1N PLANT BEDS. A. The CONTRACTOR shall inspect~and weed plant beds weekly for any weeds and errant grasses: B. Control weeds with use of herbicides, pre-emeraents, and, preferably, by proper manual removal of weeds and their root systems. C. Remove noxious weeds common to the area from planting azeas by mechanical means and dispose of properly. Do not leave uprooted weeds in plant beds. D. Apply herbicide in accordance with manufacturer's published instructions. E. Do not apply herbicide when wind speeds are greater'than 2 m.p.h. The COi\TTRACTOR will replace any plants that are damaged by the use of herbicides at their expense. All chemicals shall be provide by the CONTRACTOR. 2.5 MULCH. The CONTRACTOR shall.apply.a 3" layer of pinestraw or cypress mulch azound all palms, shrubs and groundcover. This shall be performed during the month of February each year and maintain throughout the year. Care shall be taken to avoid trampling and smothering of shrubs and groundcover during mulch application. Apply pinestraw or cypress mulch only. Substitutes will not be allowed. Any other mulch applied will be removed at CONTRACTOR expense. u 2.6 PALMS TREES: Are to be fertilize using 16-4-8 or 12-4-8 with minor elements. Apply 2/3 LB of fertilizer per inch of palm trunk in diameter four times a yeaz in March, June, September and December. Adjust rates if you use other analysis. Broadcast under the entire canopy. Contact Greenscape of Jacksonville for proper source for palm fertilizer. Page 3 t ~ PART 3. LITTER REMOVAL 3.1 Remove litter and dead vegetation from job site during regular weekly maintenance visits. 3.2 Remove any dangling palm fronds with pole-saw during regular weekly maintenance visits. PART 4. IRRIGATION SYSTEM 4.1. Periodically check system for proper functioning including start/stop times; misaligned or broken heads and leaking valves. 4.2 Program automatic programmable valve controllers for optimum watering of plant materials while maintaining water conservation practices. Adjust irrigation program to compensate for seasonal water requirements as follows: April -September 30 - 2x/week October -March 31 - lx/week 4.3 Repair damaged heads or laterals. Replace damaged irrigation components which cannot be repaired with new functioning components by same manufacturer. 4.4 Turn system off during times of frequent heavy rains and high ground water levels. 4.5 Adjust system for more frequent watering in very dry times or drought conditions. 4.6 Water median planting at programmed intervals to maintain good color, health and sturdy growth of plant materials. Start water cycle at 3:00 AM and end at 6:00 AM on water cycle days. 4.7 Properly water locations of new planting as necessary. Promote health of plants and guarantee against premature death. PART S. SAFETY 51. CONTRACTOR will be responsible for safe conduct and.use of equipment on job site. 5.2 All maintenance work must comply with FDOT requirements and specifications, including prescribed hours allowed for work to be performed, if any, and all safety requirements. 5.3 Highway lane closures should be avoided; however, in the event a lane closure becomes necessary, it must be approved by the Atlantic Beach Public Works Department and the Public Safety Department with a minimum of 48 hours notice. Page 4 ~~'' PART 6. REPORTING 6.1 Contractor will submit a weekly report to the city detailing the services perform that week. 6.2 Contractor will submit an invoice with a monthly report summarizing work performed. Along with documentation indicating all services performed (i.e.: spraying, fertilizing, etc.). With date of application, type of chemical applied, location and planting areas applied, application rate and the name and license number of applicator. PART 7. WARRAIv'TY 7.1 ~t~arrant to remove defective plants, including those that have unsatisfactory growth, and have lost their original form, and replace with new healthy plants of same genus, species, variety, and size within ten (10) days of discovery. 7.2 ttTarranty does not include plants damaged by vandalism, severe weather or traffic related occurrences. 7.3 Turf Warranty; all irrigated grass area must be kept disease and weed free during the length of contract. Any grass showing damage by any of the aforementioned causes shall be rectified (which may include resodding) at contractor's expense, within ten (10) days of City's notification to contractor. 7.4 All replacement plants shall be Florida No. 1 or better and be equal to or better than plants originally placed. PART 8 MINIMUM QUALIFICATIONS 8.1 Minimum five (5) years of documented experience in performing commercial landscape maintenance and over $250,000 in annual billing. 8.2 Submit at least three (3) references from companies for whom the bidder has completed work during the past 12 (twelve) months, of a comparable size acid nature as this project. However; naming the City of Atlantic Beach as a reference on past completed projects is unacceptable. 8.3 Each bidder must submit a company procedure program outlining maintenance methodology, maintenance personnel, weekly maintenance procedures and types of equipment utilized. 8.4 The City reserves the right to inspect bidder's equipment before awarding bid to insure equipment is sufficient to handle the job. Page 5 _`~~°~ ' °r ~ e Total Price Bid for Atlantic Boulevard Median Maintenance for 12 (twelve) Month Period, As Described Zn These Specifications: $ X4,804.00 SUBMITTAL: Environmental Care, Inc. Bidder 1854 West Rd. Business Address --~- By G-~.J. Signa e Jax., FL 32216 City, State & Zip Code ~~~~g Date: C r~ ~ S r,~~aec~er Contact Person Vice President Title (904) 725-2552 Business Telephone . j~6~~~1~?5~~~~~ Telephone Number The estimated start date is August 1, 1999 with a one (1) year contract, with the option to renew for two (2) additional one (1}year periods, at the same price as the first year. .. Award Criteria The bid shall be awarded to the company with the lowest total bid, meeting or exceeding the requirements listed in the bid specifications. ` , ~1 ' '~ ~ r l ~ July 13, 1999 bpi ENVIRONMENTAL CARE Ms. Joan LaVake City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 Dear Ms. LaVake: Thank you for inviting Environmental Care, Inc. to provide you with a proposal for the landscape management of the medians along Atlantic Boulevard. This landscaping has made a beautiful addition to your community. We look forward to providing landscape and horticultural services to the medians as part of the Atlantic Beach community. Please find submitted alI of the required materials for this bid process. As always, please contact our office if you have any questions. Thank you again for this opportunity. We look forward to hearing from you soon. Best Regards, ~~,~fc~, ~~~C~ Erika Schroeder Business Developer I854 tiVEST ROAD JACKSONVILLE, FL 32216 904.725.2552 FAX 904.725.0188 x ~'• w~vw,cnvcare.com "!q. __ ~~ > CITY OF ATLANTIC BEACH DOCUMENTS REQUIREMENTS CHECKLIST BID BOND in the amount of 5% of the bid. ORIGINAL Insurance Certificates (copies, xeroxes, or facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. Three (3) references from companies or individuals for whom the bidder has completed work or provided a product during the past 1Z months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past projects is UNACCEPTABLE. / Proof of OCCUPATIONAL License (copies ARE acceptable). / Bid submitted IN TRIPLICATE (three (3) sets). Signed copy of Documents Requirements Checklist. The above requireme~s-have been noted and are understood by bidder. SIGNED: _ -~~v~.