Exh 4DAGENDA ITEM NO: '~I~
COMMISSION MEETING DATE: ~~9
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Recommendation of Award for 1999 Stormwater System Improvements
City Bid Project No. 9899-25
SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works ~G'~~ _ ~T
DATE: September 21, 1999
BACKGROUND: This project is to construct drainage improvements and provide Best Management
Practices (BMPs) at various locations throughout the City. The overall project includes drainage
improvements on Pine Street, Seminole Road, Palm Avenue, Donner Road, Aquatic Drive, and the Public
Works Yard. Construction of at least the base bid items will allow us to "no later than November 15, 1999,
begin implementation of the Stormwater Master Plan," as required by Paragraph 16 of the Consent Order
OGC 95-2971.
Bid invitations were sent to nineteen contractors. -Four contractors submitted prequalification packages or
letters, and two were prequalified. Several contractors, including one that submitted a prequalification
package and later withdrew, stated they would like to bid on the project but were too busy. Bids were
received by the Awards Committee on September 8, 1999 from the following companies:
Bidder Base Sid Add. Alt. l Add. Alt. 2 Add. Alt. 3 Total
Callaway Contracting $332,772.90 $66,819.26 $ 9,187.20 $40,087.94 $448,867.30
Petticoat Contracting $315,878.42 $58,413.30 $10,395.00 $37,873.00 $422,599.72
Staff performed a bid analysis and all figures were verified. All bidders submitted the required documents
with the bid packages, including a 5% Bid Bond. Monies totaling $279,000 were budgeted for this project in
the Stormwater Utility Fund account number 470-0000-538-6300, and an additional $71,000 is available in
various accounts in the Streets Division Fund and Stormwater Operating Fund, for a total of $350,000.
Per specifications, the contract is to be awarded on the basis of the lowest Total Base Bid and any selected
Additive Alternate Bid Items.
RECOMMENDATION: Approve the low base bid of Petticoat Contracting, Inc. in the amount of
$315,878.42, plus Additive Alternate 2 in the amount of $10,395.00 for a total of $326,273.42, as funding is
available for these items. In addition, authorize the City Clerk to send notification of award to the low
bidder, and authorize the City Manager to sign the construction contract. It is further recommended that
funding from reserves in the amount of $72,600 be appropriated for Additive Alternates 1 and 3, for
$58,413.30 and $37,873.00 respectively, as these items have been designed in response to numerous citizen
requests. Funding from reserves is included in Budget Resolution No. 99-26, which is also on the
Commission agenda for approval.
ATTACHMENTS: 1. Copy of the bid tabulation sheet.
2. Copy of the bid analysis.
3. Description of Base Bid and Additive Alternates 1, 2, and 3
4. Drawing showing Base Bid and Additive Alternate locations.
5. Bid specifications and drawings on file with City Clerk.
6. Other bid documents on file with Ci lerk.
REVIEWED BY CITY MANAGER: _~° 1
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ATLANTIC BEACH PUBLIC WORKS DEPARTMENT
'ID ANALYSIS -PREPARED 9/8/99
X999 STORMWATER SYSTEM IMPROVEMENTS -BID N0.9899-25
BASE BID EST. GALLAWAY CONTRACTING, INC PETTICOAT CONTRACTING, IN
ITEM DESCRIPTION QUAN. UNIT UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL AMOUNT
101-1 Mobilizatian 1 L.S. $5,478.00 $5,478.00 $47,150.00 $47,150.00
102-1 Maintenance of Traffic 1 L.S. $1,956.00 $1,956.00 $9,200.00 $9,200.00
110-1 Site Work 1 L.S. $3,485.00 $3,485.00 $14,100.00 $14,100.00
