Minutes / 07-26-99,.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
' ~ BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, JULY 26, .1999
PRESENT: Suzanne Shaughnessy, Mayor
Mike Borno
John Meserve, Commissioners
AND: Maureen King, City Clerk
Alan C. Jensen, City Attorney
David Thompson, City Manager
ABSENT: Richard Beaver, Commissioner
Theo Mitchelson, Commissioner
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
invocation was offered by Commissioner Meserve followed hv_ th Pl d
of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
July 26, 1999
The Mayor asked for corrections or amendments to the minutes, and there
were none. The minutes of the Regular Meeting held July 26, 1999 were
unanimously approved as presented.
2. Courtesy of the Floor to Visitors:
A. Stephen Kuti of 1132 Linkside Drive complimented the city for
the repaving of Seminole Road. He also recommended that the city begin
negotiations with Aikenhead and Odom as soon as possible for the final
design of the Stormwater Improvement Project.
B. Don Phillips of 1566 Park Terrace West concurred with Mr.
Kuti's comments.•
C. Mayor Shaughnessy acknowledged Donna Kaluzniak's award under
the Employee Recognition Program and thanked her for saving the city over
$12,000.00 per year by determining that the city could file a Small
Community Fee Waiver with the Florida Department of Environmental
Protection.
In deference to former Mayor Bill Gulliford, Item 8H was taken out of
sequence and acted on at this time.
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8H. Approve Land Exchange with Beaches Habitat, and Authorize
Staff to Work Out the contracts and Details as Necessary with
Beaches Habitat (City Manager)
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Motion: Approve land exchange with Beaches Habitat, and
authorize staff to work out the contracts and details as
necessary with Beaches Habitat.
Ralph Marcello, Executive Director of Beaches Habitat, related that
approval of the request would allow Beaches Habitat to build fifteen new
homes. Haywood Ball, the new President of Beaches Habitat, was
introduced and he hoped that the land transferred to the City of Atlantic
Beach would be beneficial as additional park land.
Mayor Shaughnessy praised the work of Beaches Habitat and stated that she
has always believed that owner occupied homes bring stabilization to an
area and are better maintained. Former Mayor and Past President of
Beaches Habitat Bill Gulliford, thanked the city for its on-going support,
and invited the citizens to visit the Francis Avenue site.
There being no further comments, the motion carried unanimously.
3. Unfinished Business From Previous Meeting
There was no unfinished business.
4. Consent Agenda:
Mayor Shaughnessy requested that Consent Agenda Items A and C-iii be
removed from the Consent Agenda for discussion.
B. Award a Contract to Turf-Masters in the Amount of $17,280.00
for Atlantic Boulevard Median Landscape Maintenance,
Pursuant to the Specifications of Bid No. 9899-29 (City
Manager)
C. Award Contracts for Water System Improvements Pursuant to
the Specifications of Bid 9899-26 as follows: (City Manager)
(i) Award contract for base bid to John Woody, Inc. in the
Amount of $92,837.23, for the Community Development
BIock Grant (CDBG) portion of the project, and
authorize the City Manager to sign the contract
(ii) Award contract to Gruhn May, Inc., in the total amount of
$393,671.13 for the base bid and additive alternate No.1 for
the non-CDBG funded portion of the project, and
Motion: Approve Consent Agenda Items B and C-i and C-ii as
recommended.
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There was no discussion and the motion carried unanimously.
A. Authorize extension of contract with Brooks and Limbaugh
for Electrical Troubleshooting, for a Period of One Year, at the
Prices Submitted Under Bid No. 9697-18 (City Manager)
Motion: Authorize extension of contract with Brooks and
Limbaugh for electrical troubleshooting, for a period of
one year, at the prices submitted under Bid No. 9697-18.
Mayor Shaughnessy inquired as to why only one bid was received for this
work, and stated that under usual bid procedures, if one bid was received,
the project would be re-bid.
Public Works Director Kosoy explained that Brooks and Limbaugh Electric
Co. was a local firm that provided electrical troubleshooting and repair
services for the city on an as-needed basis. He stated that because they were
a local firm, they provided a faster response time resulting in lower costs
to the city. He stated that five firms were sent bids in 1997, but were non-
competitive with Brooks and Limbaugh due to greater travel expense.