-, er or Agent) DATE: ~~/ 3 ~~ ! BID N0. 9899-29 Form W-9 Request for Taxpayer Give form to the (Rev. December 1996) Identification Number and Certification requester. Do NOT pepartment ar Ne Treasury send to the IRS, tntr:rnal Revenue Service Name fill a joint account or you changed your name, see Specific Inswcdons an page 2.) m T onmental Carer Inc. ", Business name, if different from above. (See Specific Inswctions on page 2.) `o c ~o„ Check appropriate box: ~ IndividuatrSotepraprietor ®Corporation ~ Partnership ~ Other ~• ,,,,,,,,,,,,,,,,,,,,,„_,___,__,,.. Address (number, Street. and apt. or Suite no.) Requester's name and address (optional) 1854 West Rd. a City, state, and ZIP code ' Jacksonville, FL 32216 Identification Number Enter your TIN in the appropriate box. For ' individuals, this is your social security number (SSN), However, if you are a resident alien OR a sole proprietor, see the instructions on page 2. For other entities, it is your employer identification number (E1N). If you do not have a number, see How To Get a TIN on page Z. Note: If the account is in more than one name, see the chart on page 2 for guidelines on whose number to enter. Social security number Employer identifieOao n number a 4 2 2 3 Lis[ account number(s) here (optionaq For Payees Exempt From Backup Withholding (See the instructions on oaae 2.1 1` ~erttrrcauon Under penalties of perjury, 1 certify that: ,, 1. The number shown on this farm is my cornett taxpayer identification number (or 1 am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, cr (b) I have not been notified by the Internal Revenue Service (IRS) that f am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding. Certification Instructions.-You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See the instructions on page 2.) Sign . Nere Signature !r Date >• Purpose of Form.-A person who is required to file an information return with the tRS must get your correct taxpayer identification number (fIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributlons you made to an IRA. Use Form W-9 to give your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are an exempt payee. Note: If a requester gives you a form ocher than a W-9 to request your TIN, you must use the requester's form if it !s substantially similar to this Form W-9. What !s Backup Withholding?-Persons making certain payments to you must withhold and pay to the IRS 31% of such payments under certain conditions. This is called `backup withholding." Payments that may be subject to backup withholding include interest, dividends, broker and ; barter exchange transactions, rents, royalties, nonemployee pay, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding, ,:' •, •• If you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return, payments. you receive wilt not be subject to backup withholding, Payments you receive will be subject to backup withholding if: • 1. You do not furnish your TIN to the requester, or 2. The IRS tells the requester that you furnished an incorrect TIN, or 3. The IRS tells you that you are subject [o backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 4. You do not certify to the requester that you are not subject to backup withholding under 3 above (for reportable interest and dividend accounts opened after 1983 only), or Cat. No. 102]1X 5. You do not certify your TIN when required. See the Part III instructions on page 2 for details. Certain payees and payments are exempt from backup withholding. See the Pact 11 instructions and the separate Instructions for the Requester of Form W-9. Penalties Failure To Famish TIN.-If you fail to furnish your correct TIN to a requester, you are subject to a penalty of S50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil Penalty for False Information With Respect to Withholding.-If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a 5500 penalty. Criminal Penalty for Falsifying Information.- Willfully falsifying certifications or affirmations may subject you to criminal penalties including f)nes and/or imprisonment. Misuse of TINS.-1( the requester discloses or uses TINS in violation of Federal law, the requester may be subject to civil and criminal penalties. form W-9 (Rev. 12.96) Form V'r•9 (Rev, 12-951 Specifcc Instructions Namt:.-If you are an individual, you must generally enter the name shown on your social security card, Nowever, if you have changed your last name, for instance, due to marriage, without informing the Social Security Administration of the name change, enter your firs[ name, the last name shown on your social security card, and your new last name. If the account is in joint names, list first and then circle the name of the person or entity vrhose number you enter in PaR 1 of the form. Sofe Proprietor,-You must enter your individual name as shown on your social security card. You may enter your business, trade, or "doing business as" name on the business name line. Other Entities.-Enter the business name as shown on required Federal tax documents. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or `doing business as" name on the business name line. Part I-Taxpayer Idenlification Number (TIN} You must enter your 71N in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your T-N is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How To Get a TIN belo'.v. tf you are a.sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, using your EIN may result in unnecessary notices to the requester. Note: See the chart on this page far further ctari(rcation of name and TtN combinations. How To Get aTIN.