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Exh 9
_ __ _ _- 9 -i3 - 99 City Manager Report September 8,1999 ~.:JPlease see the attached RFP for a Sewer Master Plan. _ This was developed with input from a variety of sources, and staff is soliciting further suggestions before it is advertised. Staff believes that this Sewer Master Plan will assist the City for many years into the future xelative to planning and budgeting. 2. Please seethe attached Beach Water Sampling report from the Florida Department of Health. he results continue to be "good." 3. Please see the attached memo on training that is being provided for Atlantic Beach employees. Mr. Cox is known internationally for his work in snake and insect training, and the City is fortunate to have him provide this training. Please see the latest Public Works Project Status Report. 5 Please see the attached copy of the contract with Aikenhead and Odom for the Storm Water roject. This incorporates some the concerns expressed by the City Commission, and it has been modified as per the City Attorney's review and recommendations. 6. Please see the- City Manager Search report relative to the trip to LaGrange, Georgia. 7. Please see the attachment relative to Open Enrollment for the City's health insurance program. If you are interested in participating, please contact me as soon as possible. There is a September 28, 1999 deadline. 08 Please see the report and review of the Atlantic Blvd. medians. This report has been forwarded to the existing maintenance. company, and it has been discussed with them to have the problems corrected. tJR~l~~ 9. Landers-Atkins has provided a preliminary report on Dutton Island, and staff is reviewing it sal before it goes to the Parks and Recreation Advisory Board and the City Commission for review. caF'' we.4ls .~: 10. The City of Atlantic Beach web site is being updated, and you are encouraged to log on and ~~; ~ 1 see some of the changes. In the near future, we expect to be able to put City Commission ~~ Agendas, minutes, and other useful information on the site each week. Several of the buttons are ~ still under construction at-this time. ~,~~ 11. Please see miscellaneous correspondence. 12. George Worley and David Thompson met with Mike Blaylock and Darrell J. Smith, with the JTA, to discuss the Pic `N Save properly and the transfer station concept. Blaylock assured that they are initiating a study in October to evaluate the transportation needs from specific locations to specific locations. He expects the study to take about six months. At the present time, Blaylock said that no decisions have been made relative to a location for a transfer station. However; they are evaluating a variety of sites at the beaches, and Pic `N Save is one of the sites that they are considering. Until a determination is made relative to the demand for transportation and the necessary parking and facilities to support the transportation needs, no decision will be made relative to site selection. Staff has requested JTA to keep Atlantic Beach advised as they conduct their studies. I3 Please see the attached memo to City Manager David Thompson from Public Works Director $ob Kosoy. The attachments provide further information on the JTA flyover project, and a request for a letter committing Atlantic Beach to the maintenance of the irrigation and landscaping for the project. In the absence of any objection on the part of the City Commission, staff intends to send a letter accepting the irrigation and landscape maintenance. _ . -------. ____ ~ 1 --- REQUEST FOR PROPOSALS _ __'_ PROFESSIONAL ENGINEERING SERVICES ATLANTIC BEACH AND BUCCANEER SE'VVERMASTER PLAN The City of Atlantic Beach, Florida is soliciting for proposals from professional engineering fines to provide engineering services to develop a Sewer Master Plan for the Atlantic Beach and Buccaneer Utility Districts. Proposals must be submitted in triplicate by Wednesday, 4:30 PM, September 29,1999 and addressed to: Mr. Robert S. Kosoy, P.E., Director of Public Works 1200 Sandpiper Lane Atlantic Beach, FL 32233 The scope of work involves: 1. Preparation a Sewer Master Plan for the Atlantic Beach and Buccaneer Sewer Systems. The Master Plan will include the following elements: A. Complete, updated maps foz the entire sewer system for both Atlantic Beach and Buccaneer Utility Districts. Maps also to be provided on disk, in AutoCAD 14 format, to be GIS compatible. B. An analysis of flows and pressures throughout the system, pinpointing any existing problems or conflicts. C. A summary of lift station facilities including: 1) Lift station locations, and flow schematic diagrams. 2) ~ Lift station equipment, with installation dates, if available. 3) Pumping capacities and configurations. 4) Wetwell volumes and configurations. D. An analysis of inflow/infiltration areas based on available data, including sewer tapes, lift station ptunping rates and presslue readings, anecdotal data, and field observation. E. An analysis of the Atlantic Beach Wastewater Treatment Plant residuals handling facilities and disposal methods. (Note that residuals from the Buccaneer Wastewater Treatment Plant are transported to the Atlantic Beach Plant for dewatering and disposal). F. An analysis. of labozatory facilities at the Atlantic Beach Wastewater Plant.. G. An updated Ten Fear Capital Improvement Program including: 1) Recommended system improvements and construction projects. a. Include a priority rating for each recommendation. b. Include an recommended time line. c. Include an estimation of probable costs for each improvement. H. A complete report encompassing all of the above items. 2. Provide City staff with three copies a sixty percent (60%) Master Plan for xeview within 90 days. 3. Prepare and lead a presentation on the Plan to the City Commission at the 60% review stage. 4. As directed by City staff and the City Commission, make corrections or revisions to the 60% Plan. S. Within 45 days of receiving comments on the 60% Plan from the City staff, provide and submit for review the Final Master Plan including: A. Five sets of system maps and schematics. . B. Five sets of the Final Master Plan report. C_ One set of the Master Plan on disk, with drawings in AutoCAD 14 format, and text material in WordPerfect format. Page 1 of 2 -- __ - - _ - _ ___ _ _ C ~ REQUEST FOR PROPOSALS PROFESSIONAL ENGINEERING SERVICES ATLANTIC BEACH AND BUCCANEER SE~'VER MASTER PLAN In addition, the following reports for the Atlantic Beach Wastewater Treatment Plant NPDES Permit renewal may be included in the scope of work, depending upon available funding: 1. A Capacity Analysis Report, as required by FAC b2-b00, to be submitted with the NPDES Permit renewal application. 2. An Operation & Maintenance Performance Report, as required by FAC 62-600, to be submitted with the NPDES Permit renewal application. 3. A Reuse Feasibility Study, as required by FAC 62-610, to be submitted with the NPDES Permit renewal application. 4: Provide City staff with three copies of each report in draft form within 180 days. City staff will review and provide comments on the reports. 5. As directed by City staff, make corrections or revisions to the draft reports. 6. Within 30 days of receiving comments on the draft reports from the City staff, provide and submit for review the Final Capacity Analysis Report, Operations and Maintenance Performance Report, and Reuse Feasibility Study, including: A. Six copies of each report. B. One copy of each report on disk in WordPerfect format. The firms responding to this Request for Proposals must include detailed information concerning the following criteria for selection: 1. Staff Competence and Availability during the entire pro}ect perzod, including detailed resumes. Rating weight - 30%. 2. Past similar project experience, including size, construction costs, and familiarity with sewer master planning. Rating weight - 20%. 