Public Works Director Kosoy indicated that Brooks and Limbaugh Electric
Company has done quality work for the city since 1983 with reasonable
and competitive fees.
There being no further discussion, the motion carried unanimously.
C- (iii) Authorize expenditure of Water Utility Fund reserves and
award contract to Gruhn-May, Inc. in the total amount of
$245,677.95 for bid alternates 2 and 3 for the non-CDBG
funded portion of the project.
Motion: Authorize expenditure of Water Utility Fund reserves
and award contract to Gruhn-May, Inc. in the total amount of
$245,677.95 for bid alternates 2 and 3 for the non-CDBG
funded portion of the project.
Mayor Shaughnessy inquired as to why it was being recommended to award
the contract to Gruhn- May, Inc. for alternate 2 when John Woody, Inc. was
the low bidder.
City Manager Thompson explained that the base bid and alternates had to
~1 be added cumulatively in that the alternates could not be separated from the
lowest base bid. Gruhn-May was the lowest bidder for the non-CDBG
funded portion of the project.
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There being no further discussion, the motion carried unanimously.
5. Committee Reports:,
There were no Committee Reports.
6. Action on Resolutions:
A. Resolution No. 99-21
A RESOLUTION AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR
THE FISCAL YEAR BEGINNING OCTOBER 1,1998 AND
ENDING SEPTEMBER 30,1999, TO REFLECT THE
ANTICIPATED COST OF ACQUIRING LOT 305 OF THE
SALTAIR SUBDIVISION, PROVIDE FUNDING FOR THE
DUTTON ISLAND CULVERT, FUND STREET REPAIRS IN
SECTION H, FUND FINAL COST OF LEVY ROAD,
REDUCE THE GAS TAX BUDGET FOR STREET
RESURFACING AND TO REDUCE THE STORMWATER
UTILITY BUDGET FOR THE VACUUM TRUCK WHICH
- WILL NOT BE PURCHASED THIS YEAR, TO UPGRADE
WATER LINES ON OCEAN BOULEVARD, BEACH
AVENUE AND CLUB DRIVE. (City Manager)
The Mayor read the resolution by title only.
Motion: Adopt Resolution No. 99-21.
Mayor Shaughnessy stated that Mayor Delaney had included $100,000 in
his budget for the culvert replacement and inquired why the city was not
invoicing the City of Jacksonville for the culvert replacement.
City Manager Thompson explained that this was being done to expedite the
project and it was the city's intention to bill the City of Jacksonville.
There being no further discussion, the motion carried unanimously.
7. Action on Ordinances:
There was no action on Ordinances.
8. Miscellaneous Business
A. Authorize Staff to Terminate its Research on the Proposed
Roundabout at the Five-Way Intersection of Seminole Road,
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Sherry Drive and Plaza (City Manager)
Motion: Authorize Staff to Terminate its Research on the
Proposed Roundabout at the Five-Way Intersection of Seminole
Road, Sherry Drive and Plaza (City Manager)
There was no discussion and the motion carried unanimously.
B. Set a Tentative Millage Rate for.FY 1999/2000 and Authorize
the City Manager to Submit Form DR-240 to the Duval County
Property Appraiser's Office (City Manager)
At the request of Mayor Shaughnessy, her comments regarding the tentative
millage have been written verbatim.
Mayor Shaughnessy: I'm going to go ahead and make the motion on this
one and I am going to propose a tentative millage of 2.9221 mills, which
is a millage reduction of 1/4 mill. Do I have a ...let me explain why I am
doing this. If we anticipate in any way that we will reduce the millage, and
we raised the millage last year by 1/4 mill and the money sat in the General
Fund all year and was never used. I didn't support it then, I don't support
it now since we didn't use it. I would like to return it to the people from
whom we borrowed it, which is the taxpayers. If we go ahead and lower it
then the tax assessor's office is required to send out at its own expense the
notification to taxpayers of that proposed millage. If we go ahead now and
say the millage will be the same and later reduce it, then we send those
notifications out at our own expense - at expense to Atlantic Beach. So that
is why I am proposing it now. There is a motion on the floor to set the
tentative millage for 99/2000 budget year at 2.9221 mills. Do I have a
second please?