-If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5 from your local Social Security Administration office. Get Form W-7 to apply for an ITIN or Form SS-4 to apply for an EIN. You can get Forms W-7 and SS 4 from the IRS by calling 1-800-TAX-FORM (1-800-829-3676}. If you do not have a TIN, write 'Applied For" in the space for the T1N, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, you wilt generally have 60 days to get a TIN and give it to the requester. Other payments are subject to backup withholding. Nate: Writing Applied For" means that you have already applied fora T!N OR that you intend to apply for one soon. part II-For Payees Exempt From Backup Withholding Individuals (including sole proprietors) are not exempt from backup withholding. Corpacations are exempt from backup withholding for certain payments. such as interest and dividends. For more information on exempt payees, see the separate Instructions for the Requester of Form W-9. ' If you are exempt from backup withholding, you should still complete this form to avoid possible erroneous backup withholding. Enter your correct 71N in Part I, write "Exempt" in Part ll, and sign and date the form. If you are a nonresident alien or a foreign entity not subject to backup withholding, give the requester a completed Form 1.1l-8, Certificate of Foreign Status. Part Ill-Certification For a joint account, only the person vrhose TIN is shown in Part I should sign (when required). 1. Interest, Dividend, and Barter ExehangQ Accounts Opener! 13efoc© 1984 and Broker Accounts Considered Active During 1983. You must give your correct TIN, but you do not have [o sign the certification. 2. interest, Dividend, Broker, and Barter Exchange Account> Opened After 1983 and Broker Accounts Considered Inactive During 1983. You must sign the certification or backup withholding will apply. if you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real Estate Transactions. You must sign [he certification. You may cross out item 2 of the certification. -0. Ocher Payments, You muse give your correct TIN, but you do not have to sign the certification unless'yoli have been notified that you have previously given an incorrect T1N. 'Other payments" include payments made in the course of the requester's trade or business for rents; royalties, goods (other than b1ls for merchandise), medical and health care . services Qncluding payments to corporations), payments to a nonemployee far services (ncluding attorney and accounting fees), and payments to certain fishing boat crew members. 5. Mortgaga Interest Paid by You, Acquisition or Abandonment of Secured Property, Cancellation of Debt, or !RA Contributions. You must give your correct TIN, but you do not have to sign the eeRitiCatiOn. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to give your correct TIN to persons who must file information returns with the IRS to report interest, dividends, Pxje z and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA The IRS uses the numbers for identification purposes and to help verify the accuracy of your tax return. The IRS may also provide this information to the Department of Justice for civil and criminal litigation and to cities, states, and the Disvict of Columbia to carry out their tax laws. You must provide your TIN whether or not you are required to file a tax return. Payers must generally withhold 31 % of taxable interest, dividend, and certain other payments to a payee vrho does not give a 71N to a payer. Certain penalties may also apply. What Name anti Number To Give the Requester For this type of aeeount: l Give name and SSN of: 1. Individual The individual 2. Twa or acre The actual owner of the individuals pant account a, if combined account) funds, tt>e first individual on ttk: acca:nt ' 3. Custodian account o! The minor r a minor (Unitam Gift to htinors AciJ d, a. The uwal The grantor trustee ' rcvocaDle savings wst (,rancor Is also trustee) b. So•eaCCd oust The actual owner ' actount that is not a k~gat or valid Vust urwer state law 5. Sole proprictGShip The axnrs' For this type of account• I Give tome and EIN o(: 6. Solo proprietorship The ovrna' 7. A valid trttsC estate, or Legal entity' pension Irusi e. Corporate The capaauon 9, Association dub. The organization religious. durlWble, r'uwtional, a other tax.exempt organization 70. Partnership The partnership 71. A broker or regiuered The broker a npntinCC nominee 72. Account xith the The public entity Departrhent or Agriartture in the name or a putNid entity (such aS 1 StaCC a 10031 goverm~enC sdtoot district a prime-on} that receives agricuhurai program payments 'lest first and clrck the name or the person whose rwmtxr you furnish If only one person on a joint account tus an SSN, Ittat person's number must De hrrnished. rCircte the minor's r>,mc and furnish the mina S SSN. 'You must show your individual name, but you may also enter your business or -doing business as- name. You may use either your SSN a EIN f~f you love one). List rust and carr}e the rnmc of the toga{ wsi, estate. a pension trust (fib not furnish the T1N or the pexsonat reprCSenlalivC O< irUSICC unless the legal entity itsClf i5 not designated In the account tiUe.i Note: rrno name is circled when more trun one forme is rsred, The number tvrll bC cons%dcred !o be that of the rust name fisted. .. JSSUE DATE fMM/00,'YYI ACORD CERTIFICATE OF;INSURANCE '' .... <:: 07~12~99 ... PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS AON Risk Services, Incorporated NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, d Suit 6000 hi Bl 707 Wil EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW ., e re v s Los Angeles, CA 90054-0460 COMPANIES AFI=ORDING COVERAGE TEL (213) b30-3200 FAX (213) 689-5047 NY A Gerlin America Insurance Co . LETTER NY B Evanston Insurance Co . LETTER INSURED Environmental Care Inc. Lo M E ANY C Insurance Co Of The State Of PA , T T R . . 1854 West Road COMPANY D Jacksonville FL 32216 LETTER , 904-725-2552 COMPANY E LETTER CO~LERAGES .;. ....::: .;, 'THIS IS TO CERTIFY7HAT THE PQUCIES OF INSURANCE USTED•BELOWHAVE BEEN'ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD ' ` INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CON DITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO NJHICH THIS CERTIFICATE MAY f3E ISSUED OA MAY PERTAIN, THE INSURANCE A FFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/OD/YY) POLICY EXPIRATION DATE (MMIDD/YYI ALL LIMITS fN THOUSANDS GEN ERAL LIABILITY G'cNERAI AGGREGATE S 2,000 A ~ COMMERCIAL GENERAL LIABILITY PRODUCTS•COMP/OPS AGGREGATE S 1,000 ' CLAIM1IS MADE a OCCUR. PERSONAL & ADVERTISING INJURY S 1,000 OYYNER'S b CONTRACTOR'S PROr. 4004102GLP 4/1/1999 4/]/2000 EACH OCCURENCE I S 1,000 FIRE DAMAGE (Any ane tire) S $O MEDICAL EXPENSc" (Any ona person! I S 5 AUT OMOBILE LIABILITY COMBINED B ~ ANY AUTO SINGLE LIMIT S 1,000 " ALL OtiYNED AUTOS 0 ©ODILY INJURY S SCHEDULED AUTOS 0152 OA8 4/1/1999 4/1/?000 (Per person) - HIRED AUTOS e001LY INJURY S NON•OWNED AU70S ( IPer accident) GARAGE LIABILITY PROPERTY S DAMAGE EXCESS LIABILITY EACH AGGREGATE ii OCCURENCE ~::: iS::?r..1:: irr: ' S S WORKER'S COMPENSATION STATUTORY "'" ' ' ' " " "" ~ •"'' C AND 7083060 04/0]/99 04/0]/00 S ],000 (EACH ACCIDECITI EMPLOYER'S LIABILITY S I ],OOO (DISEASE•POLICY LIMITI S 1,000 fDISEASE•EACH EMPLOYEEI OTHER • For City