3. References with telephone numbers. Rating weight -10%. 4. Project Approach, with specific tasks outlined for each phase as outlined above. Rating weight - 30 5. Current Workload for the firm and the selected project team. Rating weight - 5%. b. .Financial Information, including the most recent audit summary for the firm and the current certificate of insurance. Rating weight - 5%. A11 proposals will be reviewed by City Staff, and a submittal of the proposals of the five top rated firms will be made to the City Commission. Selection will be determined by the City Commission. Negotiation of fees tivill commence upon City, Commission approval, and the Standard Form of Agreement (EJCDC}will be developed for signatures. All work will commence immediately following signing and approval of the Agreement. All questions concerning the submittal of proposals must be addressed to Mr. Robert S. Kosoy, P.E., Director of Public Works. 1~TO questions may be directed to any other party. Submit three (3} copies of the proposal. . - Page 2 of 2 (~; 7200 SANDPIPER LANE ATLANTIC BEACH, FLARIDA 32233-4381 TELEPHONE (904) 247-5834 FAX (904) 247-5843 MEMORANDUM August 31, 1999 TO: David Thompson, City Manager FROM: Bob Kosoy, Director ofi Public Works SUBJECT: Beach Water Sampling Attached is the most recent Beach Water Sampling report compiled by the Florida Department of Health which indicates water temperature, bacteria count and water . quality for ten local area locations. All locations, including the three in Atlantic Beach, (numbers 5 through 7 of the testing area) are rated "Good". We will continue to keep you informed of these results as we receive them. RSK/~ - ------ 8-38-1999 2:41 PM Jeb Bush FROM - - _ P. 1 _ . _ ,_ _- -- -. ..- FIfJRIDA b~~ 0~ . _ _ - -. _....'_ _ . .. - ~~~a~ ATT~~TTIO11t: F2obett G. BtObkS, M.D. Seaeta FACSIM1ILE/TRANSN(!-i'TAL FR~711l1: ~?. Gale Tucker', Environmen#af Supervisor 1 TC.?7"1~L 1VUM'BER al` F,AG~S, INCLUDINta GO~I~R AAGF: GOM1Iif~IV 7S: 11' you experienced and ; roblems with phis #ransrnissiott lease con#act D. GoJe Tucker immetlia#+::~1~ This facsimile tra»smission •nay contain material which is confide»tial under Flpride statues and is i»tended to be delivE~~ed to only the named addressee. unauthorized disseminatidtt of this information may be a vi: -lation of criminal statues. If fhis information is received by anyone other than the nom+~,d addressee, recipient shoudc! immediately contact the pffice at the telephone number /isfec balpw and obtain instruc~pn as to the disposal thereof. Under na circumstances should fh •;>. material be read, retained or copied by anyone other than the named addressee. .., '~~ 13uva1 County Health Aepartmeuz . _ ~nviranmenial.~iealtltfEnginee;lztg bivision • 900 University Blvd, ~T,, Suite 340 a 7acksonville, Ftoritla • 32211 .~ (904) G30-3260 • FAX (904) "745 30IG ~ -- - - .. 7n purDzership with the City ofJaekso~rvitCu ::-:. - - - - ~~ r axuau +r~a.v~+~rnmw+' ruicrs}PRnnri~wttevcuxtare~wN - ~,~ ,~,~ ~_~.~;~, ~~~~ . ~. ~3 t 3P 4 •i ~ SP 5 ' BP 6 ) SP 7 :i• sps ~~. sP~ ~i ~~ : 111 ~,• i' ~ ,, SP 10 S,A,MPLE DATE: 0 8/ 3 0/ 9 9 SAMPLE PoM S (SP) ~ZESUI,TS X . I~r. Tittle Talbot Isiat~t GOO D 2. S. T:rttle Talbot ~sTa~ul G 0 0 D ~. ~itzg~zot Park G 0 0 D 4.~P~k GOOD 5. Searnrwle Beach G 0 0 D 6. N. A,tJ,~.tic Beach G 0 0 D 7. S. Atlantic k3each G 0 0 D 8. Nepttme Beach G 0 0 D 9. N. Jacksa~YVille Beach G 0 0 D 10. ~. Jacksonville Beach G 0 0 D ~~AT~orr of w.~.T~ c~uAUl~r: GOOD ~ 4 34 ~nterococc~ sp pe)r 100 ml of marine water' MODERATE = 35-i 03 Pntetvcot;c~~s sp sp ~' 100 ml of rrnrine vv~.ter PC)QR= 104 or Gmater Fa~tezocoecus s~ ~ i00 ml ofll~arule water ~\ a 3 ~~ The reach V~dater Sampling a -id Public Notification Study was developed by the Florida Department ofi Health and the fr+~va1 County Health Department in conjunction with the United States Environmsntai Protection .agency {EPA}, Tho study's purpose is to determine levels pf bacteria in the surf. Dry and we" weather conditions will be analyzed between .luly ~, 'i999 and June 3fl, 2000. Rectorial data f7 ;>rrt this study will be combined with raitlfail da#a 1•rom sampling events to develop a cprrelatibn k +atwaen the amount of rainfall and increases in bacteria! levels: This rQSearet~ is based on .the am :gun=; Enterorocci bacteria; found per 100 mt of marine water, According to the ~pA studies on 1 taCteria, the density of the Enfer~cocci sp bacteria ag an indicat®r group in seawater allows tht- best relationship to swimming-associated gastro$nteritis. Gastroenteritis itinesses were ; ~gnrficantly ssso4iated with polluted water and did show a functional relationship to water quality measured V~rith this bacterial ir-dicatgr_ For more infiormation on this study cpntact f ~'atricia Frank, Public infiormatipn OftiC,er, at 630-32~~.. Testinn Aria Site Location 6'Vatev' Bacteria Dater 7'emo Coun# 1~ualifv 1. N. Little Talbot Island 1 Fni-e north of Sawpit Boardwalk ga~° {2 Good 2. S.Littie Talbot Island Sawpit 8c~ardwalk 8~° <2 Good 3. Hu uenot Park Ocean Beach Access $f> <2 Goad 4. Hanna Park Wonderwood Rd. Rct~$s Ramp 83° <2 Good ~. Seminole Beach ~ Seminole ~Rd. ~ 99 St. $~ <2 C,aq{t S. N. Atlantic $each ' , ~ 95 St Access ~ pcean $$° <2 Good 7. S_ Atlantic Beach Atlan#ic Blvd. Access ~ Ocean 8~° <2 Good $. Neptuil8 Beach Hopkin$ St. ~ C?cean $~~ <~ Good 9. N. Jacksonvil)e Beach _ Beach Blvd. Access ~ Ocean S~° <2 Good '] 0. S. Jacksonville Beach 30 Ava. S. Access ~ t7cean B3 ~~ Good Samples tRKE n pt-weepy at a three-toot aeptrt in marine Water of high use public areas. +"vventy-four hours incubBtiQn is repaired for bacteria;eating. Exptartation of wet®r quati#y:, GOOD = ~ EttPeroooco ~s sp per 100 ml of rr-arir•e water MODERATE _ ,~~-103 Ern ::rococcus sp per 90d ml cyf marine water ROpR = 3,~4 g f Greater ~ ; fett~coccus sp per 't 0i3 mt of m~hr~ water Qlaval County Health Department En~viraumeatal Heatth/EtigtnCa'i~ ,~ Div'isian . 900 Unavezsity Blvd. N„ Suite 300 a 7acltsotru~ille, Z; lorxda a 32211 - (904) 630-3260 • ~'AX {904) 745-3016 _.__ _ _ . _ 1'n partnership with rt'ta City of Jacksonville _ _.. . - . (3). August 25, 1999 To: All Departments Listed From: Karl W. Gzunewald, Safety Coordinator Subject: Snake and Insect training. Maynard Cox (as seen on National Geographic T.V.) will give a training presentation to all employees on September 22,1999. There will be two sessions, one starting at 10:00 A.M. thru 12:00 P.M. and a second starting at 1PM thru 3PM. The training will be held at the Commission Chambers. I urge all Department Heads, Supervisors and other employees to attend this informative seminar. Maynard Cox is a renowned Poisonous Bite Specialist. His seminar will cover Venomous Snakes, Snake Bite First Aid and Treatment, and Stinging Creatures. 1. Mythology---- Snake- fact or fiction. _r. 2. Identification- friend or foe. ~,.:. 3. Common sense do's and don'.ts. 4. Caterpillars. 5. Spider Bites. 6. Tics-Lyme and Rocky Mountain Spotted fever. 7. Pesticides poison exposure. 8. Bees, Chigger, Fire Ants. 9. 7eIIy Fish and other dangerous marine life. 10. Rabies, and its treatment. 7Chis is a chance of a~iife time, don't miss it. Police Department Life Guards '~ Public Works Water and Sewer Parks and Recreation City Hall :~.~~. _- :: _ :xp~-'y ~ ~ J -.;; ~~ - . ~:. 41 ~f q~- y x~' ___ CITY OF -__ r~~arr~c ~eac~ - ~P,~uda 1200 SANDPIPER LANE ~ _.._..__...___--.~----- - ATLANTIC BEACH, FL(DRIDA 32233-4381 TELEPHONE (404) 247-5834 ~~ FAX (404) 247-5843 ~1v~oxA.lvDUM September 7, 1999 TO: DAVID THOMPSON CITY MANAGER FROM: BOB KOSOY PUBLIC WORKS DIRECTOR ~?"~ RE: PROJECT STATUS REPORT Attached is the updated status report on Public Works projects recently completed or currently underway. If you have questions on any of these projects, please call. RSK:dk - _ _ (~>- w W Fa--a p ~U ~~ O h W~v ~"~ G=~ ~ 0 ABU i^~.~,. 