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Exh 9.'"'s. J 1. Personnel Highlights Report August 9, 1999 I ~~ ~ ~ ~ ~~ Officer Brian Waldrep located a fire at the Atlantic Arms Apartment Complex during the early morning hours. He called the Fire Department and began an immediate evacuation of apartments nearby. His alert and timely response probably saved the lives of several people in adjacent apartments, and the City is processing an "Employee Recognition" application for his actions. See Attachment. Police Officers Fissel and Harding responded to a violent, suicidal suspect who was armed with a knife. The suspect threatened the officers with the knife, but the officers were able to subdue the suspect without having to use deadly force. This incident is also being submitted under the "Employee Recognition" program. See Attachment. 2. Please see the August 3, 1999 report on the Assessments in the Clerk's Office. This report was compiled to answer the question as to why the assessments are processed in the City Clerk's Office. If you have further comments or questions, please contact the City Manager. ~ ~ 3. After direction from the City Commission to meet with Mr. Alan Potter, subsequent meetings produced some suggestions from Mr. Potter relative to the "A" lift station. Mr. Potter's suggestions have been provided to Gee and Jensen to review relative to improving the effectiveness of the lift station. See Attachment. 4. Please see several Public Works letters and reports including Liquidated Damages on construction for the Waste Water Treatment Plant #4, Notices to Proceed on the Dutton Island Culvert and the CDBG Water Systems Improvements, a letter and response to JTA regarding lighting on the proposed flyover, and the Public Works Project Status Report from August 2, 1999. See Attachments. 5. Please seethe monthly report from Waste Management. See Attachments. 6. The Police Department is recommending the purchase of a computer software package for performing personnel evaluations. The software has been reviewed in detail, and the Police Department has the funding to purchase this package for approximately $5,525. The Police Department is also planning to purchase a new telephone system through Lucent Technologies. The existing system is not Y2K compliant, and the new system is on state contract at $11,884.50. The funding for this will also come out of existing funds in the Police Department budget. ft ~_- , These purchases do not require City Commission action. However, due to the purchase prices, they aze included in the City Manager Reports in case there aze questions or concerns. In the absence of any objections, the Police Department will proceed with the purchase. See Attachments. 7. YMCA As you noted in the August 4, 1999 Beaches Leader, the YMCA Building, which belongs to the City of Atlantic Beach, needs to be evacuated as soon as possible. The YMCA already knew that we had safety concerns with the building, and they had already been given an October 1, 1999 date to close down or move the program to another facility. However, a close inspection by the Building Official revealed that the building is already unsafe, and we need to have the YMCA out of the building as soon as they can leave. The City Manager and staffhave spoken with YMCA staff over the past several months, and we will continue to seek solutions to facilitate the needs of the City and the YMCA. See Attachments. 8. Tree Board Update After the last City Commission Meeting, I reviewed the tapes of the meeting and the problems that were discussed. It is apparent that the Tree Board did not have detailed information provided to them about the City Commission recommendations before the Tree Board Meeting, and they did not have time to consider the recommendations in advance. It was also clear that the board members discussed the recommendations during the Tree Board Meeting, and they appeared to understand the issues. They simply did not agree with the recommendations. The matter was referred back to the Tree Board for the Monday, August 2, 1999 meeting. The agenda included the verbatim transcripts of the City Commission discussion from July 12, 1999 and July 26, 1999, and they received it several days in advance. See Attachments. Although I do not have the draft minutes of the meeting, I have spoken with the Chairperson Mae Jones and Beautification Coordinator Susan Dunham. The Tree Board voted not to reconsider their decision. The Tree Boazd is planning to prepare a written statement for the City Commission at a special meeting scheduled for Thursday, August 5, 1999, to be provided to the City Commission at the August 23, 1999 City Commission Meeting. 9. City of Atlantic Beach Web Page After months of trying to have modifications made to the City Web Page, Staff is taking a different route. Up to this point, an outside consultant has been doing all of the work on the Web Page. He was supposed to train staff members to update it, but this has not been accomplished. The City hired afull-time assistant for Parks and Recreation, and she has training and experience in setting up Web Pages. She has provided some preliminary suggestions done on her own time on her own computer, and I am planning to have her revamp the web page and add some important features. "Gabby" has indicated that she can update the web page including timely Commission, board, and committee agendas and minutes, e-mail for elected officials and staff members, up-to-date employment information, and other features that would greatly enhance the ~° ~ , web site and make it more valuable as a source of information in the community. We are also planning to have her train other staff members so that they can keep it up-to-date in the future. See Attachments. 10. Zoning Maps were received on August 2, 1999. They are being reviewed to assure their accuracy at this time. Hopefully, they will be available within the next week. 11. The City Manager proposed budget will be provided at the August 9, 1999 City Commission meeting. Staff recommends that elected officials meet with staff the week of August 9, 1999 to review the proposed budget. This will provide the foundation for the workshops scheduled the following weeks. 12. City Attorney Contract The City Attorney contract has not been updated or reviewed since 1994. He and I agree that the contract needs to be updated, and he is working on it at this time. We hope to have it ready for your review at the August 23, 1999 City Commission meeting. 13. Mr. John DeVault's office is still trying to obtain several important documents before providing Atlantic Beach an opinion relative to challenging the JTA flyover. Some of the information has been very difficult to obtain, and staff is working with Don Wolfson and others to locate some of the reports from other agencies. y~p~F REPQR~ ~ ~~ POLICE DEPARTMENT Date: ~ 07-06-99 By: J. Campbell Subject: Employee Recognition for Officer Brian Waldrep Back~round• On May 31, 1999, while on routine patrol duty, Officer Waldrep observed a large amount of smoke in the Mayport Road and Plaza Road Area. He began an immediate investigation into the origin of this smoke, and by continuous investigative effort was able to determine the location to be the apartment complex at 1088 Cornell Lane. Officer Waldrep called into dispatch to alert the Fire Department, and he then began to go to many apartments knocking on doors and alert occupants of the burning apartment building. He was able to awaken and evacuate several occupants from immediate danger from fire and heavy smoke, certainly saving lives in the process. Officer Waldrep's immediate attention to his surroundings during routine patrol duties, and his attention to duty in investigating the observed smoke, showed a dedication and desire to do a good job and provide the utmost in professional police service to the citizens of Atlantic Beach. His immediate response and quick thinking to alert and evacuate tenants from the apartments at 1088 Cornell Lane, undoubted saved lives, as well as his notification of fire personnel saved a large amount of property. Recommendation: I recommend that Officer Waldrep be considered for an employee recognition award for his action, and the performance of his duty that undoubtedly save several lives of occupants at 1088 Cornell Lane. ,~ ~~ ~l~ ~, . , f -~ -. ,: ~~ To: City Manager From: Deputy Chief Campbell Date: 07-22-99 On 07-22-99, Officer Fissel responded to a Domestic Violence call on Royal Palm involving an eighteen-year son and his mother. Upon arrival he was told that a person had attempted suicide by cutting his wrists. Officer Fissel summoned medical assistance, and entered the house to render aid to the injured person. Upon entering the house, he was confronted by a bleeding male still holding a knife. Officer Fissel drew his firearm and commanded the subject to put down the knife, but the subject kept screaming and threatening to kill the officer. The subject began to ask Officer Fissel to kill him, and charged the officer. Officer Fissel backed away continuing to give commands to the subject to drop the knife.' The subject then turned and ran from the house. Officer Fissel followed the subject into the back yard. The officer confronted the subject again in the backyard and commanded him to drop the knife. The subject again charged the officer threatening with the knife, stopping only about eight feet from the officer saying he was going to kill the officer and that he wanted to die. Officer Fissel again backed up and continued to give commands. Officer Harding arrived to assist Officer Fissel. The subject charged Officer Harding with the knife. Officer Harding drew his firearm, but instead utilized his pepper spray. Officer Fissel pulled his impact weapon and ordered the subject to drop the knife, but the subject did not comply. Officer Fissel then maneuvered into a position where he was able to strike the subject in the hand, knocking the knife from his hand. The subject still refused to comply with•the officer's commands when he was told to lie down on the ground. Officer Fissel struck him in the side of the thigh, forcing him to the ground where the officers subdued him. I believe that both officers showed great restraint, and a most professional performance of their duties to protect and serve the citizens. Both officers had all justification to use deadly force on this subject several times. However, they remained in control of the situation and their emotions, and instead of resorting to deadly force, they sought a less than lethal force alternative to subdue the subject and protect the subject's life. Although this may not be an alternative in all cases, I believe that in this case both officers did a highly commendable job in the performance of their duties as police officers for the City of Atlantic Beach. ~~ ~~, ~~~ ,. MEMO To: Mayor Suzanne Shaughnessy City Commissioners From: David E. Thompso~ Subject: Assessments in the City Clerk's Office Date: August 3, 1999 The question has been presented to staff, "Why are assessments the responsibility of the City Clerk's Office?" It would appear that assessments are financial in nature, and perhaps they should be under the direction and staff in the Finance Department. To understand the existing setup, it is necessary to explain: 1) the nature of the information that is being stored and disseminated; Z) the context in which information is requested; and 3) the oversight provided by the Finance Department. The. Clerk's Office keeps the records of all liens and fines imposed through the Code Enforcement Board as well as the various property records throughout the City. The City Clerk is the central repository for property records including ownership information. The Clerk's Office receives about 640 requests each year from citizens or real estate professionals ~vho need "lien letters" to facilitate real estate transactions. These letters include information on assessments, liens, and outstanding utility bills. The Clerk's Office maintains records and networks with other departments to provide property records to the public. The City Clerk's Office also has access to the Duval County Property Assessors Office through their computer system. The City Clerk can not only access the information, they can also input Section H assessment billing information into the system. As a result of the information storage, retrieval, and dissemination needs, the Clerk's Office has become the "one stop" location to obtain property records in Atlantic Beach. Relative to the Section H assessments, these assessments are billed through the Duval County Tax Collector who adds this as anon-ad valorem charge on the property owner's tax bill each year. The amount of the assessment is stable from year-to-year, and the City Clerk staff is trained to perform the calculations necessary for occasional property transactions that involve splitting the assessment costs due to real estate transactions. Other assessments are paid through the Clerk's Office where the transactions are logged and the checks are forwarded to Finance. Each year the Finance Director reviews and reconciles the records, providing checks and balances for the payment of the assessments. '~ ~ , ~~~ a ~ /_ Mayor Suzanne Shaughnessy Page 2 August 3, 1999 From a systems perspective, the City Clerk's Office is the most efficient department to handle the requests for property information, including assessments. When people contact the Clerk's Office for this information, they are usually in a hurry. They have real estate transactions on hold pending the results of their inquiry, and they need to be able to walk in and obtain an answer on a timely basis. The Clerk's Office has the staffing and accessibility to provide this type of service. Last year, a position in the Clerk's Office was upgraded to a full time position, and the servicing of assessments and citizen inquiries was part of the justification for the staff increase. If the Finance Department handled all of the assessments, then the Clerk's Office would not be able to provide the Level of service that is provided today. Based on last year's numbers, the Clerk's staff would have to make 640 trips to the Finance Department during the year to request the assessment information necessary to provide the lien letters, and the Finance staff would have to discontinue their current functions to retrieve the information. This would add another step to the retrieval process, and it would delay the Clerk's staff and the citizens in obtaining the information. Summary: At the present time, the City Clerk, Finance Director, and City Manager agree that the current system is the best way to handle assessments. The assessments are integrated into the City Clerk's workload, and the Clerk's staff does an efficient, professional job in performing this function. Realtors and citizens know where to go to obtain this information, and it is available quickly and reliably through the Clerk's Off ce. In a large organization, this function would probably have full time staff to work exclusively on assessments. However, in Atlantic Beach, the existing system is the most user-friendly mechanism to provide quick, efficient service to Atlantic Beach citizens. ~,~ ~, ,. , ~3~ CITY OF r~!Qayetie z'~'e~i - ~eauda 1200 SANDPIPER LANE .- ,_._.._...~_...__.__._._..___.____.__- ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 247-5834 ~~ FA.Y (904) 247-5843 July 29, 1999 Mr. Martin Martirone, P.E. Gee & Jenson 9452 Phillips Highway, Suite 4 Jacksonville, FL 32256 RE: City of Atlantic Beach Atlantic Beach and Buccaneer Sewer System Improvements Dear Mr. Martirone: Attached is a copy of a report on Lift Station "A" (460 Palm) from Mr. Alan Potter; listing possible hydraulic problems with the lift station. As this lift station is included in the area you are designing as part of the above project; would you please review the report and provide us with your opinion. If you have any questions, or would like to discuss the report with me, please call. Sincerely, O ~~ Robert S. Kosoy; P.E. Director of Public Works cc: David Thompson, City Manager Tim Totivnsend, Division Director Harry McNally, Division Director . o: ~~~ ~~~ay c3 ~ ~ ~r On Wednesday Bob, Harry McNally, Bob, Don Phillips and Alan Potter met at Lift Station A. Everything about the lift station looks fine, as far as maintenance. We measured the pulley sizes and determined the running speed of the pumps. Using that information I applied the performance curves from the pump manufacturer. I also used.the hydraulic formulas for pumping and determined the pumps are only pumping 61 percent of the water they are rated to pump. I listed 3 possible problems and I have listed 3 suggested remedies: Clearly, if the lift station has a pumping problem that remains unsolved we will continue to have overflows from the gravity system. ~~ ~~' .. 7-z~-gyp ,. -• • --- U> ~3 t7 u ~. ,~ C,~~~ ~u ~ Gr ' ~' G ~'-t s '- ~LJ.~-~'_u ~4 I°-iicl~r,~.~s. ~j O d-<e.lh ----- -- - --- ~--'rte-~ "` ~~ ~~ r'~~-l ~-... ~ 8, S ~d. o ~~ ~7 E ~ ~ e SSG. ~G-v5 ~2G L ~~c pJ1 - ~aJ ~.,,j~-• C7 1` ~f' f ~ ~3) .._--..- ~i~ ~~/~jL/~/~1'L - V ~/f -L. ~ yJ L'~1~--- 6 ?C ICJ ~ ~~LJ' C 'G~J1`,Q--_-.-.._ --•--- • . ~._.. l ..---• --~ --- - •- ---••- - ....----•-------•----/"'•?rl.~>..h~....... '.~'~~j'cjT.ij ._._y ~GS~~ - ~h-- ~~~~r~i.L.-~Bmr4rC~. ~` a .... - .. ..._ ---.._. ------•--.•~ ~ o _./_/;~_~`~.__~.~~ ~.~~ 33 mod ~ ~~ : ;.. --------------- -.-------.------- ~~sG~~- ---- ---- ,. r ` ~ (3~ ~-'/' / n /---~ l~ ~ -. Irv ~15~~_-__~l_'~_t,Li ~s_-' -~---- ' ~ ~ /° ~, G~~~~,-~-~f /.~/Y~ ~ ~~~ ~~~ S ~~ dr._ -- :;~ ~~- r- i`t~ it; C- ' ~'~ ~ .. H , , ~3) . ~- ~ -~~-o~; ac. f' .i,~ uhf ~ ~'T` TAG it 4 ~- -----. ------------ ------- ~~-.~o --~`~~.._ __.. . - .--~--..._._ _-~w~ ~~ _ ..__._ _.... _~ _ --~---- --. --- -- ...-~_G~ ~ -..._ ........_...-- ---- ....._. _ ....-- -...___ ... _.._... _..- -- ~3~ Specification Data NET WEIGHT: 802 Las. (364 KG.)* ` APPROXIh1ATE SNIPPING WEIGHT 862 LBS. (391 KG.) DIMENSIONS and WEIGHTS EXPORT CRATE: 32.5 CU. Fi: (0,9 CU. Ni.) SECTION 55, PAGE '1200 *ADD 33 LBS. (15 KG.) W/EACH SPOOL FLANGE asA -- 6'NPTSUCTIONFLANG'c 1 2.75 16.CO -~ (~1.7) 8 HOLES 0.88 (22,4} D W EQUALLY -~I ASA OR DI'J 2527 {~,4) P`'A SPACED ONA9.50 (241,3 DIA. B.C. (~,9) SUCTIONJDISCHAAGE 12.06 6' NPT DISCHARGE FLANGE \ ) ~ SPOOL FLANGES ('-~6,a) 81?oL-S 0.88 (22,4) D1A EQUALLY C__I_ ~ r.__L_~ SPACEDONA9.50(241,3)DIA.B.C. T- -~- -~ 10.56'->•'- - \ I I I I ~. t2.,e 3) ~ 1 ~~ `~ ~- ~ 0.38 (9,5) x 0.19 {4,8) 1 'O O ~'0o I I I USA E~9)KEYOWNAY 1 ~ ~ (639.7) ~ ~- - o~o ~ II 29.25 l O ~ O 35.31 ~ -/ U (898.9) 7.50 (38,1) OUL 2s.ea ~ ~ Y i ~~ 9 10.13 4 HCLS - O.E9 1.C6 (2572) ~ (17,5} DIA. I I'I ~ (27.0) i 1 I 1 ~ I ~ ~ . ~_ T 1' T 7 10 33 '. ~ ~18.C0 (457 2) REO'D I ` ~ ~ T . 263. ` 75 ( '~ I 20 I , . FOa RE'J:OVA:.Or 3_ 0° ~; I ~ 1 f i„r ~ ~ 5.00 . DIMc'3SIO~IS: ~ EACKCOVERPLAT= CJ7.e) I 11.00 I 11.56 I (127,0) I INCHES f (527.0) I 11.38 (MIWMEZE"S) 22.75 r~ 00 1 `I t _ ' ~ • 31.56 (279,4) (293,7) ( (5~.9) I (~1.7) - NOTE: OPTIONAL ASA OFi DIN STANDARD SUCTION & D1SC1iARGE SPOOL FLANGES AVAILABLE TOTAL H EAD REPRIMING LIFTS PERFORMANCE CURVE RPM 501750185019501105011150-125011350114501155E h( PSl FT FEET 8 1 9 12 I14I 18 I 2! 122 1 23I 25 T6a-9-4 to957C - ETERS 2,4 2.7 3.7 4 3 5.5 6.4 16,7 7,0 7,6 ~ ~gyE VCLUT e 44 rtv.re ~ ..m 3 r..e a~ ee v..ro .+oe...m.ro r4r u,,.. a e.e~m.. wcrim urra .COY[76.2] DIA. NAX. SPHe'RICAL 50LfJ5 IuP!? lER 10958 NODELT6A-B 40 60 140 rR per'.ornmte .~t.:n " ""' ' "'„' SIZ 6'X6' IMP.DIA. 12 3~s 56 130 VAR 1 0 S 52 20 IOU . SP.OR. RPM 36 48 1 110 40% 5 p" tottery u, oo.rcttr,a eonarlens •. usa ry, ,t,en ro5L eaceeCn :~ tt. 32 5 qT/ 44 100 ~~ N 40 r 28 90 70 - - 20 2g • 60 1 50' 16 24 NPSH 20 50 5 FT h1 12 16 40 t o 8 12 30 ~y 30 $ 8 20 9 20 5 4 4 10 4 r 10 2 0 0 5 p U.S.GALLONS "" N tr7 °' t11 ~ r m o -_, ~ v m ~ m m o PER NINI[TE X l00 .. -• -' N LffRES O N M 4 lt1 ~p ti m Qt O .N+ M PER SECOND X 10 ^• ~~ CUBIC NE7RES ~ ... .~-. --. N N N N N M n n n n v P Q P T-2-98-R PER HOUR X 10 - ^ THE GORMAN-RUPP COMPANY o MANSFIELD, OHIO {~~ GORMAN-RUPP OF CANADA LIMITED • ST. THOMAS, ONTARIO, CANADA Y ~~~~ SCadficafions Subic[ to Chanao VliLhout Nodro a:..,.,.~ t„ 1 i c A. ~` ., © Copyright by the Gorman-Rupp Company 1998 3) ` ~~ Specification Data NET WEIGHT: ao2 Las. (364 KG.)* APPROX1h1ATE SHIPPING WEIGHT: 862 LaS. (391 KG.)* ' DIMENSIONS and WEIGHTS EXPORT CRATE: 32.5 CU- F-T. (0,9 CU. M.) SECTION 5a, PAGE '1200 *ADD 33 LBS. (15 KG.) W/EACH SPOOL FLANGE asa ~ is.oo .+ (~1.7) 6' NrrT SUCilON FLANGE 1 2.75 Asq QR Cl V 2527 ~'~ 8 HODS 0.68 (22,4) OtA. EQUALLY ~~ (69,9) SUCTIONlDISCHAAGE I~'4) t2.OS 6' N?'i DiSCNARGE FLANGE S?ACi_DONA9.:A\47,3) DlA. B.C. ~ SPOOLFLAIVGES ('.~Cb.;) 8 F'~'-,S 0.88 (22,4) D1A. EOUAU-Y -t- ~ f'- -. - - - SPACED 04 A 9.50 (241,3) OUL B.C. C ~ -' ~ 1 D.:.~ r' - L- -~ I I I ~~ (268 3) I- ~ ~ ~- r----~ ;n r ~ r r---'--I r--1 o.;a {s.s) x o.ts {4,e) ~I x 3.50 {68,9) LONG O I O 31.63 I I ( USEAELE ]Ct-l1YAY O ~ O (I ~ ~ ~ r ~ , 29.25 1 ~ IT J ~t7.~ IU .5.31 (6.40'.9) 29.89 ~.?8 g 4HCLES-0.69 I ~ t.Cb ~- (17,5) DIA. I (27,0) f r ~ t0.?S ~ ~ ~`18.C0 {457,2) REO'D. 1 . (~----'-` 4 FCR RE410vALCF 3 ~' ~.: L~ DIMEhSIC.~.S: I 20.75 ~ ~~ ~ ~ I BACK COVET PLATE (7%.81 ; r 11.00 I 11.55 1NCxES (5z7,o) I ,,.38 7s,4 2275 r'. a '1 31.56 R ) (~a3,r) (MIli1MET~ S) (577,9) ~ x ( (PA1,7) NOTE: OPTIONAL ASA OR DIN STANDARD SUCTION & DISCI-(ARGE SPOOL FLANGES AVAlLAB1.E DIA. -I~1- 1 10.13 R~.2) 5.00 TOT AL H EAD REPRIMING LIFTS PE FORMANCE CURVE ° RPM 16S0I750I850155011050R150-125CIL3501145C1155G , , ht PSI FT FEET 8 1 9 112 141 18 21 22 231 25 76A-H-4 10457C 44 t.IETERSI2.412.713.714.315.5 6.4 16.7 7.017,61 ny. ~ ..a,..e o.,o..e u,..o .oe...ar. oo ,ar w a a..,.m. s+~nm UtA 3.00•/[76.2] Dfn. uax. SPHERICaL SOLI05 ~;RYE VCLUTc tuA~ LER 10458 IJCOElT6~-a 40 60 140 130 •~-r cartor~,o,e..~m:n " "~ ^ SIZr 6'X6' IMP.DIA. 12 3~a 56 1.0 RpM VARf0U5 S? CR 1 . . 36 52 48 120 4 0% 5 P . %o ~ . «, m 2ie:w :wrt. 110 55 q 32 q T/ a4 loo N 3 28 40 90 S 36 SD 24 32 F 20 28 70 •60 1 50' 24 NPSH 16 50 20 5 FT M 12 16 40 ' ~ ~. g 12 30 l~y 30 ~ 8 B zo ~ 9 20 s 4 4 to 10 2 t S m O ,- n v ~n ~ r- w m o ~ LLS.C.LLLONS '-' N n v in ua ~ o PER At1ht1TE X 100 '~' - ~' - ~ '-' N LRRFS O -- N n v t11 ~n ti m m o n PER ScCCND X 10 '~ '- l~ ' CUBIC NETRE$ `'r ~ ... ... ~ -. N N N N N n M n n n v P Q v T-2-Oe-R P£R HOUR X 10 • THE GORMAN-RUPP COMPANY • MANSFIELD, OHIO ^~~~ GORMAN-RUPP OF CANADA LIMITED • ST. THOMAS, ONTARIO, CANADA II'~l~1~S Saodficntians SubieG iQ Ohango Without Nctics © Copyright by the Gorman-Rupp Company 1~8 RiMOd it1 i '... ~~ Cli"Y OF l~t~?czyc~c ~eac! - ~~uda (w L00 SANDPIPER LA:v'E ._ ...__. .....___....._._..._..__._.. ATLANTIC BEACH, FLORID?. 