Motion: Adopt a proposed tentative millage rate of 2.9221 mills.
There was no a second and the motion was lost.
Motion: Take staff recommendation and maintain the existing
millage rate for 1999/00 and authorize the City Manager to
submit the proper forms to the property appraiser's office.
Mayor Shaughnessy: I think by my comments earlier, which I wish to go
verbatim into the minutes. Madame Clerk I am already on the record ,its
worth a $136,000 to us - we have considerably more than that in General
Fund reserves, we have additional money in Water and Sewer reserves and
that does not seem to make good sense to me to be raising the millage
unless its absolutely necessary and we have to. I think if it sits there
unspent all year then we really don't have to do it. However, I can imagine
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that there might be different points of view on that. Is there anyone else
who would like to speak to it?
Commissioner Meserve responded that there were lots of things going on
in the City. He noted that the City had acquired more property, and in his
view, did not take proper care of things such as parks. He also noted that
there were capital projects and maintenance projects that, in some cases, get
pushed back from year to year. He said we need to pay for the business of
running the city from year to year. He suggested the city take a close look
at where we get our money and make sure that all is fair between taxes and
user fees. He said we need to fund the city on an annual basis and he did
not think we are doing it correctly right now, and we need the additional
funds.
Commissioner Borno recommended that the current millage rate of 3.1721
be retained. He felt that 2.9221 was too low; however, he felt that
adjustments would be made during budget hearings.
Discussion ensued and the Mayor requested that staff provide by the
following day, exactly what we have remaining as a balance for the reserve
account for the General Fund. She said she knew we started out the year
with $1.1 million in reserves; over and above a reserve for operating
expenses.
Stephen Kuti of 1132 Linkside Drive, said when the City Commission
increased the millage by one-quarter of a point last year, they indicated that
it would be for one year only, and if money was left over, the millage rate
should be reduced. He felt that when money is left over, it should be
returned to the citizens.
Don Phillips of 1566 Park Terrace West, suggested that action on this
matter be deferred until the next meeting when all Commissioners would
be present. He noted that the total property evaluation for Atlantic Beach
had increased considerably, and since the city would receive more revenue
based on the increased evaluation, consideration should be given to
reducing the millage rate.
The City Manager pointed out that the City could reduce the millage rate;
it was only if the City raised the millage after the tentative rate was set, that
Atlantic Beach would have to•send out notifications.
The Mayor asked if Atlantic Beach was still benefitting from a tax rate cut
from the City of Jacksonville, this year, and Mr. VanLiere responded that
last year was the last of such tax cuts.
The City Manager indicated that public hearings had been tentatively
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scheduled for September 13 and 27 at regular Commission Meetings. The
City Commission concurred, and set the time for the hearings at 7:20 p.m.
Discussion ensued regarding whether the City Commission could defer
action on setting the tentative millage until the next Commission Meeting
and Finance Director VanLiere reported that the appropriate forms had to
be submitted to the Duval County Property Appraiser by August 5 but the
Property Appraiser would like to receive the information as soon as
possible. It was pointed out that the City Commission would be meeting on
August 4 to interview the two remaining City Manager candidates and a
Special Called meeting could be held for this purpose at that time. He also
pointed out there would be two public hearings when the millage rate could
be adjusted.
Motion: Defer to the night of August 4
There was no second and the motion was lost.
On roll-call vote, the motion to set the tentative millage rate at the same rate
as the current year (3.1721), passed on a 2 -1 vote with Mayor Shaughnessy
voting nay.
C. Authorize the City Attorney to Prepare the Necessary
Ordinance and Easement Documents to Abandon a Portion of
Cypress Street (City Manager)
Motion: Authorize the City Attorney to prepare the necessary
ordinance and easement documents to abandon a portion of
Cypress Street.
