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STAFF REPORT
CITY OF ATLANTIC BEACH
CITY STAFF REPORT
AGENDA ITEM: Grant Application Approval
DATE: November 2, 1999
SUBMITTED BY: David E. Thomp o~"n; Director of Public Safety
BACKGROUND: The State of Florida Department of Community Affairs will be accepting
applications for an Emergency Management Competitive Grant for one
time projects that will further state and local emergency management
objectives. These grant applications have a deadline of November 30,
1999.
The Local Mitigation Strategy group for Duval County has recognized the
Atlantic Beach Storm Water Project as one of their top ten mitigation
projects. This qualifies the project for consideration for the $300,000
maximum grant award under the grant program. Due to the amount of the
maximum possible award, the grant application will focus on the
neighborhood flooding in the North Core City, from Plaza Street to 12th
Street. The application will request funding for drainage, sanitary sewer
repairs, and road work as necessary.
There is no guarantee that Atlantic Beach will receive any funding on this
competitive grant. However, staff needs City Commission authority to
make application for the funds, and the City Commission needs to
authorize the Mayor to sign the application paperwork.
The application is currently being reviewed by local emergency
preparedness and State technical staff. The completed application needs to
be in Tallahassee by November 30, 1999.
RECOMMENDATIONS: That the City Commission authorize staff to apply for the
competitive grant, and authorize the Mayor to sign the appropriate
paperwork for the application.
ATTACHMENTS: Advance Notification Regarding,Availability of Funds
REVIEWED BY CITY MANAGER:
A ITEM NUMBER:
DEPARTMENT
STATE OF FLORIDA
OF C4MMUN
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17Y AFFAIRS
"Helping Floridians create safe, vibrant, sustainable communities"
JE8 BUSH STEVEN M. SEIBERT
Governor
Secretary
August 12, 1999
MEMORANDUM
TO: Emergency Management, Preparedness, and Assistance Trust Fund Mailing Lists
FROM: James Robinson, Assistant Secretary
Department of Community Affairs
SUBJECT: Advance Notification Regarding Availability ofFunds-Emergency Management,
Preparedness, and Assistance Competitive Grant Programs
The Department of Community Affairs is providing you with advance notification of its
intent to open the 1999-2000 application cycle for competitive awards from the Emergency
Management, Preparedness, and Assistance (EYIPA) Trust Fund. We anticipate the official
Notification of Fund Availability (NOFA) will be announced in the August 20, 1999 edition of
the Florida Administrative Weekly, with a proposal submission deadline of November 30; 1999.
The Department encourages all interested and eligible parties with projects that. will
enhance emergency management capabilities within the State of Florida to apply for an awazd
during this open period.
As provided for in Rule Chapter 9G-19, F.A.C., two programs offering competitive
awards encompassing four separate categories are available.
PROGRAMS
1) EMERGENCY MANAGEMEiVT COMPETITIVE GRANT PROGRAM -provides
competitive grants to state or regional agencies, local governments, and private non-profit
organizations to implement projects that will further state and local emergency
2555 SHUMARD OAK BOULEVARD TALLAHASSEE, FLORIDA 32399-2100
Phone: (850> 488-8466/Suncom 278-8466 FAX: (850) 921-0781/Suncom 291-0781
Internet address: http://www.state.fl.us/comaff/
FLORIDA KEYS GREEN SWAMP
Area of Critiml State Concern Field Office area of Critics) State Concern Field Office
279b Overseas Highway, Suite 212 205 East Main Street, Suite 104
Marathon, Florida 33050-2227 Bartow, Florida 33830-sb41
Memorandum
August 12, 1999
Page Two
management objectives. Multiple proposals may be submitted, however, no single
application may request or receive more than $300,000 in grant funds.
Funds available under this program - $3,475,030
2) MUNICIPAL COMPETITIVE GRANT PROGRAM -provides competitive grants to
municipalities that are legally constituted, have an authorized, established, and
maintained emergency management program and have signed the Statewide Mutual Aid
Agreement (SMAA) and supplied all required information and documentation such that
the SMAA is ready to be signed by the Division of Emergency Management as of the date -~
of the application deadline. Each Municipal Emergency Management Program may apply
for one competitive grant under this program, not to exceed $50,000.-
Funds available under this program - $1,251,010
CATEGORIES
1) Projects will promote public education on disaster preparedness and recovery issues.
2) Projects that will enhance coordination of relief efforts is statewide private sector
organizations, including public-private business partnerships efforts.
3) Projects that will improve the training and operations capabilities of agencies assigned
lead or support responsibilities in the Florida Comprehensive Emergency Management
Plan.
4) Other projects that will further state and local emergency management objectives which
have been designated by the State of Florida as priorities in the applicable Notice of Fund
" Availability. "
Priority Areas
A) Projects which implement the community's Local Hazard Mitigation Strategy. A
proposal will be considered as fulfilling this priority area if a statement is
provided with the proposal, signed by the designated chairperson of the county-
wide Local Mitigation Strategy (LMS) working group functioning for the
applicant's county and certifying that the proposal is identified on the LMS
" priority mitigation initiative list. _.
Memorandum
August 12, 1999
Page Three
B) Projects which will improve emergency management capabilities in any of the .
following fundamental areas of response or recovery:
Citizen Warning
Damage Assessment
Damage Analysis
Debris Management
Community Neighborhood (Outreach)
Humcane Evacuation Sheltering
Proposals must be clearly linked to all applicable Comprehensive Emergency
Management Plans and must contain appropriate implementation and operational
procedures.
C) Projects that will improve the training and operations capabilities of agencies
assigned lead or support responsibilities as identified on the ESF Matrix on page
38; figure 11 of the Florida Comprehensive Emergency Management Plan.
Proposals addressing the above (A through C) priorities should be submitted under Project
Category #4, "Other projects that will further state and local emergency management objectives
which have been designated by the State of Florida as priorities in the applicable Notice of Fund
Availability" listed in Section I of the Competitive Grant Application Packet, June 1998 version,.
form #005.
Application packets will be available following the August 20, 1999 NOFA, publication.
TO REQUEST THE RULE AND APPLICATION PACKET, SEE THE
ENCLOSED APPLICATION REQUEST INFORMATION.
In conjunction with this offering, seven four-hour EMPA Competitive Grant Preparation
Workshops will be conducted during August and September, 1999. Detailed information will be
provided on the State's priority issues, a review of the Application format, a review of the Rule
Chapter 9G-19, F.A.C. and other information relevant to the programs. TO PRE-REGISTER
FOR ANY OF THESE WORKSHOPS, SEE THE ENCLOSED WORKSHOP
INFORMATION/PRE-REGISTRATION FORM.
JR/so
Attachments