32233-4381 TELEPHONE (904) 247-5834 __~~ F.-+..Y (904) 2»;-58.13 July 29, 1999 Mr. Frank Shelton Frank Shelton, Inc. P.O. Box 1459 Perry, GA 31069 RE: Repair, Cleaning and Painting of Water Tank at Water Treatment Plant #4 Liquidated Damages Dear Mr. Shelton: After the approved aerator enclosure was installed, the tanks were filled and the bacteriological tests were performed on July 22"d and 23`d. It was noticed by our Plant Operator, Mr. Troy Stephens, that the 2" water line at ground level, from the hydropneumatic tank to the pump building, was leaking at the 2" x 3/4" reducer bushing. Further, on July 24"', we were notified by the Department of Health that the bacteriological tests did not pass. On July 28"' and 29`h, retest were taken by Troy Stephens and submitted to the Department of Health for clearance. We expect that the bushing will be repaired immediately. As you were reminded in our previous correspondence of June 11`h, the completion date for this project was July 19, 1999. We cannot place the water plant on line until we receive favorable clearances from the Department of Health. Therefore, we are advising you that liquidated damages will be assessed at $200.00 per day for every calendar day since the completion date of July 19, 1999, until we receive favorable clearances from the Department of Health. These damages will be deducted from your final payment. Sincerely, ~~ ---, ~~ Robert S. Kosoy, P.E. Director of Public Works cc: David Thompson, City Manager Alan Jensen, City Attorney Harry McNally, Utilities Plant Div. Dir. RSK/~ ~~ FAX: 751-0940 July 23, 1999 r~~eaur~ ~~ - ~~~. Mr. Patrick Callaway Callaway Contracting, Inc. P.O. Box 11435 Jacksonville, FL 32239 Re: NOTICE TO PROCEED Dutton Island Culvert Replacement Citv Bid No. 9899-27 Dear Mr. Callawav: (~~ 1200 SAti'DPIPER LA,~'E ATLANTIC BEACH, FLORIDA 32233-1381 TELEPHO\'E (904) 247-5834 FAx (904) 247-58J3 Please consider this letter as your official Notice to Proceed for the subject project with July 26, 1999 as the starting date for the work. Based on your Contract, you have 120 calendar days to be substantially complete with the work. This establishes November 22, 1999 as the substantial completion date. Additionally, your Contract has established liquidated damages at the rate of 5200.00 per day for each day that expires after the date listed. We look forward working with you on this very important project for the city. Please keep Ms. Donna Kalu~Iiak and LVIr. Ernie Beadle of our staff informed of your work schedules. Should you have any questions or require further information, please contact our office. Sincerely, f r /~a C_~~'i Robert S. Kosoy, P:E. Public Works Director ~ .. cc: ~id Thompson, City Manager Maureen King, City Clerk Joan LaVake, Purchasing Donna Kaluzniak, Asst. Public Works Director Phil Nodine, Streets Division Director Ernie Beadle, Public Works Inspector ,f. CITY OF r~ti?ct~c f~eacl - 71ecvudcz (~) 1200 SA~'DPIPER LAS\'E -•--•--•---~ ••-•-----•---•--•---. ATLANTIC BEACH, ELORIDA32233-4381 TELEPHO\~E (904) 247-5834 ;-,~~ FAx (904) 247-58.33 July 24, 1999 Mr. Michael Woodall President John Woody, Inc. P.O. Box 60218 Jacksonville, FL 32236 Re: NOTICE TO PROCEED 1999 Water System Improvements - CDBG Funded Portion City Bid No. 9899-26 Dear Mr. Woodall: Please consider this letter as your official Notice to Proceed for the subject project with August 2, 1999 as the starting date for the work. Based on your Contract, you have 36 calendar days to be substantially complete with the work. This establishes September 6, 1999 as the substantial completion date. Additionally, your Contract has established liquidated damages at the rate of 52;000.00 per day for each day that expires after the date listed. We look forward working with you on this very important project for the city. Please keep IVIs. Donna Kaluzniak and Mr. Ernie Beadle of our staff informed of your work schedules. Should wou have any questions or require further information, please contact our office. Sincerely, Robert S. Kosoy, P.E. Public Works Director cc: David Thompson, City Manager Maureen King, City Clerk Joan LaVake, Purchasing Donna Kaluzniak, Asst. Public Works Director Phil Nodine, Streets Division Director Ernie Beadle, Public Works Inspector George Worley, Community Development Director Ms. Fran Weiss, Community Development-Jacksoilvillle ~' r~ JACKSONVILLE TRANSPORTATION AUTHOR P.O. DRAWER "O" • 100 N. MYRTLE AVENUE • JACKSONVILLE, FLORIDA 32203 TELEPHONE 904/630-3181 FAX- 630-3166 July 19, 1999 Mr. Bob Kosoy, P.E. Directc,r of Public Works Cit3r of Atlantic Beach ~ ' 800 Seminole Road Atlantic Beach, FL 32233 RE: Atlantic/Mayport Interchange Lighting Dear Mr. Kosoy: MICHAEL D. STEWART Chairman JOHN S. PEYTON Vice Chairman CYNTHIA 8. AUSTIN Secretary HUEY R. HAWKINS MARK H. MAHON DONALD R. McCLURE CAROL S. SPALDING • MILES N. FRANCIS, JR. Executive Director As you kno«-, we have been working with FDO'1 to determine the lowest lighting standards; Which could be used on the flyover ramp for tllc above interchange. Dtte to the FDOT's policy to have JEA maintain their urban lighting systems in Jacksonville, the lowest light pole .ve can use is 27 feet. Therefore, we have recnnr~ured our lighting design based ou 27 foot standards. The FDOT will, however, allo~~• light standards of lower height to be used if the local municipality will take responsibility for maintenance. While we believe this has been indicated to you and other representatives of Atlantic Beach, we want to ensure that we have properly communicated this option to you. Please let us know no later than the 30`~ of July if you wish to pursue this possibilitS•. Thank v_ ou for all your help during this design. ~1114~r4'Rr ', ve L. ,Amin ton, P.E. Director of Engineering SLA: j j Ii:q rnniferiStcve~bobkdoc cc: Miles N. Francis, Jr. Roger Slla.rp Jack Gabriel ../~ ;;:... ' , ^ ,+,4. ~__~- =_r.-- PUTTING YOUR FUTURE TN MOTION ~• 1 1200 SA\'DPIPER LANE ATLANTIC BEACH, FLORIDA 32233-5381 TELEPHO\'E (904) 247.5834 F.4.1" (904) 237-.833 July 29, 1999 Mr. Jack Gabriel, P.E. Manager of Highway Design Jacksonville Transportation Authority 100 North Myrtle Avenue Drawer "O" Jacksonville, FL 32203 RE: JTA Flyover Dear Mr. Gabriel: On July 14, 1999 we received a complete set of the 90% plans for the above referenced project. Please note the additional comment to our previous comments of June 30`h: PS 34 Show existing house, water line, hydrant and new gate and fence (Tresca Park). Tree removal will need to be approved by the Atlartic .. Beach Tree Board. The June 30, 1999 comments have not been addressed and the new plan sheet numbers are noted. In response to your memo of July 12, 1999 regarding the directional left turn for northbound traffic on Mayport Road to W. 1S` Street, we are concerned that proper height clearances and traffic control devices are provided. In addition, the 8" water main shown on Plan Sheet 177 will need to be protected. In response to Mr. Arrington's memo of July 22"d, the Atlantic Beach.City Commission has voted to oppose the project, therefore we are not able to choose another light standard which will require maintenance by the City of Atlantic Beach. However, this possibility may be explored at the August 9`h Atlantic Beach City Commission meeting. Sincerely, Robert S. Kosoy, P.E. Director of Public Works Enclosure cc: David Thompson, City Manager Donna Kaluzniak, Asst. Public Works Director George Worley, Community Development Director Division Directors RSKI~ i, , ~ ' : CITY OF 1~'it~c ~eacl - ~~~da (~) L?00 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32333-438! TELEPHONE (9041 1.37-334 FA~C (904) 247-58.33 °~ d ~/i~ ,~q ---- !~,-~~ June 30, 1999 Mr. Jack Gabriel, P.E. Manager of Highway Design Jacksonville Transportation Authority . 100 North Myrtle Avenue Drawer "O" Jacksonville, FL 32203 RE: JTA Flyover ~' ~ew she~>L ~s on plans ~cld ?~1~~99 Dear h9r. Gabriel: We have received an incomplete copy of your 90°o submittal for the above mentioned project, and would appreciate a complete sat of plans as soon as possible. The submittal provided included only sheets 1, 162 to 177, and the Project Layout sheet. We have reviewed the incomplete submittal and have the following concerns: `~~ f ~/ ~~~ Protect Lavout -Shows "Pond C" at begonia and West 15' Street, but no details are provided. The pond Sincerely, ~ / Robert S. Kosoy, P.E. ~^ Director of Public Works cc: David Thompson, City N ager Donna Kaluzniak, .Public Works Director George Worle ommunity Development Director Division ctors 4 Enclosure . .. .v:..-.... ., .. RS W' '' a;~ interfere avith the current construction project for Tresca Park. Further, the tree removal will require a submittal and aoproval by the Atlantic Beach Tree Board. ~~f /~/~ Sheet 165 - Request that overhead electric lines from the northwest corner to the east side of Begonia St. -~' be provided to ensure northeast clearance. Provide additional landscaping at location of guardrail on Begonia Street. Show continuation and flow direction for 975 X 1535 ERCP. ~~ , ~,7I ~ Sheet 160 - If the wax myrtle and the oak tree are removed, this will require a submittal and approval by the Atlantic Beach Tree Board. ~~~~. i7' Sheet 1 -Show the gravity line near Value Pawn which runs north-south alone the east side of Mayport ~y Road. ~7Z 5h ~ >'7~ ~ ~ Sheet 169 - "Champions Club/bar' is now "Value Pawn". Remaining basins within the project area need .--- to be cleaned by FDOT or this project's contractor for drainage to function properly. ;,~~ f /~~ Sheet 172 -Provide landscaping at the cul-de-sac at West 15` Street. r 5~-f y ~9 Sheet ~ 74 -Provide landscaping at the fence around the detention pond. ~' ' Sheet 175 -Require handicapped ramps at West 7`"Street and West 8°" Street. ~j~ !b4 Sheet 166 to 177 -Show existing gravity line and force main on ezsTs:de of Nlayport Road to the east l7 / side of the existing sidewalk. (See attached plan}. ~f~'D ~S/~ In addition, we require plans on the'ponds, and plans showing locationsof the bridge columns. We will revie~.v the ~~~ full set of 90°'a plans once we receive them and may be submitting additional changes. If you have any questions please contact me at your earliest convenience. / ~, , j , ~ CITY OF MEMORANDUM August 2, 1999 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 247-5834 FAX (904) 247-5843 T0: DAVID THOMPSON CITY MANAGER FROM: BOB KOSOY PUBLIC WORKS DIRECTOR RE: PROJECT STATUS REPORT Attached is the updated status report on Public Works projects recently completed or currently underway. If you have questions on any of these projects, please call. RSK:dk .~~~ CG w U L ti L' ~ .~ ~ U . ~ CC cG C\ ~ ~ e3 ~ CA ~~••++ ~ ~ °~ rG ~= ~ C W ~] U U O L }+ ~"• ~~•= X .... O. a~ cC ~ C ~ U C ° O Ws~~ N v c3 Cq ~•C s. 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R.~U¢ ~ y00 N N O'=.- ° a~ ~ UU 8 ; a~~ a? ~ - , ~, . v U C C ~_C X ~. ~ ~ ~ ~C O C 3 ° ._, w ~ N C ~ ~ •~c ~ 'o ~„ flti uU . ~ `~ ~ o . ~q~ ~¢ ~ ~ '~ ~l °' I ~m ~,_ ~ p U ~ 3 ~C7 C7 ¢ :~ ~ II II II l UL7 ~.~ [~[~~U Gv 1U A w ih e. b y ~ O .. N N °~ ~ cc C G] ~ ~i ~ ~ "; F] c ~ Ca ° -v ~ _~ 7 !e-~+- • O L ta ~~ ; -per d C]~ U ~~ ~ O r ¢~ H Aar 3 ~ ~. * ~ ~ ~ N _ '~ O b.~..C y o "° O ~ yr in ~ ~~ ~ T7 ~•='~ OO.D•~ ~ in~•U Qi ~ o ~ p a°~'° o'y ~ ~ ~ p o Gl. 3 N 4+ ~ N N~ .~ y ~ ~ ~ ~~ ~ C ~ ~ N ~ ^ Cn~~'G p ~0 ~~•~ ~~" U U~ GS.O ~~'O'II ~O~ a.Oxi~ r3 `" p\Q ~ b r^n~~ 00~~ a~~~~y ~r ~p~.~,a; cci N ~ 'b ~ U . ~ 0.~ U py C O O~ O., p -r 'O a~ ~ "' E ~ c`rv ~: -o ° .'nc ~v ~ E E ~~s~~~i.~~N~~o~~~~ ~.~a~r.cNO-o Imo ~ ~,,, U d ~ ..+ ..+ ~ O N N _Q `~ C .~ h r x E C~ II O 0 >, W 0 ~~, . .,. . ,~ WASTE MAfVAGEMENT ji° °i~`° °m °~ Jacksonville Waste Control . 6501 Greenland Rd. Jacksonville, FL 32258 (904)260-1592 (904) 260-1449 Fax July 21, 1999 Bob Kosoy, P. E. Director of Public Works City of Atlantic Beach 800 Seminole Raad Atlantic Beach, Fl 32233 Subject: Jacksonville Waste Control -Solid Waste Monthly Report for June,1999 Dear Bob; The disposal result of our collection service for June is summarized as follows: Trail Ridge Landfill • 708.65 tons Jacksonville Mulch Site 153.78 tons Recyclable collection for the month is summarized as follotivs: Total services 18,972 Total set-outs 16,421 Total tons 73.79 Avg. poundslcustomer/week 7.79 We trust this information is satisfactory and we appreciate the opportunity to provide your solid waste and recycling services. Sincerely,, ' ~ '-2e.~-~ ~ Laura Hewitt Adnunistrative Assistant CC: Jim Jarboe, City Manager Honorable Mayor Suzasuie Sliauglu~essy Maureen King, City Clerk A Division of Refuse Services, Inc. ~. ~ .~ ' ~ JACKSONVILLE WASTE CONTROL MONTHLY RECYCLING SUMMARY CITY OF ATLANTIC BEACH 1999 CUSTOMERS ~ POUNDS MONTH TOTAL SERVED TOTAL SET-OUT SET-OUT RATE TOTAL LBS PER SET-OUT LBS PER DRIVE BY JAN 17,856 17,550 98% 144,880 8.26 8.11 FEB 17,856 15,904 89% 170,020 10.69 9.52 MAR 20,088 18,600 93% 172,360 9.27 8.58 APR 20,088 18,972 94% 171,660 9.05 8.55 MAY 20,088 19,195 96% 156,580 8.16 7.79 JUN 18,972 16,421 87% 147,850 9.00 7.79 JULY' #DIV/O! #DIV/0! #DIVIO! AUG #DIV10! #DIVlO! #DIV/O1 SEP #DIVIO! #DIWO! #DIV/0! OCT #DIV/0! #DIWO! #DIV/0! NOV #DIV/0! #DIV/0! #DIV10! DEC #DIV/0! #DIV/0! #DIV/0! TOTAL 114,948 106,642 N/A 963,350 . N/A N/A AVG 19,158 17,774 93% 160,558 9.03 8.38 ATLANTIC BEACH ~~ ~ , (5) C~~ TO: City Manager FROM: John Campbell DATE: July 27, 1999 SUBJECT: Evaluation Software I am sure that we will have enough money that can be transferred from either Salaries or some other area in the 1998/1999 budget to cover the purchase Brice of all the items we wish to purchase from this budget, including the evaluation software. These items are as follows: ~ New telephone system ` Mini-recording devices for investigative surveillance Video tape dubbing equipment Performance evaluation software I talked with Laurie and she said Jerri told her that we did not have to go out to bid on the evaluation software, and that the only steps that needed to be taken would be to inform the commission of the request to purchase. Attached is the information on this software and I have hi ighted the approximate cost for purchase. The purchase price is about $5, 525.00, and if we wish to have our discipline and other customized items put into the software there is a per hour charge ($75.00) to do this. I do not think it would be necessary to have it customized, and if later that is considered it can then be done. 1 , , _ ...- .~ ... - ~ .. - 1 ~ ~ 1 ~ .. ~: ;; On Target Performance Systems, LLP - - Specializing in Organizational Development Software Solutions - 6652 Tim Tam Trail Tallahassee, FL 32308 Phone: (850) 877-9108 Fax: (850) 8943766 E-mail: dpantelAaol.com .1998-1999 PRODUCT AND SERVICES PRICE SCHEDULE *Add 30% to license fee for WAN client/server version PRODUCTS AND SERVICES REGULAR PRICE LAN Version *Performance Evaluation Software Module Single user 2-5 users 6-10 usezs 11-20 users 21-30 users 31-40 users 41-50 users 50+ users Annual Technical Support Fee $3500 $5500 $6500 • $7500 $8500 $9500 $10,500 $10,500+ $100/user 18% of license fee "Training Administration Module Single user 2-5 users 6-10 users 11-20 users 21-30 users 31-40 users 41-50 50+ users Annual Technical Support Fee *JobrI'ask Analysis Sofivvare Module Single user 2-5 users 6-10 users 11-20 users 21-30 users 31110 41-50 50+ users Annual Technical Support Fee *Internal Affairs Module Single user 2-5 users - 6-10 users 10 + users Annual Technical Support Fee Software Customization Consultine Services Training Travel " "SNAPS is a program instituted by the Florida Department of Management Services enabling local and state goveriurrent to purchase products and services directly from the licensed vendor without conducting a bid process Contract # 2501244 $3500 $5500 $6500 $7500 $8500 $9500 $10,500 $10,500+$100/user 18% of license fee $1299 $1499 $1699 $1999 $2299 $2499 $2699 $2699+$ZO/user l8% of license fee $1899 $2499 #2999 $2999+$75/user 18% of license fee $75/hour $125/hour $1200/day + travel .50/mile+ per diem '"SNAPS DISCOUNT LESS 15% LESS 15% LESS 15% r o ~-+ J z `S o . LESS 15% LESS 15% LESS 15% LESS 15% LESS IS% LESS 10% LESS 15% LESS 15% LESS 15% LESS 15% LESS 15% LESS 15% LESS 15% LESS 15% LESS 10% LESS 15% LESS 15% LESS 15% LESS 15% LESS 15% LESS IS% LESS 15% LESS 15% LESS 10% LESS 15% LESS 15°/a LESS 15% LESS 15% LESS 15% LESS~O% LESS 10% LESS 10% No Discount .. ,.. . ~. , 1 i ~:. •. (~) On Target Performance Systems, I~IGP Specializing in. Organizational Development Sofrivare Solutions 6652 Tim Tam Trail Tallahassee, FL 32308 Phone: (850) 877.9108 Fax: (850) 8943766 Email: dpantel~aol.com ON TARGET PERFORMANCE S`YSTEM' INTRODUCES Performance Management PIusTM and Administrative Livestigations ManagementT M CG) INTRODUCTION On Target Performance Systems has developed an innovative and proactive approach to managing performance in the law enforcement field. With the primary purpose of improving organizational effectiveness, minimizing liability, and maximizing employee safety, our firm has developed acompetency-based system designed to continually improve employee performance. We have further developed the software to manage all aspects of the evaluation system. This software in conjunction with the theoretical design of the evaluation system will: • generate, document and archive employee evaluations • document agency job analysis for all sworn/non sworn positions • automatically~weight all competencies according to importance/criticality and frequency • generate performance standards for all competencies • automatically score evaluations • automatically schedule evaluations • document and analyze recruit performance and progress • generate and document detailed individual performance histories • document and track individual performance improvement plans • provide performance reports by competency, position, employee, shift, supervisor, race, gender • provide and generate valid training needs data identifying individuals, positions, or competency that require improvement, meet standard, are exemplary, or have not been evaluated • schedule, document, and track all training related functions • generate training related reports • document and manage internal affairs investigations The software includes a database of 200+ sworn and non-sworn positions in law enforcement (including Community Patrol), investigations, special operations, records, communications, all support positions, and alI corrections positions. Each position contains an essential task/proficiency/policy list and performance standards for each task/proficiency/policy (high liability tasks where appropriate). The client agency can easily customize the database of competencies and standards in order to reflect specific organizational needs and structure. If the client determines that the database is inappropriate, On Target's professional associates are available to develop the database of competencies and standards. However, the software is designed in such a way as to enable the client to easily generate his or her own database of competencies. Furthermore, the software's dynamic design allows the client to utilize any type of measurable behavioral dimensions. For example, rather than utilizing tasks and skills to evaluate performance, the agency may elect to use outcomes, goals, objectives, or other types of measurable criteria. This does not require any kind of software customizing by our firm. The .. ~~, ~~) ~~. setup module enables the client to enter the type of measurement criteria they wish to utilize, and the software has the intelligence to automatically adapt to the chosen criteria. The software consists of several modules that can be purchased individually or as a single integrated program. The modules are: ~ Performance Evaluation ~ Training Administration • FTO (Field Training Officer) Program Management ~ Job/Task Analysis ~ Administrative Investigations Management (A.I.M) RATIONALE FOR THE EVALUATION MODULE ' The law enforcement community is under a continuous barrage of liability lawsuits (30,000 annually) many of which are predicated on negligence due to failure to train and/or supervise to standard, negligent hiring, negligent retention, wrongful termination, and other administrative decisions. Liability can be minimized through the implementation of risk management programs and to that end On Target Performance Systems competency based performance evaluation software system is designed to enable identification, analysis, and resolution of employee performance deficiencies and thus improve organizational effectiveness and minimize potential liability. Recent surveys have demonstrated that a lack of goals is the primary reason supervisors fail at their jobs; unclear expectations and poor feedback are two of the most common reasons for poor employee performance. Traditional evaluations can actually be detrimental to the agency if it is determined that an ~- officer performed negligently vet the evaluation form reflects accolades that are not representative document generalized The traditional employee evaluations are subjective as nts that vary greatly from one supervisor The traditional k reauired to pe____rformanne. Traditional evaluation systems provide poor data, as the evaluation criteria are not valid, reliable, or measurable. Let's say for examp e, t at an o icer is rate as high in initiative by their supervisor. Let us also say that this individual does not have the required skills or knowledge to perform the job. An individual with high initiative but lacking in the skills could be a great danger to themselves, the organization, and the general public. This type of evaluation system is reactive in that corrective actions are taken only after negligent incidents occur. The Performance Management Plus evaluation system focuses on identifying substandard job 2 (~ .~ performance and by following the prescribed merh~ds improve such perfon or limit the risk of liability to your organization...