of Atlantic Beach Atlantic Blvd. Medians Landscape Maintenance Bid CERTIFICATE"HOLDER .;; '` ' . .:.....::.:.,.... ...' ':i ... ,.CANCELLATION... ` ................... ... .. .. . SHOULD ANY OF THE A80VE DESCRIBED POLICIES BE CANCELLED BEFORE THE City OP Atlantic Beach EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO "'00 Sandpiper Lane MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE ..)antic Beach, FL 32233 LEFT, BUT FAILURE TO h1AIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENT OR REPRESENTATIVES. < ' : By: AON Risk Services, Inc. ACORD 25=S 107190) : ~ _ ,:.... ;'.,.... `' 'ACORD CORPORATION 9990 REFERENCES 1) Alltel Stadium / Jax. Sports Complex C/o Spectacor Management Group Keith Van Der Leest (904) 631-6117 2) Merrill Lynch Colleen Carney (904) 218-5500 3) Lincoln Properties Nations Bank Office Park & various Nations Bank affiliate branches Victoria McBride (904) 224-5614 Professional Organizations: -Associated Landscape Contractors of America (A.L.C.A.) -Better Business Bureau -Building Owner and Managers Association (BONA) -Landscape Maintenance Association (L.M.A.) -Jacksonville Apartment Association -Jacksonville Chamber of Commerce -Palm Coast Home Builders Association Errvironmental Care, Inc., Jackson:ville Branch, is pleased to have received tJ:e "1997 Gra~td Award"from the Associated Landscape Contractors ofArneriea (ALGA) We Invite You to Verify our Coni~nibnent to Orrality and Sewice ~P~ -- ~199s- ~ 999 oc~uP~T ~ ONAL L t CENSE TAX LYNWOOD ROBERTS OFFICE OF THE TAX- COLLECTOR CITY OF JACKSONVILLE and/or COUNTY OF DUVAL, FLORIDA 231 EAST FORSYTH STREET ROOM 130, JACKSONVILLE, FL 32202 PHONE: 19041630.2080 FAX: (9041630.1432 Note - A penalty is imposed for failure to keep this license exhibited conspicuously at your establishment ar place of business. This license is }urnished in pursuance of chapter 770.772 City ordinance codes. ENVIRONMENTAL CARE INC 04 BRUCE WILSON, PRES 1854 WEST RD - , JACKSONVILLE, FL 32216 ACCOUNT NUMBER: 080201-0000-0 LOCATION .ADDRE~SSc;~':,~.1$54~ WEST~~RO ',.:32216 ~ .. DESCRIPT.ION:':~''PUBLIC.SERVICE OR REPAIR, NOT .SPEC County License Code: 770.323-079 ~ .County Tax: Municipal License Code: -772.326 ~~ • Municipal Tax: . .. .. Total Tax Paid: `. VALID FROM OCTOBER 1, 1898 TO SEPTEMBER 3or 1999 RCPT# :001/25/9153/0039/08071998 DATE: 8/07/1998 AMT: 5585.00 ATTENTION 593.75 $491.25 $585.00 r ***The Following Construction Contractors Require Additional Licensure*** ALARM RCSiDENTii~L ELECTRICAL . MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDiiiit; SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUM/VINYL ROOFING v SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING This is an occupational license tax only. It does not permit the licensee to violate any existing regulatory or zoning laws of the County ar City. Nor does It exempt Cho licensee from any other license or permit required by law. This is not a Certification of Cho licensoe's qualification. y AUG ~ 1998 TAX COLLECTOR THIS BECOMES A RECEIPT AFTER VALIDATION A!U lnsursnce Company Ameri~n Home A.asurance Company Granite State lnsursnce Company The Insurance Camparry at the Slate of Pennsylvania National tlnion'Fire Inwrance Company of Pittsburgh, Pa. New Hampshire truurance Company B!D BOND f A1A 3 3 t)) KNi)YY Al1_ MEH BY THESE PRESENTS: That AMERICAN HOME ASSURANCE COMPANY as Surety, are held and firmly bound unto CITY OF ATLANTIC BEACH , as ObFgee, in the sum of Five Percent of Amount Bid Dollars {$ 5% of Amount Bid ), (or the payment of which sum, we:11 and truly to be made, the Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presenu. WHEREAS, the Principal has submitted a bid for Atlantic Blvd. Medians Landscape Maintenance Protect No: 9899-29 NOW, THEREFORE, if the Dhligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such band or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and far the prompt payment of labor and material furnished in the prosecution thereof, ar in the event of the Failure of .the Principal to enter such Contract and give such hand ar bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and .such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then ibis obligation shall be null and void, otherwise to remain in full fon:e and effect Signed, sealed and dated 07/12/1999 ~~~ ~ Q~ ENVIRONMENTAL CARE, INC. (/~l " tPnncrpao (saa~) tLVrtnesst Countersigned by: fay vl[Z ~Slc{tn-~ trawl J - e Pietrang o Aon Risk Services, Inc. of ppFplorida 1001 Brickell BayiamivFL~~33131 Sond No. n~a ENVIRONMENTAL CARE, 1NC. Wmidwid~ >~~ Baadiay American International Companies Prlnclpal Band Dtvlslon 70 Pine Street, New York, 'N.Y, tt)270 .J as Principal, and AMERICAN HOME ASSURANCE COMPANY ` ~tsurety) J) _~ 8Y ~ . enure AnornaplrrFaa 23373 t3/84) State of California County of Los Angeles On July 12, 1999 before me, Harriet Lambell, Notary Public, personally appeared C.K. Nakamura personally known to me (or proved to me on the basis of satisfactory evidence) to be the persons} whose name(s) is/are subscribed to the within instrument and acknowledged to me that helshe/they executed the same in his/her/their authorized capacity(ies), and that by his/herltheir signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. HARr~IEi LAMBE! L ~~ Commission # 1093226 <_ ~ ~horay PubSc - Califcr„ia ~'",u. Las Angeles Count' My Comm. EXpi; es May 30, 2J~u Harriet Lambell i. Atncrican IlotilC Assurance Company POIVLR OF A'TTOI2NEY \titiohal Lttiotl rice Insurance Company of Pittsbttrglt, Pa. Principal Bond Office: 175 1Vater Street, New York, N.Y. 10038 No. O.i-B-01233 i~NO\\'r~LL i11EN 131' TIIESE PRESENTS: What American F-iome Assurance Company, a New York corporation, and National Union Fire Insurance Company of Pittsburgh, Pa., a Pennsylvania corporation, does each hereby appoint ---Trac}• Aston, Peter Arlaey, C. Ii. Nakamura, E. S. Albrecht, Jr., Edtt•ard J. Stuart, Lisa L. Thornton, Saundra L. Cinbras, \\'illiant A. Sadler, Dennis T. i4'Icnard III, Elizabeth Chattsian, Betty Walhcr: of Los Angclcs, California--- its true and lawful Attorney(s)-in-Fact, with full authority to execute on its behalf bonds, undertakings, recognizances and other contracts of indemnity and ~+~ritings obligatot~}~ in the nature thereof, issued in the course of its business, and to bind the respective company thereby. 1N \\'1'T\ESS \\'hIEREOF, American Home Assurance Company and National Union Fire Insurance Company of Pittsburgh, Pa. have each executed these presents . ~;~ ~• ,,.....,. this 25t1t day of February, 1999. o ~° ~ - .~ •~ ~ Y p~11 Ls~C* '~ :.sip, ~ f!<;*~ ~ S ,~s K~~ ~ "r, .> ~~~,-~ Lawre tee 1V. Carlstrom, Senior Vice President -:'-.