Exh 4B PUBLIC WORKS DEPARTMENT PROJECT STATUS REPORT (D) =DESIGN ENGINEER,
(CE&I) =CONSTRUCTION ENGINEER
(C) =CONTRACTOR
PROJECT DESCRIPTION PROJECT NO. STATUS ON 10/15/99
1. Village of Mayport D) =USCG & JEA Atlantic Beach portion of installation is
CE&I) = JEA & Public Works
C) =Petticoat Contracting - to USCG Station complete including creek crossing. Work
continuing toward Village of Mayport. Tie-in
C) =United Brothers -North of USCG Station completed on 2/19/99. JEA Engineers reported
on 3/16/99 that no flows to Buccaneer were
. expected for 2 '/z months. Discovered that Coast
Guazd has been sending flow to Buccaneer since
3/22/99. Director discussed with JEA on
4/22/99, and JEA will ensure impact fee and
monthly usage is paid. Mobilization started for
collection system improvements. JEA Engineers
reported on 7/28/99 that permitting will be
requested for additional connections in the
Washington Street area. Director signed permit
on 8/4/99, Began installation of master wetwell
on 8/20/99. Received permit for Phase II
collection system at Washington, Ribault &
Broad Streets.
-~
1
~~
(~
^`V
2. Core City Stormwater Project CORE49 The City Commission approved hiring Mr. Early
(D) =Original by England, Thims & Miller Piety, Certified Arborist and directed that the
Revised Preliminary Design by The R-A-M design engineer also hire Mr. Piety on 6/28/99.
Professional Group Commission voted not to negotiate with RAM
Re-design by Aikenhead & Odom for final design on 7/12/99, Public Works
(C) =Video Industrial Services, Inc. (for sewer prepared staff report outlining plan to address
televising)
(CE&I) =Public Works sanitary sewer construction and stormwater
design with respect to grants. Received final
paperwork from FDEP and SJRWMI~ for grant
monies totaling $453,450.00. Video Industrial
Services has been scheduled to begin cleaning
and televising sewer lines in September.
Received letter from R-A-M releasing City from
contract due to inability to negotiate Phase II
component of project. Commission appproved
staff to negotiate a contract with Aikenl~ead &
Odom (A & O) for preliminary and final design
on 8/9/99. Commission approved contract with
Aikenhead & Odom on 8/23/99. Staff met with
A & O on 8/30/99 to review project. Sewer
televising crew mobilized 9/17/99, Cleaning and
televising began at Ahern Street on 9/21/99.
Completed through 2`~ Street by 10/1/99, SRC
meeting held on 9/28/99. Progress meeting with
engineer held on 9/29/99. Meeting with
engineer, director and City Manager held
10/7/99. Workshop with City Commission held
0/11/99.
3. Wonderwood Connector D) =The R-A-M Professional Group, Inc. Preconstruction conference was held on 6/3/99
CE&i) = JTA, JEA & Public Works .
Construction scheduled to begin on 7/t 2/99.
C) =Superior Construction Co. Director attended meeting with JTA and RAM
on 6/23/99 to discuss additional utility
adjustments. Point repair on Wonderwood Lane
completed on 6/30/99. Staff met with RAM to
review project requirements on 7/14/99.
Contractor completed demolition of convenience
store at comer of AlA and Wonderwood. JEA
has started setting new electric poles on
Wonderwood Road. Received information from
JTA Project Manager on 8/9/99 that ACOE
permit for project has not yet been issued.
Progress meeting held on 8/31/99. Began
installation of water main by 9/17/99, Received
permission from Health Dept. on 9/24199 to
modify design at Wonderwood Lane intersection.
Completed monthly estimate of quantities
through 9/30/99.
4. Ardella Rd. Water Main Construction-
Community Development Block Grant (D) =Smith & Gillespie Engineers, Inc.
