Exh 5A~/ 1
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CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Parks and Recreation Advisory Board Report
DATE: August 4, 1999
SUBMITTED BY: David E. Thompson, City Manager
BACKGROUND: Please see the attached report from the Parks and Recreation
Advisory Board Chairman DeJean Melancon. The report contains
recommendations for reducing the costs of the Bull Park project to
an amount anticipated at $250,000 or less.
The Board Recommendation is to approve a budgeted amount of
$250,000 and to authorize staff to proceed with project.
' The City Commission has already approved $234,000 toward this
project, and staff does not see the need to further increase this
. budget until the recommendations are researched and a more
accurate budgetary figure can be identified.
After reviewing the report, staff needs to follow up and determine
the feasibility of some of the recommendations. When staff has
completed its research, it will provide the information to the City
Commission for review.
RECOMMENDATION: Authorize staff to proceed with their research and review of the
recommendations from the board, and report back to the City
Commission.
ATTACHMENT: August 3, 1999 Memorandum from DeJean Melancon to the
Mayor and City Commission
Draft Minutes of the July 28, 1999 Parks and Recreation Advisory
Board Meeting
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER:
August 3, 1999
T0: Mayor Shaughnessy and City Commission
FR: DeJean Melancon, Chairman Parks and Recreation Advisory Board
RE: Bull Park Recommendations
The Board held a regular meeting on July 28,1999 and voted to recommend the following
budget adjustments to Bull Park. The bid adjustments are taken from the bid submitted by
ABBA Construction.
1. Curbing and Sidewalk-delete perimeter concrete curbing and sidewalk from the bid
package. Sidewalks should constructed where new parking areas will require
sidewalks to be replaced. (Bid items #2b, 7b-c, 8a-d are budgeted at $62,667. The
board believes 50-60% can be saved). Anticipated savings $32,667.
2. Playground Structure-delete Timberform (wood) Structure from the bid package.
Under a separate bid replace with a Steel and Aluminum Structure similar to recent
installations at Russell Park and Atlantic Beach Elementary. Set budget at $50,000.
(Bid items #2d, 3a-d, 7a are budgeted at $92,767). Anticipated savings $42,767.
. Before purchasing a system discuss with Karen Scheffer, City of Jacksonville,
Department of Parks about possible joint funding of the playscape.
3. Heat Pump Conversion-recommend deletion, bid #21-$6,319.
4. Plants-recommend separate bid, anticipate a 10%savings-$5,200.
5. Mobilization Cost-reduce to $30,000 because of deleted items. Anticipated savings
$5,391.
Summary: Total reductions are initially estimated at $92,344. These estimates are the
opinion of the Board and must be verified with the selected contractor. These changes
preserve the original design principles. In summary the Board believes the Bull Park
project can be constructed for $250,000 with the above modifications and other
miscellaneous reductions.
Recommendation: The Board recommends the Commission approves a budgeted
amount of $250,000 and authorize Staff to move forward with the project.
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_ «:.,9/03/1999 ~B: 25- 9042475843 C- A S PQBLrC-WORKS PAGE 02
.A regular. meeti~tg of the creation Advisory-Beard-vvas-.held.-Wednesday; July 28, 1 Q99.
Cv-C`haispecso~t.Plzd CozP-Ea.meeting to-ordet~-7,~5-~ m. Presesrt were: ~'-afar
Coate Phil=~orp, Barham-~opse~-Steven Jeuk~ns; Tint Jc>l~son, DeJeac~-~l~con,-
and Susan Gorman.
APPROVAL OF ~QJU3~S
Peter ~iso~t-moti,onod te=appreve-#Fi~-mutes-frs~~e .last--meeting held--0n dune
23, 1999. Barbaza ~opsan seconded and the i~tiou carried.
UPI3ATE-OITPROPOSEIfO~IF(ANCE TO P~ZOTECTP.ARKLAND
IIesexn-askedxFie Board t~~sa-the.,p~ropose~rdie~to-Protect parkland..He
this issue-Shaul&~_goig~red:-Ba£bara-l~r~psan spol€e with
seversl-a#~iek'~1's from area-b~eash-pa~dc~artu~e~-.Sl~ormed ths~an
ct~zSli~.pohcY for psrklan~p~iea-eioes net--e~ti~~vritlt-thc~exceptio~ref ~Fcptiu~e
$eael~- •
Steve~Ten~s suggested-mat-tl~~ea~consl~-~:P-nrkla~l:preservatio~r ordi~ptce
adoptai-I%}~-ate City of Ja~so~illez ~asl~sonvi~e-~•~~.is clear and-easy-to
enforce.- Steven distn'buied-tfie m~tter~al~rn this,jeet+ ~Fesa asked the-Bow to
studythe-ration befera-~ev~le~g_an o~-~r•A~ntic Beach_ Jaelfsonville's
COMP plan was mentioned as a guideline as well.