•'~~~~°~~ National Union Fire Insurance Company of Pittsburgh, PA. ~4.rs.pfJ Vice President, American Home Assurance Company STATE OF NE\\' PORK } COUNTY OF NE\\' 1'ORIC }ss. On this 2Sth day of February, 1999 before me came the ~ ~L1~ above named officer of American Home Assurance Campany and National Union Firc lttsurancc Company of Pittsburgh, Pa., to ntc pcrsonall}• kno++•n to be the individual and officer described herein, nd aeknouiedced ti~at he executed the foregoing instrument and 705EPH ti. NOZZO~AO York aftixed the seals of said corporations thereto by authorit}~ of his NotaryhPou601•N04652754 off ice. Qualified in Westchastcx C,oun~ f~~ Frrairat ]a.: 3IO ~ CERTIFICATE Excerpts of Resolutions adopted by tl+e Boards of Directors of American 1']Ome Assurance Company and National Union Fire insurance Compan}' of Pittsburgh; Pa. an iota+~ IS, 197G: "RESOLVED. that the Chairntau of the Board, the President, or any Vice President be, and hereb}• is, authorized to appoint Attorneys-in-Fact to represent and act for and on behalf of the Company to execute bonds, undcrtal:ings, recognizanees and other contracts of indemnity and +critin~s obligator}• in the natura thereof, and to attach thereto the corporate seal of the Company, in the transaction of its Buret}' business; "RI:SOL,I'Ell, that the signatures and attestations of such officers and the seal of the Company may be affixed to any such Po+ver of Attorney or to any certificate relating thereto h}' facsimile, and any such Po+eer of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company ++~hcn so aftixed with respect to any bond, undertaking, recognizance or other contract of indcmnit}• or writing obligatory in the nature thereof; .. "RESOLVED, that any such Attorney-in-Fact delivering a secretarial certification that the foregoing resolutions still be in effect may insert in such certification the date thereof, said date to be not later than the date of delivery thereof by such Attorney-in-Fact." 1. Elizabeth \I. Tucl:. Secretary of American Home Assurcnce Company and of National Union Fire Insurance Campany of Pittsburgh. Pa. do hereby certify that the fore~oin~s exccrpu of Resolutions adopted by the Boards of Directors of these corporations, and the Po+vcrs ot'Attorney issued pursuant thereto, arc true ;urd correct. and that both the Resolutions and the I'o+vers of Attorney are in full force and effect. 1~ 1~'1T~ESS 1~'IIli12l:OF, 1 have hereunto set my hand and aftixed the facsimile seal of each corporation this 12thd~y of. July _ l9 99 .~ ~.~,... Elizabeth ~[. Tuck, Secretary GSIGG(a/96) .y ~' -~ Total Price Bid for Atlantic Boulevard Median Maintenance for ~2 (hveIve) Month Period, As Described In These Specifications: $ ~ i y~~ .oC~ ~cx ~~~~1 SUBMITTAL: ~~,..: ~ M~s~e~s Bidder ~ 1 ~~•~ ~ 1~yr1 r~y~. Business AddreZss ~ City, State & Zip Code Date: ~.I~~~S .~~:~~ tiL~~ Contact Person By ~ ~ Signatunre I" ~ .~~~ Title %ao - a eu~ Business Telephone Telephone Number The estimated start date is August 1, 1999 with a one (1) year contract, with the option to renew for two (2) additional one (1) year periods, at the same price as the first year. Award Criteria The bid shall be awarded to the company with the lowest total bid, meeting or exceeding the requirements listed in the bid specifications. -_ . ~ , CITY OF ATLANTIC BEACH DOCUMENTS REQUIREMENTS CHECKLIST' BID BOND in the amount of 5% of the bid. ORIGINAL Insurance Certificates (copies, xeroxes, or facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers`~Compensation, public and private liability, and property damage insurance during the life of the contract.. ~r~ Three (3) references from companies or individuals for whom the bidder has completed work or provided a product during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past projects is UNACCEPTABLE. ~/ ~ Proof of OCCUPATIONAL License (copies ARE acceptable). ~_ Bid submitted IN TRIPLICATE (three (3) sets). Signed copy of Documents Requirements Checklist. The above requirements have been noted and are understood by bidder. SIGNED: aa7 ~L,v~.c~~ (Bidder or Agent) DATE: \~ ~~~ ~ 1 L~ , \~G~ BID N0. ~ ~Gc\~ ` ~~ turf-masters 7727 ALTON AVE. JACKSONVILLE, FL 32211 PHONE (904) 724-9114 FAX (904) 720-2048 July 8, 1999 Joan La Vake, Purchasing agent Office of the Purchasing Agent 1200 Sandpiper Lane Atlantic Beach, FL 32233 Dear Joan La Vake: Thank you for the opportunity to propose a Landscape Management program for the City of Atlantic Beach. I have enclosed the proposal and some additional information about Turf-masters operations. Our proposal is based on a physical evaluation and review of the property. Our program is customized to fulfill your needs and meet your expectations. As a full service Landscape and Turf management company, we can provide you with turf and plant enhancement, irrigation services, lawn and ornamental programs through our licensed divisions. If you need any additional modifications in our services to help with budgeting constraints, please do not hesitate to call. All of us at Turf-masters look forward to working with you in the near future and adding you to our list of satisfied clients. Sincerely, n,U1~ ~ti~~Jy~ Chris Burgess Account Represenative State Certified Pest Control ID #8126 Irrigation Contractor Certification #I.71 ~. ~. Turf-rna~ters 7727 ALTON AVE. JACKSONVILLE, FL 32211 r PHONE (904) 724-9114 FAX (904) 720-2048 Benefit Guide 1. We have the Experience Factor: We have been in business in Jacksonville since 1979 an have developed an excellent working knowledge of North Florida Horticulture. 2. We are: Licensed by the City of Jacksonville, Incorporated in the State of Florida, Federal Tax Payer ID #59-2630165, Members: Jacksonville Chamber of Commerce, National Federation of Independent Business, National Association of Home Builders, Apartment Council of Jacksonville, and Jacksonville Apartment Association. Jacksonville Hotel Motel Association. 3. Our Workers Compensation Insurance and Liability Insurance is held by the Amerisure Insurance Company. 4. We offer flexible service visits to best suit your budget. 5. We pride ourselves on quality workmanship (generated by incentive program for field supervisors and crew members). 6. Our employees have a professional appearance. 7. We offer itemized monthly billing. 8. We have a comprehensive training program for our employees which has resulted in highly trained field personnel. 9. We have an extensive quality control program.4 10. We utilize computerized routing to insure cost effectiveness. 11. You will not find a better value than the landscape management program we can provide for you. State Certified Pest Control ID #8126 Irrigation Contractor Certification #I.71 1 ~ ~ _- 7727 ALTON AVE. JACKSONVILLE, FL 32211 PHONE (904) 724-9114 FAX (904) 720-2048 Maintenance References The Koger Center Mike Pye, Operations Manager 398-9701 Hemming Plaza Bill Watson, Division Chief 630-3525 Double Tree Club Hotel Hal Fetterolf 281-9700 J.E.A. Northside, Southside, & Kennedy Power Plants Craig Lollar 632-6384 Church of LDS Jacksonville Region 276-1429 Baptist Beaches Hospital and Office Buildings Levis Davis 247-2530 Melrose Apartments 928-0280 We also maintain about 500 other accounts in the North Florida Area. Approximately 2D% of our work is residential and 80% commercial. State Certified Pest Control 10 X8126 Irrigation Contractor Certification °1.71 a i . 