Mayor Shaughnessy inquired if Mrs. Cane had been notified concerning her
request to purchase part of the right-of--way. City Manager Thompson
stated that Mrs. Cane had been notified through Community Development
Director Worley and the proposed abandonment met her goals. He
indicated the city would retain a utility easement on the property.
Commissioner Meserve inquired if the city had placed a value on the
property. City Manager Thompson indicated that no cost had been
determined at this time, but when determined, it would be brought back
before the Commission.
There being no further discussion, the motion carried unanimously.
D. Reject alt Bids Received for Bull Park Improvements Received
Under Bid 9899-28; Prioritize the Components of the Bull Park
Project and Authorize Staff to Proceed with the Necessary
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Purchasing Procedures to Construct the Priority Components
(City Manager)
Motion: Reject all bids received for Bull Park Improvements
received under-Bid 9899-28.
Mayor Shaughnessy stated that she would like this item referred to the
Recreation Advisory Board which meets on Wednesday, July 28, 1999 for
their review and recommendation. She requested that a packet of
information concerning the bids and staff recommendation be provided to
the Recreation Advisory Board members for the meeting.
Mayor Shaughnessy also requested that this item be placed on the agenda
for the next Commission Meeting, if a recommendation has been received
from the Recreation Advisory Board.
Commissioner Borno encouraged the Parks and Recreation Board to keep
simplicity in mind and consider how the park is used when making any
recommendation. It was suggested that the low bidder be contacted to see
what components of the project drove the price up. Mayor Shaughnessy
concurred with Commissioner Borno and requested that City Manager
Thompson work with the Recreation Advisory Board when contacting the
bidders for the project.
Commissioner Meserve reminded the Commission that he previously voted
against this project as being well outside the budgeted figure for the park.
Commissioner Meserve further stated that readdressing this item might
bring forward some innovative things to help reduce the cost. He stated
he wanted the improvements to the park to be completed at one time and
made part of the new .budget.
Mayor Shaughnessy indicated that she did not want to spend more than
$250,000 on the~Bull Park improvements, which would bring the total
project price to $267,000, including the design fee.
Mayor Shaughnessy commented on the crushed oyster shell being used in
the Intracoastal Waterway Park (Tresca Park) and suggested the possibility
of its use in Bull Park.
There being no further comments, the motion carried unanimously.
E. Authorize the Mayor to Sign the Audit Engagement Letter with
Purvis, Gray and Company (City Manager)
Motion: Authorize the Mayor to sign the Audit Engagement
Letter with Purvis, Gray and Company.
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Commissioner Meserve believed the auditing firm did a good job for the
city and concurred with the recommendation of staff.
Dorothy Kerber of 3651st Street felt that auditing firms get complacent.
when used for more than three years and felt that Requests for Proposals
(RFP's) for a new auditing firm were warranted at this time.
Mayor Shaughnessy commented that the Florida League of Cities
recommended changing auditing firms every five years.
There being no further discussion, the motion carried by a two to one roll
call vote with Commissioners Meserve and Borno voting aye and Mayor
Shaughnessy voting nay.
F. Public Hearing and Action on a Request for aUse-by-Exception
Filed by Assad Halleak, owner of Sal's Marble and Tile, to
Construct a Building for Use as a Tile and Stone Business, on
Property Located on Atlantic Court, Zoned Commercial
General (City Manager)
Motion: Accept recommendation of the Community
" Development Board and approve the use-by-exception filed by
Assad Halleak to construct a building for use as a the and stone
business on property located on Atlantic Court zoned
Commercial General (CG). (Community Development Board
conditions: outside storage be used for raw materials only and not
discarded materials; that the tractor-trailer delivery trucks turn
around only within the property boundaries, and that the exception
be granted to the applicant only and for this location only).
Mayor Shaughnessy opened the floor for a public hearing. Since no one
wished to speak iri favor of or in opposition to this matter, the Mayor closed
the public hearing.
There was no discussion and the motion carried unanimously.
G. Authorize the City Manager to Sign a Contract with Town
Center to Allow a Sign Relative to Phase III of Town Center
Construction, to Remain on Public Property (City Manager)
Motion: Authorize the City Manager to sign a letter of
agreement (contract) with Town Center to allow a sign
relative to Phase III of Town Center construction to remain on
public property.