(CE&1) =Public Works Revised plans and specifications were delivered
on 5/28/99. FDOT permit completed. Bids due
(C) =John Woody, Inc. July 21, 1999. Pre-B~d meeting was held on
7/15/99 at 2:OOPM. Received FDOT permit on
6/24/99. Received two prequalification packages
on 7/1/99, and letters from 2 reviously
prequalified contractors on 7/8/99. Sent notices
of prequalification acceptance to 4 contractors by
7/16/99. Received permit from Health
Department on 7/1 S/99. Addendum No. 1
prepared on 7/14/99, and Addendum No, 2
prepared on 7/16/99. Bids were opened on
7/21/99. Commission awarded bid to John
Woody, Inc. on 7/26/99, Preconstruction
conference was held with contractor and CDBG
representative on 7/29/99. Notice to Proceed
issued for 8/9/99. Construction began 8/9/99.
Installation of water line and pressure testing
completed on 8/19/99. Passed bacteriological
clearances on 8/26/99. Soil testing for gas
contamination conducted on 9/1/99, no
contamination found on Ardella Road. Final
invoice approved on 9/17/99. Awaiting official
clearance letter from Health Department prior to
connection of services. Received clearance letter
from Health Department on 9/22/99. Services
connected by 9/30/99. Final inspection
performed 10/6/99. Contractor working on
punch list items.
5. Water Line Installation and D) =Smith & Gillespie Engineers, Inc. Revised plans and specifications were delivered
Replacement-Various Locations CE&I) =Public Works on 5/28!99. FDOT permits completed. Bids due
C) = Gruhn May, Inc. July 21, 1999. Pre-Bid meeting was held on
7/15/99 at 2:OOPM. Received FDOT permit on
6/24/99. Received two prequalification packages
on 7/1/99, and letters from 2 reviously
prequalified contractors on 7!8/99. Sent notices
of prequalification acceptance to 4 contractors by
7/16/99. Received permit from Health
Department on 7/15/99. Addendum No. 1
prepared on 7/14/99, and Addendum No. 2
prepared on 7/16/99. Bids were opened on
7121/99. Commission awarded bid to Gnihn
May, Inc. to construct entire Non-CDBG project,
including all alternates, on 7/26/99.
Preconstruction conference was held 8/4/99.
Notice to Proceed issued for 8/23/99. Work is
scheduled to begin on 8/30/99 on Country Club
Lane. Soil testing for gas contamination
conducted on 9/1/99, no contamination found on
Jackson Road. Began installation of 6-inch water
main on Park Terrace West to Country Club
Lane to Seminole Road.
6. Stormwater Imy~rovements-Minor
Projects in Vanous Locations (D) =Smith & Gillespie Engineers, Inc.
(C) =Petticoat Contracting, Inc. Commission approved engineering contract
!/11/99. Consultant met with staff on 1/19 and
(CE&I) =Public Works I /20/99 to initiate design. Received 30% review
drawings 3/12199, and staff reviewed. Staff
comments sent to engineer on 3!22/99.
Commission authorized additional design for
remainder of Pine St, on 4/12/99. Revised plans
were reviewed by City staff and comments sent
to engineer on 5/11/99. A meeting and project
walk-through was held with the engineer on
6/4/99. Received Request For Information from
' Water Management District (WMD) on 6/4/99,
f
d
d
6/29/99
Addi
i
l
response
orwar
e
on
.
t
ona
questions received from WMD on ?!12/99,
response sent on 7/14/99. Advised by Engineer
on 7/30/99 that WMD permit is forthcoming.
Minor tree removal scheduled for 8/16/99 Tree
Board agenda. Received ACOE notification on
8/13/99 that permit is not required. Received
ifi
i
not
cat
on that WMD permit issued 8/19/99,
and received permit on 8!20!99. Received
prequalification packages/letters from bidders
8/20/99. Pre Bid meeting held on 8/26/99. Bids
received 9/8/99, Bid awarded by Commission on
10/11/99. Public Hearing for Budget Ordinance
scheduled for 10/25/99.