'turf Fertilization & Pest Management Program Our fertilization and pest control program consists of planned comprehensive, regularly scheduled treatments. Approximately every 6 to 8 weeks, depending on the weather, we will apply the proper materials for your lawns good health. If a problem occurs between regular services, please cal( our office at once. ~ We pride ourselves in responsive, quality service usually within 48 hours and service calls are free of charge if within 30 days of your last treatment. Weed control is applied as needed, normally in early spring and late fall when temperature allow us to safely apply these products without risk of turf grass injury. Insect applications are applied as needed to safeguard your property against most turf damaging insects. Potassium or Potash is generously included with every application. All work is supervised by a State of Florida Certified Lawn and Ornamental Pest Control Operator. Locally owned and operated since 1979, we have been making Jacksonville beautiful one lawn at a time. Aeration is a option service that is an important treatment for turf grass problems. Soil compaction and tree root compaction lead to very poor soil. Compaction leads to poor absorption of nutrients, water and oxygen. This process removes plugs about the size of your index finger, this will allow proper nutrients, water and oxygen to reach the root zone. Strengthening the roots will provide a healthier turf. Shrub and Tree Management Program Our tree and shrub program consists of four to six treatments per year. An application of balanced fertilizer, insect control and disease control is included with every service. This is a guaranteed program, should a problem occur between services, call our office. Service calls will be at if within 30 days of last treatment. Also available is deep root feeding of trees. This will be quoted upon request as this depends on the size of the tree. We can also Mauget trees Turf-masters Quality Control Guidelines 1. Mowing: 40% of total QC points Every visit during the growing season (March-October). Every other visit, or as needed, during the slower season (November -February). Con'ect mowing includes the proper height, clean up clippings and leaves, even cut (no scalping), completely done. Even if we do not mow we are required to clean up the turf areas; this includes picking up all trash, sticks, pine cones, etc. 2. Edging: 5% of total QC points Every visit during the growing season. At least every other visit, or as needed, during the slower season. Exclude rainy weather days as this will create mud which cannot be blown or swept clean. 3. String line trimming: 5% of total QC points Every visit during the growing season. At least every other visit, or as needed, during the slower season. 4. Blowing: 5% of total QC points Every visit during the growing season. Every visit during the slower season. Include all curbs, courts, patios, and sidewalks in regular blowing. We will sometimes include parking lots if we have time or if included in our contract. Parking lot blowing is noted with the number 8 in the responsibility section of the daily reports. 5. Hedges: 15% of total QC points Alternating visits during the growing season. At least once per month, or as needed, during the slower season. Some require trimming only once or twice per year at specific times i.e. Azaleas, Pampus grass, Oleanders,... Please check with a crew leader on the correct timing of any piant about which you are unsure. 6. Beds: 20% of total QC points Paredge with an edger (unless prohibited) alternating visits during the growing season. At least once per month, or as needed, during the slower season. Weed control will be made every visit during the growing season using the prescribed weed killer or hand removal. Visual check every visit during the slower season with control applied as needed. Remove all debris (trash, pine cones, sticks...) from beds every visit. 7. Chemical treatments: .. . . We include pest control and fertilization to a majority of our maintenance accounts. If "7" is listed as one of our responsibilities on the daily activity report then we will inspect the turf and shrubs each week for problems and report them to the office so we can stay ahead of any problems. 8. Parking Lot Blowing: We include parking area blowing on some of our accounts. Every visit throughout the year. 9. Customer Contact 10% of total QC points Checking in and out with the customer to see if there are any special requests or details to be done. We cannot operate without open lines of communication. i Irrigation Check: We include irrigation checks and maintenance on some of our accounts. We pay special attention to accounts with "i" listed for dry areas, broken heads, or washouts. Report problems to the office or correct in field if possible. a Annuals: We install and maintain the annuals with "a" marked. Please make sure the dead flowers are pinched back and dead plants are removed and noted on your route cards. Watch carefully for dry areas, insects, and fungus problems. .~ ~ ~ ~•~l997-1998 OCCUPATIONAL LICENSE TAX LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY OF JACKSONVILLE and/or COUNTY OF DUVAL, FLORIDA 231 EAST FORSYTt•i STREET ROOM 130, JACKSONVILLE, FL 32202 PHONE: (9041630.2080 FAX, 19041670.1432 Note A penalty .s Imposed for larlure to keep this license exhibited conspicuously at your establtshm ent or prate of bus ness. Thrs license is lurntshed in pursuance of chapter 770-772 City ordinance codes. TURF-MASTERS 8 IRRIGATION CLAYTON SERVICES PAUL CLAYTON 7727 ALTON AV JACKSONVILLE, FL 32211-7801 03 ACCOUNT, NUMBER: 0+2136-0000-9 LOCATION ADDRESS: 7727 ALTON AV 32211-7801 DESCRIPTION: PUBLIC SERVICE OR REPAIR, NOT SPEC County License Code: 770.323-079 County Tax: Municipal License Code: 772.326 Municipal Tax: Total Tax Paid: VALID FROM OCTOBER 1, 1997 TO SEPTEMBER 30, 1898 Sg3.75 Sz11.z5 S3o5.o0 RCPT #: OOIT002991 DATE: 8/12/1997 AMT: $305.00 ATTENTION ~. ***The Following Construction Contractors Require Additional Licensure*'`* ,4LARM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION NvUi. BUILDING SHEET METAL PLUMBING CARPENTRY HEATING AL:.11Ji I1V~.11'VI/ !' IIV 1' L ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING Tn:s .s an occuDat~onal license tax only. It does not permit the licensee to violate any existing regulatory or ion~ng laws of the County or City. Nor Does it exempt the