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Exh 4B PUBLIC WORKS DEPARTMENT PROJECT STATUS REPORT (D) =DESIGN ENGINEER, (CE&I) =CONSTRUCTION ENGINEER (C) =CONTRACTOR PROJECT DESCRIPTION PROJECT NO. STATUS ON 10/15/99 1. Village of Mayport D) =USCG & JEA Atlantic Beach portion of installation is CE&I) = JEA & Public Works C) =Petticoat Contracting - to USCG Station complete including creek crossing. Work continuing toward Village of Mayport. Tie-in C) =United Brothers -North of USCG Station completed on 2/19/99. JEA Engineers reported on 3/16/99 that no flows to Buccaneer were . expected for 2 '/z months. Discovered that Coast Guazd has been sending flow to Buccaneer since 3/22/99. Director discussed with JEA on 4/22/99, and JEA will ensure impact fee and monthly usage is paid. Mobilization started for collection system improvements. JEA Engineers reported on 7/28/99 that permitting will be requested for additional connections in the Washington Street area. Director signed permit on 8/4/99, Began installation of master wetwell on 8/20/99. Received permit for Phase II collection system at Washington, Ribault & Broad Streets. -~ 1 ~~ (~ ^`V 2. Core City Stormwater Project CORE49 The City Commission approved hiring Mr. Early (D) =Original by England, Thims & Miller Piety, Certified Arborist and directed that the Revised Preliminary Design by The R-A-M design engineer also hire Mr. Piety on 6/28/99. Professional Group Commission voted not to negotiate with RAM Re-design by Aikenhead & Odom for final design on 7/12/99, Public Works (C) =Video Industrial Services, Inc. (for sewer prepared staff report outlining plan to address televising) (CE&I) =Public Works sanitary sewer construction and stormwater design with respect to grants. Received final paperwork from FDEP and SJRWMI~ for grant monies totaling $453,450.00. Video Industrial Services has been scheduled to begin cleaning and televising sewer lines in September. Received letter from R-A-M releasing City from contract due to inability to negotiate Phase II component of project. Commission appproved staff to negotiate a contract with Aikenl~ead & Odom (A & O) for preliminary and final design on 8/9/99. Commission approved contract with Aikenhead & Odom on 8/23/99. Staff met with A & O on 8/30/99 to review project. Sewer televising crew mobilized 9/17/99, Cleaning and televising began at Ahern Street on 9/21/99. Completed through 2`~ Street by 10/1/99, SRC meeting held on 9/28/99. Progress meeting with engineer held on 9/29/99. Meeting with engineer, director and City Manager held 10/7/99. Workshop with City Commission held 0/11/99. 3. Wonderwood Connector D) =The R-A-M Professional Group, Inc. Preconstruction conference was held on 6/3/99 CE&i) = JTA, JEA & Public Works . Construction scheduled to begin on 7/t 2/99. C) =Superior Construction Co. Director attended meeting with JTA and RAM on 6/23/99 to discuss additional utility adjustments. Point repair on Wonderwood Lane completed on 6/30/99. Staff met with RAM to review project requirements on 7/14/99. Contractor completed demolition of convenience store at comer of AlA and Wonderwood. JEA has started setting new electric poles on Wonderwood Road. Received information from JTA Project Manager on 8/9/99 that ACOE permit for project has not yet been issued. Progress meeting held on 8/31/99. Began installation of water main by 9/17/99, Received permission from Health Dept. on 9/24199 to modify design at Wonderwood Lane intersection. Completed monthly estimate of quantities through 9/30/99. 4. Ardella Rd. Water Main Construction- Community Development Block Grant (D) =Smith & Gillespie Engineers, Inc. (CE&1) =Public Works Revised plans and specifications were delivered on 5/28/99. FDOT permit completed. Bids due (C) =John Woody, Inc. July 21, 1999. Pre-B~d meeting was held on 7/15/99 at 2:OOPM. Received FDOT permit on 6/24/99. Received two prequalification packages on 7/1/99, and letters from 2 reviously prequalified contractors on 7/8/99. Sent notices of prequalification acceptance to 4 contractors by 7/16/99. Received permit from Health Department on 7/1 S/99. Addendum No. 1 prepared on 7/14/99, and Addendum No, 2 prepared on 7/16/99. Bids were opened on 7/21/99. Commission awarded bid to John Woody, Inc. on 7/26/99, Preconstruction conference was held with contractor and CDBG representative on 7/29/99. Notice to Proceed issued for 8/9/99. Construction began 8/9/99. Installation of water line and pressure testing completed on 8/19/99. Passed bacteriological clearances on 8/26/99. Soil testing for gas contamination conducted on 9/1/99, no contamination found on Ardella Road. Final invoice approved on 9/17/99. Awaiting official clearance letter from Health Department prior to connection of services. Received clearance letter from Health Department on 9/22/99. Services connected by 9/30/99. Final inspection performed 10/6/99. Contractor working on punch list items. 