~ar system is proactive in supervisors to identify and resolve substandard subordinate performance Furthermore, this competency based evaluation system is objective due to the specific meast,rPrnPn~ ~ri~o,-ice (behavioral anchors) attached t~ each ~n~„nPtPncT thus eliminating the subjectiveness one finds from one supervisor to the next. _This evaluation system is a fair and equitable approach to appraising iob performance_ Every position, sworn and non has its own list of tasks (high liability tasks where appropriate) appearing on the evaluation form. The employees are rated on the specialized tasks they perform, and in this way specific training and improvement needs can be identified and dealt with in an effective systematic manner. The evaluation system is designed to enable continuous evaluation of the employee throughout the evaluation period rather than the traditional end of period evaluation. In this way, weaknesses identified during the review period can be improved through coaching and on-the job training, monitored, and reassessed during the following review period, thus continuously improving performance and providing detailed documentation of the employee's performance throughout the year. The software enables efficient evaluation record documentation and the facilitation of administrative decisions such as selection and promotion. The information generated by the program provides supervisors with a powerful employee development tool, and provides the training unit with a means to identify which individuals require training in specific tasks and skills. RATIONALE FOR THE TRAINING ADMINISTRATION MODULE The training administration module is designed to automate and streamline the training management function in law enforcement and corrections agencies. With training becoming an increasingly important function in order to perform in today's environment, training managers are tasked with overwhelming and time consuming challenges. Agencies lacking an electronic process to schedule, document, and track training face a mountain of paperwork and an increased liability potential due to failure to train issues. Our training administration program designed exclusively for law enforcement will not only schedule employees, classes, equipment, facilities, and instructors, but will also manage re- certifications for all sworn personnel. The system will process training requests and notifications, as well as generate state required mandatory training reports and`employee training histories. Efficient training administration is further facilitated by identifying course prerequisites, alerting to scheduling conflicts, and ensuring that instructors are certified for the scheduled course. (6) RATIONALE FOR THE FTO MODULE One of the most critical functions in any law~enforcement or corrections agency is the efficient training of new recruits. Currently, most agencies rely on field training officers to serve as mentors to provide on the job training for the new recruits. Generally, a new recruit will work with sevecal field training officer throughout their field training period. A process by which the recruit's field performance can be documented, deficiencies identified and tracked, and improvement plans generated could only serve to assist both the training officer and employee in the field training process. Once a recruit's performance on specific skills is entered into the program database, additional field training officers can easily focus on the areas requiring improvement. Thorough and specific documentation can also assist the agency in making valid decisions regarding a recruit's disposition. The sofl-ware module evaluates recruits according to the 31 item San Jose FTO model currently used by most agencies, or the agency may elect to customize the evaluation criteria to reflect the current model in use. Field training officers can generate descriptive and specific D.O.R's (Daily Observation Reports) electronically. The program will also generate individualized improvement plans documenting the specific skills requiring improvement, supporting comments, resolution method, and expected date of improvement. The FTO program commander can easily access the database to review D.O.R's, recruit histories, required improvements, and exemplary performance. The program serves to not only improve recruit performance, but to also provide the field training officers with a tool to do their job more efficiently and thoroughly. RATIONALE FOR THE JOB/TASK ANALYSIS MODULE A thorough and valid job/task analysis serves to provide a listing of the competencies for each position in the agency. This listing defines what an employee's job function consists of, and standards of performance for each competency define what is expected of them in measurable terms. The job/task analysis module enables the agency to easily generate and update their job/task analysis as required. The database of over 200 sworn and non-sworn positions with a task listing for each position can be edited by the agency to reflect agency specific job positions. Agencies pursuing accreditation or re-accreditation will benefit greatly from this module, as it greatly reduces the time required to generate an agency wide job/task analysis. The program alsc generates the accreditation required validation survey report consisting of a frequency and importance count for each competency. 4 (G) ..~ RATIONALE FOR THE ADMINISTRATIVE INVESTIGATION IYIANAGEMENT MODULE Law enforcement agencies often find themselves in the position of not having the ability to track at risk officers, and therefore without critical data or histories pertaining to officer conduct. The result may be litigation, or more serious consequences such as injury or death. Data pertaining to officer conduct is also helpful for administrative decisions such as selection, promotion, reassignment, termination, etc. With the AIM module, all internal affairs investigations are thoroughly documented and the data is easily accessed to provide important statistical data. Imagine being able to generate reports detailing employee investigative histories, incident reports, statistical summaries, and reports cross referencing employee, incident #, complainant, policy violation, findings, and date range information. For example, at the click of the mouse, you could generate a report listing all the excessive use of force violations by employee and/or by findings between 2 dates. GOALS OF THE SOFTWARE MODULES • Continually improve employee performance • Generate documentation and reports for administrative decisions (selection, promotion, etc.) • Provide defensible documentation for legal challenges • Increase supervisor accountability • Generate a job analysis of essential competencies and standards for each position • Manage and streamline all training administration functions • Manage and document internal affairs investigations COST BENEFIT ANALYSIS The cost of•an average jury award of civil liability against a municipality is reported to be about $134,000 (Kappeler, 1992) although awards have ranged between $1 and $200 million. The average EEOC award is approximately $950,000. In an attempt to prevent such large judgments, many municipalities and their sureties have made it a routine practice to settle many claims out of court for a minor portion of what a jury might award if the case went to trial. Such practices may lead municipalities to pay relatively large sums of monies even in cases where the department might not be found liable in a civil proceeding. These trends often precipitate morale problems in the police organization and create an unfavorable public perception of police conduct. A proactive method to identify and resolve performance problems would minimize potential liability and improve organizational effectiveness. The cost of implementing the system is a ,. .. , difficult to measure in monetary terms, the PMP system will provide a return on investment by reducing the amount of time required to generate evaluations. In one agency informally surveyed, the supervisors reduced their time to do evaluations from several hours/per evaluation to 20 minutes. Multiplied by 6 or 7 subordinates, the man-hours saved in one year can amount to a sizeable return. Current research studies have confirmed that organizations utilizing competency based people management systems experience substantial performance improvements and financial benefits. Implementing competency based evaluation and selection systems results in increased employee satisfaction, increased productivity, and substantial decrease in turnover. Competency based practices help to foster communication and promote work behaviors that support the achievement of the organization mission and goals. PROJECTED BENEFITS (ROI) Administrators -Results in valid and defensible data upon which to base administrative decisions such as selection, promotion, termination, and reassignment. The system also provides a detailed job analysis, fulfilling a difficult and complex accreditation requirement. Supervisors -Provides standards and a uniform process for evaluating performance at the competency level. Data has shown that the single most important and time-consuming duty of a supervisor is to train employees and maintain subordinate performance. This system facilitates this responsibility. The system also provides a valuable tool for field training officers. They can document and track new recruit progress and training in a systematic performance based manner. Training managers -The system provides an excellent training needs tool and valid training needs assessment data. System facilitates streamlining of the training administration functions. Risk managers -The system addresses negligent training, supervision, retention, selection, and termination through effective supervision, training, and evaluation. Personnel -The system is a fair and equitable approach to evaluating performance. The employees are evaluated on what they do and not on subjective value judgments or favoritism. Community - Awell-trained and supervised department will provide the community with confidence in the delivery of protection and services by the law enforcement agency. Application Towards Accreditation Requirements The.software modules provide agencies with the system and procedures to fulfill the following CLEA accreditation standards: Job/Task analysis -chapter 21, standard 21.1 Performance evaluation -chapter 35, standards 35.1.1, 35.1.2 Internal affairs -chapter 52, standard 52.1.11 (6) 6 ., ..~ • Use of force reporting -chapter 1, standard 1.3.13 • Discipline -chapter 26, standard 26.1.8 • Field training program -chapter 33, standards 33.4.3, 33.4.4 7 C~) «~ • 1 1 J ..,: , On Target Performance Systems, LLP Specializing in Organizational Development Software Solutions 6fi52 Tim Tam Trail Tallahassee, FL 32308 Phone: (850) 877-911]8 Fax: (850) 894.3766 E-mail: dpantel~aol.com 1998-1999 PRODUCT AND SERVICES PRICE SCHEDULE "Add 30% to license fee for WAN client/server version PRODUCTS AND SERVICES REGULAR PRICE *"SNAPS DISCOUNT LAN Version *Performance Evaluation Software Module Single user $3500 LESS 15% 2-5 users $5500 LESS 15% 6-10 users $6500 LESS 15% 11-20 users $7500 LESS 15% 21-30 users - $8500 LESS 15% 31-40 users $9500. LESS 15% 41-50 users $10,500 LESS 15% 50+ users $10,500+ $100/user LESS l5% Annual Technical Support Fee 18% of license fee LESS !0% 'Trainin¢ Administration Module Single user $3500 LESS 15% 2-5 users . $5500 LESS 15% 6-10 users $6500 LESS ]5% 11-20 users $7500 LESS 15% 21-30 users $8500 LESS 15% 31-40 users $9500 LESS 15% 41-50 $10,500 LESS 15% 50+ users $10,500+$100/user LESS 15% Annual Technical Support Fee 18% of license fee LESS 10% *JobFI'ask Analysis Software Module Single user $1299 LESS 15% 2-5 users $1499 LESS 15% 6-10 users $1699 LESS 15% 11-20 users $1999 LESS 15% 21-30 users $2299 LESS 15% 31-40 $2499 LESS 15% 41-50 $2699 LESS 15% 50+ users $2699+$20/user LESS 15% Annual Technical Support Fee 18% of license fee LESS 10% 'Internal Affairs Module Single user . $1399 LESS IS% 2-5 users $2499 LESS 15% 6-10 users #2999 LESS 15% l0 + users $2999+$75/user LESS 15% Annual Technical Support Fee 18% of license fee -~ LESS I5% Software Customization $75/hour LESS LO% Consultine Services $125/hour LESS 10% Trainine $1200/day + travel LESS 10% Travel .50/mile + per diem No Discount " "SNAPS is a program instituted by the Florida Department of Management Services enabling local and state government to purchase products and services duectly from the licensed vendor without conducting a bid process Contract # 2501244 „ . .. ~, ~ ~~ .~f On Target Performance Systems, LLP Specializing in Organizational Development Softtivare Solcctions 6652 Tim Tam Trail Tallahassee. FL 32308 Phone: (850) 877.9108 Fax: (850) 8943766 E-mail: dpantel'~aol.com PMP Clients • Alachua County Sheriffs Office FL • Brevard County Sheriffs Office FL • Broward County Sheriffs Office FL (Training Admin Module) • Charlotte County Sheriffs Office FL • Citrus County Sheriffs Office FL • Clearwater PD FL Covina PD CA • Escambia County Sheriffs Office FL • Hernando County Sheriffs Office FL • Homestead PD FL • Indian River County Sheriffs Office FL • Leon County Sheriffs Office FL • Manatee County Sheriffs Office • North Miami Beach.PD FL • Osceola County Sheriffs Office FL • Okaloosa County Sheriff's Office FL • Port St. Joe PD, FL • Saint Johns County Sheriffs Office FL • Sarasota County Sheriffs Office FL • Seminole County Sheriffs Office FL • Tallahassee PD, FL • University of South Florida PD FL The following agencies are considering purchase: • Florida Department of Law Enforcement (POLE) • Florida Bureau of Alcohol, Beverage, Tobacco • Bureau of Alcohol Tobacco and Firearms (D.C) • Orlando PD FL • Boca Raton PD FL • Pinellas County Sheriffs Office FL • Capitol PD FL • Ohio Bureau of Criminal Investigations OH • Cherokee County Sheriffs Office GA Largo PD FL • Coral Springs PD FL • Collier County Sheriffs Office FL • Maryland State Police 9 C~) ,, ..E, >: On Target Performance Systems, LLP Specializing in Organizational Development Software Solutions 6652 Tim Tam Trail Tallahassee, FL 32308 Phone: (850) 877-9108 Fax: (650) 894-3766 Email: dpantel ~ aol.com PMP TECHNICAL SPECIFICATIONS Versions Workgroup (LAN) MS Access -File Server Client Server (WAN) VB/SQL; Access/MS DB Engine Hardware requirements IBM compatible computer 486 -Pentium I or higher recommended 8 MB RAM, 16 or higher recommended Hard disk with lOMb free space Mouse VGA monitor Software requirements LAN ~ MS Windows 3.1, 95, 98, NT WAN MS Windows 95, 98, NT C~) 8 Lucent Technologies Bell Labs Innovations A Partner Advanced Communications System® Solution for Atlantic Beach F~olice department Account Executive: • Sue Jain 4815 Executive Park Court, Suite 106 Jacksonville, FL 32216 904-279-8202 Lucent Technologies - formerly the communications systems and tecfu[otogy routs ofAT&T (b)` THE LUCENT TECHNOLOGIES PARTNER ACS ADVANTAGE r Technology made easy and affordable. The LUCENT TECHNOLOGIES Partner ACS (Release 4.0) balances the critical communications needs of your business without compromising your desire-for aneasy-to-use, affordable telephone system. Partner ACS offers the communications features your business needs today, as well as the new capabilities you will need in the future, while maintaining investment protection, flexibility for growth, and outstanding reliability. The following highlights the key advantages -- in 6 critical areas -- that Partner ACS offers among other systems in its class: • ~ Architecture Quality/Serviceability Flexibility • Console Station Sets Features ARCHITECTURE • Modular Architecture. Circuit modules that support lines and stations form the building blocks to the Partner ACS system. This allows you to start small and cost- effectively grow in incremental steps to meet your specific needs. • Universal Slots. Modular circuit cards fit into any available slot, instead of being dedicated to fixed slots, to maximize space utilization and save on expansion costs. • Modular Control Hardware Connections. Truly modular connections to circuit modules enable you to easily make moves, changes and rearrangements yourself -- just like in your home --without the delay and cost of a technician. • Capacity for Growth. Allows smooth, incremental and cost-effective growth up to 15 lines and 40 extensions. • Fully Digital. Digital architecture offers greater voice clarity and more reliable communications. • Non-Blocking. A virtually unlimited number of intercom paths are available, so you are never prevented from placing calls to other extensions. • Decentralized Processing. Partner ACS circuit modules come equipped with their very own processor, independent of others in the system,so problems can be isolated and need not affect your entire system. .~. ~) ~~~~ ARCHIT'ECT'URE (CONTINUED) • Software Upgradeable. Partner ACS has "big,.system" capabilities through simple software upgrades that have always provided our customers with maximum investment protection. • Combination Line/Station Module. Unique 206 modules combine both line and station support on a single card. This maximizes cabinet space and minimizes expansion costs. • Exclusive Enhanced Tip/Ring Capability. Not only does Partner ACS support basic tip/ring devices -- industry-standard single-line sets, automated attendants, voice mail systems, fax machines, modems, answering machines and credit card scanners -- but it does so tivithout need for special analog circuit cards or costly adapters. Enhanced Tip-Ring capability is unique in providing maximum flexibility and cost performance. Connecting these basic sets and devices to the Partner ACS system can be accomplished two ways: 1. Simply plugging it directly into any station port will give the device its own extension identity; or 2. To save station ports and bridge the device off of an existing station (common -- with answering machines, modems, etc.), simply plug directly into the port provided on each multi-line set. ~~ .~~ QUALITY AND SERVICEABILITY • Made in America. Partner ACS is manufactured -- from start to finish -- in the USA by AT&T, where $1 out of every $10 spent on manufacturing is dedicated to quality control. • Trouble-Free Longer. AT&T systems have the best track record in the industry for reliability you can count on, with "mean-time-between failure" ratings (tested to the rigid standards of AT&T Bell Laboratories) consistently surpass all others -- and the Partner ACS is no exception. • Rugged Durability. Partner ACS multi-line sets are made out of the same tough material as NFL helmets for long-lasting performance. • "Hot Swapping." On-line swapping of circuit modules during repair or replacement virtually eliminates system downtime. • Built-In Surge Suppression. The Partner ACS's circuitry is protected from unpredictable and potentially damaging power disturbances. This protection from lightning bolts, power failures and everything in between minimizes downtime and extends the life of your system. • Excellent Disaster Recovery. In the event of a power failure, Partner ACS allows you to make and receive outside calls, so you can stay in business, by transferring lines automatically to designated sets. The system will retain its full memory for up to 96 hours, minimizing the need for reprogramming. FLEXIB]I,ITY Menu-Driven System Programming. Menu-driven, English language software run on the large 2-line x 16-character console display window is standard (no PC or software required) and easily walks you through changes on-line --without system downtime. Become self-sufficient. Add, move and change telephone sets, features, coverage arrangements, restrictions, and more -- quickly and easily -without the delay and cost of a service technician. Eliminate time wasted referring to manuals for cryptic programming steps and codes, and eliminate the need for dedicated and costly programming terminal equipment. C~) ,~ C~) FLEXIBII.ITY (CONTYN[TED) Centralized Administration. Partner ACS allows you to conveniently_perform _ . system-wide and individual station administration from one s'mgle console -- rather than traveling from set to set. System managers can view how a set has been customized without referring to paperwork. Programming may also be performed from a position other than the console to rrLnimi~e disruption of call handling activities. • User-Friendly Station Programming. Some users may choose to make programming changes themselves, on the fly, by simply following user-friendly menu prompts on their display set. ATTENDANT CONSOLE • Display Information You Can Use. The large 2-line x 16-character display window provides more descriptive information about incoming and outgoing calls for more professional call handling. -- For example, the console will identify intercom callers by extension and lines by phone number. The helpful LCD also shows the "transfer destination" of calls that are returned unanswered, and callers exiting the automated attendant or voice mail system; for appropriate response. In fact, with Incoming Caller ID (ICLID) service, your receptionist will even see the telephone number of the outside caller. All of this works to help prioritize call handling and provide the proper response for improved professionalism. Full BLF/DSS Capability. The console comes equipped with the ability for your receptionist to see at-a-glance the busy status of more than 22 extensions -- without extra adjuncts or equipment. Adding the Call Assistant adjunct provides 24 to 48 additional busy-status buttons (without utilizing valuable station ports). Also provided are large individual labels to conveniently show the names of each extension user, rather than shared button appearances. True One-Touch Transfers. The system enables you to quickly transfer calls with one touch (placing the calling on hold, dialing the destination extension and transfemng the caller -- all in a single step) for maximum efficiency. C~~ ..