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August 27, 1999 - - - Mr: David Thompson City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Re: City of Atlantic Beach, Capital improvements Project Civil Engineering Design Proposal, Phase One, Project Approach Page 1 of 2 Dear Mr. Thompson: In accordance with the action of the City of Atlantic Beach City Commission on Monday, August 23, 1999, Aikenhead & Odom (A&O) is pleased to offer this proposal £or Engineering Services to the City of Atlantic Beach (City). Engineering services shall include analysis of, and eventual design of modifications to, the existing City-wide master stormwater system, the Core-City street and drainage system, and select Core-City water distribution systems. Sanitary sewer system modifications/design will be accomplished by City forces independently o£A&O effort. Design will be accomplished in two (2) phases, a Project Approach phase and a Final Design phase. Specific scope for the Project Approach phase is detailed on the attached Scope o£ Services. Fees for these Project Approach phase services are aLump-Sum, not-to-exceed $48,500 (Forty Eight Thousand Five Hundred and 00f10° Dollars). Monthly invoicing will be provided to the City by A&O based on this offices estimate o£approximate percent complete with approval of the City Director. of Public Works. Any possible additional services provided, if/as requested by the City, will either be negotiated separately or will be based on hourly rates, and any additional hourly services will be invoiced monthly based on accrued charges during the month preceding.- FIourly efforts if/as required/requested will be accomplished at the following rates: Principal Engineer ..................................... $104/hr Engineering Project Manager .......... ................ $80/hr' Senior Engineer/Field Engineer ........................... $66/hi' EngineerlDesigner ........:................... . ....... $46/hr Engineering Draftsman/Technician .......................: $38/hr Engineering Clerical ................................... $30/hr . Obligations to this agreement shall be suspended when and to the extent performance is prevented due to causes beyond our reasonable control.. Information supplied this offrce by you or your _ . agent(s) to be used in the course of our work shall be relied on as being accurate unless other-dvise - ;_ ___ .. . advised in writing. Drawings and maps as produced by this office as instruments of service sliall :: -- Mr. David Thompson . City of Atlantic Beach, Capital Improvements Project Civil Engineering Design Proposal, Phase One, Project Approach August 27, J.999 Page 2 of 2 ~ . remain the property of this office, whether or not the project for which they are produced is completed, notwithstanding City shall receive hard and digital copies of all information, including drawings and maps, which shall become their property without professional responsibility by A&O for content or changes City may make therein. If additional engineering work is necessary to meet the requirements of any certification regarding the level of design or level of performance of contractors other than as noted above, such certification shall constitute an'addendum to this contract. We apologize for the tardiness of this letter proposal, there was some confizsion regarding whether we would receive a Standard Agreement Form from the City or whether we would provide a contract form. The above provides our relatively minimal format for agreement with the City, if you or your staff require additional documentation, please advise. You may note that we have modified the attached scope-from that presented on Monday night, August 23, to include coordination with the City Commission and to provide coordination with SIRWMD and EPA regarding the grant applications pending with those. agencies. As you know, we have already begun work on this project. We have obtained a great deal of information through verbal, visual, hard files and digital data, from the City Director of Public Works. We are meeting with Public Works staff on Monday, August 30 at our offices to review our concept approach and current data and information needs. We are also ready to meet with the Stormwater Review Committee (SRC} as soon as you have named all, the members and it is convenient to schedule that meeting. This will predominantly be a fact-gathering meeting for us, wherein we present our analysis approach and system concepts with the committee members and request their input. Please sign the enclosed second original as agreeriient to these Project Approach phase services and fees, and return to this office at your earliest possible convenience. If you have any questions regarding any of the above, please call me at your convenience. . . Sincerely, n ~ ~1 Accepted this .~~. day of .~~~11.£'.Yl1.D.i°i!'., 1999 .. .~ ~~ i '~ .. :: Neil Aikenhead, P.E., President `- .... . ............................................ Aikenhead & Odom, Inc. ~ David Thompso ,City Manager City of Atlantic Beach . _ , , L _. - - CXTX OP A.TLANTXC BEACH, CAPITAL IlVD'R.OVEM~NTS PR.OJEC~` SCOPE OF WORD ST~d1~SMARX Engineering Design, Phase One, Project Approach Aikenhead & Odom, August.27,1999 ' Page 1' of 3 ~5- .A.ikenhead & Odom (A&O) will provide Engineering Design Services (Design) to the City of Atlantic Beach (City) for a Capital Improvements Project (Project) involving analysis of, and eventual design oz" modifications to, the existing City-wide master stormwater system, the Core-City street and drainage system, and select Core-City water distribution systems. Sanitary sewer system modifications/design will be accomplished by City forces independently of A&0 effort. Design will be accomplished in two (2) phases, a Project Approach phase and a k'inal Design phase. Specific scope and associated fee for the k'inal Resign phase will be developed following completion of the Project Approach phase. This scope will detail the effort to be accomplished under the Project Approach phase. A. .Analysis of Existing Data; Records, Designs, and Survey Information: A&O will review and ._ ~ analyze all City-provided copies of available master drainage reports, data, record ' drawings, designs, correspondence, permits, grant applications, complaint letters and information, and other available pertinent information. A&0 will also interview, based on concurrence by City Public ,PVorks staff, those persons known to be familiar with current stormwater problems. A&O vrill meet with the City Stormwater Review Committee (SRC), in conjunction with City Public Works staff, to obtain all information and input that committee will offer. A&0 will compile all information and provide a written summary analysis of the existing data background as it will pertain to the A&O analysts and Resign. B. Ana~sis of Existing Drainage Models: A&0 will review and analyze City-provided digital copies of .the ETM-modified CIJZMHiIi ICPR l.4-version model and the •R A-M-modified CDM ~SWMIrQ City of Jacksonville-version model to determine anticipated suitability, strong points, and weak points of each. A&0 will advise the City of a recommended hydrologic/hydraulic model(s) which will best suit the City's purposes for ASc-O Final Design. C. Critical Elevation~Data: A&0 will, with City personnel, interview Core-City residents where flooding.is'known to exist. The interviews will determine specific locations at various home-sites where high water has been known to rise (anecdotal data). These specific locations will be marked.by A&O, and A&O will obtain the services of, and coordinate with, a surveyor to obtain elevations of these locations. Elevations will be "benched" to the same datum as the existing design records datum. (~% __ __ --_-- -- :. ~ City of Atlantic Beach, Capital Xmprovements Protect Scope of Work Summary, . Bngineering Resign, Phase