BULIr PrARKBUDGET 1G3i5t5~TCA~N ~
The Bc~'t~was asked to sew-ways-tn~-u~o~e-e~ost for fhe $ull Parlr~,j~t.
DeJeau-nte~ioned that the-C;o~nissia$-woulc} ps~et ~eglans xezuaizx-sire to
the or~a~-idea, ~~itkz si~isit3L-~~saSe as a-k~-oonSiderafion. De7e$a-askcd,the
Board to prioritize idems for cost effectiveness.
The $v~rd~dw~scussed key ar-appe~negotiable: -Stev~ea-questioned-the•cost
o£the .cossre~ or rather thy-qu}~~tr~ed ia-the~$~vesf-ham: -Peter agree; su~tictg
.that lessctt~tg could sav~c~o~z+rs- Steven al placemeut~crfe~zisting
st3ewaffcs. Tfie Board agreedtfiat perFaps Bull Park could do with fewer sisiewa~ks.
ussad the c~as!-~k~ pl~~o ~ ,k?e Tenn suggested ~+;the
Board th~.dciaated play sets-~e~1;e~C~ of Jasksettville ~is-~ ~optioa. Thc;Bgard
agc,eed t3utt-osier squrces f'er- " men~~uk~ba•cousidez'ed. Competitive
pricessliov~6e review ~eag-v~h-tl~pos:~~i~y-~f ~ P1aySroun~-e~xip~ent.
D ~-~
•-'9/03/1999 08:25 9042475843 C A ~ run~i~ wuR~..=.
The Board discussed ideas on how #o decrease ibe cost of landscaping. Peter
suggegted•that~~ome iter~e-fie impose sign. "Tl~e cost
invelved-i~-waving and pgvan ' ~~aetor, but the, .
Bea~cl-agreed-that a ~-bid-fe~I~dscaping-wi~~~v~ plant last would
louver tke-eesE-considerably:-Qceos-were as1c~-•~e s~st for the sand
surface. Tfie Recreation I3vrectvz expl^au`ied that sand'surface is one ofthe
required playgrouriKi suz~ces.
Several-Beard-members questioned-the geed fan-ai~•to-a~p far Bu~Pazk.
'I'he-lteere~ior~ Director eil~t-~iis iteg~-was-stud to elunina#e-~mter
putldk~ Board agreed-tls~-•a~~ ~ve~e$-gg~-i~s-~ an essettt~'tem
for tfie SuIIFark project.
~er~eo~.~deringsig~ificag~cgea-I'o~tbe IFar~•p~ject, the Bosrdd~mine~i
thatl~r would bziag-fie pre~eEted •buc-dower-te-$2~,040.OQ. -Iced
for a motion,
Steven Jeztkans znotione~d tTiat Bu1IFarksfivulcrgo out fog new bids with an amen~Ied
pactcage that would:
t. Delete curbing and perimeter aid-ilk ~-o.. ~-
2. Modifxcat~on ofplayset specification.
3. Redue~ioa•flfplsnts far•la~d~by.I4'~o.
4. ~ V-rtt~r-#he`fflregoing red~~eed-g~eb~ia~ion +c~-d~a to--tl}s a~.icipated raciuczi~ in
dcmolrtion and• mab~Ttxati~n.
S. Delete hit pump conversion.
Barbara seconded and the motion caned.
DeJearr urgeEl the Board to-~e atEeaclagce ~p~ior~-~ Elie Commission ~mseting on
August 9, 1,99.
UPDATE II
The Parks and Recreation I3u-ectar d`istn'6uied-copies of~ie muiutes from the Dutton
Island. meeting. ,
Chairperson DeJean Mel~ieaed
seconded and the motion ~i~d.
to ad}"ouFn #l~ting at 8:30 p.m Steven