~ TELEPHONE SETS • Convenient Fiaed Features. Regardless o~how each set has been.customized,. the system's most basic features (Hold, Transfer, Conference, etc.) are located in the same place on every phone for convenient one-touch access. This also frees up valuable programmable buttons for one-touch access to custom features. The Hold button is bright red for even easier access. And, in most cases, fixed features are fully spelled out in English without abbreviations or codes, making call handling easy even forfirst-time users. • Dual LED Visual Indicators. Red and green lights indicate the status of lines, intercom and programmable features, instead of confusing flashing patterns. They appear under separate lenses to help you see more clearly. And the lights are different intensities, so even color blind users can differentiate their meaning. ,. «~ TELEPHONE SETS (CONTINUED) • Quality Feature Buttons. Injection-molded buttons ensure the longevity of the sets, unlike snap-on button caps that can be disarranged, lost or stolen. Feature buttons aze raised for more convenient access and, along with confirmation tones, give you assurance that the feature was accessed. Easier Feature Labeling. Rather than using small labels for each feature button, MLS sets employ a large sub-divided cazd with button cut-outs, allowing you to easily slip them into a typewriter or write directly onto the erasable surface. Special pre- formatted labels are never needed: And there is enough space for each programmable feature button so you can label it without abbreviating. Non-Reflective Faceplate. Anon-glare surface over the lazge feature label panel makes it easy to read your feature labels from any angle. • We Didn't Forget the Q & Z. Our keypad numbers include letters Q and Z, eliminating the need to substitute other keys for letter-based programming and feature access. Full Two-Way Speakerphones Standard. All MLS sets (except the 6-button set) come equipped with a fully integrated, digital speakerphone that allows you to conduct full two-way conversations (both inside and outside) hands-free with the utmost clarity. • Hands Free Anwering on Intercom (HEAT). HFAI lets you answer intercom voice announcements without lifting the handset. This helps to improve productivity. • 5-Party Amplified Conferencing. Enables you to set up a conference call including yourself, plus two outside and two inside parties. Voice decibel levels are automatically increased and balanced for more professional conversations as pazties aze added and dropped. • Three-Way Volume Control. Separately adjust the volume of the (1) speakerphone voice signal, (2) the tone ringer, and (3) even the handset voice signal (no special amplified handsets aze necessary) -- all with one convenient~button. • Desk or Wall Mountable. Every set works both ways -- no additional equipment needed if your needs change. • Direct Line Pickup. Allows for picking up any active or idle outside line from any phone, even if the phone doesn't have the line appearance. • Disallowed/Allowed Lists. Two features that offer you the additional flexibility to customize the dialing restrictions at selected phones. Disallowed Lists block the dialing . - C~:~._ ... of certain area codes, exchanges, or other numbers form all or specific extensions. ~- Allowed Lists permit the dialing of specific numbers that are normally blocked. t _ _ _. • Enhanced TiplRing Capability. This patented feature provides universal extension jacks, allowing you to connect a Partner multi-line set, anindustry-standard tip/ring device, or both to any extension jack. MAJOR BIT]LT-IN FEATURES (CONTINUED) • Music-On-Hold. Special audio jack on Processor Module allows connection to an audio source or Magic-On-Hold to provide music or pre-recorded messages for callers on hold. The audio source requires only an RCA phono plug. • Night Service. Allows you to change the way the system handles calls after normal business hours: • Night Ringing. An extension that doesn't ring during the day can ring immediately at night; and • One-Touch Transfer. Users with system phones can transfer calls automatically by touching a button programmed with an extension on it. MAJOR BUII~T-IN FEATURES (CONTINUED) • Station Message Detail Recording (SMDR). Provides a printed record of all incoming and outgoing calls, including date, time, duration, account code, line used, number dialed, Caller ID (if you subscribe to Caller ID service), and the originating extension. Requires only a serial printer or Call Accounting system be connected to the built-in SMDR jack. • Speed Dialing. Several Speed Dial features provide convenient access to frequently dialed numbers and reduce dialing errors: • Autq Dial. Allows users to program telephone numbers on system phone buttons, then dial them with one touch. • Last Number Redial. Automatically redials the last number dialed, with one touch. • Save Number Redial. Saves the current telephone number dialed into memory, for redialing later with one touch -- regardless of calls made in between. .~ ~. c~ ~ • System Speed Dial. Allows up to 60 telephone numbers to be programmed in the system's memory, so any user can call those numbers by dialing FEATURE plus a two-digit code. ~ r ~ - - - • Personal Speed Dial.. Allows each user to program up to 20 telephone numbers to his or her extension, for dialing by pressing FEATURE plus atwo-digit code. (6 ParfnerACS Communications Sysfem Equipment Analysis Equipment Analysis for ,Atlantic Beach Police Department Revised August 3, 1999 .:Quantity. Equipment 07 Partner ACS System equipped for ~3 lines with Caller /D and 24 stations including: Partner ACS Digital Control Unit with Enhanced Tip/Ring Integrated Surge and Power Protection Integrated Music on Hold Interface Integrated Station Message Detail Reporting (Call Accounting Port) 01 4 Port Voice Mail System - 48 Mail Boxes, 60 Hours of storage with the ability to assign a mailbox to users without hones 04 Partner 34 Operator Console with Direct Station Selection and Bus Lam Field Ca abilit 12 Partner 18 Button Voice Terminals with Two Way S Baker hone and Dis la 01 Full Year warrant includin Li htnin Protection 01 Installation and On Site Trainin 01 ON LINE Uninterru ted Power Su I for 60 minutes AT8~T Proprietary Page 1 Use Pursuant to Company lnsfructions ,, . ELECTRONIC KEY CONTRACT 730-310-95-1 Configuration # 2 -Baseline 9/24, equipped for 131ines, 24 stations Vendor: ~ Lucent Technologies Customer: Atlantic Beach Police Dept. Description Baseline 1 Total Includes: 01 ACS Control Unlt Partner ACS Software 02 Partner 308 Line/Station Module Secondary Surge Protection Ground Birs Bar Baseline MDF Snare Parts List Add - Ons uantity Unit Cost 1 $2,347.50 Total Cost $2,347.50 400 EC Module MLS 34 Button Set w/Display MLS 18 Button Set w/Display Other Add - Ons Partner Mail RS with 48 Mailboxes 100 Hours of Storage Re Used Wire runs, test And Re terminate On Line UPS - 60 Minutes Total Price 1 $ 525.00 $ 525.00 4 $ 303.50 $1,214.00 12 $ 256.75 $3,081.00 1 ~ $3,050.00 $3,050.00 16 $ 45.00 $ 720.00 1 $ 947.00 $ 947.00 $11,884.50 l~) July 29, 1999 CITY OF ~~+°cu-stic ~eac(- jr~ivud.~ Ms. Emily Crozier, Executive Director, Arlington Family YMCA 8301 Fort Caroline Road Jacksonville, Fl 32277 Dear Mr. _ 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5300 FAX (904) 247-5805 SUNCOM 852-5800 Please see the attached report from the City of Atlantic Beach Building Official. After he completed his review of the existing building in Russell Park, he has expressed a genuine, immediate concern regarding the safety in the building. He has recommended the immediate evacuation of the building. AIthough we had previously discussed allowing the building to remain until October, this report clearly expresses an immediate concern that cannot wait until October. I suggest that you contact me at your earliest convenience to discuss this further. At the present time, I am inclined to shut down the building effective August 15, 1999. Thank you for your attention in this matter. I will look forward to your prompt reply. Sincerely, / .. David E. Thompson City Manager cc: Jae Crozier, Vice President Winston Family YMCA 170 Landrum Lane Ponte Vedra Beach, FI 32082 ,. . ..., . ~~ CITY OF (~) 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5800 FAX (904) 247-5805 SUNC0~1852-5300 MEMORANDUM July 27, 1999 TO: David Thompson FROM: Don C. Ford~~ (~ RE: Inspection Report YMCA Building The following is a summary of my inspection of the YMCA Building in Russell Park on May 28, June 2, and June 15, 1999: The structure is a double-wide mobile home type building constructed approximately 10 years ago and has had very little maintenance in the last 5 years. Of the major deficiencies listed in my field inspection report the leaking windows, the leaking roof, and rusted out siding screws require urgent attention. The leaking windows have allowed water inside the building. The leaking roof has allowed water infiltration into the roof insulation, wiring, and air-conditioning system. The rusted siding screws are falling out and allowing water into the walls. The moisture inside the walls, ceilings etc., increase problems with rodents, insects and other pests. The walls eventually rot and structural failure begins. The entrance ramp and the rear exit stairs have deteriorated and are unsafie to~ traverse. The handrails and the lattice work are failing and creating hazardous conditions with nails exposed in several locations. Based~on my enclosed field inspection report I recommend immediate evacuation of the building due to structural, electrical, and ingresslegress failures. Due to the age of the building and its repair cost I do not recommend rehabilitation of this structure. DCFlpah Enclosure cc: File ~-~ ~ ~: ..~. ~ • .~ CITY OF ~~.°cuzt~c z eacl - ~~CVCic~a ~ ~ ir"rB~kI~DUM • . • • • June 2, 1999 TO: David Thomp on n/ FROM: Don C. Ford ~~` d RE: YMCA BUILDINGIRUSSELL PARK 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5800 FAX (904) 247-5805 • SUNCOM 852-5800 I have performed a maintenance inspection of the double-wide mobile office building in Russell Park. The following is a list ofi major and minor deficiencies observed on May 28, 1999 and June 2, 1999: MAJOR DEFICIENCIES 4 & 31 - Windows leaking at sills around entire structure; 9 - Porch nails rusted out -some rotted out decking and framing; 10 - Steps deteriorated at rear of building; ~~ 40 - ~ Ramp needs new handrails; ~ . 16 - Water drains under building; 58 - Lights at ramp pulling away from building; 107 - Floor insulation falling out; 124 - Walls leaking east and north sides. MINOR DEFICIENCIES 1 - Screws rusted on all exterior siding; 3 - No ventilation in roof; 6 - Screens missing on windows; 33 = ~' Screws missing in siding allowing water in holes; 49 - Flashing corroded around entire roof; ~• ~ 63 - No light at rear entrance; • 124 - Walls leaking east and north sides; 125 - Some holes near east exit -partly patched; . 128 - Window sills and door sills rotten. '`Numbers indicate corresponding numbers on Building Maintenance check{ist in Building Official's Office. ~ . . (71 DCFlpah (~~ CITY OF ATLANTIC BEACH BUILDING MAINTEAiANCE DEPARTMENT ~ r"N F ~ ~ ~ C~ o v'- DEPARTMENT HEAD ~ c 7 ~! /t'l r!-~ /~ G ~=' ~- BUILDING '~~`'rG~ ~Ur~D.rN~ - ~USS~ [L ~i¢/~/(/~ ADDRESS d C~ -Sr M/ n> o ~ F ~ fl DATE OF INSPECTION S ' ~ ~ - `~ ~' `T C~ ~ ~S '~/ / TYPE OF STRUCTURE /~ O Q ~ G. n: ©r ~=r ~ r S /°~' C DATE CONSTRUCTED ~~~ '7-' ;~,n~'t i C e~ ~ ~ ~ T ~~.:..;. r~ 1. WALLS 2.. OVERh 3. GABLE 4. WINDC 5. EXTEA 6. SCREI 7. COLUI 8. IRON ~ 9. PORC 1 O. STEP; I I . PAINT( 12. GARAC i 3. CARPE { 4, OTHEI 15, TREE 16. DRAIN 17. DRIVE 18. PATIO 19. FENCI 20. RETAII 2 1 . DOGK 22. BULK 23. OUTE 24. SPRY 25. DECt 26, OTHE 8UlLDING O • 1 ST LEVEL TYPE: ood Fair ' oor 2N0 LEVEL T(PE: 3RD LEVEL TYPE: IANG SOFFIT S, FACIA 5 ~ i WS S. SILLS ~ OR DOORS :NING (DOORS S~ WINDOWS) 1N5 S, TRIM YORKS 1ES /STAIRS JG S, CAULKING' E' 7 RT: t: GFZOUNOS PLANTS S. LAWN aGE b GRADING NAY S, WALKWAY JG 1 IING WALLS ' HEAD OR SEAWALL UILDINGS iKL1:R SYSTEM R COMMENTS: ITEM m - / - Sc~c~ ~,s s~, cr S r-rL-f~ ~Xr'F 2i ~ ~ S c ~~iv ~ s~t'~ttTi~v~ .~~-M,~-cEr.~ rfKoVu~- 3 -tie, U ~'cJ7< ~~7-~ a rJ t N to ~ /S G F_ „~rl Off" - ~(1 ~ S•~/L EF_ N-S a N U t N ~ 25 a.1 S . /~-.4~o2«cs N~Fr~s ~u.s~E.~ o~~- --SdNC~ ~D~EN ~~2~ctu~~~~s'rs //Jb S ~~ P S ~ ~ ~ ,D /zt -~ V t ~ .r7 tN E ~ /~ r.; .2 f=Xl '~/(~ ~~-TE2 ~/Z~-t.v S Ur~~G/L ~u r~-,~/NG ~i t ~ ~. • ~ ~ r 71'PE OF BUILDING AND CONSTRUCTIONS 2.7. FOUNDATION WALL 28, PIERS 29. BEAMS S~ GRIDERS 3O. FLOOR JQISTS 3 l , SILLS 32. SuBFLGGRING 33. EXTERIOR WALLS 34. INTERIOR WALLS 35, HEADERS (OVER OPENINGS 36. CONCRETE FLOOR SLABS 37. ROOF FRAMING ICONVENTIONAL~_ 38. TRUSSES 39. ROOF DECKING 40, STAIR FRAMING 4 I . ATTIC ACCESS 42. OTHER IF CRAWL SPACE OR BASEMENT: 43. ACCESSIBILITY 44. VENTILATION 4s, oRY 46. SUMP PUMP (~J STRUCTURAL IL 0000 FAIR (POOR ROOFING ROOF LOCATION T(PE MATERIAL 47. 48. 49. FLASHING"IGALVANIZED ALUMINUM COPPER ~ 1 SO. GUTTERS S. DOWNSPOUTS-(METAL PLASTIC I `f 5 I . SKYLIGHTS ~( I 52. ATTIC VENTILATION 53. CHIMNEYISI: COMMENTS ~ /~~D ~ ,~ 3 / - ~ F ~ rte- S ® ~ v7 ~ o i2 ~ / ~ c,I ITE/M Tyr `~' y ~ ~ ~k r.~ a / <' l~}- /-~ ~' /`} h710 R1 F/-~rD ~ ~F Gv ~1 m c ® r- ~ /-' /~ (~ J L (~' r_ ,v ?/ ~t.~ ~~- i`~1 P `7~ ~ ~G~1-S(7`/~C C.D/L/L ~~~-~ '4i j'Zbt9N~ ~lV TI2~; ~pO~~ ., I. ...: ~ . ELECTRICAL // 54„ SERVICE 70 BUILDING--{OVERHEAD UNDERGROUNG v ] Goo FAIR POOR • 55, MAIN PANEL BOX: RATING~aVAMPS 56, OVERLOAD PROTECTION (CIRCUITT BREAKERS FUSES ] 57. BUILDING WIRING--ICOPPER V ALUMINUM KNOa S~ TU8E5 J S8, ExI-ERIOR WIRING 59, RECEPTACLES / 6C~, GROUND FAULT INTERRUPTER-(AT PANEL AT RECEPTACLE ] !V 6 I , SWITCHES 62, INTERIOR FIXTURES 63, EXTERIOR FIXTURES ' 64, POWER ATTIC FANS r~-`( ] 65, SMOKE ALARM 66, INTERCOM SYSTEM 67. DOORBELL 68. ATTIC FAN 69, DISCONNECT TO EQUIPMENT 7O, OTHER PLUMBING 7 I , WATER SUPPLY (MUNICIPAL PRIVATE ~ 72. SUPPLY LINES (COPPER GALVANIZED MET L l_ {I~, /~'C '/"( G 73, WASTER LINES (CAST IRON PLASTIC ~THER ] 74, WATER PRESSURE/FLOW (PSI MEASURED AT ~ /~ p S I 7 LIDS F 75, WELL S~ PUMP { H.P, PUMP MOTOR] SERVING; 76. WELL S. PUMP I H. P, PUMP MOTOR/], SERVING; 77. HOT WATER HEATER r'`ir I {ELECTRIC ~J GAS OTHER ] ( GAL. CAPACITY](WATER TEMP. OEG,F, AT ] 78, HOT WATER HEATER 7'"r2 (ELECTRIC GAS DEG,F, AT ]_ 79. WATER SOFTENER 80. SPA/Hor Tua 8 I , HosE Bteas 82, AERATOR 83, OTHER 84, OTHER COMMENTS: ITEM n • • ~ ~- v~~ ` ~'!.~ {t r s a ~~ ~ ,~ - ~hw c ~ ~ r.S ~ co ~~a v ~i ~ ~Si ~•D ~ o o :3 ..~ ,. , ~, ' HEATING AND AIR-CONDfT10NING 85. HEATER # I. [CAP, TTYPE: IJY-'( ~~ d. tpJ -y ~ ~ (!/~- ~7" T I ~~ { MAKE S, MODEL r•"r ~. r~~~ ~ /LT_j LO C ATION: N 86. HEATER ~r 2 ICAP, TTYPE: /L , IY~'2~ .. '~..(-~ N [xS ~. /j a / r MAKE S. MODEL ~ LOCATION ~ 87. HEATER 7~2 [CAP, TTYPE: MAKE S~ MODEL ~ LOCATION 88. FLUE PIPEIS~ 89. FUEL STORAGE - LQBOVE GRUND BELOW GROUND ABANDONED 90. OIL FILTER[ST ' 9 I . CENTRAL A/C '"r I [CAP. 7 'nPE; MAKE S~ MODEL rr LOCATION: 92. CENTRAL A/C 2 ICAP, I TYPE: MAKE S. MOOELa (LOCATION' 93, PRIMARY CONDENSATE DRAINIST 94, SECONDARY CONDENSATE DRAINISI 95. CONTROL SYSTEM[ST 96. DUCTWORK S, INSULATION - [METAL DUCT80ARD FLEX OTHER J 97. AIR FLOW 98. REGISTERS 99. RETURNS 100. AIR FILTERIST 101. HUMIDIFIER[SI ' I O2, WINDOW A/C n I LOCATION MAKE I O3, WINDOW A/C m2 LOCATION MAKE 104, WINDOW A/C n3 LOCATION MAKE 1 OS. WINDOW AJC ~4 LOCATION MAKE I O6. DRYER VENTING 107, INSULATION -WALLS FLOORS ATTIC Goopl FAIR COMMENTS: ITEM ~ /O ~ (=- G O b 2 ~ fJS U L /~- % / a /~ ~/FL L / av !c D CJ l (7) t . I •1 r ~ l ,, KITCHEN AND APPLIANCES 108, SINK 109. DRAT 1 I O, DISP I 1 I . Coul 112: CAeu 113. RANG 114, GR1LI I 1 5, RANG 1 16, Over I 1 7. MICR I I8, DISH' I 1 9, REFF 120. FREE 12 I . CoMt 122, ICEM, 123. OTHE 124, WALL 125. FLOG 126.. CEILII I27, PAINT I28, WINa 129. DooF 1 30. HARD 13 I . F1REF (~J 132. TRIM 1 33. OTHE COMMENTS ITEM r'~i~ / a ~/ - ~ ~ ~ ~s ~ ~ ft-~. r >v ~, E r9-s ~- .S r•~ /; / /v. ~ . /-Z o.0 p-c ~ ~¢~~ v,~ - i I ~S - S©M. F ffo c.F~S ~rF! 2 rt~-S T' F-X ~ ~ -- ,~r~-7C/7'F~ • AND FAUCETS G.OO/D ~/ FAIR POOR r TRAP SAL ITERTOP l ETs E . OR GRIDDLE ' E Hoop/EXHAUST FAN 'WAVE IBUILT-INI MASHER IGERATOR LER 'ACTOR ~KER IDE7ACHEDI R INTERIOR ROOMS zs IGS ING , ~ws s HARE AND WEATHERSTRIPPING LACE m I m 2 ~3 ND MOLDING A R ,, ,~. ~ y, BATHROOMS ~ ~ ~c ~. LOCH RATI N f 34, 135, 136. 1 37. 138. 139, 140, 14f, 142. 143. 144. OTH E 145. (~l ION C e. G~~r~ ~~) M~(J- ~ti TUe SHOWER ~ TOILET LAVATORY VANITY S, TOP FAUCETS, DRAINS S, TRIM CERAMIC TILE MEDICINE CABINET VENTING TUe OR SHOWER DOORS OTHER -~ s T C R 1~J _ F_Xrfr~~sr Frt-c:~s ~:cT t+,:ohc:IrtG ,, .:; ' AGENDA REGULAR MEETING OF TREE CONSERVATION BOARD August 2,1999 7:30 p.m. City Hall Commission Chambers 1. Call to Order ' 2. Recognition of Visitors 3. Old Business A. Tree Removal Applications 1) 2400 Seminole Road 4. New Business A. Tree Removal Applications .. 1) None ~. Reports and Announcements A. Revietiv of draft Historic Tree Preservation Ordinance B. Review of Tree Removal Application 6. Approval of Minutes of Meeting of July 19, 1999 7. Adjournment If any person decides to appeal any decision made by the Tree Conservation Board at the above meeting, he will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony of evidence upon which appeal is to be based. (8) ,.. J'UN-22-1999 12:56P FROM: 247-5845 70:97445062 i,r `r 'r,~' • CITY OF ATLANTIC BEACH ', TREE REMOVAL APPLiCAT~ON ~1 app icat'1gi'~s must be received ~y 5 P.M, an the f~fONDAY prior to e sci--eduled .. meeting in order to b~_Qiaced on the age~~da for consideration. INGOlv1PLET_~ • APP~,tCATIQNS ILL NOT BE P _ QCESS, Ems' . ~~ ~ . ,N~~ T-~.,~...-~z~s~. L P:1~3~~ ~3~~~ APPLICANT NAME AQDRESS TELEPHONE AQDRESS OR LEGAL DESCRIPTION OF PROPOSED TREE REMOVAL 3. DESCRIBE PURPOSE OF TREE REMOVAL: ~ ~~ ~ ~~~C.~. ~~ . .,, ~. SPECIFY TREES PROPOSED FOR REMOVAL AS FOLLOWS: NUMBER SPECIES ~ DIAMETER (DBH) CONDITION A ~ 1 ~ ~--~ -z ~~ ~~ ~ ~ 5. TOTAL NUMBER OF TREES TO 6E REMOVED: ~~`•1 6, TOTAL NUMBER OF INCHES OF TREES TO BE REMOVED: ~ J 7~ 7. SPECIFY PROPOSED REPLACEMENT TREES AS FOLLOVYS: NUMBER SPECIES DIAMETER (DBH) .. . ~4 1 ~'. ~ ~. ~~ --~ .1 1 C? ~~ ~. ~ . JUN-22-1999 12:55P FKOrI: 2~7-5~~~ c u. 7 c-c~r~r~o~ ~_ - ~,. 8. ATTACH 5tTE PLAN INDICATING THE FOLLOWING: a) Site topography. including proposed grade changes b) Existing and proposed buildings and other improvements with dimensions and required setbacks , c) Tree protection zones as applicable d} Location, DBH and species of all trees with a DBH of six incries or greater e} Location, DBH and species of all trees with'OBH of lass than six inches proposed to be used for mitigation f) Specify trees of unique or special character g) Each tree proposed for removal clearljr marked with a ~X' h) AlI existing and new trees proposed to be used far mitigation clearly rrtarked with brackets "[ 1' 1) Location of utilities, easements and material storage areas s) 9.. ALL TREES pROPOSE-~ 1=0R R)=NOVAE ~,~ E3E CLEARLY MARt4ED ON SITE 8Y R>*i~ SURVEYORS R18BON. •- ~JC,L, J 1Z~a~S ~-cD c i ~, fZ~ ~ ~ 0~ ems' ~~~ ~ t3 ~ .. iz s~.i~. o v ~~' 16. ALL EXISTING TREES PROPOSED TO 8E USED FOR MITIGATION MUST BE CLEARLY MARKED ON SITE BY..~LUE SURVEYORS RIQBON. 1't, I~OMPL~TE_ A~PL(CATfQNS Wl~l. NOT 8E PROGESS> n,. 1 HEREBY AGREE TO COMPLY WITH ALL PROV1SlONS OF CHAPTER 23, ARTICLE Il, TREE PROTECTION, AND ALL OTHER APPLICABLE CODES AND ORDINANCES Of= THE CITY OF ATLANTIC~BEACH: G APPLICANTS SIGNATU ~~ OWNER SIGNATURE off'--~~ DATE S"-f DATE APPROVED;: TREE CONSERVATION BOARD ,CHAIRMAN DATE .. ;: .Q~) ~ro....~ _..r:.,• ... ti, ~, .' ~~ ~ VERBATIM ~T7'[tANSCRDPT~ OF AGENDA ITEM SD CITY COMN.IISSION MEETING JULY 12,1999 REQUESTED BY MAYOR SHAUGHNESSY ... C g 1 ~. •~ ,. .. . Authorize Mitchell McDaniel to remove trees and install landscaping on the publicright- of-way at 2400 Seminole Road. • Mayor: .This was put on the agenda by the City Manager. May I have a motion, please? OK, I'm going to make a motion to authorize Mr. McDaniel to remove the trees and install the landscaping on the publicright-of--way in front of 2400 Seminole Road, with conditions to be set by the Commission. Is there a second? Borno: I'll second it for discussion purposes. Mayor: Seconded by Commissioner Borno for discussion purposes. Chief Thompson? Thompson: The essence of this proposal.. Mr. McDaniel is doing some renovation work at a home at 2400 Seminole. He is looking at doing some landscaping and beautification of the city right-of--way and he went to the Tree Board to request their permission to proceed with it and the question came up as to whether or not he was authorized, legally, to represent anybody on that and since it's city right-of- way, it would be up to the City Commission to make that determination. That's why he was referred back through us to the City Commission to get your ~ permission to go back to the Tree Board. In addition to that he is also working with Beautification on this to make sure what they put in there is attractive. He understands that if there is anything he takes out that requires mitigation, he will be required to meet the mitigation requirements. So, that's sort of the long and short of it. Basically, he is asking for your permission to go back to the Tree Board - then he can bring a final plan at that point... Mayor: To the Tree Board? Thompson: ,Well, he will have to take one to the Tree Board, yes. Mayor: •So, all that's being asked here is our permission to. go back to the Tree Board, bring a plan to them, mitigate for tree removal, and have them either approve or not the plan. We're not being asked to approve it here? Thompson: That's correct. Mayor: Does everyone understand that? Yes, Mr. Meserve? -J Meserve: I guess the~way this would occur though, as I understand it., we're sort of giving him permission to negotiate on behalf of the city how it would go, what trees he .: t. ~ :;., ~ g~. ~, .. would take out, what mitigation they would require, and I would assume at the end of that he would agree with them and then it would come back to us for our final agreement. Is that what I am hearing, or not? ' Thompson: If so directed, we can certainly do it that way and bring it back to you for final approval. ~ ~ ~ ' Meserve: I think that's reasonable. It allows the Tree Board, if we pass a resolution allowing the Tree Board to negotiate with him, and he would agree to it, and he would agree to the mitigation, and he would agree to paying for all that mitigation, it would come back to us one last time. I think we ought to take a look at it just sort of see it one time. Mayor: OK. Then that could be... Please make that one of the.conditions of my motion. Mr. Borno? Borno: I took the time to drive up there and take a look at it on my way down here and I was looking specifically, for the red marks and it appears to be.... I would guess, fifteen or eighteen feet deep, some of the removals, to get from underneath the power lines, from observation from where it's marked. I read the whole package and I would say I'm not in total agreement. I understand the reason to want to improve the landscaping and the cosmetic side. In my opinion a lot of those trees are not dead even though they have to be topped to keep them out of the power lines. So.... Mayor: Really, what's happening here is, you're just.... I see this as a procedural matter for you to allow this to go before the Tree Board so that they may take a look at it. Borno: I understand. I'm just saying from observation. Mayor: 'Alright, is there anything further? Mr. Mitchelson? Mitchelson: It was either in this packet and I couldn't find it, or the prior information we received, possibly from the Tree Boazd -their minutes from their meeting. Mr. McDaniel stated that because of the topping a number of the trees were now dying and I, also, drove out to the property and looked at it and quite frankly, couldn't see a single dead tree, so I was a little concerned about the exaggeration, to use a polite word, for the description of the situation, to add a little pressure it seemed like to me. To describe the trees as dying and therefore needing to be removed, when you go out there, there's not a single one of them that seems to be suffering ~'r . ~ g.