One, Project Approach A.ikenhead & Odom, August 27, X999 . Page 2 of 3 D. Master Concept Mapping; A&0 will develop a Concept Mai Existing Conditions and a Concept Map, Preliminary Proposed Conditions. The Existing Conditions map will use a digital aerial background and will show soils information from SCS Soils Map data, overall topography from USG5 5' contour information, specific topography as available from existing records and/or design(s), available plat and record drawings information, data on existing critical stormwater conveyance facilities, and field data as available and obtained. The Preliminary Proposed map will utilize the Existing Conditions map as . background, with preliminary concept overlays of proposed improvements and/or modifications to the master stormwater system and Core-City. E. Coordination with City Council, SIRWMD, and EPA: A&O will meet with the City Council members and, if elected by the City Council, the SRC members, at a time to be mutually agreed upon and approximately thirty (30) days from the date of this agreement, to review all Project Approach phase findings and provide a verbal report and presentation outlining the A&O proposed course of action and anticipated Final Design requirements. A&0 will also coordinate with S7RWMD and EPA, throughout the Project Approach phase, regarding needs for grant applications pending with those agencies. Application has been made and approved, and A&O will provide scheduling information to these agencies if/as requested/required. No final design effort or other design or analysis effort with these agencies is anticipated during this Project Approach phase. F. Report of Stormwater Options: A&0 will incorporate all comments of the City Council, SIRWMD, and EPA from Ttem E. above and will develop a summary report ofthe found conditions, anticipated best course of action, possible alternative course(s) of action; a preliminary estimate ofthe anticipated return-storm level-of service and very preliminary budget range of anticipated cost of construction for the proposed actions and possible alternative(s). ~ ~ ~. G. Final Design Scope of Services and Proposal: A&O will develop a Scope of Services and Fee Proposal for the Final Design phase, which is currently anticipated to be provided approximately forty~five (45) days from the date of this agreement. Accuracy of anticipated Level-of-service and budget range cannot be conclusive until a suitable stormwater model is agreed upon, correlated to existing design datum, and alternative scenarios run. However, it is importazit to note that A&O has extensive experience in stormwater modeling and stormwater system analysis and design. Even at this Pre-Project Approach phase point in time, A&0 has obtained substantial specific data and anecdotal information on the City system and Core-City condition. The Project Approach phase will provide confirmation or denial of many of our current (s~ City of Atlantic Beach, Capital Improvements Project Scope of Work SummarX Tngineering Resign, Phase One, Project Approach Aikenhead & Odom, August 27, 2999 Page 3 of 3 . concepts. Based on information currently in hand, and from our experience, we currently anticipate the following improvements are possible to be achieved, resulting in a viable and cost-effective resolution of the existing City stormwater conditions: 1. .A.n economical pumping system (50 - 150 CFS, short-discharge), gravity tidal-control gate, community-acceptable expansion of existing Selva Lagoon storage capacity, and nominal improvements to existing constrictions within Selva Lagoon can achieve a tailwater control with acceptable conditions throughout the City. 2. Xnnovative design and modeling techniques within the Core-City, in conjunction with the tailwater control improvements, are expected to substantially improve Core-City conditians, with virtually no flooding of homes (100-yr FEMA storm possible exception in particular cases), and for a smaller event storm only minimal flooding ofyards and occasional street flooding with rapid subsidence of water following a storm event. 3. It is preliminarily anticipated minimal diszuption/impact toHowell Park, Preben Johansen Park, and existing Core-City streets will be necessary to achieve the above conditions. We anticipate achieving this using the following preliminary concepts: a. Howell Park is currently anticipated to require some hydraulic improvements to the existing primary drainage-way, with an associated method of access for maintenance purposes. These improvements will be designed in conjunction with the City's arborist to minimize impact to existing trees/shrubs, maximize planting and repair of disturbed areas to restore to every practicable extent the existing visual and audio serenity, and utilize best available techniques to allow the maintenance access to be an aesthetically-acceptable footpath when not being used for maintenance purposes. b. •Preben Johansen Park is currently anticipated to be used essentially as-is, with a tailwater .control structure to allow nominal storm events to pool within the existing park for stormwater treatment without disruption to existing park use or visual conditions. c. Core-City streets are currently anticipated to be designed providing resurfacing-only wherever ~ possible, using inverted-crown section wherever feasible in areas where reconstiuction is required, and minimizing piped stormwater conveyance systems by allowing ~~in-street flaw to occur for storms greater than summer showers wherever practicable. --. F:~YROJECTS\Atl-Bch-Stmwtx\Fee-Ps'oposal\Scope-l.aik.wpd _ Cety Manager Search P~epa~^ed foY ~~ City Commission -C ~) I. INTRODUCTION II. INTERVIEWS: A. Martha Fowler, City Manager Secretary B. Chris Joseph, Former Mayor C. Joe Maltese, Community and Economic Development Director D. David Brown, Public Services Director E. John Bell, Finance Director, Treasurer F. Pat Bowie, Utility Director G. Don Gregory, City Councilmember H. Jane Fryer, Ex. Dir., Chamber of Commerce I. George Harris, Retired Director of Recreation J. Tom Hall III. OBSERVATIONS: A. City Staff B. City Operations 1V. SUMMARY -- On September 2 and 3, David Thompson and City Commissioner Mike Borno went to LaGrange, Georgia to follow up on City Manager candidate jinn Hansen. Mr. Hansen was the City Manager in LaGrange until 1994, and it was determined that discussions with various LaGrange citizens would provide valuable insight into Mr. Hansen's management style and capabilities. The purpose of this report is to document the interviews with various people during the trip. The only interviews included in this report were conducted by David Thompson. Background: When the trip was being scheduled, a list of people was created identifying the Type of people that Thompson and Borno would like to interview. They identified elected officials, staff members, and community leaders that would be most likely to provide valuable information about Mr. Hansen. After discussing this tivith Mr. Hansen and requesting names and contact telephone numbers, a list of the key individuals was created, and interviews were scheduled for September 2 and 3 in LaGrange. The rest of the report and the interviews are written in "first person" by Interim City Manager Thompson. ._ . • 1 _ __ _ - - - -City Manager Search I A. Ms. Martha Fowler, Former City Manager Secretary Ms. Fowler greeted us when we arrived at the City Offices. Although we did riot have an appointment to interview her, she spoke with us for several minutes. She said that she had worked with Mr. Hanson when he first came to LaGrange as an assistant budget analyst in 1978. She said that Mr. Hanson vas very thorough and he had a great eye for detail. He was very intelligent, but very structured at that time. She said that there was some concern at that time that he vas very rigid... very much "by the book." Some