5. Water Line Installation and D) =Smith & Gillespie Engineers, Inc. Revised plans and specifications were delivered Replacement-Various Locations CE&I) =Public Works on 5/28!99. FDOT permits completed. Bids due C) = Gruhn May, Inc. July 21, 1999. Pre-Bid meeting was held on 7/15/99 at 2:OOPM. Received FDOT permit on 6/24/99. Received two prequalification packages on 7/1/99, and letters from 2 reviously prequalified contractors on 7!8/99. Sent notices of prequalification acceptance to 4 contractors by 7/16/99. Received permit from Health Department on 7/15/99. Addendum No. 1 prepared on 7/14/99, and Addendum No. 2 prepared on 7/16/99. Bids were opened on 7121/99. Commission awarded bid to Gnihn May, Inc. to construct entire Non-CDBG project, including all alternates, on 7/26/99. Preconstruction conference was held 8/4/99. Notice to Proceed issued for 8/23/99. Work is scheduled to begin on 8/30/99 on Country Club Lane. Soil testing for gas contamination conducted on 9/1/99, no contamination found on Jackson Road. Began installation of 6-inch water main on Park Terrace West to Country Club Lane to Seminole Road. 6. Stormwater Imy~rovements-Minor Projects in Vanous Locations (D) =Smith & Gillespie Engineers, Inc. (C) =Petticoat Contracting, Inc. Commission approved engineering contract !/11/99. Consultant met with staff on 1/19 and (CE&I) =Public Works I /20/99 to initiate design. Received 30% review drawings 3/12199, and staff reviewed. Staff comments sent to engineer on 3!22/99. Commission authorized additional design for remainder of Pine St, on 4/12/99. Revised plans were reviewed by City staff and comments sent to engineer on 5/11/99. A meeting and project walk-through was held with the engineer on 6/4/99. Received Request For Information from ' Water Management District (WMD) on 6/4/99, f d d 6/29/99 Addi i l response orwar e on . t ona questions received from WMD on ?!12/99, response sent on 7/14/99. Advised by Engineer on 7/30/99 that WMD permit is forthcoming. Minor tree removal scheduled for 8/16/99 Tree Board agenda. Received ACOE notification on 8/13/99 that permit is not required. Received ifi i not cat on that WMD permit issued 8/19/99, and received permit on 8!20!99. Received prequalification packages/letters from bidders 8/20/99. Pre Bid meeting held on 8/26/99. Bids received 9/8/99, Bid awarded by Commission on 10/11/99. Public Hearing for Budget Ordinance scheduled for 10/25/99. 7. Buccaneer Wastewater Treatment Plant (D) = Eder Engineering Influent structure floor completed, and walls Expansion. (C) = Meadors Construction Co. nearly completed by 6/11/99. Quotes were (CE&I) =Gannett Fleming Engineering obtained for repair of Operations Building foundation. This repair was approved by Commission on 5/10/99. Engineer is coordinating building repair work with contractor. Installation of influent line and four manholes completed as of 6!18/99. Temporary setup for existing emergency generator completed, and concrete pad poured for new generator as of 6/25!99. Concrete pad poured for ggrit removal structure, and electrical manhole set by 7/2/99. Hand excavation around tanks completed for inspection purposes. Main electrical feed conduit installed to new transformer pad, and other conduit stub outs installed by 7/9/99. Contractor sandblasted and re-coated master wetwell wall structures on by 7/15/99. Master wetwell wall structure installed by 7/23/99. Progress meeting held 7/28!99. Grit structure and new generator installed by 8/6/99. Temporary Control Panel delivered on 8/12/99. Contractor submitted change order for painting of tanks not scheduled for rehabilitation on 8/25/99. Completed installation of degrifting equipment by 9/3/99. Set drop pipes for influent pumps, started line to SBR #2, installed 4" drain line for grit hopper pad, started 3" water line to influent structure by 9/10/99. Ran influent pipe to grit hopper and aluminum roof decking for influent structure by 9/17/99. RESD performed inspection of diesel fuel tank on 9/22/99. Load tested emergency generator 10/13/99. Connected new piping 10/5/99. Force main tie-in scheduled for 10/26/99. 8. Lining Sanitary Sewers Near Lift Stations "B" and "C" D) =Public Works C) = Insituform Technologies Inc Notice to proceed issued 6/16/99. Began , . CE&I) =Public Works cleaning and televising sewer lines on 11~' Street by 7/2/99 Com leted li i 11 `~ S . p n ng on treet and started work on Donner Road b~ 7/16/99. A ten foot section of sewer tine on 11 Street to the lift station will need major by Gruhn May, Inc. Bean installation of fiberglass manhole liners on 11 Street 7122/99 11 on . Street scheduled to be closed 8/2 to 8/6/99 from Seminole Rd. to Selva Links Dr. to finish work. Advised on 8/6/99 that 11'" Street will remain closed through 8/11 /99 due to contractor delays for emergency repairs of force main on Mayport Road. Sewer lining and manhole lining coin lete by 8/13/99. Completed lining of West Endlift station wetwell on 8/19/99. Completed lining of Selva Norte lift station on 8/26/99 and resident on , Brista De Mar wishes to quick deed pazcel of land to City. Commission authorized staffto perform legal & survey work for land exchange on 9/27/99. RFPs sent to surveyors 10/8/99: _ ___.