Mayor Shaughnessy stated that she preferred to approve a letter of
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agreement or authorization relative to allowing the sign to remain on public
property and briefly explained that the contractor for the project put up the
sign and the site was chosen for its visibility.
Commissioner Borno pointed out that Section 17-1 (14) of the City Code
required use of a contract.
There being no further discussion, the motion carried unanimously.
H. Approve Land Exchange with Beaches Habitat, and Authorize
Staff to Work Out theContracts and Details as Necessary with
Beaches Habitat (City Manager)
Item 8H was taken out of sequence and acted on under Item 2 Courtesy of
the Floor to Visitors.
9. City Manager Reports and/or Correspondence:
The following comments and discussion took place relative to several
items included in the City Manager's Report:
" Mayor Shaughnessy suggested that relative to Item 2 of the City
Manager's report, that the Commission authorize the City Manager
to look at the availability of any property contiguous to a city park.
It was the consensus of the Commission to allow the City Manager
to do so.
Mayor Shaughnessy inquired if the city had a copy of the letter from
the City of Jacksonville assuring the city that they have no intention
of providing water/sewer service to the city's customers. (Item 8).
City Manger Thompson indicated that the faxed letter was included
in the packet.
Mayor Shaughnessy set a shade meeting for 5:00 p.m. on
Wednesday, August 4, 1999 to negotiate the Police and Public
Works Departments contracts. Mayor Shaughnessy requested that
the city's outside counsel be present at the meeting. Interviews for
the two remaining City Manager candidates were moved to 6:00
p.m. on the same night.
Relative to Item 14, the Dutton Island culvert construction schedule,
Mayor Shaughnessy inquired if Landers-Atkins understood that
access to the island would be shut down for up to twelve weeks.
City Manager Thompson stated Landers-Atkins had been contacted
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and foresaw no major problems and indicated they could proceed
with the design work without going on the island. City Manager
Thompson indicated that the projected completion date for the park
was November 17, 1999..
Mayor Shaughnessy suggested a Grand Opening for the park be held
Thanksgiving weekend.
- Mayor Shaughnessy inquired if the Park Maintenance position had
been advertised. City Manager Thompson stated that it had been
advertised.
City Manager Thompson
- Distributed copies of a fax indicating that the city's ocean water
tested good quality.
- Distributed an updated tentative budget calendar to the
Commission and reported that the proposed budget would be
available by August 9, 1999.
Mayor Shaughnessy scheduled a Commission Goal Setting Session
for Saturday, August 7, 1999 at 9:00 a.m.
Commissioner Borno requested that the budget be available on the
7th, if possible. City Manager Thompson indicated he would try
to make it available for the Goal Setting Session.
Budget Workshops were scheduled as follows: August 16, 1999 at
5:00 p.m., August 18,1999 at 5:00 p.m. and August 25,1999 at 6:00
p.m., if needed.
- Mayor Shaughnessy inquired relative to why the City Clerk's office
administered special assessment accounts. City Manager Thompson
indicated he would present a report on this matter.
10. Reports and/or Requests From City Commissioners and City
Attorney
Commissioner Meserve
- Reported that the Police Department and local churches on Mayport
Road would be starting Project Outreach, which will be similar to
a Neighborhood Watch Program. He stated that representatives
from the organizations would be meeting at 6:00 p.m. on Friday,
July 30,1999 at the Helping Hands Ministry to put up signs stating
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there will be double penalties if drugs are sold in the area and begin
the Neighborhood Watch Program. Commissioner Meserve
distributed Project Outreach t-shirts to be worn that night and urged
the Commissioners to attend and show their support.
Reported that Phase II of the drainage project affecting the core
area of the Village of Mayport was scheduled to begin next week.
Mayor Shaughnessy
- Reported she had received a letter from the Department of Army
concerning the French drains located at the beach and expressed
confusion as the whether or not the city was required to abandon the
drains. City Manager Thompson indicated the city was going to
abandon the drains and he would follow-up on this matter. Mayor
Shaughnessy gave the letter to the City Manager.