people did not respond well to his style at that time. However, she said that over time he had made changes and mellowed, and his people skills had improved significantly. Ms. Fowler said that Mr. Hanson had been a good city manager, and he was responsible for initiating many of the city operations that currently exist. B. Mr. Chris Joseph, Former Mayor Mr. Joseph was the Mayor when Jim Hanson was hired. Hanson had a staff position initially, and he became the City Manager when the previous City Manager retired. Mr. Joseph described Hanson as a hard worker, who was well respected and diligent in his duties. Hanson did the budgets initially, and at that time, he displayed some "rough edges," Mr. Joseph said that Mr. Hanson was very direct and sometimes abrupt, and some people did not respond well to him. However, he said that Hanson requested a review of his work by the City Council. At that time, they identified this problem, and Hanson immediately set out to correct it. Hanson enrolled in Dale Carnegie and Human Relations courses, and Hanson made genuine changes to resolve the issue. Mr. Joseph was most impressed that Hanson had requested the evaluation, Hanson accepted the criticism, and Hanson committed to the steps necessary to correct it. Mr. Joseph said that he became good friends with Hanson and his family. They took professional trips together, and Hanson visited with all of the elected officials to maintain positive relationships. Hanson always did his homework including agenda preparation for all meetings. Hanson did not force issues with the City Council, and he knew his limitations and did not "overstep his authority." - - : _. 2 - City Manager Search C~> Hanson got along well with all of the elected officials, and Mr. Joseph said that Hansonhad the ability to tivork well tivith anyone. The news media respected him because he was well versed and provided good information. Hanson knew the utilities including water, sanitation, garbage, cable TV, etc. People came from all over the state to learn from him: Hanson had a close family life. Mr. Joseph said that Hanson's morals and integrity were beyond reproach. There were never any rumors or scandals about his personal life. Hanson arranged annual retreats for elected officials, and he included the netivs media to comply with sunshine laws. With Hanson, if you called him and asked for something, it was done. "You never had to follow up on it." Hanson was described as fair, and he wasn't lax with anything. He was all business, and he wanted things done right, done on time, and with no goofing off. Hanson fought hard for staff, and he complimented them and helped them along. He appreciated staff, and his pay studies included the market for the private sector, not just other cities. C. Mr. Joe Maltese, Community and Economic Development Director Joe started working in LaGrange in Community Development as a peer. Hanson advanced to Asst. City Manager and to City Manager, and in 1982, Joe left to take a City Manager position in another city. Joe determined quickly that he did not like it. Hanson hired him back in 1985. Joe said that Hanson never took it personally when someone left, and Hanson had hired back several people. It made sense to Hanson that the City of LaGrange had invested in these people, and bringing them back to LaGrange helped the City get a better return on the investment. Joe described Hanson.as a leader. Hanson supported career advancement, and he had outstanding organizational, analytical, planning, and budgeting skills. Joe watched Hanson mature and evolve relative to his people skills. Hanson was very loyal to City staff, even when they screwed up, and to the City. His integrity was beyond reproach. Joe said that Hanson was "the most honest human being that I have ever met." Even when Hanson had to move someone out of a position, he did so smoothly. On a personal level, Hanson has a good reputation and he is devoted to his family. With the elected off cials, Hanson "knew where the line was...." When the council had made a decision, Hanson carried it out. Hanson also assisted staff in the development of the " 2 Minute Presentation." This vas to avoid staff members providing too much confusing information during Council meetings. D. Mr. David Brown, Public Services Director __ _ _.__ g _ City Manager Search --- _ _:. :: C6) David said that Mr. Hanson hired him in 1985. He said that Hanson was highly involved in the Waste Water Treatment Plants including an expansion project in 1990. David.described Hanson as a very meticulous person that expected departments and contractors to stay within their budgets. Hanson did not try run every department, but he kept in touch with what was going on. He was ahvays conducting studies to compare with public and private entities. David said that he has a lot of respect for Hanson. Hanson's attention to detail and his knowledge of the city functions was extensive. As for weaknesses, David said that sometimes Hanson "wasn't the friendliest person", especially when he was busy on other projects. However, he also said that Hanson would drop whatever he vas doing if a staff member had an emergency and needed his help. David said that Hanson would back up personnel, and he would always look out for the City `s best interest. If someone made a wrong decision, Hanson would talk to them and discuss it privately. Hanson never embarrassed the employee or put him on the spot in front of others. The discussion was professional and not accusatory. Elected officials followed the chain-of-command, and Hanson reminded them not to directly contact department heads. Hanson kept department heads separate from the elected officials, but he never tried to take the credit for the work of others. David said that Hanson would never do anything improper. Although David did not socialize with Hanson or his family, there were no scandals or rumors relative to Hanson. Hanson was one to go strictly by the book. David said that Hanson would check up on projects to assure that they were moving forward, but Hanson "did not look over your shoulder" while you were working. Hanson was very meticulous, and the department head better report back to Hanson after correcting a problem. David said that Hanson disagreed with people when necessary, and he always had the city's best interest at,heart. E. Mr. John Bell, Finance Director and Treasurer Mr. Bell was working in LaGrange before, during, and after Mr. Hanson. Hanson was originally hired as a budget analyst, then an Asst. City Manager, then as a City Manager. John described Hanson as very smart, well organized, a stickler for good notes and preparation, and very knowledgeable about utilities. If there was a subject matter that he did not know much about, he researched and learned it. He did a good job on annual budgets, and he basically eliminated property taxes. Hanson believed in user fees instead of taxes, and he had a good understanding of business. John said that Hanson's great weakness was his loyalty to employees, which was also one of . his greatest strengths. He said that Hanson was ethical, honest, and by-the-book, which also meant that sometimes he was inflexible. Hanson enforced rules, regulations, and guidelines. 4 City Manager Search _... _:-- __ ~~) Relative to his personal life, Hanson a good family man and had a great wife and kids. He was a runner, and a very straight guy. In dealing with elected officials, once a decision was made, Hanson carried it out. Honesty, integrity and ethics were the best words to describe Hanson. . F. Mr. Pat Bowie, Utility Director Pat said that Hanson "gave him a chance" by hiring him. Pat was raised in LaGrange and left to go to the U. of Fla. After graduating, he worked in Washington, D.C. He applied for the position of Asst. Utility Director in LaGrange, and he advanced to Director. Pat said that Hanson was a perfectionist... and he wanted things done right. Hanson was very ethical and a straight shooter. Hanson was very concerned with the appearance of impropriety, and even when gifts were sent to the City, Hanson would give them away to staff. Hanson never took anything. Hanson's greatest weakness was the fact that he was somewhat of a perfectionist, and he had a low tolerance for poor work. However, he never chewed people out in public. Hanson got along well with the elected officials. The council was stable, and they maintained a good. rapport. They had a lot of respect for Hanson. Pat's wife worked with Hanson's wife in the school system, and Mrs. Hanson was very popular and well respected as a special education teacher. The Hansons have great kids, and there were no personal issues or rumors relative to their personal lives. G. Mr. Don Gregory, Councilmember When Don was elected, Hanson was already the City Manager. Hanson assisted Don in the transition to councilperson. Don described Hanson as an extremely intelligent person with great accounting skills. Hanson ran the City Like a business, and he made it very easy for the elected officials to make decisions. Hanson hired most of the existing staff at the City, and Don credits Hanson with the fact that they were able to eliminate property.taxes for the City. Don said that he would have no reservations in hiring Hanson back as a City Manager. Don said that he doesn't know how Hanson was able to keep so much information in his mind. The City has great capacities in the water and sewer systems, and Hanson was instrumental in setting up the utilities. Hanson helped to consolidate the school systems with the county, saving about $61VS per year. Hanson was described as fair and by-the-book. Don could not think of any weaknesses except that he maybe somewhat of a "workaholic." However, he pointed out that no one can be a City Manager without stepping on a few toes. Don said that Hanson's wife was a teacher, and they were highly regarded as a family in the community. - 5 _ ,... City Manager Search lG~ Don said, "If you are looking for `Yes' man, then forget it." H. Ms. Jane Fryer, Ex. Dir. Chamber of Commerce Ms.. Fryer said that when she first met Hansen, she thought that Hansen didn't like her or other female executives. However, after getting to know him, she realized that gender had nothing to do with his responses and reactions. Hansen expected her (and others} to make logical, well researched presentations and requests. He ask questions and pushed her to do a better job of backing up her points. She said that today, she misses him and would welcome him back as a city manager. Ms. Fryer discussed a variety of issues relative to the Chamber's relationship with the City. The Chamber works with City staff toward economic development and attracting businesses to the area. Businesses require City services, acid the City has worked to provide the infrastructure necessary to support industrial parks acid new enterprises. Hansen worked with the Chamber and the businesses to provide necessary services. Ms. Fryer said that the only detractors that Hansen had were some of the charitable organizations and social service organizations that used to take advantage of City funding. During Hansen's tenure, some of the funding for these organizations was cut or eliminated. I. George Harris, Retired Director of Recreation NOTE: I only sat in on a few minutes of this interview. Mr. Harris was very complimentary of Hansen. Hansen was described as intelligent, hard working, and fair. Hansen supported staff members, and he worked well with the elected officials. J. Tom Hall, City Manager Tom met with ~s before we started conducting official interviews. He told us that he was originally recruited by Hansen out of graduate school. He worked for Hansen as an Asst. City Manager for several years. Tom then left to take a job elsewhere. Tom returned to LaGrange, under Hansen, to train for the position of City Manager. Hansen was going to be taking a job somewhere else, and Tom returned as an Assistant City Manager. When Hansen left, Tom was appointed as the City Manager. Tom was very positive about working for Hansen. He described Hansen as very knowledgeable, intelligent, detail oriented, and professional. _ _ __ _ ... -- . __ _ _ ... 6 City Manager Search (~~ ~) 3 A. City Staff The people working at City Hall were extremely cordial, friendly, and helpful. They had nothing to gain from assisting us in our work. But, they provided us with meeting space, telephones, refreshments, and anything else that we requested. Their positive attitude reflects a high degree of service orientation with the citizens and the community. B. City Operations In our original conversation with City Manager Tom Hall, he spent about thirty minutes discussing the characteristics of the City and the City Government. He had a diagram showing the major departments of the City, the department heads, and the services that the City provided. It was apparent that the City of LaGrange provided extensive services throughout the Community including ALS Fire/Rescue, Police, Recreation, Community and Economic Development, Public Services, and Utilities (gas, electricity, sewer, water, cable TV, etc.). LaGrange has been recognized as the top city in the State of Georgia for its extensive services to the community. And, it has no properly taxes. __ - City Manager Search ._ ~o: City Manager David E. Thompson 3F~'nna: S~iz~e ShsugbnessyF Ttte: ~ackgrotm~d visit to ~~rrange by Mr. Wolfson Da#e> Septembez' 8, X999 lUir. Danald Wolfson ret~zned from out of tvw~z .ate last uzght arzd was able to meet with City Nianagex candidate Mr. aim. ~ausou. Mr. ~Wolfso~: v+zas wz~3~iug to go to I..aGraxA~e to pxovide the "citizen eyes axed. ears" aspect of background inquiries, but he feels that his rime spent with ~. meson has satisfied msny of the questions he might have asked there. X axb: zn agreement ttaat it is xtot ~aecessaxy fox h~ to go to LaGrange, but we will ra~.er rely upon the intercticws conducted by youxseif and Cflz~mass~ozxe~r i3oz~ao. ~ am looking forward to zeceiving your uYfoxmation. mill you please furnish s copy to Commissioner Boma as one ©fthe appointed members of the delegation to LaGrange. CITY OF ATLANTIC BEACH .CITY COMMISSIONER MEETING- STAFF REPORT ITEM: SUBMITTED BY: Benefit Open Enrollment Period Human Resource Manager George Foster DATE: September 8, 1999 BACKGROUND: City Commissioners are eligible to enroll within the City's health insurance program during the "Open Enrollment" period. See attached "Open Enrollment" summary. FVNDING: We currently do not have any Commissioner enrolled within the City's health insurance. However, if any Commissioner desires to enroll, they are required to pay 100% of the premium rate for the category of insurance selected as indicated below. CATEGORY 10/01/99 HMO -Employee $153.28 HMO -Employee/Child $260.56 HMO -Employee/Spouse $306.48 HMO - Employee/Family $470.89 PPO -Employee $245.51 PPO -Employee/Child $440.85 PPO -Employee/Spouse ~ $491.26 PPO - Employee/Family $754.80 RECOMMENDATION: ~ If any commissioner has questions or desires to enroll within the City's Health insurance, they are required to do so by September 28, 1999. CITY MANAGER: EMPLOYEE ~-3ENE~T1'S ._ :. _ OPEN ENROLLMENT 1'ERZOD ~ ~ . ;A.~tJGUST 30,1999 THROUGH SEPTEMBER 28, .1999 . . ~ VJI-1'AT TS OPEN ENROLLIyIENT? ~ ~ .. Open enrollment is a 30 calendar day period each plan year during which employees may make changes to 'the benefits that they have selected. Duzing the "Open Enrollment" period, employees may enroll, change ' plans, add or delete dependents, or terminate coverages. Changes made during the "Open Enrollment" period will become effective l0/l/99. Employees that take no action during the "Open Enrollment" period will.automatically be continued with their current coverages and the new•rates will begin on x011.199. CHANCE OF PRIMARY CARE PHYSICIAN: (HMO} Employees do not have to wait until Open Enrollment to change their physician. They may change their physician by contacting the Member Services number on the back of their health insurance card. One change of physician is allowed each month and the change will be effective immediately. AFTER OPEN ENROLLMENT: Once "Open Enrollment" is over, employees may only make changes i.£there is a family status change (except for a change in your Primary Care Physician). Some of the more common family status changes tivhich may allow an employee to make changes to their insurance coverages are: 1. Marriage or divorce of the employee 2. Death of the employee's spouse or dependent 3. Birth or adoption of a child 4. A significant change in the health coverage of the employee's spouse attributable to the spouse's employment BENEFITS PROVIDED: There are no changes in the health insurance or prescription benefits being provided. NETWORKS: There are currently t~vo H1VI0 networks and one PPO network that employees may select. -The HMO networks are Baptist/St. 'Vincent's Health System (previously referred to as "Mission Stealth") and 7nteCare Network. The PPO network is the APII., Select Provider Network. ' The new provider directozies aze available for employees toreview/borrow at the City Hall (Human Resources-Donna Bussey), Public Safety {Copy Room Laurie Scott) and Public'4Vorks (Administration Building, Break Room-Lisa Hally). i ISLAND #1 Palm Trees trees need to be trimmed see photo #1 Crape Myrtles Check for disease leaves are turning brown and yellow see photo #2 Lantana Weeds in Lantana beds east end of island some Lantana has died contractor needs to replace see photos#3 & 4 Indian Hawthorn , Litter, Weeds and they need to be checked. for disease leaves turning yellow see photo #5 Border Grass Weeds ISLAND #2~ Palm Trees trees need to be trimmed Crape Myrtles Check for disease leaves are turning brown and yellow Indian Hawthorn ~, West end showing signs~of fungus starting to turn yellow, weeds East end yellowing and weeds Border Grass West end weeds East end weeds and litter Lantana West end weeds & litter East end weeds Palm Trees - trees need to be trimmed . Crape Myrtles - needs to be checked leaves turning yellow and brown Lantana - West end lots of weeds also possible leaf miners East end weeds, leaf miners and 3 Lantana missing city crew will replace these see photo #6 & 7 Indian Hawthorn West end weeds East end weeds & Fungus Sod Clumps of grass see photo #8 ISLAND #4 Palen Trees trees need to be trimmed Crape Myrtles needs to be checked leaves turning yellow and brown Lantana West end weeds East end weeds and leaf miners see photo #9 & 10 Indian Hawthorn West end weeds East end weeds Sod ok ~ . Palm Trees trees need to be trimmed Crape Myrtles ~ - needs to be checked leaves turning yellow and brown and shoots needs to be trimmed see photo #11 Lantana West end weeds and Leaf miners see photo #12 East end contractor needs to replace dead Lantana see photo #13 Indian Hawthorn West end weeds, litter and starting to turn yellow East end litter, turning yellow and brown areas see photo #14 Sod Clumps of grass and weeds ISLAND #6 Palm Trees trees need to be trimmed Crape Myrtles needs to be checked leaves turning yellow and brown Lantana West end weeds, litter and possible leaf miners at both ends see photo #15 East end weeds • • . Indian Hawthorn West end weeds East end weeds Border Grass - West end weeds East end weeds Indian Hawthorn West end weeds, litter and starting to turn yellow East end litter and starting to turn yellow Border Grass West end litter and weeds Center litter East end litter Lantana " West end weeds East end possible leaf miners and contractor to replace 2 dead ones see photos #16 & 17 ISLAND #8 Palm Trees trees need to be trimmed Crape Myrtles needs to be checked leaves turning yellow and brown Lantana West end replace about 4 dead ones see photo #18 East end weeds and litter Indian Hawthorn West end weeds East end weeds, litter and some browning see photo # 19 Sod Clumps of grass, litter and:weeds __ _ -- -- - ~ - _ , . __ _ --- - - - - - -- g ._ --- .. __ ____ _ .. ISLAND #9 _ Palm Trees trees need to be trimmed Crape Myrtles needs to be checked leaves turning yellow and brown Lantana West end weeds, litter and browning East end litter and weeds Indian Hawthorn West end weeds bad possible leaf miners East end weeds and contractor needs to replace about 3 dead ones see photo #20 Sod weeds also mower had a fuel leak spill fuel on island see photo #21 ISLAND #10 Palm Trees trees need to be trimmed Crape Myrtles needs to be checked leaves turning yellow and brown Lantana West end weeds and liner see photo #22 East end weeds bad and~possible leaf miners Indian Hawthorn West end weeds, litter and some browning East end weeds bad and possible leaf miners -- - __ - _ _ - - - -- _ _ - - ---=- -: _._ ISLAND #11-- - - -_ - - Palm Trees trees need to be trimmed Crape Myrtles ~ . needs to be checked leaves turning yellow and brown Indian Hawthorn East end weeds and some leaves turning yellow and brown West end weeds, litter and some yellowing Sod weeds Lantana East end weeds and contractor needs to replace about 3 dead ones see photo #23 West end weeds and possible leaf miners - Comments This inspection was made on Friday September 3, 1999 started at 8:00 AM finished at 10:30 AM service was perform by Turf-masters on Thursday September 2, 1999. It is easy to tell that the crew starts at the east end and work there way west because the further west you go the worst the weeds and litter are. May want them to start at the west end and work towards the east for. awhile. I know that it is not the correct time for weed control in the sod areas this is to let you know that a problem exist in these areas. Please inform me at 247-5834 as soon as the Lantana that has died has been replaced. Inspected by: Phil Nodine; Streets & Maintenance Division Director for the City of Atlantic Beach Date: September 3, 1999 . Copy Mailed to Turf-masters on September 7,1999 Paim Trees S) (e1 gape Myrtles with yellow and brown leaves ~8~ Island #~ weeds in Lantana c8) Island ~1 dead area of Lantana that needs to be replaced. (~} Indian Hawthorn Leaves turning Yellow (8) Island #3 missing Lantana will be replaced by the city. ~~~ . Lanfiana with possible [eaf miners needs to be checked C~ Clumps of Grass left Lantana with possible leaf miners (~) g ~8) 1i1/eeds in Lantana Beds ~~) Shoos on Crape Ii~yrtles C ~~ Vi~eeds ..\ (S) Dead Lanfiana on Island ~5 Easf End to be replaced = e ~g)= Brown leaves on Indian Hawthorn Cg) Possible Leaf miners on Lantana on fsfand ~6 bofih ends Replace dead Lantana on Island ~7 (e) Replace dead lantana on Island #7 (g> C~; Replace dead lantana on Island 8 about 4 oaf them Cg~ Indian Hawthorn leaves turning brawn ($~-_ Replace Dead Lantana on lsfand #9 ~8~- Fuel spill from mower on Island #9 lots of weeds on Island #70 Cg ~g1 __ (Ii) CHAIRMAN SENATOR JIM HORNE PRESS RELEASE SENATORS BETTY S. HOLZENOORF JIM HORNE JAMES E. KING, JR. REPRESENTATIVES JOE ARNALL GEORGE CRADY JIM FULLER ANTHONY 'TONY' HILL JOHN THRASHER JIM 7LILLIS STEPHEN R. WISE AUGUST 31, 1999 CONTACT: SHIRLEY KING TO: ALL INTERESTED PARTIES 630-1cec0 SENATOR JIM HORNE, CHAIRMAN OF THE DUVAL LEGISLATIVE DELEGATION, ANNOUNCED THE DEADLINE FOR FILING A LOCAL BILL WILL BE FRIDAY, OCTOBER 22, 1999. A LOCAL BILL IS LEGISLATION THAT RELATES OR APPLIES TO PARTICULAR PERSONS OR THINGS ONLY IN A SPECIFIED PART OF THE STATE. 1F YOU OR SOMEONE YOU KNOW NEEDS ASSISTANCE IN PREPARING A LOCAL BILL, PLEASE CALL THE DELEGATION OFFICE AT (904) 630-1680. A LOCAL BILL PUBLIC HEARING WILL BE HELD ON THURSDAY, JANUARY 13, 2000, AT 3:00 P.M. IN COUNCIL CHAMBERS AT 117 WEST DUVAL STREET TO TAKE TESTIMONY ON THE PROPOSED LOCAL BILLS. AN ORGANIZATIONAL MEETING AND PUBLIC HEARING WILL BE HELD ON THURSDAY, NOVEMBER 18, AT 4:00 P.M. IN COUNCIL CHAMBERS AT 117 WEST DUVAL STREET. THE PURPOSE OF THIS MEETING IS TO ELECT A CHAIRMAN AND VICE CHAIRMAN AND RECEIVE INPUT ON PROPOSED GENERAL LEGISLATION ANQ FUNDING ITEMS. IF YOU HAVE QUESTIONS OR WISH TO BE PLACED ON THE AGENDA CALL THE DELEGATION OFFICE AT (904) 630-1680. 220 E. BAY STREET, ROOM 708 JACKSONVILLE, FLORIDA 32202-3418 PHONE (904) 630-1680 FAX (904) 630-2074 ,i I _ How is growth and change being managed in South Easc E[orida? How are the Treasure Coast and South Florida Regional P[amiing Councils and South Florida communities dealing with rapid growth and demands? How are Community Partnerships creating Economic Investment and Livable Communities? What are the secrets of their successes? Is this a model for the State? - - Come hear the Regional Planning Councils tell alR ~;t ~j ~, ~~ ~ Clrban In~il! and Redevelopment in 5ottthe,ast ~Ioxida jr~~~~~. ° N~aximizrng Economic Investments - ~ Crnnmynity Based Initiative . Department o; Community Affairs South Florida and Treasure Coast Regional Planning Councils September 21, 1999 FDOT Auditorium Tallahassee, Florida DRAFT AGENDA -_•:.~fl 00 liltl'Od[1CtlLl~l ~ ~P.~C~et.11'~r,;~e3~~~~~~'' ~~~ s_ :~, ... 3 yf +'{ `t3;`"'YpF'°`t ?R~^-" ;. 3i ~`.~,K-.,;`~.msma`~~sL~ 9.r~ ~gioriat~rmctptes f17~'~'~~l~~lu'11Ly31'~`~,si'~»t~5t~. 9 45 Gomtncmtty ~a~n~shapn-~~v and~'~e~i"~'~~ ~~<~~ .. .. .... _ . . , K'«S.I.¢-~:, .cr. . ... ....r: J`., ..3~.3 ~-.s.^r. .Y-u.~:...-:v' . ~~..~. ~S:~avX,.~i Community Investment Grant Program Regulatory Reform Wide Open Spaces Schools for Urban Areas Housing and the °3D's° 10:15 Break -15 minutes What fhe heck is a Charrette? Lessons Learned Opportunities Abound! :. II ~0' Lunch s ~ , ~ -, ;. j,~s zrNt~~ ..,, ~ ~,~~,t . .... .. " :t?:, -~ . ~ .:.~~Yy~.~.liar'.xa~r-z.......,,..Qrx'~`s.~~z<ar yy /~/~ '(¢'~y *~~ pfj ~((~ ,~J'~ y y Lu.~ f~ 'y'jx. ty~ fl } ../l+t 1 oa NI~YY 7ifii/34v ~aj.S~.k)~,ri~hfp - Y~'a `~Y} h ~.yi~~`r^••7~~} y+~.iJ~'~`6~~~'}~ ' .... - _. .... .. .., .3y ice''... .iti. ..r .itnh [. £.:.r{~r..+/,~Y.a ,jw ::~uvex.'w ;~4 Y, a`~t ' Federal and Regional and Local Partnerships Brownfields to Greenfield$ ' Minority WorkerTraining tea"'; x '~'? ~~" y ~s'`~t~~ ~~~ ,~ -ec- ::' ~ 30 TUGS ~~11P.",~'~"`1~ -st' -~.r i~~`'~~aa ~`w`~ + ti x ~ 3s~'~~ • .. .. .~. .3:+:.5. ~'~~ r ~-~..'~wvsxr~L-.~:~#:, ..~c~..~~.v~~w5ir..:.=~~vH:~,s.-.~r.`_"w"xa"~i Building Plans and Urban Design Principles for Cities, Towns and Villages Community Image Surveys Dedicated'Resources 2:15 Break -.15 minutes Mega Media Economic Boom Measuring Our Success a' ,~~•+ y~-a ~,,r T~~nr~~~.~a~...~.e„y.'+' .sy Z,to-.r C - .za-~. .~: ~ OQ CJtdt~. j 'l .~~c1'~'1S75~i1'~1~~ ; -~s~ ~.a ~' ~.~~~ ~ How We WorkTagether . _ Y zV -- :.:-: ..... ' ConCftlslon ~ s . sa t~ ~~~,z zFx~'~yQS~ .. .. .,. .. .. i.. vi.' Ar.+~._ .. r,~ a.-YM_ ~~a ~.=.jtiV ~i.4~4.,w K"i4.1..+..:}~v. tY I ~I 1..,, ~.. - ~ i ~. G~~ CITY OF r~,Cc seac~ - ~~~da September 1, 1999 Mr. Michael Castle Assistant Division Manager Sunland Construction 412 N. 12~h Street Haines City, FL 33844 L00 SA:~'DPIPER L.A-h'E ATLA:~'TIC BEACH, FLORIDA 32233-4381 TELEPHO:v'E (90:1) IJ37-5834 FAX (904) 247-5833 RE: Force Main Break on Mayport Road (8/4/99) Water Break at Pioneer Drive and Mayport Road (8/23 & 8/24/99) Dear Mr. Castle: Per your request, attached are copies of our correspondence to Mr. Chris Barrington, Operations Manager for TECO. The first letter, dated August 10, 1999, states our intention of compiling and forwarding our expenses related to the force main break on Mayport Road (8/4/99). The second letter, dated August 17, 1999, contains our compiled costs and necessary backup information related to this incident. The third letter, dated August 27, 1999 contains the City's expenses related the water line breaks at Pioneer Drive and Mayport Road (8/23 & 8124/99). The total charges for all three incidents total $17,347.71. We appreciate your desire to expedite reimbursement to the City. If you have any questions please contact me "at (904) 247-5834. Sincerely, ~. ~ ---~ Robert S. Kosoy, P.E. . Director of Public Works cc: David Thompson; Eity Manager Donna Kaluzniak, Asst. Public Works Director Harry McNally, Utility Plant Division Director Attachments RSK/~ -- _ s. -- MEMORANDUM September 9, 1999 TO: David Thompson, City Manager FROM: Robert S. Kosoy, Director of Public Works ~~ SUBJECT: Final Utility Coordination Meeting for JTA Flyover On 9/8/99 at 1:30 p.m. in the JTA Board Room, I attended the "Final Utility Coordination Meeting" for the JTA Flyover. Some key issues were discussed:- a) Construction Schedule -Jack Gabriel (JTA) advised that the project is a priority and Walter Kloss (PHA) advised that the project was estimated to take two years and the immediate schedule is: • September 22, 1999 Advertise for Bids • October 20, 1999 Bids Due • October 28, 1999 Award Contract • November 8, 1999 Issue Notice to Proceed ., b) Revised P Ian at W. 1St St. and Mayport Road - A preliminary revised design at W. 1St St. and Mayport Road was distributed by Walter Kloss. The revised design permits northbound traffic on Mayport Road to turn left (west) onto W. 1St St. However, the access is one-way and eastbound traffic on W. 1St St. will not have access to Mayport Road. A temporary closure of W. 1 St St. will be needed to do utility work. See attached plan. c) Riaht-of-Way Acquisition -Additional right-of-way and easements are being acquired, including the area at the trailer park on W. 1St St. There is a question as to whether the 50' right-of-way configuration on W. 1St St. between parcels 23 and 24 is correct, since the trailers appear to extend beyond their property line on the north side of W. 1St St. i . ~ ~ ~~~ d) JEA Water and Sewer-Ronnie Cox, JEA Water and Sewer, advised that JEA .already has water and sewer lines designed for the new Intracoastal Waterway. Bridge to be built on Atlantic Blvd. It is now JEA's desire to extend these lines eastward on Atlantic Blvd. and then northward on Mayport Road to eventually connect to the "dry lines" to be constructed across the Wonderwood Connector. He proposes to design a 16"diameter water main and 12" diameter force main as part of the JTA Flyover project. This proposal presents several problems: 1) Extension of water and sewer lines by JEA directly into the City of Atlantic Beach, where water and sewer is provided now by the Atlantic Beach water and sewer utilities, respectively. 2) Construction delays to the project as the contractor will be awarded a contract and later the JEA plans, thereby requiring additional time for the major utility work. - 3) Interferences with Atlantic Beach utilities, which Mr. Cox advises will be relocated at JEA's cost, as necessary. e) Landscapina -Jack Gabriel advises that the proposed .landscaped areas will be . owned by the FDOT, however the City of Atlantic Beach needs to provide a letter assuring maintenance of the irrigation system and landscaping will be by the City of Atlantic Beach. We do have a maintenance contract with the FDOT but Jeff Daugharty, FDOT, advised that it was not likely that the agreement would be amended to include these areas because the FDOT does not do agreements for maintenance of beautification, just for routine maintenance, i.e. mowing, street sweeping, etc. -~ Interference with Other Utilities - It appears that some relocations may be required by Atlantic Beach, at our expense, to accommodate BellSouth on the west side of Mayport Road. Official minutes of this meeting will be provided by JTA's consultant in the near future. cc: Donna Kaluznfak, Asst. Public Works Director Division Directors RSK/~ .-_--__ - t~~,} .. _ _. _. .~ ~ ~ ~ ~~! ~ M. n 1 1 mrrrmr«rm«n,„,n«u' ~ Q , , anLq/ M+'F ~~ v«fmnr«nwf«f ««u«u«««« ~ . 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