licensee from any other license or permit required by law. This is not a certification of the licensee's qualification. y TAX COLLECTOR THIS BECOMES A RECEIQT AFTER VALIDATION ;• r ¢ ¢® r 7727 ALTON AVE. JACKSONVILLE, FL 32211 PHONE (904) 724-9114 FAX (904) 720-2048 City of /~tlantic Beach The 11 medians on Atlantic Blvd between Mayport Rd. and 3rd St. Services Included in proposal: cl Flexible service visits per year ~ Mowing of the lawn ~t Edging of curbs, walkways, paved areas and beds r~ String line trimming around obstacles ct Blowing of the curbs, walkways, paved areas and beds ~ Hedging and pruning of the shrubs, ground cover, flowers, car Limb up low tree branches to 8' cr Bed maintenance weed control ~t Six Turf Treatments:* includes fertilizer, weed control, disease control and insect control c~ Four Shrub Treatments:* includes fertilizer, disease control and insect control ~ Monthly irrigation inspections -adjust and check controller, walk thru zones ~ Supply and install cypress mulch: 75 cubic yards cr Large tree care or palm pruning thru licensed Tree Surgeon Your monthly Investment for all of the above: $1,440.OOper month--48 visit program *The number of applications is based on the general recommendations of the University of Florida, however, all elements of this proposal can be modified to meet your specific landscape and budget needs. State Certified Pest Control ID #8126 Irrigation Contractor Certification #I.7t 7-14-1999 10:53AM FROM J P PERRY INS 904 268 2801 P.3 . ' w(~..I'f ~./ ~~J~Tr + f r r 'L t~ +?~,'.~rg~. ~ ~Sj a i ~~L 5+~ M~ ~ x-. _C~.~k ~ 6ATfi ~.. ...... F :5,.. :.r: :t L.,I.. r:ahZS'!.. 3~~2K~ir•~,w:L]~.r1i:,,.C...w"57:..•. i ..~ `y+'-«' ~ _.. °k .S..1iil" ~'.3 .x«.7::3: n '~ O7/24/ 9 ~~~~~ (904) Z68-7320 FAX (904) 268-2801 THtS CERTIFICATE i5 ISSUE AS A MATTER OF INFO ATlON . P . Perry Insurance, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOL.D&R. THIS CERTIF{GATE DOEJ3 NOT AMENJ], EXTEND OR 3342 Kori Road ALTER THE rAVEtuu~E AFFORDED BY THE PoLfC-ES BELOW. Jacksonville, FL 32257 COMPANIES AFFORDINGCOVERAC3E coMPArrr Ameri sure Compani @s - - - - ~ - _......... . Attn: Ext: i A INBUReD MPANY ••!'tichi~gan~•hiutua'1•~~~Yns•urance• Co.~ Clayton Services Inc D8A Turf Masters co . ti 7727 Alton Avenue .. ,.,..• ............................................................................................. ......................... 7 acksonvi 11 e, FL 32211 ! ccMPANr .C .... ........ . . . . .. ... . . . .,. ........ ......... ... .. . . . ...... ................... . ... ..... ........................ . COMPANY i D ~+ .t Y ,~.. r r Y~ L /< c~A 'T -13.t. 1~y f a kk"; .:1 y~ d.:w,' r .l , a / :.-'r ~.~ 4.. wh H - i .t. -, ~!/(/Y{~Y(C ~:I~~ :ww ~ ,,!. v.~!,. ~L wr: ~.. J: w. S ~H4 W '^'~ x~1 I V t. .~~~,+~ '(,,.KA Y~ VrU ',I' KIJ k( S': w 'tF >ai.]~ 'W:l': !41..x'.. (:•~. .~. I.nw.. HwwNt. ..7. C...y.w'.~ ~~'2'~ .. ~~,u~r w~. .Y,~%ir•t:~+ti'f.. .:SG.$a. ~.~i.L~.~s1..,a,Ni,r„NfY~IY,...f.~"~.~1~.r. r...i......w.+wlw.+.t}wrv.:iw of 11 ly.. ~... A 1 Y.t':1.. T~~ THIS IS TO CERTIFY THAT 7HE POLICJLS OI' INSURANCE L1S7ED BELOW HAYS tlEEN ISSUED TO THt: WSURW NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDIN6ANY REWIREMENT, 7ER41 OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W1TIi RESPECT TO WHJ."H TM13 C~RTIPJCATe MAY BE ISSUED OR MAY PERTAIN, THt: INSURANCE AFFORDED BY THC POLSGES QESCR18ED HEREIV IS SVg.1ECT TO ALL THE TERMS, EXCLUSIONS AND CONO1710N5 OF SUCK POLICIES. LIMITS 3HOV4IN MAY HAVE BEpN REDUCED EY PA10 C1A1M5. Y .... ....................._........................................ .. .. CO TYPE Or INSURANCE AOLIOY NVMBER LTR ~ {r POLICY Eff£CTJYf ! -'OLJCY IUCRRAriOH ~ LIMITs ; DATE (MAUDLtYY) , DATC (h{MJDDJYI7 ; GE?IERAL LlABILRY ~ ~ ; ` GBNGRAL AdORiaGAT6 ! 3 1 OOO OOO f ,, X '. CpltMZ:RCSAI CENTRAL LIABILSTY , :................... .......... ...t.............. ... i ; +. ?RODVCTS •COMPJOP AGG ? S ~, , OOO , OOO + A '~„~ CLASMSMADE .X ,; OCCUR ~CPP0277749 ........... ; i ! 07/22/1999 ! 07/2Z/2000 ;P6RSONALdADVINJVRY ; s 2,000,000 • ' OWNF,K: 8 CCNTRACTC'R'9 PROT ; ~ CACH OCCVRRCtvCE ' 3 1 , OOO , OOO FlRS OAMAGG (Any onw hro) ! S 5O, OOO M6D 6XP (Any one oenon) S 5 , OOO . AUTOb40811g LVi91LITY ~ . r ' ` ~ ' C M @ MR S 0 61NED 81NGL Lt X ~ ANY AUTO ...... ! 1, BOO . UOO .............. ..... •... .. ,•. ALL OWNED AVTOS ~~ ~ ~ ~ flOOJIY INJURY ~ 3 I • SCr•GOULSDAUTOS ! q ..... CA1089097 : (Perp.rson) ; 07/22/1999 ~ 07/22/2000 ......................... ............. _ .................. X HiR~D At1TOS BOdLY tN1ltRY ! 5 • X . NON•OwNEO AUTOS ! 0`et aoc+denq ~ ' X ~ Comp Ded 5250 ~ ................................... ................................. ' ' ~X ~ Col l Ded 550 ' PROPERTYDAM.AC6 S -~ OARAGE LIABJLITY :AUTO QVLY. Fh AC.^.t0{iNT ; S ANY AUTO ~ ., . ~ ~ 07?iP13TNANAUTOO~LY~ :,.,..,,.,,..y..,«:..,..•... ~ •• •• ~ ~ `~ ....„ ,~ ............... ..................-,.w.r:a~:,, .: ' EACH ACC:C6NT 3 • ACGREGATf?: S p.YCESS LI40WTY ; ; P..ACr OG:.URRENC~ ' S UMfiRELIA FCRN , . AGGREGA76 S i ...................... ................ .... •.:. .... ...................... . OTHER THAN UMBRfit1.A FORM iS WORKEJlS COMPENEATJON AS(0 j ! X .. TO.?Y ul.!Rr,:.. .....er`.'.~ ii r ~SttNfi3t7v'~~.: 'x.".".~ "' • [MDLOYERS' LUBJUTY ~ ! B YlC129543$ , , . 03/OI/1999 •• 03/01./2400 i•°'~~ACJO~ s 500,000 . • .. . The PRCPR16TOaJ JNCL ! EI OIScA$E•POLICY LIN.R S BOO OOO • PASriNERSr£XECC!LIVE .••••••! , . •.•.... •..... •. ! . OFSICFR9 •RE: ~ ! &XCl i , ffl CLr:A°.E • EA EMPLOYEE ~ i S OO OOO Rental Equipment Up to 520,000 Rental Value A• CPP0277T44 07/22/1999!07/22/2000; 5250 Deductible D£SCRJPTION OF O?ERATtONSJLOCATIONS/VEFIJCLE575P6GSAL ITEMS :~tt~~a.~.,,~s:.f ... ~..» ,'. :., , a. ~I~~,~,x~ E a,:s..:~..w..} ~'` ""' ........,.... tt,, r :... ~`"~~ .»'. ~ . ~ to to ~ .... :« z:~. ~,.«., :, :: x ...T ...,,.,. ,. :S3«d. ~..iteS.. :.,«>ri.',s . .,.,:a..'• . ,tC,.. r,r...t kR ... .H ..L...,.....,.-~•,r,-«•. ~.. ..,. OHOULb AHY Of TN8 ABOVE DESCRJBED SwOUCSGY BC CANCCLLCD Q¢FORK THI( >,XS+JRATION DATE TN6RIEDf, YHi IS:.VINQ COMPANY WILL ENDQAVOR TO J,UJL ~yQ~ DAYS WRITTIlN NOTICE TO TNfi CERTIFICA76 NOLD6R F1AM6p 70 THE LEFT, C, ty o f Atl anti c Beach BUT FAILURE TO MAIL sUCN NDTSCS SHALL 1MP0SG Ho oJSLICATioN OR L1A~tJ,ITY 1200 Sandpiper Lane OF ANYKINOVPONI?1CCOMPANY.RSACENTSORREPRE5ENTATIVE3. Atlantic Beach, FL 32233 AUTHORJZEO RFJRESJ?ITATIV¢ .. . . . . P Perry I s r nce Inc n u a .... ... . . pt~'-~..tj,~~~~~p~ j~~ pQ ~~~ r ;+ .2 t~' A.- ~'~ ~..-~, 'L S j.t~.V.1NF„k 'at ~. „ i 1 Z IS ~ZY~'~ !r'~7~ p ~~Z~ ~ F ~ ~TY}~~r.~/y~y~ ~Q~ ~~ '- `"--~j':ia'~^ ~ ue 4 ' y ~• ~ ~ y i (. ,'Yi ..f„; r , r,f r .`7 : s . .r re.t „,7t , n ',: ~ s ':3.. .Si .<x+J •~i C .k w~...•.., r.'7^;~f.