- Stated she had received correspondence from the White House
suggesting community conversations conceming Y2K and inquired
if there was any interest in pursuing the matter. No interest was
•• expressed.
- Stated she wanted to pursue an opinion from the Attorney General
relative to the sewer hook-up requirement and requested a letter
framed by the City Manager and reviewed by the City Attorney be
sent requesting the opinion.
- Requested an HRS assessment of those the areas affected by the
sewer hookup requirements as to whether or not this was a public
health issue.
- Dissolved'the Animal Control Review Committee and stated that
individual appreciation letters would be sent to the committee
members. The Mayor further stated that an assessment of the
ordinance may be conducted in six months.
- Inquired concerning the Comprehensive Plan change process. City
Manager Thompson indicated it was in the budget for next year and
stated the city had received a grant for that purpose. He indicated
that Community Development Director Worley was coordinating
the work with the Department of Community Affairs (DCA). He
further stated the Commission would become involved when the
final plan is presented and he would provide additional information
at a later date.
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- Inquired concerning the status of the requested zoning map
overlays. City Manager Thompson indicated that the company was
working on the overlays and they should be available within the
next two weeks.
- Reported the BEAM clothing drive for school clothes and supplies
would be held August 14, 1999 at the Senior Center in Jacksonville
Beach. The Mayor encouraged donations of clothing, supplies or
money to this worthwhile cause.
- Inquired concerning the use of prisoners to clear the ditches in
Howell Park. City Manager Thompson stated he intended to
investigate this matter further and would contact the Department of
Environmental Protection (DEP) before proceeding with the project.
- Confirmed her meeting with Ernie Frye of the DEP for 10:00 a.m.
July 30, 1999.
- Inquired concerning the status of finishing the walkways in Howell
Park. City Manager Thompson indicated he would look into it.
- -- Stated that she had heard from several members of the Tree Board
that the Commission's recommendation from the previous meeting,
was not included in their packet. The Mayor further stated that the
Board heard Mr. McDaniel's request. The Mayor further stated that
she received calls from two people who said it took them by surprise
and they did not know what to do with it and had no time to think
about it. She further indicated that the Tree Board did not mitigate
at 50% as recommended by the Commission. The Mayor then
requested that in the future, a verbatim record of the meeting be
forward to the Tree Board to avoid interpretation of what had been
said.
City Manager Thompson stated he would follow up on this matter.
Discussion ensued, and Commissioner Meserve suggested that the
Commission hear the case as an appeal from the Tree Board's
decision.
City Attorney Jensen advised that there was a procedure for appeal,
however, he would have to check the ordinance to verify that it
would go to the Commission.
Mayor Shaughnessy felt the matter should be sent back to the Tree
Board and requested that a verbatim of the July 12, 1999
Commission meeting and this meeting be forwarded to them.
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July 26, 1999
- Suggested a Proclamation be presented to Captain Jan Gaudio,
Commanding Officer of Mayport Naval Air Station, who is being
transferred.
There being no further comments ~ or business to come before the
Commission, the Mayor declared the meeting adjourned at 9:05 p.m.
Suzanne Shaughnessy
Mayor /Presiding Officer
ATTEST:
Maureen King
Certified Municipal Clerk
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City Manager Report
.. July 21,1999
• . , . X. , Personnel ~ , . ~ . ~ '. ~ ~ ..
Please~ftnd the attached~correspondence regazding Donna I~aluzniak receiving an award under
the Employee Recognition Program. Donna saved the City over $12,000 by determining that
the City could file a Small Community Fee Waiver with FDEP.
2. City staff has received an appraisal,on the property surrounded by the Intracoastal Waterway
Park. It appears that the appraisal is very low... $27,000. In the absence of any objection from
the City Commission, staff will. start negotiations with the owner for the possible purchase o1'
the property.
3. Three (3) candidates for the City Manager position will be present for interviews on Saturday,
July 24, 1999 starting at ].0:00 A.M. Each will be scheduled for an hour interview with the
City Commission as a whole. After 1:00 P.M., the candidates will be available for City
Commissioners who wish to interview them one-to-one.
