Minutes / 09-13-99MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD AT 7:15 PM ON MONDAY, SEPTEMBER 13,
1999
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND:. Alan C. Jensen, City Attorney
David Thompson, City Manager
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered b Ci Mana er Thom son followed b the Pled e
of Allegiance to the Flag.
Mayor Shaughnessy explained that the agenda had been amended in order
to allow staff and citizens time to go home and pack their cars in
preparation for the possible mandatory evacuation of the low lying areas,
which includes all of the beaches, due to hurricane Floyd.
1. Approval of the minutes of the Regular Meeting held
August 23, 1999 and the Special Called Meetings of August 25,
1999 and August 30,1999
The Mayor asked for corrections or amendments to any of the minutes.
There were no corrections or amendments, and the minutes of the Regular
Meeting of August 23, 1999 and the Special Called Meetings of August 25,
1999 and August 30, 1999 were unanimously approved as prepared.
2. Courtesy of the Floor to Visitors:
J.P. Marchioli of 414 Sherry Drive commented on the following items:
(1) He was pleased to see that handicapped curb cuts were being made on
the north side of Atlantic Boulevard, (2) He requested that consideration be
given to changing the municipal election requirements to extend the time
between the end of qualifying and the primary election date to thirty days
in order for citizens to have more time to become informed about the
candidates, (3) He stated that he was watching the Jacksonville City Council
on television and noted that they voted on emergency fund expenditures and
he felt the City of Atlantic Beach should consider adopting a similar
procedure, and (4) He noted that there were fifteen stop signs and numerous
speed bumps on Beach Avenue and stated he may get a petition to request
the same for Sherry Drive.
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September 13, 1999
3. Unfinished Business From Previous Meeting
There was no unfuiished business from the previous meeting.
4. Consent Agenda:
There were no Consent Agenda items.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
C. Resolution No. 99-27
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, URGING THE JACKSONVILLE
TRANSPORTATION AUTHORITY TO MEET WITH
RESIDENTS AND OFFICIALS OF ATLANTIC BEACH FOR
THE PURPOSE OF EXPLORING WAYS TO REDUCE
CERTAIN NEGATIVE IMPACTS ON ATLANTIC BEACH
AND ITS RESIDENTS RESULTING FROM THE
CONSTRUCTION OF THE MAYPORT ROAD FLYOVER,
AND PROVIDINGANEFFECTIVE DATE (Comm. Mitchelson}
Mayor Shaughnessy read the resolution by title only.
Motion: Adopt Resolution No. 99-27.
Commissioner Mitchelson, sponsor of the resolution, stated he worked to
include language in the resolution on which everyone could agree. He felt
that althoughthe majority ofthe Commissioners opposed construction ofthe
flyover, additional meetings with the Jacksonville Transportation Authority
(JTA) to explore ways to reduce the negative impact of the project on the
city and its citizens were warranted.
There being no further discussion, the motion carried unanimously.
D. Resolution No. 99-28
A RESOLUTION PROVIDING FOR THE ISSUANCE BY
THE CITY OF ATLANTIC BEACH, FLORIDA OF ITS
HEALTH CARE FACILITIES REVENUE REFUNDING
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September 13, 1999
BONDS (FLEET LANDING PROJECT), SERIES 1999, IN AN
.AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
$50,040,000 AND FOR A LOAN BY THE CITY TO NAVAL
CONTINUING CARE RETIREMENT FOUNDATION, INC.,
A FLORIDA NOT-FOR PROFIT CORPORATION, IN A
PRINCIPAL AMOUNT EQUAL TO THE AGGREGATE
PRINCIPAL AMOUNT OF SAID SERIES 1999 BONDS, FOR
THE PURPOSES OF (A) REFUNDING THE OUTSTANDING
CITY OF ATLANTIC BEACH, FLORIDA, FIXED RATE
IMPROVEMENT AND REFUNDING REVENUE BONDS,
SERIES 1994A (FLEET LANDING PROJECT) AND
VARIABLE RATE DEMAND IMPROVEMENT AND
REFUNDING REVENUE BONDS, SERIES 1994B (FLEET
LANDING PROJECT), (B) FUNDING A DEBT SERVICE
RESERVE FUND FOR THE SERIES 1999 BONDS, AND
PAYING A PORTION OF THE COSTS OF ISSUING THE
SERIES 1999 BONDS; PROVIDING FOR THE REFUNDING
OF THE SERIES 1994 BONDS; PROVIDING FOR THE
CREDIT ENHANCEMENT AND APPROVING THE FORM
OF A BOND INSURANCE POLICY; PROVIDING FOR THE
RIGHTS OF THE HOLDERS OF THE SERIES 1999 BONDS
AND FOR THE PAYMENT THEREOF; AUTHORIZING
THE EXECUTION AND DELIVERY OF A TRUST
INDENTURE, LOAN AND SECURITY AGREEMENT, AND
MORTGAGE AND SECURITY AGREEMENT;
APPOINTING THE TRUSTEE UNDER THE INDENTURE;
AUTHORIZING A DELEGATED NEGOTIATED SALE OF
THE SERIES 1999 BONDS, AND APPROVING THE
CONDITIONS AND CRITERIA FOR SUCH SALE;
AUTHORIZING THE EXECUTION AND DELIVERY OF A
BOND PURCHASE AGREEMENT WITH RESPECT TO THE.
SERIES 1999 BONDS; AUTHORIZING A PRELIMINARY
OFFICIAL STATEMENT AND A FINAL OFFICIAL
STATEMENT WITH RESPECT TO THE SERIES 1999
BONDS; AUTHORIZING THE EXECUTION AND
DELIVERY OF AST ESCROW DEPOSIT AGREEMENT
BETWEEN THE ISSUER AND THE ESCROW AGENT;
APPOINTING THE ESCROW AGENT UNDER SAID
ESCROW DEPOSIT AGREEMENT; AUTHORIZING THE
EXECUTION AND DELIVERY OF THE SERIES 1999
BONDS AND OTHER RELATED INSTRUMENTS AND
CERTIFICATES; MAKING CERTAIN OTHER
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September 13, 1999
COVENANTS AND .AGREEMENTS IN CONNECTION
WITH THE ISSUANCE OF THE SERIES 1999 BONDS; AND
PROVIDING FOR AN EFFECTIVE DATE (Comm. Meserve)
The resolution was read by title only by Mayor Shaughnessy.
Mayor Shaughnessy stated that Resolution 99-28 was placed on the agenda
by Commissioner Meserve and normally as a courtesy she would ask him to
move the resolution, but since he had recused himself, which she deemed
appropriate, since he stood to profit from the passage of the resolution, in
his capacity as Executive Director ofFleet Landing. Commissioner Meserve
stated he had spoken to the City Attorney Jensen regarding this matter, and
had been advised that he did not have to recuse himself from voting on
Resolution 99-28.
Mayor Shaughnessy indicated that she was referencing information provided
in the bond documents. Commissioner Meserve stated that since the
printing of the bond documents, he had spoken with legal counsel and since
he had no personal agenda or gain from the bond refinancing, he would like
to move adoption of the resolution.
Mayor Shaughnessy stated that she would like to hear from the City
Attorney on this matter. She indicated that she had read the conflict of
interest statute and believed that if you benefit monetarily from the passage
of something, that the recuse was probably appropriate since, in this case,
it was the source of Commissioner Meserve's income.
The following is a verbatim of City Attorney Jensen's response as requested
by Mayor Shaughnessy:
City Attorney Jensen: I don't know that the bond refunding is a source of his
income. If it were to inure to his personal financial gain... This is something
to benefit the Fleet Landing and its parent corporation in the refunding of the
bonds. I don't really see it as a problem or conflict.
Motion: Adopt Resolution 99-28.
Mayor Shaughnessy then opened the floor for a public hearing.
J.P. Marchioli of 414 Sherry Drive requested an explanation of the bond
refinancing in laymen's language.
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September 13, 1999
Since no one else wished to speak, the public hearing was declared closed.
Commissioner Mitchelson asked Finance Director VanLiere if he had any
concerns with the proposed bond refinancing. Finance Director Van Liere
stated that he had some questions when he first read the bond documents,
but said that he spoke to City Attorney Jensen and former Finance Director
Meuse who referred him to the underwriting attorney. Finance Director
VanLiere indicated that he now felt comfortable with the request since the
underwriting attorney had explained the city's involvement and exposure in
the bond refinancing to his satisfaction. He then referred the
Commissioners to the representatives who were present for a technical
explanation.
Commissioner Mitchelson then requested that they explain the impact ofthe
bond refinancing on the city.
Chauncey Lever of the firm of Foley and Lardner, bond counsel for Fleet
Landing in connection with the proposed bond issue, stated that his firm
also acted as bond counsel in 1989 when the initial series of bonds were
issued by the city for the acquisition and construction of the Fleet Landing
facility, and again in 1994 when the city issued the same type of bonds to
refinance the 1989 bonds and finance part of the expansion of the facility
which occurred at that time.
Mr. Lever explained that the proposed bond issue was solely for the purpose
of refinancing the 1994 bonds. Mr. Lever indicated that having the bonds
issued through the city, allowed Fleet Landing and similar Section 501-C
(3) organizations, to have the benefit of tax exempt financing, which
resulted in lower costs for the charitable organizations. He further explained
that it was a conduit financing in that the city issued the bonds, and the
proceeds were loaned to the borrower (Fleet Landing), and the bonds were
repaid solely through loan repayments received from Fleet Landing. Mr.
Lever indicated there was no financial obligation of the city to repay the
bonds other than from the money received from Fleet Landing. He further
indicated that the city was indemnified from any costs or expenses that it
may incur and it did not create a financial obligation to repay the debt
service on the bonds or any other financial obligation on the city.
Commissioner Mitchelson confirmed that the city had no obligation for the
refinancing costs, and Mr. Lever indicated that all costs of any kind would
be paid by the conduit borrower, Fleet Landing.
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Commissioner Mitchelson also confirmed with City Attorney Jensen that
there would be no costs to the city.
Commissioner Meserve pointed out that this was the third bond refunding
since Fleet Landing was built ten years ago, and the current refinancing
would allow Fleet Landing to change the half variable rate and half fixed rate
bonds issued in 1994 to a lower rate.
Mayor Shaughnessy inquired if it was correct that the amount of the current
band was $8 million greater than those let in 1994.
John Corbin of Force Financial, Financial Advisor to Fleet Landing,
introduced himself and stated that his company had been the Financial
Advisor to Fleet Landing since its beginning. Mr. Corbin explained that
Resolution 99-28 was a delegated resolution which addressed maximum
interest rates, maximum maturity rates and maximum principle amounts,
which could not be exceeded without coming back before the Commission.
He further stated that they were anticipating an issuance of $45 million.
Mayor Shaughnessy then inquired concerning the amount ofthe 1994 bond
issue, and Mr. Corbin indicated that the 1994 bonds were issued at $42
million. Mayor Shaughnessy then inquired concerning the reason for the
increase to $45 million. Mr. Corbin stated that the increase was due to a
thirty year bond insurance commitment to guarantee the debt from American
Capital Access, which is rated A by Standard and Poors. Mr. Corbin further
indicated that the thirty year bond insurance commitment would allow Fleet
Landing to borrow at A xated fixed interest rates.
Mayor Shaughnessy then inquired if the city, as the bond issuer, was
indemnified by the insurance company. Mr. Corbin deferred to Mr, Lever
for the explanation.
Mr. Lever stated that the bond insurer guaranteed the payment of the debt
service on the bonds; the payment of the principle and interest as they
become due. Mr. Lever further stated that the bonds received the same
rating as the insurance company or an A rating. He further stated that the
insurance company had no rights against the city, and pointed out that
indemnification of the city came from Fleet Landing.
Mayor Shaughnessy then inquired as to how the city would be assured that
its Standard and Poors rating would not suffer ifFleet Landing defaulted on
the loan. Mr. Lever responded that from a legal standpoint, none of the
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city's revenues. were pledged to the bonds .and the city was in no way
obligated to pay the debt. He pointed out .that only the assets of Fleet
Landing secured repayment of the debt.
Mayor Shaughnessy then inquired why certain pages under "Selected
Financial Data"(Appendix A, page 16) and "Performa Debt Service
Coverage Ratio" were left blank. The Mayor stated she was unable to
ascertain the net income available for debt service and inquired as to how
much funding was available for debt service and how much had been applied
to debt service in the past. Mr. Corbin responded that the documents
referenced by the Mayor were preliminary official statement documents,
which were a work in progress, and the revenues and expenses of Fleet
Landing had not been filled in at this time. Mayor Shaughnessy then
indicated that the approval of the bond resolution would be contingent upon
the information being provided to the city's bond counsel.
Mr. Corbin further explained that in a delegated resolution there were
numerous blanks which could not be filled in until the bonds were marketed
and sold. He further explained that the blanks were permitted by securities
law and would not be filled in until a bond purchase agreement had been
entered into.
Mayor Shaughnessy requested that the financial information on pages 17A,
18A and 19A be provided to the city. Mr. Corbin indicated that the city
would receive updated drafts of the documents, through City Attorney
Jensen, as they evolve. Mayor Shaughnessy indicated she wished to see
the figures for the years 1994 through 1998 as soon as possible, and
requested that the information be sent to the City Manager.
Mayor Shaughnessy then inquired as to why the figures were unaudited and
Mr. Corbin indicated the figures in the financial statement would be audited
(other than the current year which will remain unaudited), five days prior
to the bonds going to the market.
Discussion ensued concerning the revenues and expenses of Fleet Landing
from 1994 - 1998. Mr. Corbin pointed out that Fleet Landing was in
good financial standing because it was one of 10 retirement communities in
the entire United States which received the A bond insurance rating.
There being no further discussion, the motion carried unanimously.
F. Resolution No. 99-30
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A RESOLUTION OF THE CITY OF ATLANTIC BEACH
APPOINTING THE CLERKS, DEPUTIES AND
INSPECTORS FOR THE CITY' S PRIMARY ELECTION TO
BE HELD ON OCTOBER 5,1999. AND GENERAL
ELECTION ON OCTOBER 19,1999, AND SETTING THEIR
COMPENSATION (City Clerk)
Mayor Shaughnessy read the resolution by title only.
Motion: Adopt Resolution No. 99-30.
There was no discussion and the motion carried unanimously.
7. Action on Ordinances:
A. Action on proposed budget:
(I) Public hearing and setting of tentative millage rate for
fiscal year 1999/2000
Mayor Shaughnessy stated that the tentative millage rate was 3.1721 mills
for operating purposes for fiscal year 1999/2000, which represented at
4.455% increase over the rolled-back rate of 3.0368 mills.
Motion: Adopt a tentative millage rate of 3.1721 mills for
operating purposes for fiscal year 1999/2000.
Mayor Shaughnessy then opened the public hearing and invited comments
from those present in the audience. No one spoke and the Mayor declared
the public hearing closed.
Mayor Shaughnessy indicated that she was opposed to a millage increase
and stated that the millage was raised 1/4 of a mill last year and the money
was not used. She felt the money should be given back to the taxpayers by
rolling back the millage by 1/4 of a mill.
Commissioner Mitchelson stated he voted for the previous 1/4 mill increase
and believed the millage should remain at 3,1721 mills because several
budget items remained unattended from the previous year. He further
.stated that he would agree with the Mayor's position had those items been
resolved.
Mayor Shaughnessy believed the city should not raise millage as an
insurance policy against possible expenditures, but felt millage should be
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September 13, 1999
raised when the expenditures were known and the additional money needed.
Commissioner Mitchelson stated that for the exact same reason as stated by
the Mayor, he would take a wait and see attitude.
Mayor Shaughnessy felt there were no unfunded items since a balanced
budget had been presented. She further stated that if any items were not
funded, there were several reserve accounts to cover those expenditures.
There being no further discussion, the motion carried by a four to one roll
call vote with Commissioners Beaver, Borno, Meserve and Mitchelson
voting aye, and Mayor Shaughnessy voting nay.
(ii) Discussion relative to Balanced Budget requirements
(Mayor)
This item was taken out of sequence and discussed after the public hearing
for Ordinance No. 20-99-43.
(iii) Ordinance No. 20-99-43: Public hearing and first
reading
AN ORDINANCE ADOPTING THE FINAL BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA,
FOR FISCAL YEAR 1999/2000 BEGINNING
OCTOBER 1, 1999 AND ENDING SEPTEMBER 30,
2000 (City Manager)
Mayor Shaughnessy read the ordinance by title only stating that the
ordinance would adopt a tentative budget for the Fiscal Year 1999/2000 of
$23,590,Ob2.
Motion: Adopt Ordinance No. 20-99-43 on first reading.
Mayor Shaughnessy then opened the floor for a public hearing.
Alan Potter of 374 Second Street referenced pages 117 (Water Utility
Fund) and 122 (Sewer Utility.Fund) of the budget and quoted the following
on page 117 "... a rate study will be completed and an increase may be
needed to maintain the existing level of service..." Mr. Potter also
referenced the same language on page 122. Mr. Potter indicated that two
years ago, statements were made that the city would not have to raise utility
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rates to pay for the bond issue. He asserted that since that time, the city
has continued to transfer approximately $200,000 per year from the water
and sewer funds to the general fund. Mr. Potter requested that the
language quoted be struck from both pages of the budget document. He
felt that if the language was left in the budget, the money would be spent on
a rate study to raise water and sewer rates which was not needed.
Mr. Potter then referenced a letter dated August 16, 1999 from City
Manager Thompson to Mr. Potter which addressed several of his concerns
relating to Lift Station A, the construction of a new master lift station, and
restrictions in the city's force main. The letter and its supporting documents
are attached and made part of this official record as Attachment A.
Mr. Potter believed the pumping station, which will cost $280,000, plus
engineering costs of approximately 11 %, served no purpose or merit. He
felt it was imprudent to build the pumping station and then come back and
request a study of the force main manifold. Mr. Potter requested that a
Utilities Master Plan be in place before spending any funds on the project.
City Manager Thompson responded that staff concurred with many of Mr.
Potter's comments and agreed that a Utilities Master Plan needed to be in
place before proceeding with the prof ect or authorizing rate studies. He felt
that a rate study may not be required, and the language could be deleted
from the budget document.
Amendment to the motion: On pages 117 and 122 of the
budget strike the following language ... "a rate study will be
completed".
No one else wished to speak and the public hearing was declared closed.
Commissioner Borno expressed concern that striking the language might
hinder the Commission in the future and suggested that the word "shall"
be changed to "may" to leave latitude, if warranted. Mayor Shaughnessy
felt that the wording could be put back into the budget if it was needed.
There being no further discussion, the amendment to the motion carried by
a three to two vote with CorrimissionersBeaver and Borno voting nay, and
the main motion carried unanimously.
(ii) Discussion relative to Balanced Budget requirements
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(ii) Discussion relative to Balanced Budget requirements
(Mayor)
Mayor Shaughnessy indicated that she did not favor paying for on-going
projects with one time money since the funding was not assured for more
than one year, and referenced her memorandum to the City Manager
requesting that staff balance the budget. The letter is attached and made
part of this official record as Attachment B.
City Manager Thompson distributed a General Fund Balanced Budget
Worksheet, which is attached and made part of this official record as
Attachment C. City Manager Thompson indicated that Option II on the
list accomplished the balanced budget, and that the on-going revenues
exceeded the on-going expenditures by $67,346.
8. 1VIiscellaneous Business:
A. Appointment of a committee to review the recommendations of
the Pension Board of Trustees regarding a change in retirement
eligibility (Mayor)
Mayor Shaughnessy indicated that she would appoint the committee at the
next Commission Meeting.
B. Appointments to Code Enforcement Board (Mayor)
Mayar Shaughnessy reappointed Curtis Sanders to a three year term on the
Code Enforcement Board.
H. Appointment(s) to the Stormwater Review Committee (Mayor)
Mayor Shaughnessy appointed John Laliberte and Michael Schmidt to the
Stormwater Review Committee (SRC). Mayor Shaughnessy explained that
there was another vacancy on the committee since Public Works Director
Kosoy was no longer a committee member but would attend meetings in
his capacity as Public Works Director and be available to answer committee
members' questions. The Mayor stated she had not spoken with Ruth
Isaacs, but it was her intention to appoint her to the SRC at the next
meeting, if she was willing to serve.
J. Authorize the Mayor to send letter of support to Baptist
Medical Center-Beaches (Mayor)
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There were no Commission objections to the Mayor sending a letter of
support to Baptist Medical Center -Beaches.
9. City Manager Reports:
- Indicated that Jim Hanson was very interested in the City Manager's
position and that some contractual language still needed to be
worked out.
- Reported that the Public Safety Department motorcycle officer
would soon be out on the street.
- Updated the Commissioners on Hurricane Floyd.
10. Reports and/or requests from City Commissioners and City
Attorney
Mayor Shaughnessy:
- Reported that the Emergency Operations Center (EOC) had not
issued the mandatory evacuation notice, but special needs people
were being asked to evacuate early. The Mayor stated that anyone
needing assistance could call 630-7953.
- Reported that the barricades had been removed from Atlantic
Boulevard in anticipation of the storm.
- Urged everyone to leave should the mandatory evacuation notice be
given.
There being no further comments or business to come before the
Commission, the Mayor declared the meeting adjourned at 8:42 p.m.
Suzanne Shaughnessy
Mayor /Presiding Officer
ATTEST:
Maureen King
Certified Municipal Clerk
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ATTACHMENT A
SEPTEMBER 13, 1999_COMMISSION MEETING
CITY OF
t~~?cust~c Seams - ~Qiitud~
_ 800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE (901) 247-5800
FAX (904) 247-5805
SUNCOM 852-5800
August 16, 1999
Mr. Alan Potter
374 2nd Street
Atlantic Beach, F132233
Dear Mr. Potter:
After our conversation last week, I met with Mr: Kosoy to identify answers to several of your concerns. I
hope that the following information will be helpful to you regarding your questions and suggestions:
1. The last time that the lines in Section A were televised was in 1987. After the tapes were reviewed,
there were numerous joint seals that were performed to tighten up the system. Other lines were televised in
1993 in several locations, primarily focusing on the Salt Air Subdivision, and they were shown to the City
Commission. However, the tapes from Section A are twelve years old, and they need to be updated.
From my discussion with Public Works staff, the ETM decision to replace all of the sanitary sewer lines in
Section A were largely due to making several assumptions. The lines were installed in the 1950s, and the
age of the lines suggests that replacement maybe necessary. As an additional component, the assumption
was made that all of the streets would have to be "dug up" for storm water drainage, and while the streets
were already open, it would be a good time to replace the sanitary sewer lines. To my knowledge, ETM
did not do any televising or further evaluation of the sanitary sewer in the core city area.
2. Regarding some of your other suggestions, most have been investigated in the past. According to Tim
Townsend, there are no obstructions or closed valves on the main from the A station to the sewer plant,
and there is no air entrapment in the A force main. Mr. Townsend has previously tried changing pulleys to
increase RPM's to increase the pumping rate, and the effect was negligible. Apparently, these were
attempted early in•the process, and Townsend, and others, believe that the force main manifold is the
ongoing problem that needs to be corrected. The response from Mr. Martin F. Martirone, P.E. appears to
support this idea.
Townsend indicated that the existing problems were identified when the station was constructed in the
1980s. At that time, they worked with Robert Bates and others to try to improve the efficiency of the
station. Although they attempted to improve the pumping at the A station, the manifold system was always
a problem. The current plans to build the master lift station will reduce the static head on lift station A and
the other lift stations on the force main manifold. At that time, a detailed hydraulic modeling maybe
necessary... but at the least, adjustments will need to be made for the change in the system.
Your most recent suggestions relative to the wear plates and washers has been forwarded to Tim Townsend
for his review. I will let you know when he responds. - - -
3. As previously discussed, we are planning to proceed with the plans for the sanitary sewer system,
including televising,-smoking, mapping, etc. We axe also working to complete our work on the contract
- with~Mr. Aikenhead, and wz are in the process of developing drawings and master plans for the utilities.
Thank you for your ongoing assistance. You continue to raise some goad suggestions and issues to assure
that we are not overlooking possible solutions. -
Sincerely,
David E. Thompson - -
City Manager
cc: Mr. Robert Kosoy, Public Works Director
' ~8f13f1999 08:48
904-2924206
Poat-tt° Fax Note 7671 o+~O
To ~r ~ ~ F
Ca.lDe~L Go.
Footle s t~none #
Fsx ~ ..+ Fac i!
August 13, 9999
GEE & Jl~N50N
Engineers • Architects • Planners. Inc.
' :i1NCF, 1851 - ° -
9452 Phl!llps Highway, 5vile a - _-
Jacksonvitla, F~ 32256
7a-ephone (so4) 292.9097
Fex {s0a) 292-4206 .
Robert S. Kosoy, P.E,
Director of Public Works
City of Atlantic Beach
92Q0 Sandpiper Lane
Atlantic Beach, Fi. 32233-4381
Subject: Atlantic Beach and Buccaneer Sewer System Improvements
~&J Project No. 99-937
Atlantic Beach, Florida
Reference: Lift Station "A~
Dear Mr. Kosoy:
Per your request, we have reviewed the information received by fax dated August 92, 9999.
The memorandum from Mr. Tirn Townsend indicates that the City has already performed the ~ ~ --
recommendations, which Mr. Potter had previously indicated in his response to the City.
Normally increasing the speed of the pump will enable it to pump at a higher flow rate and head
condition. However, Mr. Townsend's memo indicated that he has increased the pump speed in
the past with negligible results. This would indicate a steep system head curve. based on the
pump curve submitted, the maximum pump speed, which the pump could operate without
overloading the existing 40 MP motor, is approximately 95Q0 RPM.
Construction of the new Master t_ift Station will reduce the static head ora lift ststior) "A" and
other lift stations ("B', °C", °E°, and "Fr) on the force main manifold by approximately 20 fleet.
This reduction in static head will allow each lift station to pump at a higher pumping rata. Since
these lift stations are connected to a manifold force main, a detailed hydraulic modeling of the
entire force main system needs to be performed to determine the required modifications for
each lift station_ However, the required modifications would not be implemented until the new
Master t_ift Station is completed.-
We will be glad to provide you with a fee proposal tv perform this hydraulic modeling. If we .can .
be of further assistance, please call us.
GEE AND JENSON PAGE.__01 _
MEMORANDUM
August 13, 1999
TO: David Thompson, City Manager
FROM: ~ Bob Kosoy, Director of Public Works
SUBJECT: Mr. Potter's Concerns Regarding Lift Station A
We have reviewed Mr. Alan Potter's three possible problems and three suggested
remedies regarding Lift Station A at 460 Palm Ave. Regarding the possible problems,
we concur that there is inadequate pump speed, however, per Tim Townsend, there are
no obstructions, closed valves nor trapped air blockages. Regarding the possible
solutions,.Tim states that he has already changed pugeys in the past to improve the
pumping rate and the effect was negligible. Mr. MarEin Marfirone, P.E., the engineer for
the current Master Lift Station project, has indicated that the new Master Lift Station will
reduce the static head by approximately 20 feet on Lift Station A, and on Lift Stations
B, C, E & F. Therefore, he recommends that a detailed hydraulic modelling be
performed after the new Master Lift Station is completed.
We do have a global plan for a sanitary sewer collection system which we can discuss
next week.
RS K/~
-.09/09/1999 11:33 984-249-3044..
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suz~- -. .... _ ..~.~~
ATTACHMENT B
SEPTEMBER 13, 1999 COMMISSION MEETING
i~ ~ D U ~
To: Maureen ling, City Clelyrk~and City Manager David ~. Thompson
prom: Suzanne Shaughnessy"
Subject: Balanced Budget resolution: Request for ~nda Item
Date: September 9, f 999
It vvas brought to our attention that requests for' recurring or ongoing expenditures in the oper~.tians
budget might exceed the on-going monies currently available in the proposed budget.
In the event that the final budget also contains this condition, f would tike to ask that the City Manager
and the Finance Director work together to adjust the budget so that sufficient ongoing monies can be
identified to cover atl recurring expenditures. This may be accomplished by resolution, or by
concurrence of the Commissioners that direction be given to provide for balancing these items.
The intent of this balanced budget request is to avoid spendingone-lime monies on on-going items
which would nat be assured of funding for more than a single year.
Thank you.
• - _ _ ATTACI~IENT C
• ~ ^SEPTEMBER 13, 1999 COMMISSION MEETING
General Fund Balanced Budget Worksheet
Supplemental Schedule
Revenues
Less One Time Revenues:
Funding for Pine Island Culvert (Jax,& Port Authority)
Total One-Time Revenues
Total On-Going Revenues
Expenses
Less one Time Expenses:
Storm Water project on West 13th St.
Pipe 15" Stanly to Jackson, Ardella to Donner
Evaluation to add additional offices in City Hall
Land Acquisition
Transfer to Capital Project Fund for Pine Island
Transfer to Capital Project Fund for Tresca
Total One-Time Expenses
Total Ongoing Expenses
Operating Revenues over / (under) Operating Expenses
City Manager's Option Option
Request I 11
5,852,992 5,982,992 5,982,992
130,000 130,000
0 130,000 130,000
5,852,992 5,852,992 5,852,992
5,852,992
(55,000)
(45,000)
6,521,600
(55,000)
(45,000}
(3,000)
(250,000)
(111,618)
(95,000)
6,345,264
(55,000)
(45, 000)
(3,000)
(250,000)
(111,618)
{95,000)
(100,000) (559,618) (559,618)
$5,752,992 $5,961,982 $5,785,646
$100,000 ($108,990) $67,346