~ .r. ,' one bit. They have been topped but they are full of green. The other situation that he alluded to here was they were requesting to not have to mitigate within the city right-of--way -that they would be happy to mitigate and place the trees on their property, but not to mitigate as the Tree Board ~ ' recommended and replace trees removed from the city right-of--way within city property, and their recommendation was not to be held to that standard because, and his explanation was that if they put other trees underneath the power lines, then ultimately, you have a recurring problem and just end up back in the same place. My suggestion would be that if in fact we approve this, and in fact they are required to mitigate, that if not mitigated on the public right-of--way on their own property, that we still have them mitigate on public property..... Mayor: I understand what you are trying to say, and I understand why, but we are getting a little bit ahead of ourselves because that, at the moment, is the Tree Board's purview and that's a decision they're.... Mitchelson: In our packet, he's requesting to be released from that. Mayor: But that's not the motion in front of us. If you wish to make such a motion, or deny such a motion, you could do that. Mr. Borno? Borno: I'd like to point out one thing that everybody needs to keep in mind. The right-of- way for Seminole Road is 100 feet. That's your road right-of--way. Mayor: Mr. Mitchelson, your point is well taken. This will come back to us, but I think that... Please help me if I am not correct here. I think what has happened is that they need our permission to even bring it to the Tree Board. Then the Tree Board will do its normal work and then it will come back to us because Commissioner Meserve would like to take a look at it one more time. But let's give the Tree ~•board a chance to do what they normally do very, very well, without sort of ' dictating to them up front what they should do. ~~ Mitchelson: I'm in favor of that. I just want to speak to the underlying request that he had to be released from that obligation. Mayor: Well, that's not the motion that is before us at the moment but if it comes before us, please, certainly, refer to those comments. Alright, is there anything further... further questions? . Do you wish an opportunity to address the Commission, Mr. McDaniel? t ~a ~ ., 5. 1 McDaniel: I'm Mitchell McDaniel, McDaniel Contractors, 3536 University Boulevard North, here on behalf of my client, Taylor Glover. I have heard your comments. I appreciate your input into this position that we have been put in, but I would Like to clarify that I have been to the Tree Board for,the past six weeks, three times. Now they have come to the understanding that they have not the authority to give us permission to do what we had originally proposed to do on the city right-of- way. Now we are before you six weeks late, and as I understand it, we are going to keep going back to the Tree Board. Now, are they going to have final say so on what we are doing, or are we going to come back before you again, and if so, I don't understand the rationale there if you have the authority to overrule what they are going to base their judgement on this proposal that we have already sent to them. What I am asking is, how many times are we going to go back and forth? We have submitted everything that the Tree Board has asked us to; we have submitted everything that the Council, here, has asked us to submit to them, but it seems that nobody is going to take authority over this matter if it's going to go back to the Tree Board. Are we going to have an answer from them or are we going to come back to you and have another answer from you? I would just like to know where the end of this is; how it's going to be resolved. We have said we will do anything and we need to know what we can do. Mayor: Thank you Mr. McDaniel. If you don't mind pausing just for a moment. Mr. Meserve, do you have a question for Mr. McDaniel? Meserve: No question, but a comment, because I think he's right. I think we have put everybody in a mission impossible situation. He is going to go back and say, OK I'd like to take down these trees on city property, and oh, by the way, the Commission said it was OK for me to ask. The Tree Board will still... you know... it's one thing to do mitigation, and mitigation by the Tree Board is by rule. . I mean they can do some forgiveness, but it's pretty well lock step to take out so may trees and if they are in such and such a category, you've got to replace them -with so many inches of trees. And the whole question, and we haven't answered 'again, and what we are saying tonight is "Ok if you are going to take out trees, where are you going to put them back." ~ There, there would be two options I . suppose. 'You can put money in at the stated rate into the tree fund, or you can put the trees back, and then the question is, where can you put the trees back? What he has asked is "Can I put the mitigation trees back on the private property instead of the publicright-of--way" and we are not giving any guidance to the Tree Board. They won't have a clue on how to react to all this. Mayor: Well, perhaps I am not correct, but my reading of the way the packet read and the way the chief described it was - we are the owners of that property, we are the . Cg) _.__ .. _. . ~.. ~ ~ g) -:. ... . city, it's city owned property, so we have to give permission for the Tree Board to... you know, we are not the applicant, but we figure into it, so, Mr. McDaniel needs permission from us, from we, the owners of the property, even to go before the Tree Board and discuss the matter. The Tree Board, I believe, tell me if I am correct, because if I am not, I certainly don't want it out'there. I believe the Tree Board can make the decision about whereto mitigate. They have that authority, and they can make the decision about whether to require mitigation in the form of funds to be put into the city account or whether to mitigate back on public property, which doesn't have to be the property in front of the house. It can be public property in this park here, or whether or not, I don't know if they have the purview to decide that they can mitigate on private property since it's city property to begin with. That's the part I'm unsure of, but I'd like to let them look at that. Meserve: The part I'm unsure ~of is what they are saying is that we are going to take all these trees out that are not on our property. Are we giving them permission right now, up front, to.... whatever the mitigation is, are we saying, OK, if you want to cut down all the city's trees on the right-of way, we'll figure out mitigation later, but that's OK with us, because that's sort of the way it reads tonight. I'm not sure if we mean that. Mayor: ~ They are not cutting......I need to make it very clear because I also, made a site visit. they are not cutting down all the trees. I do see the point about the trees.... I don't even want to get into that. Let's answer your question. What they are asking for is, will we please let this guy go before the Tree Board where he has been unable to even talk about the issue in the past. That's all. Do we agree that he can go to the Tree Board and that the Tree Board, on our behalf, can deal with the issue. Am I stating that correctly? Meserve: I think so. Mayor: ,•You think so, or you know so? Meserve; I think we are talking about.... They can never get out of the loop. They will be here a couple of months from now asking the same question. Mayor: Chief Thompson, you have the floor. . Thompson: As I understand the issue, the answer is that you can go before the Tree Board, you do your thing with them, and the final approval will rest back here based on their recommendations. The City commission very often has the final say so on a lot of things where they have boards and committees that oversee these things. . • in 1 4i. f . ~ ~~ The Tree Board has certain responsibilities and what is happening tonight is you're being authorized to go back to the Tree Board, get their recommendations, the final plan comes back here and it's approved here. That's my understanding. Mayor: McDaniel: Mayor: And it ~s an unusual situation. I believe it's the first application we have ever had to remove trees from City property, other than a stormwater project. May I say one thing? Yes, you may. McDaniel: I understand it's a situation that, maybe, has not come before this board before, . but we also have a unique piece of property there. What I would like to state, in closing, is that we are one of the original historic homes here in Atlantic Beach. It's been there since the late `30's and that right-of--way has been left un-maintained by the previous owners, which I feel probably has done that because it was the city's right-of--way, and the city has seen no reason to go down there and maintain that right-of way other than to allow the City of Jacksonville to cut the tops of the . trees off. Your position, Mr. Borno, about cutting the tops of the trees -yes, they are green underneath, but when you cut 2/3 of the tree that leaves the stump and . ~ ~ what you see there is vines that have accumulated over those trees. I would be more than glad to clean out all those vines and take those trees and put them on your property, because there's not really that much left of them when you go there and clean everything out. As far as removing trees from the right-of--way and addressing your statement about placing them on our property and not on the city right-of--way - my client has gone to great lengths to preserve this little bit of pristine property that's left here in Atlantic Beach, and in no way are we wanting to destroy or deter from the look. We only want to enhance this last section of Seminole Road, which our • neighbors have seen fit to do so. The city has allowed to clean and maintain that sight of way from here in front of City Hall all the way down to the end of Seminole Road. It's just that one section there that nobody seems to have done anything about. We are very interested in going before the City Beautification committee to add beauty to that end of the road. Nobody else has done that before. We have neighbors but they are not interested in doing it and that's been there as long as the house has been there. Ever since Hanna Pazk stretched the fence across the end of the road. So, we are very concerned about the environment; we are very concerned about maintaining the beauty along the city right-of--way, and, I have heard you talk about budgets with the redevelopment plan, and the money is not there. Well, we are not asking the City of Atlantic (s> ~y ~ ~ l - i ,' .tit„' 1 C ~ .. Beach to go down there and use their funds to clear their right-of--way. We are willing to do that. We are willing to do it on your terms, but as far as replanting trees, the reason that we are cutting those down is because of the power lines. Nothing will grow there, and in that letter, the other part of it, addressed the fact that we would be more than willing to mitigate palm trees iri place of the bay woods and the hardwoods there because they don't grow as high and interfere with the power lines. We weren't saying that all the trees would be planted on our property. We were just asking the Tree Boazd to make an allowance for us in substituting palm trees in~~lieu of planting bay trees which they are considering hardwood trees. They wouldn't interfere with the power lines so the City o£ 7acksonville would not come along a year from now and cut all the beautiful trees that we planted there, and Leave us with the same existing conditions and we would have to go before the board and do this all over again. So, I just want to make sure that, like Mr. Meserve had said, we dan't want to be stuck in this vortex of going around and around again from Council to Council. We would like it taken care of as soon as possible. We are willing to do whatever the~Council recommends. We just want to do it in a measure of time that works for my client, so that we can go on with the project. Mayor: The motion was just to allow you to do that. Commissioner Meserve had a ` comfort level with having it come back to us. Do you still wish that to be done? Meserve: Yes. Mayor: Then that's still part of the motion, on which we have not yet voted. Mr. McDaniel, if people need to make a more extensive site visit, can you make yourself available. McDaniel: Sure. They just need to let me know the time and the day. Mayor: :OK. Thank you. Mr. Borno? Borno: Yea; I have a question for Mr. McDaniel, through the chair. Mayor: Through the chair Borno: The envisionment of..... Am I right, about 15 or 18 feet is about the depth from the existing vegetation is approximately what you..... from what I saw was marked, was estimated to be removed. Is that a rough idea? McDaniel: Well, I'll go back and answer that question. You are right about the 100 ft. right- ~f~ l y 1 + / of-way. From the age ofthe pavement thereto our property line is about forty feet, and the power lines there, for some reason, dip considerably low, more so over our property than any other because we have 300 feet. They can't put a pole in the center of the property so the lines are comparably low, which they cut the trees down to maybe 15 or 20 feet high. Now, if you look at that on art angle, going down Seminole Road, you'll see the whole vacancy of greenery there, which only leaves the outlying areas. 1 S to 18 feet on each side of the power lines would constitute the imaginary line where we are asking those trees to be taken out of because bay trees and oak trees, when they grow up, they are going to have a thirty or forty foot spread, where palm trees aren't going to do that. They are going to maintain their stature. That's what we hope to do -get rid of those trees there and we are not removing all the trees. We are trying to keep some of the more mature trees that are there but we are trying to add a little beauty, a little character, and by doing so, removal of those trees is something that we had planned on doing. That's what we would like to do. VVe have had a problem with vagrants in that area. We have gone before the board to get a variance for a fence, which we can put up along the property and they granted us permission to do that, because the problem with leaving those trees in there is, when we put up our fence, we have had people camping in front of the property, and they continue to vandalize our property as well as public property in gaining access to Hanna Fark, by cutting the fence and by destroying our fence as well. And that area there is 40 feet by 70 feet, so we people actually camping out in front of our property, so that's another reason why we want to remove these trees so my client, as a new citizen of Atlantic Beach is entitled to the same amount of security and privacy that everyone else is entitled to along Seminole Road. We just have extenuating circumstances there with having a lot of vegetation in front of our property line. Borno: Thank you. Mayor: .This area is sort of a different hind of animal. There, there is really no other estate .• in Atlantic Beach like this -it's probably the only true one we have. I just wanted to say one thing. Mr. McDaniel, if you have read the ordinance, what you probably are going to come up against with the Tree Board, is that they will require that hardwoods be replaced with hardwoods and they would not consider a palm a hardwood, but there may be a way within their rules to mitigate for the hardwoods but still replace the palms if it makes sense to them that the palms interfere less or, actually, instead of saying that they stay Low, T am hoping that they might be able to grow up over the Level of the drooping power lines or somehow clear them in some manner. It really is appalling the amount of greenery that is sacrificed in the city in the name of power lines. Yes, Mr. Meserve7 You had your pencil up? .:}. Meserve: I just had a thought. It might be better, and maybe it wouldn't work, to have him come back to us with a plan and we buy the plan and go to the Tree Board. Because, you know, whatever it takes the Tree Board.... if it was all the trees around his property there would be no question. It's only a matter of mitigation. I know. that it's in there, but the replacement plan also. I thought this only ~ . addressed what was going to come out. I~would think that if they had a plan that said `eve are going to take out these trees; we would like to replace them with these trees, both on their property and on the right-of--way" and we bought it as OK, it looks good to us, and we'll certainly give you permission to cut those trees down that are on the city right-of--way, then you could go forward and cut the deal with apre-approval from us on the plan, and we could go forward the to the Tree Board to try and figure out the mitigation. I'm not sure if that makes it any cleaner or not, but T just hate to get the people involved in an ever expanding circle of going back and forth and back and forth, because if they say, "Well, we don't know if the city will even let you cut down that tree.... I don't know. Ire's going to be back and forth for a lot of..... Mayor: You're trying to clean up the process and I applaud that, so let's look into that and see how... what are the in's and out's of that Mr. Jensen or Mr. Thompson, whoever would like to tackle that one. Are you familiar with the tree ordinance? . Jensen: I certainly am. I think basically, what Commissioner Meserve is suggesting is probably appropriate because the Commission, or the City, is acting as an applicant for removing trees on City-owned property, and the Commission just can't make that decision to remove those trees. That's the purview of the Tree Board, but the City can apply to the Tree Board, and I think that's what, basically, is being requested by Mr. McDaniel -that the City join in the application, as to the part of the property owned by the City. Mayor: I'm happy with that if you are. Will you withdraw your codicil to the motion, or . •whatever it was, and I'lI withdraw my motion.? Meserve: Yes. Mayor: Will you withdraw your second? Borno: Yes. Mayor: Alright, I'm ready for a new motion. fig) Meserve: I don't know if it takes a motion, but I move that we ask Mr. McDaniel to bring a .' plan to the city at the next regular meeting, if he is ready, with what trees he is going to take out and what his plan would be for replacement trees, and that would approve it at that time and forward it as an applicant, to the Tree Board. I can't write that down, by the way.. Mayor: I understand. You know, I think were we got thrown off is on this agenda where it says "authorize him to remove trees." It really is not the purpose of what we are doing here. The landscape plan..... Meserve: Can I ask him if that makes sense to him, through the chair. Mayor: Yes, ifyou are interested, of course. McDaniel; I think it made sense if I knew how to address the landscaping, if you are going to allow palm trees to be mitigated for hardwood, it would be no problem for us to go ahead and produce another set of drawings, not knowing if we are going to get to plant palm trees there in lieu of the water oak or bay tree. Mayor: You see what he is saying? In other words, he doesn't know what plan to show you because he doesn't know what's going to be permitted. McDaniel: We submitted those plans. Those are our renderings for what we propose to do there in front of our property. We also have a set of plans from Boatwright Surveyors showing the trees that are to be removed, removing a total of 16 or 18 trees with a cumulation of 100 and some odd inches. We were hoping to gain some mitigation with those trees but the Board could not mitigate because it was on the city right-of--way. Meserve: OK, but since I helped write that ordinance, it is the right of the Txee Board -they can do lesser mitigation in all cases. They can never require you to do more than the law says. They can be the good do-bees and I think if the City Commission .said, "we like the plan" and I'll be honest, I haven't studied it because I thought . we were going to send this back some place. I think in the City Commission could take a look at it and see if we buy it as a beautification effort for the city, and if we go in as co-applicants to the Tree Board, I would suspect that they will buy something, and if they want some more money to go into the tree fund, then we can argue that out at the Tree Board, as co-applicants, once we personally on behalf of the city, buy the plan. Mayor: I like that idea very much, I'll not only entertain the motion which I believe.... Well, let me do this. Commissioner Meserve, I am about to call a recess anyway, for fifteen minutes. Would that give you time to look at... Could we possibly do .. ', ~t~ ~. something like this tonight since it's already on the agenda, and sent him on his way with it, one way or the other. I have got something I have got to clear up here, so, I would like to call a recess for fifteen minutes. Mr. McDaniel if there are individual Commissioners who have questions. about the plan, would you make yourself available. McDaniel: Yes. Recess. Mayor: I call the meeting back to order. Mr. Meserve? Meserve: I move we endorse the McDaniel plan for removal of hardwood frees from the city right-of--way and agree to be a co-applicant with Mr. McDaniel as the agent for the owner, Mr. Glover, to the Tree Board, and our recommendation to the Tree Board be that they mitigate at one half of the usual requirement in light of the fact that additional hardwoods and palm trees are being planted in adjacent areas. Mayor: That's the clarification for which I was looking. Borno: Second. Mayor: The motion has been made by Commissioner Meserve, seconded by Comrnissioner Borno to endorse the McDaniel plan presented this evening as exhibit A, and to be a co-applicant with Mr. McDaniel as the agent for the owner, Mr. Glover, to the Tree Board, and that our recommendation to the Tree Board be that they mitigate at one half of the usual requirement in light of the fact that additional hardwoods and palms are being planted in adjacent areas. Is that correct? Meserve: Yes. Mayor: 'Are we ready to vote? Mr. Mitchelson? Mitchelson: I'm in favor of the initial portion of the motion I'm not in favor of the portion that seeks to recommend to the Tree Board that we as an applicant encourage them to find on behalf of mitigating only 50%. I think that's a bad precedent to begin to establish, and I think the appropriate thing for the city to do would not be to apply as an applicant and then ask for a special favor. I think the appropriate thing to do would be to let them view us and let them make whatever decision they come to as they would with any other applicant. I'll just stop at that point. a) :t ;~ ~ ~~~ Mayor: OK. Mr. Meserve? Meserve: I would just say why I sort of put that in. This is a special case, because you have got two different land owners and what we've got is a person.... it would be like me saying, "I'm going to cut a bunch of trees' down in my yard for new construction, and, oh; by the way, the mitigation is, I~want to plant all the hardwoods you want me to plant, but I am going to plant them on my neighbor's yard." They are not going to accept that. In this case we have got some of the mitigation trees and landscaping, the things that they are doing to beautify the area, would not be on the city property. Most of it would be on the adjoining property right next door to it. So I do think it makes a special case and I think in consideration for all that beautification and three planting that's going on in conjunction with that, that making that kind of recommendation to the Tree Board is appropriate and I don't believe it certainly sets precedence for an individual homeowner or business that's doing mitigation on their own property. That's my thinking behind it. Mayor: Thank you Mr. Meserve. The chair recognizes Commissioner Borno. Borno: I would join in. It's nothing more than a recommendation. The ordinance reads... ` as it reads... all we are doing is recommending that they turn around and Iook towards the mitigation and they have the ability to do the lesser than what it says up above, down in the ordinance. What we are doing is recommending. By recommending, we are pointing it out to them to look at it. Use your noodle. Mayor: And, I absolutely wish to emphasize that this is not the usual Atlantic Beach property. It is much larger than any other Atlantic Beach property. I think it might require a different treatment. When the ordinance was written, I don't think it anticipated a property that was 300 feet wide, and how deep is it? Do you know? McDaniel: ~ 800 Mayor: 800 hundred feet deep. If trees were cleared away from the average lot in Atlantic Beach in the old city, which are 50 x 100 feet and just cleared away like that, it . would make a big impact and it would probably be detrimental. Behind this area where the trees might be cleared is several hundred feet of more trees. It's not as though the.lot will remain untreed. The point of the tree ordinance is to preserve the tree canopy and I think that that has certainly been preserved here. ~ There, there will be enough trees going in in areas around and near it, and although it is not technically before us tonight, I know from reading the minutes, several of the 't ~1 rt. .; . ~, minutes, and hearing from the Beautification members, that there is also a plan being developed to beautify the end of Seminole Road, the fence in front ofHanna Park, and there will be more, I imagine, trees put in in that area, so my concern about the canopy has been satisfied. My concern that this is an unusual property is what makes me think that it is appropriate, probably, to give the recommendation' that lets the Tree Board know that we think that this is an unusual situation. Were it any other.... were it a much smaller piece of property I would feel... I would have the thoughts that you have, Commissioner. Are we ready to vote? . Mitchelson: Just, if I could... ' Mayor: Yes, certainly. Mitchelson: Though the size is quite a bit different, I think that every single property that abuts the street in Atlantic Beach also has publicright-of--way on it, and so to that... the . ' point that we are discussing actually exists on 100% of our Atlantic Beach property that is not... that is distinctively different other than it goes back further than the others, and so, from my perspective, if the owner is planning on doing some additional beautification and some other trees to be planted and things of that nature, that would in fact be on city right-of--way, and that could in fact, go towards that mitigation, but I would just... it seems to me that we're actually... the committee actually serves the city, and for the master to tell the servant, "this is . how we feel about it" to me, it's kind of heavy handed, and if they arrived at that conclusion in an of themselves, the committee... I would feel that that was within their purview, but for the master to tell the servant how we feel it would be appropriate for them to find, I think is.... it just strikes me as being inappropriate, so from that perspective, I'm opposed to that portion of the motion. Mayor: Well, let's see.if, perhaps, this might appeal to you. We are not telling anyone; we are making a recommendation. In other words, we are saying "in our judgement, "• we think this might be appropriate." When a house was put on this lot it took "down very, very Little tree canopy in proportionto the size of the lot. This single house probably has done more to preserve tree canopy than any residence in Atlantic Beach. If you look at the aerial map, it is completely green and so they have done their part, I feel, in preserving the tree canopy for us, and T am not opposed to communicating with the Tree Board in an official way, the Commission's feelings about the uniqueness ofthe property and our hope that this type of thing might be facilitated. It's unusual for someone to come and say "I'd like to beautify City property at our expense." I wouldn't mind if a lot of people came before us and did that, and I would hope that the Tree Board would see that as an advantageous thing for the city as well. And I think were you have a (8J / , r'1 1 • ~ ~./ situation where someone is trying to spend their own money beautifying city property, if we could facilitate it, that is what I would like to do. That's the. message I would like to send, and that's just my thinking on it. I'm not saying you . have to agree or disagree. I just wanted you to know where I was coming from. Alright, is there further comment, discussion? All those in~favor of the motion, please say aye. Commission: Aye Mayor: Are there any opposed? Mitchelson: Me. The motion passes, 3 - 1 with Commissioner Mitchelson dissenting. Mrs. Jones -you are Chairman of the Tree Board. Jones: Yes. Mayor: Do you feel that it would help you in your deliberation, or is it appropriate in order for them in order to be able to see both projects? Jones: Of the Beautification as well as the tree project? Mayor: Yes Jones; Sure, we would like to see that. Mayor: Would a site visit explaining all of that be of benefit to you if Mr. McDaniel were . willing to walk you through it? Jones: . = Well, we are under the Sunshine Law. Mayor: Yes, I am just speaking to you, yourself. Jones: Sure, I'd like to go and see it. I think... I mean I'd like that opportunity to be made available to every member of the Board. As I say, we would have~to go out on an individual basis. Mayor; Right, that I understand. I was only speaking... I'm not speaking to you to represent it to the board, but I thought that at least; ifthe person chairing the meeting had seen it and understood, and could say, you know "Here's where this C~) . . • , ` property is and here's where this property is..." other board members could . request it if they would like. Mr. McDaniel has already said he would make himself available. . . Jones: ~~ ~ The board, normally, will go'out on the site, with the site plan~that is provided. That is the usually procedure. Mayor: ~ Yes, I've even been out a couple of times with board members to make site visits because I was curious about how that went and what they looked at. Jones: Sure, we would welcome Mr. McDaniel taking us thorough. I certainly would, and I'm sure the other members of the board would too. Mayor: OK. Thank you very much. Alright. What's next up. . ... ~.~. ~f~ A VERBATIM EXCERPT FROiV.I THE 1YZINUTES OF THE JULY 26,1999 COMMISSION MEETING REQUESTED BY MAYOR SHAUGHNESSY TO BE FORWARDED TO THE CITY OF ATLANTIC BEACH TREE BOARD '~ 10. Reports andtor Requests from City Commissioners and City Attorney Mayor Shaughnessy: It came to may attention from several members of the Tree Board that our recommendation was not included in their packet and was not forwarded to the Tree Board in their packet. They went ahead and considered Mr. McDazuel's request at the meeting, at which it was to be considered. They were given this, which is a Summary of Commission Action, and it had one sentence inhere about our recommendation. It was read to them aloud by Mr. Worley. Umm, I've had calls from a couple of people who said...it really took me by surprise and I really didn't know what to do with it. I had no time to thinl: about it. I, myself, don't know what to do about it. I don't know how we managed to sit here, deliberate, make a recommendation and then something gets put on an agenda and our recommendation doesn't get forwarded. City Manager Thompson: Your Honor, I will be glad to take care of that. I discussed that specifically with somebody and I will take care of it from a staff perspective. Mayor Shaughnessy: Well, what is the fix? They have already decided on the issue. City Manager Thompson: I know. I can make sure it doesn't happen again. Mayor Shaughnessy: What do we do about this time though? In other words the...umm, the Board having absolutely no notice and having it sprung on them sort of spur of the moment said I don't think we can do that and they did not mitigate at 50%. They didn't understand what the issue was, they had no idea of what our thinking behind it was. They were given a single reason which was that the Commission recommended that the Tree Board consider 50% of the mitigation costs based on the McDaniel plan has hardwoods and palm trees being replanted. Our conversation about that was much more extensive than that. In the future, if the Commission makes a recommendation, rather than have someone interpret what we have said, could the record of our conversation and our discussion simply be forwarded to the Board and let us speak for ourselves instead of having someone trying to interpret what we've said. I think that's the fairest thing to do. Can that go back...what do you recommend, can that go back on an agenda? One of two things should have happened - it should have been in the packet or that item should not have gone on the agenda if the packet was incomplete. I don't really know what to do about it, but it seems that the process was not, it was not a good deliberative process this time. City Manager Thompson: I don't know what ~~~ Mayor Shaughnessy: That's all I've got- if you come up with any good ideas would please communicate with all of us - we have a decision here made by a Board that didn't understand what we wanted and never heard boo about it, and said they thought it was their duty simply to ,. ,. _ . _ . ., ., Page -2- Verbatim Excerpt July 26, 1999 protect the ordinance and to protect the integrity of it by not making an exception to it. And I . think our point was that this lot, by its very nature, was exception to the other lots that we have. Commissioner Meserve: Can't it come back before the Commission -the Tree Board is not... Mayor Shaughnessy: Yeah, we can. Commissioner Meserve:...is something we can mitigate what they said, I believe can we not? To the City Attorney, the Tree Board is not like the... Mayor Shaughnessy: Through the chair to the City Attorney - there's a question about mitigating, can the Commission hear that item as an appeal? City Attorney Jensen: I think there is a procedure for an appeal. I am not certain it's to the Commission, I will have to review the ordinance. Mayor Shaughnessy: If there is not a procedure for an appeal, and since the procedure that should have been followed was not, can it go back to the Tree Board? You're shaking yes. Can it go back to the Board? City Attorney Jensen: Sure it can go back to the Board. Commissioner Meserve: They can always rehear it with proper communications from us and I think that may be a good way to start. Mayor Shaughnessy: I think it might too. Would that be your inclination? (To Commissioner Borno) Comznissioner.Borno: Ithink it's a smarter way to do it. Mayor Shaughnessy: Alright, let's re-refer that, please with verbatims or whatever you want to call them --what we said, from both the last meeting at which it was discussed and this meeting, so that there is no question and no doubt in anybody's mind. They wouldn't really have known that they were missing anything from their packet. ~ g): ` ~ ~ •y 11 1 V / ~ • , ' ` ORDINANCE NO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING CHAPTER 23, VEGETATION; CREATING AN HISTORIC TREE PRESERVATION PROGRAM; PROVIDING GEOGRAPHIC LIMITS OF THE PROGRAM; PROVIDING PRESERVATION INCENTIVES AND =~~"~ REQUIREMENTS; PROVIDING FOR SEVERABILITY; ':"~~~ AND PROVIDING AN EFFECTIVE DATE:~~.::::~'_~. WHEREAS, The City of Atlantic Beach has a~number of tree lined streets which exhibit special historic, architectural, or cultural value to the citizens of the: City~arid WHEREAS, The City recognizes a duty to protect and enhance those roadways which serve as scenic corridors in the City, and WHEREAS, To protect and enhance these roadways, tfie~City Commission has determined that certain roadways or portions thereof, shall be designated as Historic Preserve Corridors NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Intent. It is the intent of the City Commission in designating historic preserve corridors to protect historically significant tree coverage and landscaping from destructiori, and to enhance the aesthetic appearance of certain streets within the city SECTION 2 Designation of Historic Preserve Corridors. The City Commission may from time to~time designatebji''ordinance, Historic Preserve Corridors. In so doing, the'City Comrriission will specifically identify those streets, or portions thereof, which shall be so desigratea':~`'In considering whether roadways or portions thereof shall be designated as Historic Preserve Corridors, the City Commission may consider the;`following~criteria: ~~:` `'~ ~~, (a)The presence of historically signifiicant tree coverage or landscaping, as iridvidual.plants,~or in groupings. ~=..`(b)The presence of significant historic or architectural structures with associated tree coverage or landscaping. (c) The presence of culturally significant tree coverage or landscaping. (~"~ SECTION 3. Effect of historic preserve corridor designation. (a) Trees or landscape groupings on streets, or portions thereof, which have been designated as Historic Preserve Corridors shall not be damaged, mutilated or. removed from public or private property without prior approval of the Tree Conservation Board. Removal shall be permitted by the Board where the safety of the general public or adjacent residents is threatened by such historic trees or landscaping or where the overall value of the corridor will be enhanced by such removal. (b) Trees, tree groups, or landscape groups designated by;`the City Commission as a part of an Historic Preserve Corridor shall be so,designated by signs, or markers of: a type to be determined by the City Commission. Said signs or,,markers"shall contain °~ ,,.. f the words "Historic Preserve Corridor" and shall denote the date of designation and,the historic significance of the tree, tree group or Landscape group. -% ~,. nT ~~ SECTION 4. Designated Corridors. Upon, design,afign`of:_corridors, Professional Tree Surveys shall be obtained by the City and placed in°the;:public record. The City Commission hereby designates the following ,Historic Preserve Corridors: (a) The colonnade of palms on the east side of the right-of-way of Ocean Boulevard from Atlantic Boulevard to First Street. ` ~~" - .~~;=~;~.~ (b) The colonnade of palms on both sides of the right-of--way of Ocean Boulevard between Seventh Street and Tenth Street. (c) The colonnade of palms on the-west side of the right-of--way of East Coast Drive from Sixth Street to Eighth Street, sand extending 150 feet west on the north side of Sixth Street, 200 feet west ,on both sides of Seventh Street, and 200 feet west on the south side of Eighth Street SECTION 5.`~ P.eralties for violation. Unauthorized damage, mutilation or ~:,;,. ~. removal of any tree vvlch is~a part of any designated Historic Preserve Corridor shall constitute a violation of;this`~~ordinance. Examples of unauthorized damage or mutilation shall include; but are riot limited to, girdling of trunks with string-trimmers or other lawn equipment, punctures'~including those caused by tree climbing spikes, removal of live green leaves or frorids, and destruction of the root systems. Violators shall be required to replace any damaged, mutilated or removed trees with trees of like size and species iri a manner which conforms to the appearance of the corridor prior to the violation. -2- ' ~ SECTION 6. Severability. if any section, sentence, clause, word, or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, then said holding shall in noway affect the validity of the remaining ~ portions of this Ordinance. SECTION 7. This Ordinance shall become effective immediately upon adoption. PASSED BY THE CITY COMMISSION ON FIRST READING: . ti ~' ;~, ., , } ~.; :~ Y ~~ ' ~- PASSED BY THE CITY COMMISSION ON SECOND~READING: { -.r " fyA . ~:J^ v` " ";''s .~' .:f .~ -' ~ - ~1 :Suzarire Shaughnessy, Mayor ~~~ -3- ' CITY OF ATLANTIC BEACH TREE REMOVAL APPLICATION All applications must be received b~5 PM on the Monday prior to the scheduled meeting in order to be~laced on the agenda. ~k INCOMPLETE APPLICATIONS OR INACCURATELY MAR~D SITES WILL NOT BE PROCESSED. . 1. APPLICANT NAME ADDRESS TELEPHONE 2. ADDRESS OR LEGAL DESCRIPTION OF TREE REMOVAL SITE 3. REASON FOR PROPOSED TREE REMOVAL: 4. HAS THIS SITE BEEN TO THE TREE BOARD BEFORE? ^ YES ^ No ^ NOT SURE 5. PROPERTY ZONING: ^ RESIDENTIAL ^ COMMERCIAL 6. LIST TREES PROPOSED FOR REMOVAL: INTERIOR OR ~Pr.~rx:~ DIAMETER ~ EXTERIOR ZONE=*___ x Diameter at Breast Height (D.B.H.) is measured at 4.5 feet above grade. To accurately determine diameter, measure the trunk circumference and divide by 3.14. Diameter of multi-trunked trees is determined by adding together the diameter of each trunk as measured immediately above the forks. xK See attached diagram for determination of interior and e~-terior zones. (8') 7. SITE PLAN/TREE SURVEY indicating: a) Location of topography features such as hills and low areas. b) Existing and proposed structures. . c) Location of all trees with Diameter at Breast Height of six inches or more. ~ . d) Tree species and sizes. e) Trees to be removed should be clearly marked with an "X". fl Trees to be preserved on-site for mitigation must be marked with brackets "[ ]". g) Location, size and species of any proposed new replacement trees marked with a circle "O". h) Location of utilities and easements as applicable. I) Location of trees to be preserved on-site with barricading noted. 8. ON-SITE REQUIREMENTS: a) All trees identified for removal MUST be marked on-site by RED flagging, paint or tape. b) All trees to be preserved on-site for mitigation MUST be marked with BLUE flagging, paint or tape. c) The front property corners must be marked by stakes or paint indicating the Lot 9. ~ INCOMPLETE APPLICATIONS OR INACCURATELY MARKED SITES WILL NOT BE PROCESSED. I HEREBY AGREE TO COMPLY WITH ALL PROVISIONS OF CHAPTER 23, ARTICLE II, TREE PROTECTION, AND ALL OTHER APPLICABLE CODES AND ORDINANCES OF THE CODE OF ORDINANCES OF ATLANTIC BEACH. Applicant's Signature Owner's Signature CITY USE ONLY: Tree Conservation Boazd Chairperson Date Date Date (a) (g; TREE PROTECTION 7.50' PRIVATE P,40TECTED TREE ~ ~ ~~-- PROPERTY L1NE PRIVATE ~ ~ PROTECTED 20.00• Exterior Zone TREE '' OBH F6"OR MORE I ~-- I ~I1ter10r Zone l PRIVATE PROTECTED TREE PROPERTY LINE 0 cn o I =wl mol o~i I D PROPERTY LINE (\-~~~~~.NG SIDEWALK \ .• PUBLIC PROTECTED TREE D 8 H OF 6" OR MORE (PUBLIC STREET) (PUBLIC STREET) A, PRIVATE PROTECTED TREE t. ANY TREEWITHADBHOF: . SIX (6) INCHES OR MORE LOCATED ON ANY LOT WITHIN TWENTY (20) FEET OF A STREET RIGHT-OF-YlAY OR REAR PROPERTY LINE. SIX (6) INCHES OR MORE WITHIN SEVEN AND A HALF (7,5) FEET OF ANY OTHER PRIVATE PROPERTY LINE ANO T'1'rENTY (20) INCHES WITHIN ANY OTHER PORTION OF THE LOT. (EXCEPT t0" FOR COMMER- CIAL & INDUSTRIAL PROPERTY) 2, ANY CHAMPION TREE SO DESIGNATED BY •THE FLORIDA DIVISION OF FORESTRY, DEPARTMENT OF AGRICULTURE. B. PUBLIC PROTECTED TREE ~ . SAME AS PRIVATE PR07ECTED TREE PLUS ANY TREE SIX (6) INCNF:S bR LAE~.GER WiTH1N CITY RIGHT-OF-WAY. D B H OF 20" OR MOPE ' (DBHOFI0"OR MORE IN COMMERCIAL & INDUSTRIAL ~ PROPERTY) I >/~C I J ~~ I° i~ 1 ~. to (=w Imo (°~ PROPERTY LINE PRIVATE PROTECTED TREE ~,~ I --{ ~.so' PRIVATE PR07ECTE0 TREE D B H OF 6" OR MORE 20.00' PROPERTY LINE -~ v SIDEWALK * Diameter at Breast Height (D.B.H.) is measured at 4.5 feet above grade. To accurateIy.determine . . diameter, measure the trunk circumference and divide by 3.14. Diameter ofmulti-franked trees is ' determined by adding together the diameter of each trunk as measured immediately above the forks. ~; ~~; ~~,~~' MINUTES OF TREE CONSERVATION BOARD July 19, 1999 A regular meeting of the Tree Conservation Board was held Tuesday, July 19, 1999, in the City Hall Conference Room. Present were Mae Jones, Chairperson; Richard Bell, Judith Jacobson, Camille Hunter, Eloise Koerber and Staff Members George Worley and Susan Dunham. The meeting was called to order by Chairperson Mae Jones at 7:35 p.m. 3.A. Old Business/Tree Removal Applications 1. 2400 Seminole Road: Mr. McDaniel introduced himself to the Board on behalf of Taylor Glover. Mr. McDaniel advised the Board that he submitted Mr. Glover's landscaping plan to the City Commission at the City Commission meeting on July 12, 1999. At that time, the City Commission approved Mr. Glover's landscaping proposal and recommended that the Tree Board consider reducing the mitigation costs by 50%. George Worley distributed to the Board members at this time the synopsis of the City Commission meeting (see attached). Mr. McDaniel requested that the Tree Board approve the tree removal application, approve reduction of mitigation fees based on the special circumstances surrounding the property and the power lines, and to discuss substituting palm trees for hardwoods in the mitigation equation. Mr. McDaniel explained that the hardwoods are being removed due to the damage caused by the Jacksonville Electric Authority from topping the trees. Therefore, replacing a hardwood with a hardwood would lend itself to the same problem in the future, which is why they are requesting replacing a hardwood with a palm. Several Board members expressed their concern about setting such a precedent and damaging the Tree Ordinance. The Tree Ordinance states that a hardwood must be replaced with a hardwood. In addition, the Board members agreed that they found more inches to be removed on the site than the 17S" indicated on the tree removal application. The Board members also found that a fe~v of the trees were dying but most could recover their health if the vines and the brush around them were removed. The Board found the number of inches of trees to be removed to be 182", which is the number indicated on the landscaping plan. Richard Bell moved to accept the application for the removal of 182" of hardwood to be mitigated with 91" of hardwood, 36" to be placed on site, and 55" to be paid into the tree replacement fund. Judith Jacobson seconded the motion, which passed unanimously. Mr. McDaniel asked if the money that they submit to the tree replacement fund could be used for street end beautification at the end of Seminole Road (city property adjacent to 2400 Seminole Road) or could they plant the 55" at the end of Seminole Road? The Board stated that it vas not within the scope of their responsibility to make that decision but that Mr. McDaniel could address the issue with the City Commission. 