104-13 Staked Sitt Fence 20 L.F. $3.50 $70.00 $2.80 $56.00
110-7 Mailbox Protect & Reinstall 26 EA. $255.55 $6,644.30 $125.00 $3,250.00
120-4 Excavation:
A. Unsuitable Conlin enc } 10 C.Y. $10.87 $108.70 $10.00 $100.00
B. Treatment Pond in P.W. Yard 1 L.S. $13,910.00 $13,910.00 $3,600.00 $3,600.00
C. Detention Swales 1280 S.Y. $8.85 $11,328.00 $6.40 $8,192.00
D. Sod Berms 70 S.Y. $10.84 $758.80 $14.60 $1,022.00
E. Re rade Ditch 630 S.Y. $6.85 $4,315.50 $3.20 $2,016.00
180-70 Stabilized Sub rade, 12" 1000 S.Y. $3.15 $3,150.00 $3.00 $3,000.00
285-707 Limerock Base, 6" 1000 S.Y. $10.10 $10,100.00 $15.00 $15,000.00
286-1 Drivewa Re lacement:
F. Concrete 720 S.Y. $28.50 $20,520.00 $24.00 $17,280.00
G. S ecial Materials 30 S.Y. $36.81 $1,104.30 $45.00 $1,350.00
333-1-38 Type III Asphaltic Concrete, 1 1/2" 1000 S.Y. $10.86 $10,860.00 $13.00 $13,000.00
400-1 Concrete for Encasement 4 C.Y. $83.00 $332.00 $350.00 $1,400.00
400-500 Concrete Structures:
A. P.W. Yard Concrete Ditch BlockMleir 2 EA. $1,474.25 $2,948.50 $92.00 $184.00
425-1 Inlets:
A. Ditch Bottom InletT e C (<10'} 1 EA. $961.81 $961.81 $1,420.00 $1,420.00
B. Ditch Bottom inlet T e F <10' 6 EA. $2,295.32 $13,771.92 $1,770.00 $10,620.00
C. Ditch Bottom Inlet T e G <10' 2 EA. $3,327.78. $6,655.56 $3,010.00 $6,020.00
D. HDPE Inlet, 24" Drain 5 I.A. $1,820.68 $9,103.40 $1,260.00 $6,300.00
E. Modi E~astin Intetsw/Oil Skimmer 2 EA. $505.45 $1,010.90 $2,210.00 $4,420.00
F. 15" M.E.S. 3 FJa. $451.00 $1,353.00 $1,050.00 $3,150.00
430-11 Storm Pipe:
A. 15" Class III, RCP 386 L.F. $51.77 $i 9,983.22 $34.50 $13,317.00
B. 18" Class III, RCP 246 L.F. $52.93 $13,020.78 $36.30 $8,929.80
C. 24" Class III, RCP 248 L.F. $65.69 $16,291.12 $41.35 $10,254.80
D. 30" Class III, RCP 821 L.F. $67.51 $55,425.71 $49.50 $40,639.50
E. 36" Class III, RCP 30 L.F. $79.67 $2,390.10 $60.30 $1,809.00
F. 48" Class III, RCP 5 L.F. $128.00 $640.00 $105.00 $525.00
G. 15" HDPE, Doubte Watl 634 L.F. $49.97 $31,680.98 $27.40 $17,371.60
520-1 Curb and Gutter.
A. Miami/Dro , 18" 1000 L.F. $9.63 $9,630.00 $5.70 $5,700.00
B. Remove and Replace 50 L.F. $13.85 $692.50 $13.70 $685.00
522-1 Concrete Sidewalk:
A. 4' Wide, 4" Thick 10 S.Y. $18.56 $185.60 $19.50 $195.00
B. S ecial Materials 10 S.Y. $33.64 $336.40 $38.00 $380.00
575-1-1 Grassing:
A. Sod, St. Au ustine 2700 S.Y. $3.85 $10,395.00 $3.80 $10,260.00
B. Seed and Mulch 3800 S.Y. $1.35 $5,130.00 $0.28 $1,064.00
580-341 Landscaping:
A. Plant New/Existing Trees ~ 4 EA $410.00 $1,640.00 $406.00 $1,624.00
B. Plantin Restoration 60 S.Y. $38.56 $2,313.60 $11.00 $660.00
'00-40 Roadside Sign, Single Post
A. Traffic, Relocated 7 AS. $152.00 $1,064.00 $87.50 $612.50
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ATLANTIC BEACH PUBLIC WORKS DEPARTMENT -
31D ANALYSIS -PREPARED 9f8f99
1999 STORMWATER SYSTEM IMPROVEMENTS -BID N0.9899-25
BASE BID GALLAWAY C ONTRACTING, INC PETTICOAT CONTRACTING, IN
ITEM DESCRIPTION EST. Q UNIT UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL AMOUNT
1693-131 Raise Water Valve Boxes, Meters:
A. In Grass 8 EA. $52.36 $418.88 $25.00 $200.00
B. In Pavement 2 EA. $178.62 $357.24 $52.50 $105.00
OCT-1 Qual' ControlTestin Allowance $1,000.00 $1,000.00
CT Conlin enc 10% $30,252.08 $28,716.22
TOTAL BASE BID $332,772,90 $315,878.42
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ATLANTIC BEACH PUBLIC WORKS DEPARTMENT
'i1D ANALYSIS -PREPARED 9!8199
1999 STORMWATER SYSTEM IMPROVEMENTS -BID N0.9899-25 CALLAWAY CONTRACTING, INC PETTiGOAT CONTRACTING, IN
ADDITIVE ALTERNATE A-1
ITEM DESCRIPTION EST. Q UNIT UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL AMOUNT
A-1-110-7 Mailbox Protect 8~ Reinstall 22 EA. $352.00 $7,744.00 $126.00 $2,772.00
