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CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: ~ Budget Resolution # 99-21
DATE: July 21, 1999
SUBMITTED BY: David E. Thompson, City Manager
BACKGROUND: Please see the attached Memorandum from Finance Director
Nelson Van Liere dated July 15, 1999 explaining the various
aspects of the Budget Resolution. It articulates the various projects
and reasons for the proposed adjustments to the budget.
RECOMMENDATION: Staff recommends the approval of the attached resolution including
the authorization for the Mayor to sign it upon its adoption.
ATTACHMENT: Memorandum from Finance Director Nelson Van Liere
Proposed Budget Resolution # 99-21
REVIEWED BY CITY MANAGER: L~--
AGENDA ITEM NUMBER:
800 SEh11NOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE (904) 247-5800
FAX (904) 247-5805
SUNCOb1 852-5800
MI+rMORANDUM
Date: July 15, 1999
To: David Thompson, City Manager
From: Nelson Van Liere, Finance Directo$~-
Re: Budget Resolution 99-21
Please find attached a budget resolution amending the Fiscal Year 1998-99 Operating Budget for
unanticipated changes in funding requirements. This amendment to the current budget will allow
for funding of the purchase of Lot 305 of the Salt Air Subdivision, provide funding for the
Dutton Island Culvert, street repairs in the Section H and provide for a true up of actual costs to
budget for the final allocation of the Levy Road expenses including those of the inspector.
The funds for the land purchase are General Fund reserves. The transfer from the General Fund
to the Capital Project Fund is a portion of the designated $250,000 of General Fund reserves for
Dutton Island. The funds for the street repairs and Levy Road are in the Governmental Capital
Project Fund and have been restricted for street repairs.
There are also two adjustments reducing the current budget to allow funds to be a part of the
proposed budget for the next fiscal year. These include a reduction in funding for street
resurfacing in the Local Option Gas Tax Fund which were in excess of the original estimates.
Also included in this resolution is an appropriation of Water Utility reserve balance for the
purpose of upgrading Ocean Blvd., Beach Ave. and Club Dr. from 2" water mains to 6" water
mains. The bid for the 1999 Water System Improvements identified this as additive alternates
two and three.
This amendment also reduces the Storm Water Utility budget for an amount appropriated for a
vacuum jet truck. This truck will not be purchased this year. It was to be used for the
maintenance of the Storm Water system.
RESOLUTION NO. 99 - 21
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999, TO REFLECT THE
ANTICIPATED COST OF ACQUIRING LOT 305 OF THE SALT AIlt
SUBDIVISION, PROVIDE FUNDING FOR THE DUTTON ISLAND CULVERT,
FUND STREET REPAIl2S IN SECTION H, FUND FINAL COSTS OF LEVY ROAD,
REDUCE THE GAS TAX BUDGET FOR STREET RESURFACING AND TO
REDUCE THE STORM WATER UTILITY BUDGET FOR THE VACUUM TRUCK
WHICH WILL NOT BE PURCHASED THIS YEAR, TO UP GRADE WATER LINES
ON OCEAN BLVD., BEACH AVE. AND CLUB DRIVE.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, that the following Budget Modification be approved for the 1998-1999 Operating Budget.
GENERAL FUND
Expenses:
Non-Departmental
Capital Outlay
Land -Lot 305, Salt Air Subdivision 00110095196100 $48,000
Transfer to Governmental Capital Projects 00110095199103 $138,382
Description:
. To appropriate funds for the purchase of Lot 305 in the Salt Air Subdivision for the purpose of
expanding Howell Park. Funding for closing costs are available in the General Fund -Legal Services
budget account number 00110045143100.
GOVERNMENTAL CAPITAL PROJECT FUND
Revenues:
Transfer - in from General Fund 30000003811000 $138,382
Expenses:
Operating Expenses
Contract Services - Section H 30000005413400 $21,000
Capital Outlay
Improvements -Dutton Island Culvert 30000005726300 $138,382
Improvements -Levy Road 30000005416300 $4,635
Description:
The contract services are relating to repairs to the road in Section H. Funding is available from
restricted cash balances in the Capital Project Fund. Funding for the Dutton Island Culvert comes from
designated General Fund reserves. The Levy Road improvement final costs have been allocated. The
portion attributable to streets including in-house inspection was more than originally anticipated. These
funds are available from restricted cash balances in the Capital Project Fund.
Expenses:
Capital Outlay -Vehicles
47000005386401 <$200,000>
Dcscription:
The fiscal year 1999 operating budget included $200,000 for a vacuum truck for storm water
utility maintenance which will not be purchased this year. These funds are proposed in the fiscal year
2000 budget.
Expenses:
Capital Outlay -Water Line Improvements
40040015336300 $245,678
Dcscription:
Water line upgrades to Ocean Blvd., Beach Ave. and Club Drive from old deteriorating 2" water
mains to new 6" water mains for improved fire protection. This is an appropriation of Water Utility
reserve balances.
LOCAL OPTION GAS TAX FUND
Expenses:
Improvements -Road resurfacing 13050025416300 <$210,000>
Description:
Contracted cost of resurfacing the budgeted streets came in much lower than expected. This
reduction of the fiscal year 1999 budget will provide funding for additional street resurfacing to be
proposed for fiscal year 2000.
Recommendation:
To amend the 1998-99 Operating Budget to reflect the anticipated cost of acquiring Lot 305 of
the Salt Air Subdivision, provide funding for the Dutton Island Culvert, fund street repairs in Section H,
reduce the Local Option Gas Tax budget for street resurfacing and reduce the Storm Water Utility budget
fora vacuum truck allowing for funds to be re-budgeted in the proposed fiscal year 2000 operating
budget.
Adopted by the City Commission this 265` day of July, 1999.
STORM WATER UTILITY FUND
WATER UTILITY FUND
Suzanne Shaughnessy
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk