Exh 4BAGENDA ITEM NO:__~~
•IIIW"
DATE: ~ "' f ~~ 1 ~!
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM : Concrete Grinder
SUBMITTED B'Y: Robert S. Kosoy/Director of Public Works~,'~
DATE: September 2, 1999
BACKGROUNT-: Bid opening for a concrete grinder was held on V~lednesday,
September 1, 1999. This grinder will be used to ;;rind down
concrete areas adjacent to areas that have settled, thus creating; a
trip hazard. With this machine we will be able to eliminate this
hazard quickly, rather than having to remove the old concrete and
re:pour new concrete. A demonstration was performed at the front
entrance to the police station last year; three areas were: ground
~ down in less than an hour and the area has been in good condition
since. If the area had to be repoured we would have ha.ci to close
tl-is entrance for at least three days.
~v'e had o ne bidder submit and meet all City requirements. The
bidder was the SASE Company, Inc. The bid price for the grinder,
cutters and spare parts package is X6,638.91.
RECOMMENDATION: Award to the SASE Company Inc in the amount of $6,638.91
ATTACHMF,N7CS: Bid Tabulation Sheet
Enid Package
REVIEWED B~.' CITY MANAGER: ,_
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.AUG-17-1999 TUE 04;04 P1~ CITY O(= ATL BCH PURCHASI FAX N0, 9042475819
~~ (iID N0. 9899-~7 - PUftCHt1SJ C)F CONC:P~ETl:; CTRINDF.R FURPt1BLIC WC)RKS
TOTAL I_,UI~IP SUI~4 PRICE BID rOR C:UNCRET4~ GRINDER AS SPFCIFILI):
S ~,~38~ 1't
_, (Dollar;,)
S UBMI'1"1'AL:
BIDDER
wrP BUSINESS l~.DURESS ~j `~
BY ~ ~vt~<Q DS~~oI W1
SI GNT ~,TURE -'_-_
CITY, STATE && lTI' CODE TITLE
BUSINESS Tk:I_EPHOI~'E
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C:ON'1`ACTI'IR.SON:~~ G~ C) ~U ~0 5 ot,t.,.~ _,_____
"i'FLEPIiONTENUMBER:^~~~~a2 ~ /Z~~6 x- ~~~
1'AXPAYFR IDL'I~TTIFICATI:ON h~~ER (Federal Employer Identificatior,~ number OR
Social Security Number}:
P, 03
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'The SurfacE, Preparation Equipment Specialists
P.O. Bo;< 81003 5304 Third Avenue South Seattle, WA 98108
Phone: (206) 762-0744 Fax: (206) 762-0748
August 30, 1999 Sales • Rentals • Service • Leasing
Joan Lavake ~-800-522-2606
www.sasecompany.com
City of At.larlt:ic :Beacl~~_mai1: sales@sasecompany.com
Purchasing Dept.
Miss LaVake,
Per your request on Bid No. 9899-31, I am pleased to submit the
fallowing three references. .
I certify that the three parties have recieved a product ;in this case
the VA-25S - i.dE=ntical t:o the bid item) from SASE Company within the
last 1 2 months . ~-
City of Jacksonville Beach
Dave: McDonald
1 -904--247--621 1
Purchased VA-255, January 1999
I
Duvaa County School District
Frank Contos
1 -904--381 --3980
Purchased VA-25S, March 1999
Florida DOT - Gainesville. Shop
Alex: Slaughter
1-904-695-1200
Purchased VA-25S, January 1999
Best Regards,
W r~ ~Y
David Rosholm
Sales & Service Locations: - - - - ~ -
_ _ --
.Seattle, WA •.Lo,, Angeles, CA • .Chicago, IL • Bound Brook, NJ ~ Atlanta, GA ~:
N~ust~n. T~' fJorthern California • Virginia New England Orlando, FL
.,~.
4~6,r.~~ . MASTER LICENSE SERVICE
- - i~ REGISTRATIONS AND LICENSES
~h! IaA P~
STATE OF
WASHINGTON
UNIFIED BUSINESS ID #: 600 597 558
BUSINESS ID ~: 00'I
EXPIRES 09 -30•• 1999
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ORGANIZA"t'ION TYPE
DOMESTIC PROFIT CORPORATION
SASE COMPANY, 'IN(r.
5304 3RD AVE S
SEATTLE WA 98108
DOMESTIC PROFIT CORPORATION
RENEWED EY A~JTNORITY OF SECRETARY OF STATE
The above entity has been issued the business regis:rafions or licenses listed
DEPARThIEN7 OF LICENSING, BUSINESS & PROFESSIONS DMSION,
P.O. BOX 9034 OLYMPIA, WA 98507-9034 (360)664-1400
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AUG-17-1999 TUE 04 05 P:M CITY OF ATl BCH PUPCHRSI FRX N0, 9042475819
CITY OI' ~.TLANTYC BEACl~
BID NO.9899-31
DOCCJPriENTS 12F:QUlREiv1ENTS C~RECKLIST
_ Three (3} references from companies or individuals for whom the bidder has coraplctcd
work or provided a product during the past I? months, of a comparable size and nature: as this
project, However, naming the City of Atlantic Beach as a reference on past projects is
I;TNACCEPTABLE,
Proof of OCCUI?A"I'IONr^,L License (copies ARE acceptable).
Bid submittf;d IN.7'R.IPLICATE (three (3} sets).
G' ~R
_~ Signed cop}~ of Documents Kequirements Checklist.
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The above require~nents have been noted. and are understood by bidder.
SIGNEll
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(Bidder or Agent}
P, 04
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.._~ ~ -,.t_ ____.. .. ____ -~_Y
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_ ~ _ _ ~ _ I TY OF ATLANTIC BEACH
~-~ ._ ...-' INVITATION TO BID
\~ "`~ '~ ~ "" BID NO. 9899-31
/' _.;~i" that the City of Atlantic Beach, Florida, will receive sealed bids IN
in t:he Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach,
`_ad 32233, until 2:30 PM, Wednesday, September 1, 1999, for PURCHASE OF CONCRETE
`"GRINDER FOR'I'HE PITBLIC WORKS DEPARTMENT. Thereafter, at 3:00 PM, the bids will
' be opened and read aloud in. City I-3.all Commission Chamber, 800 Seminole Road, Atlantic Beach,
Florida. '
Bids shall be enclosed in an envelope E1vdEol~edATBID PM'9~DNESPI~A,YIS SpT,EMB:E'sR 1,
CONCRETE GRINDER., T O BE ~P
1999 "
Bid :Forms, and information regarding the bid, maybe obtained from the Office of'the Purchasing
Agent, 1200 Sandpi.~er Lane, Atlantic Beach, Florida (904) 247-5818.
1. Three (3) refi~rences from companies or individuals for whom the bidder has completed work
„~,, or provided a prodL:ct during the past 12 months, of a comparable size and nature as this project.
However, naming the City ofl;Atl2mtic Beach as a reference on past completed projects is
UNACCEPTABLE,.
2. Proof of OCCUPATIONAL License (copies ARE acceptable).
3. Bid submitted IN TRIPLICATE (three (3) sets).
4. Signed copy of :Documents Requirements Checklist.
Bid prices shall remain valid for sixty (60) days after the public opening of the bids. Goods and
services shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida.
The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, 'waive
informalities anal technicalities, make award in whole or part, with or without cause, and to make
the award in what is deemed to be in the best interest of the City of Atlantic Beach.
A erson or affiliate who has be~sn placed on the convicted vendor list following ~° esitol a ublic
P
public entity crime: may not .submit a bid on a contract to provrde any goods o
entity, may not: su?omit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, ~or consultant under
a contract with an.y public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for a period of 36 monthsA STATUTES)f
being placed on the convicted vendor list. (Section 287.133(2)(a), FLORID
Juan LaVake
BID SPECS FOR CONCRETE GRINDER
(This machine will be used. to grind down trip hazards on sidewalks)
MINIMUM RIa~iJIRI;MENTS:
^` Scarifier with Reinforced 10" Drum of 'Tungsten Carbide Cutters.
* ,Additional Drum of Hardened Steel Cutters "POLISIIING DRUM" of 18 Point Steel Cutters.
* 8 HP Gas Power Mator. with I,ow Oil Alert.
* Variable Vi~orkir:g Width up to 10".
* Infinitely Variable Depth Control Adjuster.
~` Emergency F;ngine Shut Off Button in addition to the On/Off Switch.
* :Equipped with Parking Brake.
* Safety Switch - :Emergency Pull Cord to be attached to the operator's wrist,
(turns off machine if it escapes operator's control).
~` :I~o Exposed Movie€; Parts, including Drive Shaft and Drive Components.
* Sealed Bearings for :Long ~ Life and Low Maintenance.
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* Side Access Dnim I:[ousing for NO TIP Drum Changes.