A-1-180-70 Stabilized Sub rade, 12" 300 B.Y. $3.15 $945.00 $3.00 $900.00
A-1-285-707 Limerock Base, 6" 300 S.Y. $10.10 $3,030.00 $26.00 $7,800.00
A-1-286-1 Drivewa Re lacement:
C. Concrete 330 S.Y. $28.75 $9,487.50 $28.50 $9,405.00
D. S ecial Materials 20 S.Y. $36.81 $736.20 $38.00 $760.00
A-1-333-1-38 T e III A haitic Concrete, 1 1!2" 300 S.Y. $10.86 $3,258.00 $21.00 $6,300.00
A-1-400-1 Concrete for Encasement i C.Y. $85.00 $85.00 $350.00 $350.00
A-1-425-1 Inlets:
A. Ditch Bottom In[etT e F <10' 1 EA. $2,295.32 $2,295.32 $1,960.00 $1,960.00
A-1-430-11 Storm Pi e:
A. 15" Ciass III RCP 284 L.F. $40.62 $11,536.08 $29.50 $8,378.00
A-1-520-1 Curb and Gutter:
A. MiamUDro , 18" 1400 L.F. $9.59 $13,426.00 $5.35 $7,490.00
A-1-575-1-1 Grassin
A. Sod, St. Augustine 1660 S.Y. $3.$5 $6,391.00 $3.80 $6,308.00
A-1580-341 Landscaping:
A. Plantin Restoration 30 S.Y. $38.56 $1,156.80 $11.00 $330.00
A-1-700-40 Roadside Si n, Sin {e Post:
A. Traffic, Relocated 4 AS. $163.47 $653.88 $87.50 $350.00
A-1-CT Conlin enc 10% $6,074.48 $5,310.30
TOTAL ADDITVE ALTERNATE A-1 $66,819.26 $58,413,30
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ADDITIVE ALTERNATE A-2
ITEM DESCRIPTION EST. Q UNIT UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL AMOUNT
A-2-522-1 Concrete Sidewalk:
A. 4' Wide, 4" Thick 450 S.Y. $18.56 $8,352.00 $21.00 $9,450.00
A-2-CT Conlin enc 10% $835.20 $945.00
TOTAL ADDITIVE ALTERNATE A-2 $9,187.20 $10,395.00
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ATLANTIC BEACH PUBLIC WORKS DEPARTMENT
'i1D ANALYSIS -PREPARED 918199
1999 STORMWATER SYSTEM IMPROVEMENTS - Blfl N0.9899-25 CALLAWAY CONTRACTING, INC PETTICOAT CONTRACTING, IN
ADDITIVE ALTERNATE A-3
ITEM DESCRIPTION EST. O UNIT UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL AMOUNT
A-3-104-13 Staked Sift Fence 40 L.F. $2.35 $94.00 $2.80 $112.00
A-3-400-1 Concrete for Encasement 3 C.Y. $83.00 $249.00 $350.00 $1,050.00
A-3-400-500 Concrete Structures:
A. P.W. Yard Concrete Ditch Btock/Weir 2 EA. $1,474.25 $2,948.50 $92.00 $184.00
B. A vatic Drive E. Structure, Com lete 1 Fem. $4,757.39 $4,757.39 $5,200.00 $5,200.00
C. A vatic Drive W. Structure, Com lete 1 EA. $7,750.53 $7,750.53 $6,750.00 $6,750.00
A-3-430-11 Storm Pi e:
A. 42" Class III RCP 92 L.F. $86.38 $7,946.96 $97.00 $8,924.00
A-3-430-899 Tide Gate Assembly, Com lete 1 L.S. $10,288.70 $10,288.70 $9,050.00 $9,050.00
A-3-550-1 Chain Link Fencin
A. 6 Ft. Hi h 100 L.F. $17.87 $1,787.00 $13.00 $1,300.00
Ate-575-1-1 Grassin
Sod, St. Au ustine 160 S.Y. $3.65 $584.00 $8.25 $1,320.00
Seed & Mulch 30 S.Y. $1.25 $37.50 $18.00 $540.00
A-3-CT Conlin en 10% $3,644.36 $3,443.00
TOTAL ADDITVE ALTERNATE A~ $40,087.94 $37,873.00
TOTAL BASE BID PLUS ALTERNATNES $448,867.30 $422,599.72
CITY OF ATLANTIC BEACH
1999 STORMWATER SYSTEM IlVtPROVEMENTS
CITY BID N0.9899-25
DESCRIPTION OF BASE BID AND ALTERNATES
Base Bid Additive Alternate 1 Additive Alternate 2 Additive Alternate 3
Drainage improvements at the Improvements on Pine Street All Concrete Sidewalk work Aquatic Drive Culvert
following locations: 1) Pine from David Street to North of on Donner Road from Francis Improvements and tide gate.
Street from Sturdivant Avenue Seaspray Avenue. (Not Avenue to Sandpiper Lane.
to David Street; 2) Seminole originally budgeted) This work continues the
Road from Seaspray Avenue to sidewalk constructed with
Palm Avenue and Palm Avenue CDBG funding. (Not
to Magnolia Street; 3)Donner originally budgeted)
Road from Richardson Lane to
Sandpiper Lane; 4) Public
Works Yard (including
mitigation BMPs)
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