`!1W.,V .. F.. ~ • . , , ,. y r , ~ ~ ~ ~ Sx Form W-9 Request for Taxpayer (Rev. December 1996) Identification Number and Certification pepanmerx of trx Treawry tntcrnal Revenue Service Name (If a joint account or you changed your name, see Specific InswcUons on page 2.) a Clayton Services ~. .. Business name, if diKerent from above. (See Specific Inswcdons on page 2.- ° Turfmasters .a Check appropriate box: IndividuaUSole proprietor ^ Corporation ^ Partnership N Address (number, street, and apt. or suite no.) 7727 Alton Ave. a City, state, and ZIP code Jax., FL 32211 Taxpayer Identification Number Enter your TIN in the appropriate box. For individuals, this is your social security number (SSN). However, if you are a resident alien OR a sole proprietor, see the instructions on page 2. For other entities, it is your employer identification number (EIN). If you do not have a number, see How To Get a TIN on page 2. Note: !( the account fs fn more than one name, see the chart on page 2 for guidelines on whose number to enter, Certification social security number OR Employer Identification number 5 g 6 3 0 1 6 5 Give form to the requester. Do NOT send to the IRS. i Other s .......................~............... Requester's name and address (optionat) List account number(s) here (opGonaq For Payees Exempt From Backup Withholding (See the inswctions on page 2.) 1• Under penalties of perjury, 1 certify that: ,, 1. The number shown on this form is my correct taxpayer Identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) 1 am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding. , Certification Instructions.-You must cross out item Z above if you have been notified by the IRS that you are currently subject to backup withhotding because you have failed to report at1 interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, convibutions to an individual retirement arrangement (IRA), and generally, payments other than interest acid dividends, you are not required to sign the Certification, but you must provide your correct 71N. (see the insvuctions on page 2.) Sin ~ / ' ' Here Signature) //(i( n Oate - \t t\\1 lL'1 1~`'~`1 Purpose of Form: -A person whdrs required to file an information return with the IRS must get your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate vansactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or convibutions you made to an IRA. Use Form W-9 to give your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify the TIN you are giving Is correct (or you are waiting for a number to be issued), 2. Certify you are not subject to backup withholding, or 3. Claim exemption from backup withholding it you are an exempt payee. Note: !f a requester gives you a form other than a W-9 to request your TlN, you must use the requester's form if it is substantially similar to this Form W-3. What Is F3ackup Withholding?-Persons making certain payments to you must withhold and pay to the IRS 31% of such payments under certain conditions. This is called 'backup withholding ' Payments that may be subject to backup withholding include interest, dividends, broker and •• batter exchange transactions, rents, royalties, nonemployee pay, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. ; •, if you give the requester your correct TIN, make the proper certifications, and report alt your taxable interest and dividends on your tax return, payments. you rece'sve will not be subject to backup withholding. Payments you receive will be subject to backup withholding if: 1. Ytiu do not furnish your TIN to the requester, or 2. The IRS tells the requester that you furnished an incorrect TIN, or 3. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable Interest and dividends only), or 4. You do not certify to the requester that you are not subject to backup withholding under 3 above (for reportable interest and dividend accounts opened after 1983 only), or 5. You do not certify your TIN when required. See the Part lIl instructions on page 2 for details. Certain payees and payments are exempt from backup withhotding. See the Part II instructions and the separate lnswctions for the Requester of Form W-9. Penalties Failure To Furnish TIN.-If you fail to furnish your correct 71N to a requester, you are subject to a penalty of 550 for each such failure unless your failure is due to -reasonable cause and not to willful neglect. Civil Penalty for False information With Respect to Withholding.-If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a 5500 penalty. Criminal Penalty for Falsifying Information.- Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse o(TINs.-If the requester discloses or uses TINS in violation of Federal law, the requester may be subject to civic and criminal penalties. Cat. No. 10231X Form Vlf-9 (Rev. 12.96) .~ .., , REFERENCE CHECK ON TURF-MASTERS 1. The Koger Center 7-15-99 9:48 AM 398-9701 Spoke to David Landish They do all lawn maintenance, pest control and fertilization for all the grass areas and plants. They also do planting for them. Have been using them for 7 years and are very pleased with them. 2. Hemming Plaza 7-15-99 10:00 AM 630-3525 Spoke to Bill Watson, Division Chief with the City of Jacksonville They do planting, mowing, trimming, cleaning, pest control and fertilization at Hemming Plaza. They do a super job. Have been using them for 2 years and have recently renewed their contract for another 4 years. 3. J E.A. Northside, Southside & Kennedy Power Plants 7-15-99 10:05 AM 632-6384 Craig Lollar Not in office, left message on voice mail to call me. 7-19-99 9:30 AM Left message to call me on voice mail. 4. Baptist Beaches Hospital and Office Building 7-15-99 10:10 AM 247-2925 Spoke to Mr. Levis Davis They do all the pest control and maintenance for lawn and shrubs. They are a pretty good company. If we make it known what we want and expect from them at the very beginning, it will make things a lot easier for us. Have been using them for 5 years. ~ ~ ~1 / +~ ( •l ~.. 5. Melrose Apartments 7-15-99 10:20 AM 928-0280 Spoke to Steve. They do everything for the lawn and bushes. Have been using them for several years. He is currently rebidding this service out as he does not have time to stay on them constantly and he is tired of babysitting them. 6. Double Tree Club Hotel 7-15-99 2:50 PM 281-9700 Spoke to Hal Fetterolf Have been using them since 1993 and are very pleased with them. They do everything and are very quick to respond with any concerns that he may have. Cathy with Turf- masters is quick to get things done. 7. Church of LDS Jacksonville Region 7-15-99 3:00 PM (904) 276-1429 Spoke to Jenny Shirley, Church Maintenance Have been using them for 3 years. They do everything at eight different locations, even the one on Penman Road. The only problem is that sometimes she has to remind them to trim the shoots off the shrubs. They deal with Cathy at Turf-masters who is very nice and helpful. Very happy with them. v ~ b ~ ~ N ~ rl y- ~ v H z 0 U