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Agenda CITY OF ATLANTIC BEACH COMMISSION MEETING -DECEMBER 14, 1999 7:15 P.M. AGENDA (AMENDED) Call to order Invocation and pledge to the flag Approval of the minutes of the Regular Commission Meeting of November 22, 1999 2. Courtesy of Floor to Visitors: 3. Unfinished Business from Previous Meeting A. Report and Public Hearing regarding the Mayport Road Flyover project and possible closure of West First Street (Mayor) B. Follow up report from previous meeting 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION 1N THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIItED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Occupational License and Recreation Departments (City Manager) B. Authorize aone-year extension of the contract with Video Industrial Services, Inc. for sewer cleaning and televising as bid under Bid No. 9899-8 (City Manager) C. Authorize aone-year extension of the contract with Leachem Industries for the purchase of polymer, as bid under Bid No. 9899-2 (City Manager) D. Acknowledge receipt of Public Works Project Status Report as of December 3, 1999 (City Manager) E. Award contract to Military Construction for renovation ofBull Memorial Park, pursuant to the specifications of Bid No. 9900-1 (City Manager) F. Award contract to E & W Nursery in the amount of $64,936.16 for landscaping ofBull Memorial Park, pursuant to the specifications of Bid No. 9900-2 (City Manager) G. Approve purchase of playground equipment and construction for Bull Memorial -Park, under State Contract from the Gerber Group in the amount of $43,178.00 (City Manager) 5. Committee Reports: A. Report relative to franchise negotiations with People's Gas (Commissioner Borno) AMENDED TO ADD ITEM #8J Page Two AGENDA December 14, 1999 6. Action on Resolutions: 7. Action on Ordinances: A. Ordinance No. 95-99-72 -Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING ` CHAPTER 5, BEACHES AND PARKS, ARTICLE III, PUBLIC PARKS, SEC. 5-31, HOWELL PARK USE PROHIBITED AFTER DARK, TO PROHIBIT USE OF ALL PUBLIC PARKS AFTER DARK, PROVIDING CERTAIN EXCEPTIONS THERETO, AND PROVIDING AN EFFECTIVE DATE (City Commission) B. Ordinance No. 5-99-32 -Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VII, FINANCE, DIVISION 1. GENERALLY, TO PROVIDE THAT AMENDMENTS TO THE CITY'S OPERATING BUDGET SHALL BE AUTHORIZED BY ORDINANCE, AND DELETING SEC. 2-318 RESERVE ACCOUNT FOR FIRE DEPARTMENT REVENUE; AMENDING DIVISION 2. PURCHASING, TO APPROVE CERTAIN CHANGES IN THE CITY' S PURCHASINGPROCEDURES, AND PROVIDING AN EFFECTIVE DATE (City Manager) C. Ordinance No. Introduction and First Reading AN ORDINANCE CALLING FOR A REFERENDUM TO AMEND THE CHARTER OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO CHANGE THE DATE OF CITY ELECTIONS, AND IF APPROVED, TO PROVIDE FOR THE FOLLOWING RELATED CHANGES: TO PROVIDE THAT CERTAIN FUNCTIONS SHALL BE CARRIED OUT BY THE DUVAL COUNTY SUPERVISOR OF ELECTIONS; TO PROVIDE FOR A CHANGE IN THE DATE WHEN NOMINATING PETITIONS MAY BE CIRCULATED; TO PROVIDE FOR AONE-TIME ADJUSTMENT IN THE TERMS OF CURRENT ELECTED OFFICIALS; TO PROVIDE FOR A CHANGE IN THE DATE WHEN COMMISSION SEATS SHALL BECOME VACANT AND NEW COMMISSION MEMBERS SHALL BE INSTALLED; AND PROVIDING AN EFFECTIVE DATE (Commissioner Mitchelson) 8. Miscellaneous Business: A. Public Hearing and action on a request for aUse-by-Exception filed by Chazles E.R. Watson to operate a wholesale distribution and food storage warehouse on property described as Lots 1- 3, Block 26, Section H, Atlantic Beach, zoned CG (City Manager) B. Appointments to Community Development Board (2) (Mayor) C. Authorize the Mayor to sign the grant application for the Atlantic Beach Pursuit Termination Project (City Manager) D. Authorize the Mayor to write to the Duval County Legislative Delegation supporting legislation that would firmly establish the ability of Florida cities to chazge storm water fees (City Manager) E. Authorize the Mayor to sign the Disaster Relief Funding Agreement with the State of Florida for the reimbursement of expenses incurred during Hurricane Floyd (City Manager} Page Three AGENDA December 14, 1999 F. Authorize execution ofPart A -Preliminary Engineering Design Report, with Aikenhead and Odom in an amount of $273,532.34; and approve additional services for sub- Consultants, Giotto & Associates, Inc.,- (Proposal dated 11/12/99) and Ellis & Associates, Inc. (Proposal dated 11/11/99) in an amount not to exceed $72,292.00(City Manager) G. Approve Change Order in the amount of $14,420.00 to provide Vent O Mat valves in lieu of the standard air release valves at four locations for the Wonderwood Utility Relocation project (City Manager) H. Authorize the Mayor to execute the Conceptual Approval Agreement with Florida Communities Trust Grant for the acquisition ofthe Dutton Island Intracoastal Waterway Park Expansion (City Manager) I. Authorize Suzanne Shaughnessy to attend the Florida Shore and Beach Preservation Association workshops as a delegate representing the City of Atlantic Beach (Comm. Mitchelson) J. Approve the Public Works union contract for the period October 1, 1999 through September 30, 2000 (City Manager) 9. City Manager Reports: 10. Reports and/or requests from City Commissioners and City Attorney A. Don Phillips video (Comm. Waters) Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, December 10, l 999.