7. Buccaneer Wastewater Treatment Plant (D) = Eder Engineering Influent structure floor completed, and walls
Expansion. (C) = Meadors Construction Co. nearly completed by 6/11/99. Quotes were
(CE&I) =Gannett Fleming Engineering obtained for repair of Operations Building
foundation. This repair was approved by
Commission on 5/10/99. Engineer is
coordinating building repair work with
contractor. Installation of influent line and four
manholes completed as of 6!18/99. Temporary
setup for existing emergency generator
completed, and concrete pad poured for new
generator as of 6/25!99. Concrete pad poured for
ggrit removal structure, and electrical manhole set
by 7/2/99. Hand excavation around tanks
completed for inspection purposes. Main
electrical feed conduit installed to new
transformer pad, and other conduit stub outs
installed by 7/9/99. Contractor sandblasted and
re-coated master wetwell wall structures on by
7/15/99. Master wetwell wall structure installed
by 7/23/99. Progress meeting held 7/28!99. Grit
structure and new generator installed by 8/6/99.
Temporary Control Panel delivered on 8/12/99.
Contractor submitted change order for painting
of tanks not scheduled for rehabilitation on
8/25/99. Completed installation of degrifting
equipment by 9/3/99. Set drop pipes for influent
pumps, started line to SBR #2, installed 4" drain
line for grit hopper pad, started 3" water line to
influent structure by 9/10/99. Ran influent pipe
to grit hopper and aluminum roof decking for
influent structure by 9/17/99. RESD performed
inspection of diesel fuel tank on 9/22/99. Load
tested emergency generator 10/13/99. Connected
new piping 10/5/99. Force main tie-in scheduled
for 10/26/99.
8. Lining Sanitary Sewers Near Lift
Stations "B" and "C" D) =Public Works
C) = Insituform Technologies
Inc Notice to proceed issued 6/16/99. Began
,
.
CE&I) =Public Works cleaning and televising sewer lines on 11~' Street
by 7/2/99
Com
leted li
i
11 `~ S
.
p
n
ng on
treet and
started work on Donner Road b~ 7/16/99. A ten
foot section of sewer tine on 11 Street to the lift
station will need major by Gruhn May, Inc.
Bean installation of fiberglass manhole liners on
11 Street
7122/99
11
on
.
Street scheduled to
be closed 8/2 to 8/6/99 from Seminole Rd. to
Selva Links Dr. to finish work. Advised on
8/6/99 that 11'" Street will remain closed through
8/11 /99 due to contractor delays for emergency
repairs of force main on Mayport Road. Sewer
lining and manhole lining coin lete by 8/13/99.
Completed lining of West Endlift station
wetwell on 8/19/99. Completed lining of Selva
Norte lift station on 8/26/99
and resident on
,
Brista De Mar wishes to quick deed pazcel of
land to City. Commission authorized staffto
perform legal & survey work for land exchange
on 9/27/99. RFPs sent to surveyors 10/8/99:
_
___.___.
9. Atlantic Beach and Buccaneer Sewer
System Improvements. CE&n =Public Works
~D) =Gee & Jenson Commission approved engineering contract on
4/12/99
to include cosWenefit anal
si
f
,
y
s o
Shangri La lift station abandonment. A meeting
with staff and the Engineer was held 4/26/99 to
discuss project details. Cost/benefit analysis of
Shangri La hft station abandonment received by
Public Works on 5/21/99, and transmitted to City
Manager, Partial review flans submitted by
6/25/99. Preliminary design of Master Wetwell
reviewed with staff on 7/15/99, Received
geotechnical report on 7/21/99. Engineer
notified staff on 7/30/99 that project will not be
re
f
d
bid
i
a
or
y
pr
or to end of fiscal year. Funds
budgeted for FY 99/00. Received partial plans
for lift station upgrades on 8/6/99, reviewed by
staff on 8/8/99. Surveying completed by
8/13/99. Request for General Permit submitted
on 8/19/99. Met with engineer on 9/10/99 to
reviewed 100% plans.
10. Town Center (D) =Glen Mitchell & Assoc.
(C) = ABBA Construction Meeting was held with City Managers and Public
Works Directors for Neptune and Atlantic Beach
on 4/20/99 to discuss design modifications.