4.A. New Business/Tree Removal Applications 1. Lots 4, 5 and 6 of Block I78, Section 8: Mr. Kenneth Gaskill appeared before the Board on behalf of Mr. Arnold Schaffhauser, the property owner. Mr. Gaskill is overseeing the construction of Mr. Schaffliauser's new home. Mae Jones indicated that she found a I2" multi-trunk Wax Myrtle on Lot 5 and a 13" and a 22" multi-trunk Wax Myrtle on Lot 6 which were not shown on the site plan. George Worley indicated that the Wax Myrtles on Lot 6 were not going to be removed at this time and Mr. Gaskill stated that he would not remove the Wax Myrtle on Lot 5. The Board determined that the total number of inches of trees to be removed from the three lots is 196" of palm and 6" of ~:, ;~. ~~,~~ oak. Richard Bell moved that the application be accepted for the removal of 196" of palm and 6" of oak to be mitigated with 98" of palm to be relocated on site and a 6" oak to be preserved on site. Judith Jacobson seconded the motion, which passed unanimously. 5. Reports and Announcements A. Review of the draft of the Hisforic Tree Preservation Ordinance: The Board discussed the proposed Tree Preservation Ordinance and recommended additional changes.. Add to Section 5: "Examples of unacceptable mutilation include but are not limited to girdling trunks with tiveed wackers or other gardening equipment, punctures including those from tree climbing spikes, removal of live green leaves or fronds and root destruction." George Worley advised the Board that'he had asked Durden Land Surveyors and Boattivright for prices on surveying the block of trees on Ocean Boulevard by the Sea Turtle Inn and Ocean Boulevard from 7~' Street to 10`~ Street. George Worley will talk to the City Manager about allotting funds for this survey. The core city project plans show the location and size of the trees from 6`h Street, 7`~ Street and Bet Street along East Coast Drive. Camille Hunter reminded the Board about contacting the affected homeowners prior to presenting the ordinance to the City Commission. Mae Jones suggested waiting until the results of the survey. B. Review of Tree Removal Application: The Board discussed additional changes to the Tree Removal Application. George Worley will make the recommended changes to the application and tivill have it available for the next Tree Conservation Board meeting. In other business, the Board addressed Merve Russell. After discussion, George Worley advised the Board that the City Clerk's office could attach a notice to Mr. Russell's property address stating that monies were due to the tree replacement fund. The Board requested George Worley to proceed. George Worley will also see if there is a ~vay to administratively give Mr. Russell a deadline instead of the having the Board bring it back up for reconsideration. In addition, the Board stated that in the future violations tivould be handled separately from tree removal applications. 6. Approval of Minutes Amended Minutes of meeting of July 6, 1999, as follows: 3.A.2. "Eloise Koeber" corrected to "Eloise ICoerber"; 4.A.2., third sentence, remove "are protected but" and "because of their size". Judith Jacobson moved to approve the Minutes of the meeting of July 6, 1999, as amended; Richard BeII seconded and the motion carried. There being no other business before the Board, the meeting was adjourned at 10:27 p.m. cg Richard Bell Secretary i r•L G 1 . , n July 13, 1999 To: Department Heads From:. Maureen King . City Clerk Subject: City Commission Meeting -July 12, •1999 800 SEIrIINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5300 FAX (904) 247-5305 • SUNCObi 852-5800 The following is a summary of the above meeting of the City Commission. Please follow up as necessary. Courtesy of Floor to'Visitors: > ~ The Mayor welcomed members of Beachwatch who presented signs to City and stated they have presented similar signs to Neptune Beach. Mayor thanked their members and commended them on work they're doing. > City Manager Thompson reported that Beaches Council for Disabled persons had purchased a computer for Donner Community Center, and also presented a plaque in honor of Rose Blanchard to go with the computer. Mayor presented the plaque to Timmy Johnson of Recreation Dept. > J.P. Marchioli commended the City Manager for the recent striping of Sherry Drive at Atlantic Boulevard. > In response to several.commentsfiom citizens who had received letters requiring them to connect to the City's sewer system, many of whom referred to promises made by previous Commissions indicating that they would not be required to connect until their septic systems failed, the Mayor scheduled a town meeting for 7:15 p.m. on Monday July 19 to. meet with residents on this issue. Consent Agenda: > Received monthly reports from Building, Code Enforcement, Occupational License, and . Recreation Departments for the month of June 1999 > Accepted the bid of Callaway Contracting, Inc, in the amount of $138,381.12 for Dutton .Island Culvert Replacement pursuant to the specifications of Bid No. 9899-27, and authorized the City Manager to sign the contract documents . ~g~ S l 1. ~U / 1 1' ~ 1 1 Miscellaneous Business: ' > ,Voted not to authorize the expenditure of funds to enter into a contract via the City of. Jacksonville, with ABBA Construction, Inc., in the amount of $64,670.87, for . improvements to Ocean Boulevard from Ahern Street to First Street, in accordance with Bid Alternate No. 3 of Town Center Bid No.~ CF-0088-99 > ~ Received status report.from Salvin Management Consultants, and scheduled City Manager applicant interviews for Saturday, July 24, 1999, beginning at 10:00 A.M. > Commission re-appointed Woody Winfree to fill the unexpired term of Gary Seabrook on the Cultural Arts Board, and allowed Mr. Seabrook to continue in an ex-officio position on the Board '• > Accepted Mitchell McDaniel's plan for removal of hardwood trees from the publicright- of-way at 2400 Seminole Road and agreed to make co-application with Mr. McDaniel to Tree Board for such removal and recommended that the Tree Board consider 50% of the mitigation costs based on the fact that the McDaniel plan has hardwood and palm trees being replanted > Failed to authorize the City Manager to negotiate a contract with the R=A-M Professional Group, Inc., for the final design of the Stormwater Improvement Project ' City Manager Reported: > George Worley is getting the maps and overlays requested by the City Commission > The City will have to make a commitment before the end of July regarding a tentative millage rate for FY 1999/2000 and this will be on the agenda for the Commission meeting of July 21 or July 26 Reports and/or requests from City Commissioners and City Attorney: The Mayor: > requested the City Attorney to provide, prior to the Town Meeting, citations regarding whether home rule prevails with regard to septic tank/sewer issue; also whether any legal opinions have been issued in this regard > announced the Town Center ground breaking would take place at 11:00 a.m. on . Wednesday, July 14 ~. > reported that the Northeast Florida Regional Planning Council needed someone to represent the beaches on the Council, and requested that Commissioners submit nominations for this position by the next Commission meeting ' > reported the Cultural Arts Board had requested permission to display art work in City Hall; no one voiced any objections Ciiy of Atlantic Beach Home Page filed//A~coab.htm ~. 1 ~~ ~ ' Ca 1 ~~ ~~~1~~~Z~ 7{~ ~'~~~ ~;~ ;:;~.I~um,~a..~Lsres.~: ~~~~Genera~~~~ifot :•:Bedafca#ion'~ ::•L~egiir~:ir~~:Info ::',Boardlnfo:.:: .titdg & Zoxixg 1°urlrs & Pecs ltTewsIet~rs City Clerk .{'olive & moire,;:: Regaaestliafo Ci#yMniaQger ~ ~iabliv Works.. ... Cara~avt Us .. _ ~....;;'~'~~ ~ Ctii7el~a <;, <;~:: I?ub~Jie`Sta,~,eiy ~~x=~TunaTiexs•~ ~' ~~;~fn~.iace Dept Mayor: Suzanne Shaughnessy Mayor Pro-Tem: John Meserve City Commissioners: Rick Beaver, Mike Borno, Theo Mitchelson .:.: .B~ief HistorVc :The City':of~Atlaiitic~.Beac}i~'. `~. incorporated. ~n.~1926 as approximately-three squ . character.::The:.City also me eastern, boundary ;The,199:i: ~~ City's' operation.of the Bucc for Police..:and Fire services ~ 4 :. Atlantic Beach population 1980 and ~::1990,~ but has 'set the. past fve years Atlantic E .a`rate wliicY~'has declinetl:fr :City hash been~_residentlal, 55% of the developedlland tny, the City ofi Atlantic Beach: Florida ~ ~' ~a~ful1 seivice`.ocean front corrlmunity originally ~e Town of Atlanfic Beach: The C.ify:.contains :~_; re miles of land,. predominaritly.resldential i•n ~~'. rporatesalmost two`rrliles~of ocean beach as~it pop,ulatiori'is esfimated at 13;500,.but due to tFi Weer district utilities'~and mutual aid.,"agreement: :. the urbanaerv'ice area of the_:City includes~:mor~ f.: .: har 35,000 people ~xperierlced a dramafic growth penod between ~d:.into a somewhat slower, steadier growth: ovE each has•an average'2 7:p~ersons per.hou'sehol. m 2.79 in'_'1980~ Much of the development in thi filth Single family lots accounting for more`tlari`. ea frU~developed land within the Cityaotals:onl incorporated land; area, or about 200 acres- ~' is,economically strong, with a stable,tax baser districts and above average income levels Tli~ weL;m Atlantlc~~Beact is~at, or: atioVe"the medial Vew Pictures of Atlantic Beach. Florida Copyright ©1998 City of Atlantic Beach, Florida Last Updated August 1, 1999 E-mail: Webmaster You are visitor number 0000 1 of 1 ......... ... __.._. 7130799 936. Abi General Information .i I General Information • Notary Services • Property LienslAssessments • Code of Ordinances • Records Management • Occupational Licences Notary Services file)//A~/gencral.htm ~~ Notary services are provided at no charge as a service to the community. Documents to be notarized must be typewritten, fully completed, and should contain the appropriate notarial language and space for the document to be properly notarized. Persons requesting notary service must present identification as specified by Florida Statutes, and be willing to provide a thumb print. Property Liensl0.ssessments This office will provide a certified statement of liens or assessments owing to the City of Atlantic Beach on any property located within the municipal boundaries. This information is most often requested by closing attorneys or banks when property is being sold or refinanced. The following information is neccessary to have a speedy response when requesting lien letters: • Name of the current property owner. • Legal description including the Real Estate (RE) number of the property. • Property address (if applicable). Each lien letter costs $5.00 and payment should be remitted with the lien letter request. Code of Ordinances The Atlantic Beach Code of Ordinances can be found at Florida Municipal Code Corporation webpage. Records Management The City Clerk is the custodian of the official city records. The State of Florida establishes the retention requirements for each type of document. Copies of public records may be purchased from the office of the City Clerk at a cost of 10 (ten) cents per copy. However, there maybe an additional charge if the nature or volume of the records requested requires extensive research or assistance by City Clerk staff. Requests for copies of public records should be submitted in writing. .Occupational Licences All businesses in Atlantic Beach are required to have an occupational license issued by the office of the City Clerk I oft 7130199 8:55 AM ___ . A.. _.._- General Information file)//AVgcneral.htm ' . 1 ~ U 1 ~~~ before conducting any business. Following the issuance of an Atlantic Beach occupational license, applicants should contact the the Duval County Tax Collector's office (904) 630-2080 to purchase a Duval County license, if required. Procedure to obtain an Atlantic Beach occupational license: 1. Complete and submit the occupational license application form to the office of the City Clerk (click on the link to view form, then select the print button on your browser, then click the "back" button on your browser to return here) 2. Proof of incorporation or fictitious name registration should be submitted with the application 3. State law prohibits the' issuance of a local occupational license without first obtaining, or verifying, proof of required state license, registration, certification, etc. Where applicable such documentation should be submitted with the occupational license application. 4. If application is for a transfer of ownership, please submit proof that the business has changed hands; submit approval from the new owner if the new owner is retaining the existing business name. 5. Upon receipt of an application for an occupational license, the Zoning Department verifies the proposed business activity meets the requirements of the zoning classification. 6. The Building and Fire Departments will then conduct inspections of the business premises. There is no charge for the building inspection but please check the Fire Department page for a schedule of their inspection charges. 7. When all requirements have been met, the business is entered in the computer and the occupational license issued. Return Home z. oft 7/30/99 8:55 AI~i COAB board pagc ~.~ ~' Links to CommiteeslBoards • Code Enforcement Board • Community Development Board • Cultural Arts Board • Pension Board • Recreation Advisory Board • Tree Conservation Board Code Enforcement Board file)//AVboards.htm ~~ Meets in Commission Chambers, 800 Seminole Road, at 7:30 PM the first Tuesday of January, March, May, July, September, and November Purpose: The Code Enforcement Board has the jurisdiction and authority to hear and decide alleged violations of the following: • City of Atlantic Beach Code of Ordinances • Building codes, as adopted by the city • Standard Housing Code, as adopted by the city • State of Florida Health Code • Florida State Statues • State, county, and local laws and ordinances whose intent is to promote the health, welfare, and safety of the cifizens of the city. ' Community Development Board Meets in Commission Chambers, 800 Seminole Road, at 7:00 PM the third Tuesday of each month. Purpose: The role of the Community Development Board covers many areas with respect to the development of the City. Some of the most important duties of this board are: makes recommendations to the City Commission for the physical fiscal and esthetic development of the city; exercises supervisory control over planning and land use within the city; recommends to the Commission proposed changes in the land use regulation map of the city; and submits to the Commission their recommendations covering all applications for changes in the provisions of the land use regulations of the city. Cultural Arts Board ' Meets in Commission Chambers, 800 Seminole Road, at 6:45 PM the third Wednesday of each month. Purpose: The Cultural Arts Board acts in an advisory capacity to the City Commission. The Board makes recommendations to the Commission on the following subject areas: all art related programs sponsored or approved by the city; development of plans for future art programs or expansion of existing programs; all city sponsored and/or approved entertainment events; a yearly calendar of arts and entertainment events; and all funding sources to carry out new or expanded programs. i Pension Board 1 oft 7/3U/99 8:56 ADf Meets in Commission Chambers, 800 Seminole Road, quarterly, as scheduled. ntc~i~n(~aoarUS:htlm C~ / Purpose: The general administration, management, and responsibility for the proper operation of the retirement system, and for construing and making effective the provisions of this division are vested in the Pension Board of Trustees. Recreation Advisory Board Meets in Adele Grage Community Center, 716 Ocean Boulevard, at 7:15 PM the fourth Wednesday of each month. Purpose: Acts in an advisory capacity to the City Commission. Has authority to make recommendations to the Commission as follows: all public parks, playgrounds, undeveloped park land, and recreational facilities; the planning, acquisition, development, and maintenance of parks and park facilities; and all recreation programs and activities conducted within the municipal parks and facilities. Tree Conservation Board Meets in Commission Chambers, 800 Seminole Road, at 7:30 PM the first and third Monday of each month. Purpose: Recommends and implements beautification projects throughout the City. Return Home mew meeting minutes coming soon 2 oft 7/30/99 8:56 AI~i C.OAB Building Department file///AI/building.htm ~~ ~ Cq ~ ~ •I , •, Building and Zoning Department Building Official -Don C. Ford, C.B.O. Building Clerk -Pat Harris The Building Department ensures development proposals comply with building codes and ordinances, regulations and standards set forth by the City and other regulatory agencies. The department reviews building plans and oversees the City permit issuance process, performing prompt andthorough inspections at the various stages of construction and investigates complaints pertaining to code violations. For questions relating to: • Building Codes • Electric Codes • Mechanical Codes • Energy Codes • Plumbing Codes • Handicap Codes Please call - (904) 247-5826 Return Home 1<,af 1 • 7/29/99 3:47 PM C.O.A.B. City Clcrk's O1Lce Iile:///Al/cityclcrk.htm . , ,. , .. . (~ ~ The Office of the City Clerk City Clerk-Maureen King Secretary-Julie Brandt Records- Linda Kilis The City Clerk is one of the three Charter Officers and is appointed by, and serves at the pleasure of, the City Commission. The current City Clerk,141aureen King, has been an employee of the ct~y since 1985, having been hired as secretary to the City Manager. In 1988, on the retirement of City Clerk Adelaide Tucker, Ms. King was appointed to the office of Cl~j/ Clerk. Ms. King was educated in Ireland and has continued her education since being appointed to the office of City Cferk, and in 1994; earnedtfie C"ertified MunicipaCCii3~k designation of iyhe International Institute of Municipal Clerks. Ms. King also met the requirements of the Florida Association of Occupational Licensing Officfafs and achieved a_ Certified Licensing Official status in 1996. Main Office Telephone (904) 247-5821 Return Home lofl 7/29/99 3:41 PM Untitled .. The Office of the City Manager City Manager -Dave Thompson Administrative Assistant-Trudy Lopanik ryy~?. The City Manager acts as the Chief Administrative Officer for the City. He carries out the policies of the City Commission, as well as assisting the Commission in developing policy. The City Manager is responsible for the day-today activities of the City, and all directors of the City's departments report directly to him. The City Manager oversees the preparation of the City Commission agenda for every commission meeting. He is responsible for the preparation of the annual budget which is submitted to the City Commission for approval, after which he is responsible for the administration of the budget. A complete report on the finances and administrative activities of the city for the year is prepared and submitted to the City Commission at the end of each fiscal year. The City Manager can be reached at (904) 247-5800 Return Home file)//A~/citymnnager.htm ~q~ 1 of 1 7/29/99 3:51 PM C.OAB Code F~forcement Dept Department of Code Enforcement Code Enforcement Officer: Karl W. Grunevvald file)//AI/codes.htpm~ `~ ~.: =~he Code Enforcement Department is charged with the responsibil' of investi ation and tY 9 enforcement of alleged violations of the various codes and ordinances of the city. Its jurisdiction is over City codes and ordinances except those specifically assigned to the Police Department. The powers and procedures of The Code Enforcement Board are mandated by Florida State Statute 162. The Board comprises seven members nominated by the City Commissioners from the citizens of Atlantic Beach. The Board meets on the first Tuesday of every other month at 7:30 p.m., at the City Hall Commission' Chambers. The meeting is open to the general public. The City of Atlantic Beach is a member of the Florida Association of Code Enforcement (FACE) which is dedicated to education and certification of its members. It is a founding member of the North East Chapter of FACE. The City of Atlantic Beach Code Enforcement Officer is certified by the Florida Association of Code Enforcement in Level I, II, and III, and has achieved the designation of Code Enforcement Professional. For questions relating to: • Garage Sales • Signs and permitting • Abandoned Vehicles • Recreational vehicles • Nuisances • Substandard housing • Vacant properties • Overgrown properties • Zoning violations • Unlicensed Business Please call (904) 247-5855 Return Home lofl 7/29/99 3:55 PM Department of Community Development Community Development Director -George Worlev °Buitding-Clerk=Pat Harris The Department of Community Development administers the city's Comprehensive Plan, the Zoning Ordinances, .the Tree.Piotection .O-rdCnance and a Hbusing Rieliab~7itation-Gkant.Piogram. The department is tasked with ensuring construction proposals and permit applications comply with zoning codes, tree removal regulations and related standards in cooperation with the Building, Fire and Public Works Qepartments. At the completion of projects the department performs zoning and tree removal inspections to ensure compliance with applicable codes. The department also drafts ordinances adopting new standards or amending existing standards when necessary. The Community Development Department prepares or assists in the preparation of planning and development grants and provides staff supportforthe Community 6evelopment Board, the Tree Conservation Board, and the City Commission. -'r:;>: ~ ....... -.b=. For questions relating to: • Zoning Districts and Permitted Uses • Zoning Exceptions and Variances • Building.SetbackRequirements • Fences and Fence Permits • Tree Removal Regulations • Swimming Pool Permits • Housing Rehabilitation Grant Applications • Flood Zone Maps • Population Statistics Please call (904) 247-5826 or email Georoe Worlev. put in the subject line: Attention: Community Development Return Home utc:///A~/commdevclop.htm C ~, lofl 7/29/99 4:02 PM C.OAB. Finance and Admin Dept li1cJ//AI/finadmin.htm -1~ C. ~. Finance and Administration Department Finance Director: Nelson Van Liere ~' Deputy Director: Jeri Benjamin The Finance and Administration Department is responsible for a wide variety of areas which in turn serve the other departments of the city, The four major program areas within this department are: ~ Accounting + Purchasing Date Processing • Utility BilinglSewage Information Accounting Division Accounting Clerk: Maria Nordan Accounfing Clerk: Ellen LaVake Fiscal Assistant: Carlene Mathews This division is responsible for the administration of all financial affairs of the City, This includes the processing of transactions, developing and administering accounting policies and procedures as well as reporting internally and externally the results of those transactions. This division is also responsible for developing the City's Annual Operating Budget with the recommendations of the City Commission and City Manager. Also a product of this-division is the Annual Financial~Reportand Audit. Purchasing Department Purchasing-Manager: Joan LaVake Purchasing Cllerk: Edie Mickey This division is responsible for the procurement activities of supplies and services. A small supplies inventory kept on hand and maintained by this division. Also, this division is responsible for expediting the bid process for_goods and services and obtaining documentation of quotes when appropriate. This division is the primary contact with vendors used bythe~City-on a daytosiaybasis. r ;: '~ Data Processing -Computer Operator: Carolyn Thomas This Division is responsible for the overall management`of information and data 1 of3 7/29/99 4:07 PM ....... ..... ..........., w....,w..... ,...1.. _. .._ ........,.,_ ............ ..... . ,. . _._.. ...-..,. ~ ......u - - ~, ', ~~~ processing for all departments. The division supports all workstations as well as giving limited support for.personal computers. Hardware and software day to day support and maintenance as well as long range information system planning are the primary concerns of the division. The City of Atlantic Beach utilizes an IBM AS/400 mainframe ~computer~with ~HTE-sofitware for its accounting needs. _.~ Custodial Services ~~uifding-Custodian: 8hani~urks~ V1later Department Customer Service.Supervisor- Joyice Lanier Customer Service Cashier-Cheryl Eisenhauser CustomerServiceCashier-Wendy Wasson Water Department Connection/Disconnection Information Atlantic Beach's Water Department is divided into two districts, Atlantic Beach District and the Bucanner District. To provide billing and collection services to the Water and Sewer, Storm water and Sanitation Utilities. Also as part of this function, this division acts as liaison between the customer and the utility for related new accounts, service problems and service transfers and terminations. Information regarding service to the utilities can be obtained by -calling ~ourcustomerservice representative-at-(9D4) 247<5858. Water Department Payment Mailing Address: City of Atlantic Beach Water Department 800 Seminole Road Atlantic Beach, Florida 32233 or remit paymentto drop off box located at the address above. Water Department Main Telephone (904) 247-5858 ATLANTIC BEACH DISTRICT Atlantic Beach District Director: Tim Townsend Drinking Water -Within the City limits are two water treatment facilities that can provide up to 6 million gallons of water per day to Atlantic Beach customers. Water is supplied to the plants by wells drawing from the Floridan Aquifer. Drinking water is sampled and tested frequently and must meet strict regulatory requirements. 2 of3 7/29/99 4:08 PM dal .For questions or concerns regarding drinking water quality, contact Tim Townsend at (904) 247-5842. for a water qual'~tY emergency call (904)247-5834. Wastewater -There is one wastewater treatment facility in Atlantic Beach, which is designed to treat up to 3 million gallons of wastewater daily. The treatment plant removes a minimum of 90 percent of the regulated pollutants from the wastewater. The treated wastewatereffluent is then pumped to the St. Johns River through apipeline shared by the three beaches' cities. If you have questions about the wastewater treatment process, contact Tim Townsend at (904) 247-5842. forsewer emergency call {904) 247-5834. Bucanneer District Bucanneer~District Director: Harry McNally Drinking -Water-The Buccaneer Districtisalso served by two watertreatmentplants: . designed to provide up to 2 million gallons of water daily to this service area. Well water from the Floridan Aquifer also supplies these plants. For questions or concerns regarding drinking water in the Buccaneer District contact Troy Stephens at 247-5838. For a water quality emergency call 247-5834. Wastewater -There is one wastewater treatment facility in the Buccaneer District, designed to treat up to 7.3 million gallons of wastewater per day. The plant also discharges to the St. Johns River, and must meet the same stringent regulatory requirements as the Atlantic Beach treatment facility. if you have questions about the wastewater treatment process, contact Bill Searcy at (904) 247-5835. For sewer emergency call {904) 247-5834. Distribution and Collection Water is distributed to, and wastewater is collected from, customers through miles of underground piping. The water distribution system also includes water towers, which maintain pressure for the drinking water system. The sewage collection system includes 29 lift stations, which pump wastewater to the treatment plant. If you have questions about how the distribution and collection systems work, call Harry McNally at (904) 247-5838. For sewer backups, or water pressure problems call (904) 247-5$34. Return Home 3 of 3 ?129/99 4:09 PM -~ u+w„r~{,iiuuianres.nun l 4 ~~ / ~' ~ Human Resources Human Resource Director: George Foster Human Resource Assistant: Donna Bussev The Human Resources Office is located within the City Hall building at 800 Seminole Road and is responsible far all Human Resource, payroll, and insurance actions for approximately 110 full time and part time City employees. All vacant positions are advertised in The Beaches Leader newspaper for two consecutive weeks. Upper -managemerrt~nd-hard#ofiii~positiorrs-mayafsol5e~dvertised-in-the~acksonviile TimES-t-fnion~ewspaper. ~"Q ~ P1T Current Job Vacancies 1.? 2.? 3.? Job postings at this site will be updated every two weeks. Please send all resumes U.S. Mail to: Atlantic Beach City Hall Human Resource Department 800 Seminole Road Atlantic Beach, Florida 32233 ore-mailDonna Bussev your resume in Word Perfect format. To receive a city application, please call Donna at (904) 247-5820 Return Home 1 of 1 - 7/30/99 8:35 AM ---------° _ __ _ fi]eJ//Aj/parls.htm} Parks & Recreation Department Parks St Recreation Director-Timm}LJohnson -Administrative•Assistant-Gabrielle Donnelly The Department of Parks and Recreation staff is proud to offer several facilities and recreational programs for your enjoyment. We design our services to provide opportunities for you and your family to participate in leisure activities. The City of Atlantic Beach has appro~amately two miles of white sandy beaches. In addition to the beach, the City has approximately sixty-five acres of parkland. The Department offers activities such as Summer Recreation Programs, Youth Baseball and Softball, Theatre {Shows, Workshops and Camps), Camp-Out, Tree Lighting, First Night Event, Spring ArtShow, Pops in the Park, Egg .Hunt, Flag.Footbalf_and Art Classes. Call (904) 247-5828 for exact dates, locations of events and parks, or any information pertaining to our programs. The Department is located at: Adele Grage Community Center 716 Ocean Blvd Atlantic~eachflorida 32233. Major Parks and Facilities: Russell Park- 800 Seminole Rd: Youth .Baseball and Softball Fields, T-ee ball i=ield,.Baskethall, .Six Tennis courts, Volleyball, Two Racquetball Courts, Two playground areas, Soccer Field, a YMCA Playgym for tots, Restrooms and Picnic Grills and Shelters. Bull Park -716 Ocean Blvd -One Tennis Court, A Community Center (Adele Grage) with a theatre, a Playground area and A Basketball Court. Howett Park - 500 Seminole Rd. A nature park that consist of approximately seven tenth of a mile walking trail. Jordan Park -1756 Francis Ave. A Basketball Court, Playground Equipment, Picnic Grills and Sheltersand Restrooms. Donner Park - 2072 George St -A Community Center, Picnic Grills and Shelter, Two Lighted Basketball Courts, A Youth Baseball/Softball Field, Room for Flag Football/Soccer and Two Playground Areas. For Park Reservations Click Here Other Parks 8~ Recreation Affiliations First Night Atlantic Beach Experimental Theatre/A.B.E.T. Atlantic Beach Athletic Association Donner Park Summer Camp Jordan Park Sports Camp Return Home 1 of 1 7/29!99 4:26 PM CRAB. Police Dept me~i~~~police.~ ' City of Atlantic Beach Police Department City Manager/Chief of Police: David E. Thomason Chief Thompson has been the Chief of Police in Atlantic Beach since 1983. Chief Thompson has his Master of Science Degree in Criminal Justice from the University of North Florida, and his Bachelor of Science Degree from the Florida State University. His experience includes more than twenty years in law enforcement including patrol, investigations, SWAT, and administration,. Assistant Police Chief: John C. Campbell Mr. Campbell has been the Asst. Police Chief in Atlantic Beach since 1990. Asst. Chief Campbell graduated from the University of Wisconsin with honors, and he is retired from the Duluth, Minnesota Police Department with twenty years of service. Asst. Chief Campbell has extensive experience in all -phases of police work including internal affairs, patrol,investigations, SWAT,-juvenile crime, and administration. City of Atlantic Beach Police Department Police Department Mission Statement Mission Statement: The primary mission of theAtlantic Beach Police .Department-is xo-provide for the .safety3n+d protection ~f Jivesand property through courteous and professional public service, problem solving, crime prevention,and-law-en#orcement. Jump to- Section II-Police Department Location, Employee Contacts and Telephone Numbers Section III- Frequently Asked Questions The Atlantic Beach Police Department employs 25 sworn police officers and 15 non-sworn members. The organization, as a whole, provides citizens of Atlantic Seach with multiple services including law enforcement, community services, animal control, E911 emergency communications, records management, general problem solving and referral to appropriate agencies. The Police Department is located at: 850 Seminole Road Atlantic Beach, Florida 32233 Non-emergency Telephone (904) 247-5859 FAX (904) 247-5867 -Emergencies 911 InformationlBusiness Calls (904) 247-5859 ~~ L -~'1~ L x -, ~ ' ~%~Adm~rnstraWe Assistant! ~ r N < ~ ` ` y 1 ~ "`,.~ Laun~ e_ Scott '''N Records Supervisor • ~` ~ (904~ 247 5.863 ~ ~` `{ ~~'~' $> :....2?..vr.,> ._x.ii ivy tc.~..,avxx.:~;~...s.}.~: ...... ........ ...: ... b>c.., ~'`~a~.....~.~...aL..s.,,.,~.<~.. _....sc.~arr.~r ~.,..' ~.A ;:~ .:..Yr_r..~..~:.t.:.,s~`..,:,.~ `"c._,•s.. ~ ~.r~,...~ ~...:..~...._.._.µ<._.~.~ r : 5 s Y> ;~} ' 4 z'"` John Carwpb@Il ~ 2Y L ~ Assistant Qol~ce'Gh~ef yy g04 247 5859 ~ >: ~r K a ~~ ~ ~ .S ' f'Y 7~,;1k. ~4 \'"f~-r } 7 \rD '~ r.~` ~~ r=~ z t ... h .C ~ ] - /. 9~} x °' Ehief bf Police/ -~ ' `' Ta T Gf•.. 4\~ .c .~ "~i>si~ ~! ~ r a . ~/ <~> I~aVrd E~Thomnsdn 3 r ~ x / ~ "r ~ `s, ~ ,~ ,.z ~z-, - ' ,~ t r (804} 247•-585 v ~ ~ f ` ~ n~~~~ r~,< :, ~~.~z. ~~.~: ~ # ~ ~.} Oire~tor ofP.,ubl~c•;Safet~:~%~r '.~ ~ ~< <{r >~. 4 ~ :~ ~ ~ ~<:~' `J(y[ --/yyF. /( ~/ ~ ~` < > . ~~ Jamesi~hnsttaan r ! 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Frequently Asked Questions: How to- Commend a Department Member How to- Report a Crime How to-Obtain Fingerprints Now to- Check on an Investigation How to- Hire an Off-Duty Police Officer How to-Speak with the On-duty Supervisor How to- Request Additional Traffic Enforcement How to- Make a Suggestion for Improvement How to- Make a Complaint Against an Officer Commend a Department Member The best way to commend, or say thankyou, to a department member is in writing. A short, handwritten note should be addressed to the Chief of Police, and it may be mailed or dropped off at the station. It will be forwarded to the -officer and-his/her-supervisor,and ittnay-be-added-#o#he vfficerspersormelfile. Report a Crime In an emergency, call "911" on your telephone and talk to the Emergency Communications Operator. For reporting a crime when there is no emergency, then you are encouraged to call (904) 247-5859 to obtain assistance. Obtain a copy of crime, incident, or crash report You can obtain a report in person Monday -Friday, from 8:00 am to 5:00 pm. Reports are usually available the next business day (except holidays). There is no fee for the reports. Requests can be done by mail. However, it may be necessary to call fhe Records Division at {904) 247-5863 prior to mailing the request. Records requests that involve researching multiple records and compiling data are subject to administrative fees to cover the costs of the processing. -Estimates~f-the-fees~wtll fie-provided-in:advence-insuch~cases. Obtain Fingerprints The Police Department rolls fingerprints for Atlantic Beach citizens/businessesnnly. They can be done during business hours Monday -Friday. To be printed, you must provide a photo I.D. There-is-rto-charg$ #or this service. Check on an Investigation 2 of3 7/29199 4:34 PM ~.~.E,.ts. route uepr file)//Al/police.)htm ' To make inquiries or provide additional information on criminal investigations, call Detective Dale Hatfield at (904) 247-8859. Hire an Off-Duty Police Officer To make a request for an off-duty police officer, call (904) 247-5859 for Lt. Bartle, or pick up a request form from -the-Policestation. T~he-regularratefor.an-nff-duty: officer~s-$2200/hour.vuith a four (4) hour minimum. Speak with the On-duty Supervisor Call (904) 247-5859 and request to speak with the Shift Commander. If he/she is not available, then the Emergency -Communications~3peratorvvill take your-name.and:numberandfiave-thesupervisor call you-back. Request Additional Traffic Enforcement Whenyou identify a trafficproblem that may need additional enforcement,..please call (904 247-5859 and speak with the shift commander, or you may write to the Chief of Police at the department address. All traffic complaints are pasted and assigned to officers for specific attention and enforcement. Officer Harding is the motorcycle officer, and you may call or write to him to receive special enforcement or assistance. Make a Suggestion for Improvement If you have suggestions to improve Police operations, such ideas are encouraged to help improve services while keeping costs to a reasonable level. Although telephone calls to Chief Thompson or Asst. Chief Campbell are acceptable, written correspondence such-as a-letter-or a short-note-are encouraged. Make a Complaint Against an Officer If you observe an officer doing something that-you believe is questionable or inappropriate, then you are encouraged to immediately contact his/her supervisor by telephone at (904) 247-5859. If the supervisor is not immediately available, then he/she will call you back. !f the complaint is of a sensitive nature and/or involves possible illegal conduct, then you may contact Asst. Chief John Campbell at (904) 247-5859 or (904) 247-5865. Return Home 3 of 3 7/29/99 4:35 PM C.OA.i3 Yubhc Works llepartmen[ nie~ua~rpnbucwrks~ htm C~ . ,, Public Works Department .Director: Robert S. Kosoy, P.E. Ass"rstant Director: Donna Kaluzniak Division Directors: Water and Sevver•Plants: Tim Townsend Streets and Maintenance: Phil Nodine Plants and CollectionlDistribution: Harry McNally MISSION STATEMENT The mission of the Public Works Department is to provide a timely and cost-effective Public Works services end programs that ensure the community's health, safety and welfare, protect and enhance the environment, further orderly development~o~f the =City's irafrastructure~and ~exemplifya total -commitment to customer service. Contact Information: Department of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32 3 ~J Telephone:•(904j 247834 EMERGENCIES FOR PUBLIC WORKS EMERGENCIES ~CALL247-5834.AT.ANY HDi1RAND-OUR ANSWERING SER1/tGE ~CI~.E~ BEEP THE APPROPRIATE RESPONDERS. Important Telephone Numbers 1 Emergency Utility Service-24 Hours: (904) 247-5834 `- NVater/Sewer/Wastewater/Lift Station Alarms: (904) 247-5834 Administration: (904) 247-5834 -Fax Number. (904) 247 X843 SOLID WASTE RECYCLING • SOLID WASTE REGULAT101~lS.ANDINFORMATION • APPLIANCES• • VEGETATIVE DEBRIS PICKUP • BEACH • HAZARDOUS ~AATFRIALS D1SP.OSAL • OIL AND PAINT • TIRES WATER 8~ SEWER • ATLANTIC BEACH DISTRICT • BUCCANEER DISTRICT 1 of 2 7/29/99 C.OA.B Public Works Department .. , ,, • DISTRIBUTION AND COLLECTION n1e/iiA~ipubllcwrks htm (a) STREETSISIDEWALKS/RIGHT-0F--WAYS The Public Works Department maintains over 56 miles of paved roadway, to include paving, patching and resurfacing. The Streets Division also maintains and mows the City right-of-ways. ~-Formore information :ortoxeportxoncems~cail `Phi1'Nodine~at:(904) 2A~7~5834. ELECTRICAL POWER Electrical Power for the city flfAtlantic.Beach is provided by.the Jacksonville Electric Authority (JEA). Their ai'ftce is located at, #31 Sailfish Drive, off of Atlantic Boulevard. ~'elephane-Nutr}bef:{9(14) ~~6-7-407 LIGHT POLESILIGHTINGITRAFFIC LIGHTS Light Poles and Luminaries are provided by JEA -Telephone Number (904) 632-0300 Traffic Lights are the responsibility of JEA -Telephone Number 387-8861 Return Home l 2 of 2 7/29/99 4:59 PM __ h1eJ//AI/solidwast y ,_ ~ . ~9 ~,.,~, Solid Waste and her Material Pickup Information • Recycling ~ Solid Waste • Appliances + Vegetative Debris Pickup • Hazardous Material Disposal • Oil and Paint • Tires Recycling Recycling schedules vary according to address. Please call (904) 247-5834 during normal business hours for clarification. The Duval County Recycling Hotline for additional information is 904-387-8999. Recycling bins may be obtained from the Public Works Department located at 1200 Sandpiper Lane or you may request delivery of a bin(s) by telephoning 247-5834 between the hours of 7:30 A.M. and 4:30 P.M. There is no need to separate items in the bin. Do n~~put items in bags and then place .~- them in the bin. Solid Waste The City of Atlantic Beach .provides solid waste removal, under contract, to the designated areas shown in this map. All other areas north of the Church Road line are under the jurisdiction of the contractor hired by the City of Jacksonville (904) 387-8999. All household garbage is to be placed curbside in a container with a lid, not a plastic bag. Building materials and fencing are considered to be household9arbage, notyard debris. They cannot be mixed together in piles because they are handled by separate trucks that deliver to two different processing facilities. Lumber must be cut into pieces 4' or less in length. Concrete chunks,'ti1es, Etc. mustbe in a:container#hat~an be~ifted.and weighs less than 40 pounds. Appliances Appliances are picked upon each Wednesday of the week. You will need to place the appliance curbside the night before. For safety purposes all refrigerators should be placed face down or have the doors removed. Furniture is picked up on regular household garbage days. Please.contact~he~P.ublic~111/orks Department-at~904)247--5834 so they may-add it to the pickup schedule. 1 of3 7/29!99 5:08 PM C.OA.B Solid Waste Ltfotmation mc~//Allsot<dwast~htr~ q r. ~ ~ ~ Vegetative Debris Pickup Lawn and other vegetation debris are picked up curbside twice.per week in the City. This strictly includes vegetation ~ because a special truck takes it to the Duval County Mulch Recycling Center. Do not mix lumber, fencing or building materials with yard debris. All limbs must be in lengths four foot or less and sa inches in diameter. No item nor stump may weigh in excess of 40-pounds. Christmas trees are recycled after the holiday season. Grass clippings and leaves must be in cans of 20 - 32 gallon size open at the top or in sealed plastic bags holding a ma~omum of 40 pounds. Collection of yard waste is limited to 5 cubic yards twice weekly. This is appro~amately the size of a standard pickup truck load. Any excess will be picked up on your next pickup day. Tree Trimming Contractors are responsible for removal of the limbs/fronds and must have a permit to work in the City. Yard debris may not be placed on vacant lots, City medians, parks or right-of-ways. These are considered to be illegal dumps, are subject to a fine and delays pick-up of debris. You may obtain free mulch from the following facility: Enviro-Comp Services 7000 Imeson Road or '- 11771 Phillips Highway Jacksonville, Florida Hazardous Material Disposal Oil based paint, chemicals and other hazardous waste including rechargeable batteries, photographic chemicals, drain cleaners, pool chemicals, pesticides, antifreeze and paint thinner must be taken to: Duval County Hazardous Waste -Telephone (904) 632-4736 2675 Commerce Avenue Jacksonw7le, FL 32202 Oii and Paint Used Oil may be taken to: NAPA Auto Parts - 800 Mayport Road 241-7306 Discount Auto Parts -1051 Atlantic Blvd. 247-1084 Latex Paint -Remove the lid, let the paint dry out and place in garbage receptacle after the paint has hardened, without replacing the lid. :Oii:Based Paint = Musti~etaken to the.Duval Cnurtty Hazardous Waste-Disposal Facility. 2 of 3 7/29/99 5:09 PM (9) :-~ . .. 'tires Residents may bring two scrap tires at a time (no more than six.peryear) ,off the rims, to the Public Works City Yard at 1200 Sandpiper Lane, where they are collected and hauled away on a monthly basis. The solid waste contractor will not, and is not required, to pick up fires curbside. Recycled tires are used for asphalt for highway resurtacing, sports field subsoil, parking lots, arenas, surtacing under playground equipment, other molded products and tires. Return Home 3 of 3 7/29/99 5:10 PM ~- - ........ ...... . hlcJ//A.~/stoiin.ticm ~~) .,~ Storm Surge Areas Click this link to Cat~g~ry ' 1 :1 ~~ivg~~y ~ ^,........ Carry 3 ti~..._...`.:rl. . ~,•; - -.:, , cai~g~ry ~4 . ':~'. . . . cat~ry ~ .. ....:. , :~~~. Return Home~~ ~~~+~~ lofl 7/29/99 5:12 PM