* Toothed High Torsion Drive I3elt with Toothed Pulleys.
* Hex Shaft for Easy Dn~m Removal and Loading.
* Vacuum Port for Optional Dust Control.
* Spare Parts Package (Toothed Belt, Bearing, Flail Shafts, Air Filter and Sparlc Plug).
* Machine, Cutters and spare Parts Package delivered to the City of Atlantic Beach Florida.
* MINIMUM: 01vE YEAR WARRANTY ON ENTIRE UNIT.
These specifications are those which describe the VON ARX VA 25 S concrete; grinder.
Other concrete grinders which meet or exceed these specifications will be considered
acceptable model:>.
X*Bidders will be required to demonstrate the equipment PRIOR TO THE BII) opening at
a site to be determined by Phil Nodine, Streets & Maintenance Division. Director. Call to
schedule an appointment (5-04-247-5834) between the hours of 7:30 am - 4:3(I pm,
wr+ Monday thru Friday.
BID NO. 9899-31 -PURCHASE OF CONCRETE GRINDER FOR PUBLIC WORKS
~~~
TOTAL LUMP SUM PRICE BID FOR CONCRETE GRINDER AS SPECIFIED:
SUBMITTAL:
BIDDER
(Dollars)
BY
BUSINESS ADDR}~SS SIGNATURE
4
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CITY, STATE & Z:Q' CODE TITLE
DATE:
BUSINESS TELEPHONE
CONTACT PERSON:
TELEPHONE NUMBER:
TAXPAYER IDENTIFICATION NUIVIBER (Federal Employer Identification number OR
Social Security Number):
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TABUL• ~"'"'1N OF BIDS Date of Opening: 9/1/99
_ _
FOR: P~ .t1A5L~' UN' C:UNC;ill;l"P; (s1ZllVllr:K FUK rUFsLiC'r`JOic'tCS LEPT.
BID NUMBER: 9899-31
SASE COMPANY ~ SUNBELT RENTALS I I RENTAL SERVICE CORP.
Seattle, Washington Jacksonville, FL Jacksonville, FL I!
Item
I Brief Description Unit Price Ext. Price Unit Price Ext. Price Unit. Price Ext. Price
I
I I TOTAL LUMP SUM PRICE BID FOR
~ COI~?CRFTE GRINDER AS SPECIFIED: !!
I I I
~
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THREE (3) REFERENCES 1~
i PROOF OF OCCUPATIONAL LICENSE
BID SUBMITTED iN TRIPLICATE ~/'
DOCUMENTS REQUIREMENTS
CHECKLIST
/~
CONIIVIENTS:
TABULA '7N OF BIDS ~ Date of O_penine: 09/01/99
FOR: ~ ~RETE GRINDER FOR PUBLIC WORKS DEPARTMENT ~, v
BID NUMBER: 9899-31
PRIIv1E EQUIPMENT
JACKSONV]I.,LE, FL
Item I Brief Description Unit Price Ext. Price Unit Price Ext. Price Unite Price Ext. Price
TOTAL LUMP SUM PRICE BID FOR I I I I I ~ I- i
(`(1NC`RFTF (:RTT~TiIFR e c cnt~•rrGrGr~•
.....,. _._. _ ~ .._......~.,....., ~. ~„u .~..~.
•
• THREE (3) REFERENCES ~ i i i
PROOF OF OCCUPATIONAL LICENSE , "
i BID SUBMITTED IN TRIPLICATE ~ i
DCHECUICL~.IST S REQUIREMENTS
COMMENTS:
BID NO. 9899-31 -CONCRETE GRINDER FOR PUBLIC WORKS DEPARTMENT'
~~~
MAILING OR F~~X I,IS'I':
SASE COMPANY --~ Davi~ ZoG - 7G2-~74~
5304 Third Avenue South goo - 52 2 - Z6 0 6
Seattle, WA 98108
FAX 877-762•-0748
SUNBELT R]~N"GALS -- J"~rv~mc, Pari'Sti 443 - 2 t5~
9315 Old Kings F:oad
Jacksonville, FL
F.AX 443-0020
RENTAL SERVICE CURD. '" T~q c y T~ h~ s a h
2136 West Beaver Street
Jacksonville, l?L 322~~4
FAX 350-1310
PRIME EQU[P1~~NT
+~r~r+
6380 Phillips :Hig.hway
Jacksonville, FL
FAX 737-0533
r /~Iaf f 73 ~ ~ X5/6
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