Follow-up meeting held with Dave Schneider
,
P.E., City of Jacksonville on 4/23/99. Public
Works Director met with Desmond Waters on
S/13/99 and S/24/99, and with Sgt. Carter on
5/2S/99 to coordinate the labor effort to clean
and stockpile bricks. Brick cleaning and
stockpiling comppleted by supervised prisoners,
and Dept. of Public Works received "thank you"
from Desmond Waters. Director attended
preconstruction conference on 7/8/99, utility
meeting on 7/12/99, and Dedication on '7/14/99.
Construction began on 7/28/98, and section of
Atlantic Blvd. closed. Project delayed one week
beginning 8/23/99, due to additional thickness of
concrete encountered. Roadway opened on
9/3/99 with limerock surface only. Roadway
closed after Hurricane Floyd on 9/1 S/99 due to
washouts. Conflict with water line at East Coast
Dr. discussed on 9/24/99. Conflict resolved by
9/29/99 with revision to East Coast Dr.
crosswalk. Crosswalk placed on 10/8/99.
Roadway opened by 10/1 S/99.
11. Dutton Island Culvert Replacement and
Roadway Repair (D)* = Bueme Engineering
(C)* =Callaway Contracting
Inc Quotes for re
placement-in-kind and expansion of
,
. the culvert were obtained from City of
Jacksonville's contractors on 4/22199
d f
*Design/Build Project an
or
road repaving on 4/21/99. Design-build
proposals were received on 6/11/99
and scored
,
y staff on 6/14/99. Addendum No. 1 was sent
to bidders on S/13/99, Addendum No. 2 was
sent on S/2S/99. Bids were opened on 6/23/99.
Commission awarded bid to Callaway
Contracting on 7/12/99, Pre-design/build
meeting was held on 7/21/99. Notice to Proceed
issued 7/26/99. Design work began 7/26/99.
Permit package submitted on 8/13/99. Materials
for culvert scheduled to arrive 10/12/99. Permit
expected week of 10/4199. Contractor has
ordered materials.
12. Widening of Atlantic Blvd. Bridge (D) = H. W. Lochner, inc. Received partial preliminary plans for review on
4/29/99, and advised on S/S/99 that no utilities
are affected. Geotechnical work underway on
8/13/99.
,
13. Mayport Flyover (D) =Pittman, Hartenstein & Assoc. o
Received 60% plans on 12/11/98. Responded
with comments 12/18/98. Special Commission
Meeting was held 5/3/99, and a public workshop
'
with J7
A was held on 6/2/99. Director spoke
'
'
with J
I
A on 6/17/99 regarding status of 90%
plans, which are scheduled to be delivered by
6/30/99 to determine if utility relocations will be
needed. Received partia190% plans for
comments on 6/24/99, responded on 6/30/99,
Complete plans received on 7/13199. Assistant
Director attended Public Hearing on 7/15/99.
• Received memo on 7/12/99 regarding directional
left tum for northbound traffic at Mayport Rd, to
W. ] °` St. on 7/14/99, and received memo
regarding light standards on 7/24/99. Sent
comments on complete 90% plans, plus
responses to memos to JTA on 7/29/99.
Commission voted not to instigate legal action
against JTA on 8/25/99. Received 90% bridge
plans on 8/27/99. Director attended
Preconstruction Utility Coordination meeting on
9/8/99. Commission passed resolution to urge
JTA to meet with residents and officials to
reduce ne
ative i
t
f fl
1 g
mpac
s o
yover.
4. ADA Ramps -Atlantic Blvd. from (D) = FDOT
Mayport to 3rd St. and 3m St, from Preconstruction conference held 8/4/99
Atlantic Blvd. to Florida Blvd. .
Construction scheduled to begin 9/13/99, with
projected completion date of 10/28/99. Project
continued in Neptune Beach through 8/27/99.
Project be
an in Atl
ti
B
h
15 g
an
c
eac
on 9/13/99.
, Sewer Master Plan (D) _
Request for Proposals advertised 9/5/99
.
Received 7 proposals 9/29 and proposals
reviewed
10/6/99
on
.