___. 9. Atlantic Beach and Buccaneer Sewer System Improvements. CE&n =Public Works ~D) =Gee & Jenson Commission approved engineering contract on 4/12/99 to include cosWenefit anal si f , y s o Shangri La lift station abandonment. A meeting with staff and the Engineer was held 4/26/99 to discuss project details. Cost/benefit analysis of Shangri La hft station abandonment received by Public Works on 5/21/99, and transmitted to City Manager, Partial review flans submitted by 6/25/99. Preliminary design of Master Wetwell reviewed with staff on 7/15/99, Received geotechnical report on 7/21/99. Engineer notified staff on 7/30/99 that project will not be re f d bid i a or y pr or to end of fiscal year. Funds budgeted for FY 99/00. Received partial plans for lift station upgrades on 8/6/99, reviewed by staff on 8/8/99. Surveying completed by 8/13/99. Request for General Permit submitted on 8/19/99. Met with engineer on 9/10/99 to reviewed 100% plans. 10. Town Center (D) =Glen Mitchell & Assoc. (C) = ABBA Construction Meeting was held with City Managers and Public Works Directors for Neptune and Atlantic Beach on 4/20/99 to discuss design modifications. Follow-up meeting held with Dave Schneider , P.E., City of Jacksonville on 4/23/99. Public Works Director met with Desmond Waters on S/13/99 and S/24/99, and with Sgt. Carter on 5/2S/99 to coordinate the labor effort to clean and stockpile bricks. Brick cleaning and stockpiling comppleted by supervised prisoners, and Dept. of Public Works received "thank you" from Desmond Waters. Director attended preconstruction conference on 7/8/99, utility meeting on 7/12/99, and Dedication on '7/14/99. Construction began on 7/28/98, and section of Atlantic Blvd. closed. Project delayed one week beginning 8/23/99, due to additional thickness of concrete encountered. Roadway opened on 9/3/99 with limerock surface only. Roadway closed after Hurricane Floyd on 9/1 S/99 due to washouts. Conflict with water line at East Coast Dr. discussed on 9/24/99. Conflict resolved by 9/29/99 with revision to East Coast Dr. crosswalk. Crosswalk placed on 10/8/99. Roadway opened by 10/1 S/99. 11. Dutton Island Culvert Replacement and Roadway Repair (D)* = Bueme Engineering (C)* =Callaway Contracting Inc Quotes for re placement-in-kind and expansion of , . the culvert were obtained from City of Jacksonville's contractors on 4/22199 d f *Design/Build Project an or road repaving on 4/21/99. Design-build proposals were received on 6/11/99 and scored , y staff on 6/14/99. Addendum No. 1 was sent to bidders on S/13/99, Addendum No. 2 was sent on S/2S/99. Bids were opened on 6/23/99. Commission awarded bid to Callaway Contracting on 7/12/99, Pre-design/build meeting was held on 7/21/99. Notice to Proceed issued 7/26/99. Design work began 7/26/99. Permit package submitted on 8/13/99. Materials for culvert scheduled to arrive 10/12/99. Permit expected week of 10/4199. Contractor has ordered materials. 12. Widening of Atlantic Blvd. Bridge (D) = H. W. Lochner, inc. Received partial preliminary plans for review on 4/29/99, and advised on S/S/99 that no utilities are affected. Geotechnical work underway on 8/13/99. , 13. Mayport Flyover (D) =Pittman, Hartenstein & Assoc. o Received 60% plans on 12/11/98. Responded with comments 12/18/98. Special Commission Meeting was held 5/3/99, and a public workshop ' with J7 A was held on 6/2/99. Director spoke ' ' with J I A on 6/17/99 regarding status of 90% plans, which are scheduled to be delivered by 6/30/99 to determine if utility relocations will be needed. Received partia190% plans for comments on 6/24/99, responded on 6/30/99, Complete plans received on 7/13199. Assistant Director attended Public Hearing on 7/15/99. • Received memo on 7/12/99 regarding directional left tum for northbound traffic at Mayport Rd, to W. ] °` St. on 7/14/99, and received memo regarding light standards on 7/24/99. Sent comments on complete 90% plans, plus responses to memos to JTA on 7/29/99. Commission voted not to instigate legal action against JTA on 8/25/99. Received 90% bridge plans on 8/27/99. Director attended Preconstruction Utility Coordination meeting on 9/8/99. Commission passed resolution to urge JTA to meet with residents and officials to reduce ne ative i t f fl 1 g mpac s o yover. 4. ADA Ramps -Atlantic Blvd. from (D) = FDOT Mayport to 3rd St. and 3m St, from Preconstruction conference held 8/4/99 Atlantic Blvd. to Florida Blvd. . Construction scheduled to begin 9/13/99, with projected completion date of 10/28/99. Project continued in Neptune Beach through 8/27/99. Project be an in Atl ti B h 15 g an c eac on 9/13/99. , Sewer Master Plan (D) _ Request for Proposals advertised 9/5/99 . Received 7 proposals 9/29 and proposals reviewed 10/6/99 on .