Staff will propose some questions for the interviews that may or may not be utilized by the
City Commission.
Schedule of Interviews:
10 am ~ .Doug Miller .
11 am Jim Plansen
Noon Charles Saddler
When the City Commission is ready to formally make an appointment, I recommend bringing the
candidate and his family to Atlantic Beach to check out real estate, schools, etc.
. 4. The July 26, 1999 Shade Meeting was canceled, and it needs to be rescheduled to discuss
Collective Bargaining issues.
5. Please seethe attached Status Report from Public Works Director Bob Kosoy.
6. Relative to the City computer systems, the AS/400 replacement has been purchased and
received. The data conversion is taking place at this time, and implementation should be
completed by the week of July 26, 1999. The existing software has been brought up to full •
. Y2K compliance at this tirrie, and it will be verified and certified by HTE after the work is
completed.
The contracts .for Public Safety and City I-IaII networks have been completed with Purvis Gray .
and Company after a complete evaluation of the system, and installation and data conversion . ..
will probably begin within the next thirty (30) days. .. •
7. Relative to the City Commission~direction to the City Attorney on July 12, 1999 ao provide an ~ ~ . ~• - . i
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opinion relative to changing the Storm Water Project to a Design/Build project, the City
Attorney provided an answer the next day as directed. City Attorney Alan Jensen advised that
changing the project to a design/buiId project would be a substantial change in the work, and -
thepurchasing process would require the City to go back to RFPs or bids. The City would not •
have the option to use the existing list determined by the City Commission urider the
Competitive Consultant Negotiation law. ~ .' :. •
8. Relative to Jacksonville building water and sewer lines to areas served by Atlantic Beach; Bob
Kosoy and the City Manager met with Jacksonville officials on July 21, 1999 to discuss the
matter. Jacksonville officials assured that they have no intention of providing service to our
customers. However, they are trying to anticipate 20-50 years ahead. It is.far more cost
effective for them to put in lines while the bridges are being constructed, than it would, be to try
to add them later. They assured us, in writing, that they do not plan~to provide service in
competition with our utility systems.
9. The resurfacing of Seminole Road was completed the week of July 12, 1999. However, Public
' Works Director Bob Kosoy advised the contractor that the work was not acceptable. After
testing, the contractor agreed and had the roadway resurfaced, the week of July 19, 1999.
Acceptance of the paving is still pending.
10. Please see the Staff Report from Deputy Chief John Campbell relative to the letter sent to the
City Commission from Peggy Wallace.
11. ~ The City of Atlantic Beach still owns two (2) fire trucks. Staff is planning to prepare a staff
report to declare these trucks as surplus property so that they can be sold. If there are any
objections from the City Commission, please notify the City Manager. Otherwise, staffwill be
placing this item on the City Commission agenda for August 9; 1999.
12. Please see the attached letter from Lynn A. Westbrook, P.E. Chief of Jacksonville Streets and
Drainage. This was in response to a letter from the City Manager to verify that Jacksonville
was budgeting appropriately "for the repairing and resurfacing of Sherry Drive:' Apparently,
Jacksonville is not budgeting to do the complete reconstruction that is necessary on Sherry
Drive. These leaves Atlantic Beach with several possible courses of action. This will be
addressed in the near future through staff.
13. The landscaping plans for the lifeguard building are being reviewed by Beautification, Police,
Lifeguards, the Sea Turtle, and others. When a Iinal design is ready for approval, it will be
submitted•as a recommendation to the City Commission. •-
14. Please see the Dutton Island Construction Schedule memorandum from Public Works Director
Bob Kosoy. The schedule points out that access to the island will be shut down for up to 12
weeks. This is necessary to remove the old culvert and to accommodate the sheet piling
necessary to build the new one. We have contacted Landers-Atkins about this to assure
coordination on the ongoing design work on the Island. As the time approaches when the
island will not be accessible, we will let you know.
15. Please seethe letter received from Ms. Pat Pilmore dated 7/20/99. You will also find my
response to Ms. Pilmore attached. -
16. Please see the attached letter~and photographs to Jacksonville DOT regarding the sidewalks, on
... Mayport Road. - -- --