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Exh 4E,~ ITEM NO. DATE ~Z - / - ~T 9 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Award Bid Number 9900-1 Renovation of Bull Memorial Park DATE: December 8, 1999 SUBMITTED BY: Timmy Johnson BACKGROUND: At the August 9, 1999 Commission Meeting, the City Commission authorized Staffto revise and rebid of Bull Memorial Park Specifications. Along with the Recreation Advisory Board, Staff separated the specifications: one being the core portion, two the landscaping and three the playground was under a state contract. The project was rebid and the bid opening took place Wednesday, December 1, 1999 in the Commission Chambers at 3:00 P.M.. The following is a list of bidders and their bid: Military Construction $169,693.00 *ABBA Construction $170,331.35 Hudson & Associates $223,829.00 * Incomplete bid BUDGET: The total amount budgeted for this project is $234,000 (incl. playground construction, landscaping and the core project). The three (3) parts of this project comes to $277,807.16, which exceeds the amount budgeted by $43,807.16. The additional funding ($43,807.16) could come from the $250,000 proposed for land purchase-General Government Fund, account number 001-1009-519-61-00 or the $65,000 that was proposed for the Town Center Project-Convention Development Fund. ~8 RECOMMENDATION: The Recreation Advisory Board scheduled a meeting Wednesday, December 8, 1999, but because of lack of a quorum no decision was made. The Chairperson DeJean Melancon, Board member Steve Jenkins, Commissioner Beaver, Jim Hanson and Timmy Johnson discussed the project. The recommendation is to proceed with either option one or two below: 1. Award bid number 9900-1 Renovation of Bull Memorial Park to Military Construction in the amount of $169,693. 2. Award bid number 9900-1 Renovation of Bull Memorial Park to Military Construction excluding items 15-Benches, 16-Water Fountain and 17-Signage in the amount of 156,330. Staff will purchase these items at a cost savings of approximately $5,000. ATTACHMENTS: Invitation to Bid Bid Tabulation Sheet Military Construction Bid Memo from Recreation A visory Board Chairperson REVIEWED BY CITY MANAGER CITY OF ATLANTIC BEACH CITY COMMISSION MEETING RECREATION ADVISORY BOARD REPORT AGENDA ITEM: Bull Park Recommendation SUBMITTED BY: DeJean Melancon, Chairman-Recreation Advisory Board DATE: December 14, 1999 BACKGROUND: The Recreation Advisory Board met on Wednesday, December 8, 1999. Although a quorum was not present Board Members along with Commissioner Rick Beaver and City Manager, Jim Hanson reviewed the bid package. The following items are relevant for consideration: 1. The current AB budgeted amount for the project is 234k 2. The re-bid resulted in approximately 72k in additional savings from the original bids. Prior bids were approx. 350k and the current low bid is 278k. The major saving resulted from modifying the playground equipment specification. 3. The Board in April and May of this year strongly recommended that the park be developed in it's entirety per the current design plans. RECOMMENDATION: The Board recommends that City Council fund the Bull Park project for 278k per the low bids submitted. The additiona144k can be allocated from either the un-used funds of 65k in the Town Center Convention Development Fund or the General Government Fund #00110095196100 which has 250k for Land Purchase and Capital Improvements. CITY OF ATLANTIC BEACH, FLORIDA '' INVITATION TO BID BID NO. 9900-1 BULL MEMORIAL PARK NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted in triplicate, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach; Florida 32233, unti12:30 PM, Wednesday, December 1, 1999, after which time the bids will be moved to the City Hail Commission Chamber at 800 Seminole Road where they will be opened and read aloud for the CONSTRUCTION AND RENOVATION OF BALL MEMORIAL PARK. Bids shall be enclosed in an envelope endorsed "BID NO. 9900-1, PROJECT NO. CP 9709, BULL MEMORIAL PARK RENOVATION, TO BE OPENED AFTER 3:00 PM, WEDNESDAY, DECEMBER 1, 1999." The project consists of furnishing all labor, equipment and materials for installation of park improvements in Bull Memorial Park consisting of two wooden I O' x 10' pavilions, concrete walkways, reconfigured asphalt parking and overlayment, historic lighting, playground structure, palm relocation, special concrete paving, two plazas with steps and seat walls, fencing, and associated services and appurtenances. All work shall be performed in accordance with the Contract Documents. Plans, Project Manual and Contract Documents will be open to public inspection, and bidders may obtain complete sets of Bidding Documents from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, upon payment of $50.00 per set, checks payable to the City of Atlantic Beach. Payment amount is non-refundable. Partial sets of Bidding Documents will not be available. Documents will not be shipped until payment is received. Bidding Documents maybe examined at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, and will be on file at the Dodge Report, 1809 Art Museum Drive, Suite #104, Jacksonville, FL 32207, telephone (904) 398-1564. Prequalification of Bidders will be required by the City of Atlantic Beach. Prequalification packages and letters as described in the Instructions to Bidders will be received prior to 4:00 PM, Friday, October 29, 1999, in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233. Notification of Acceptance or Rejection of the Prequalification package will be sent to all submitters via FAX or overnight mail on Friday, November 5, 1999. ONLY BIDS FROM PREOUALIFIED BIDDERS WILL BE ACCEPTED Any prospective bidder who has previously been prequalified for construction recreational facilities within one (1) calendar year prior to the established bid opening date shall not be required to submit a Prequalification Package. However, the prospective bidder shalt submit a letter stating his previous Prequalification. There will be a Pre-Bid meeting Held on Wednesday, November 10, 1999, at 2:00 PM in the Adele Grage Community Center meeting room, 716 Ocean Boulevard, to discuss the project and to answer any questions. THIS IS NOT A MANDATORY MEETING, BUT IS ONLY FOR ; PREQUALIFIED BIDDERS. All bidders must furnish the following WITH THE BID: 1. Original bid must be submitted on the white forms provided. Duplicates may be on copy. FAII.URE TO USE THE WHITE FORMS MAY CAUSE REJECTION OF THE BID. No conditions or alterations of the bid forms is permissible. Complete all parts. 2. Bid Bond in the amount of 5% of the bid. 3. Original Insurance Certificates (copies are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during life of the contract. (Submitted at Pre-qualification). 4. Proof of contractor's license(s). (Copies are acceptable). (Submitted at Pre-Qualification). 5. Signed copy of Documents Requirements Checklist included as part the Instructions to Bidders. 6. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past projects is UNACCEPTABLE. {Submitted at Pre-qualification). 7. Bid submitted IN TRIPLICATE. A Performance and Payment Bond will be required of the successful bidder. Bid prices must remain valid for ninety (90) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in part with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach_ A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity far the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and maynot transact business with any public entity in excess of the threshold amount of $15,000 as provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLORIDA STATUTES). Joan LaVake Purchasing Agent TABULATION OF BIDS Date of Opening: 12/1/99 FOR: CONSTRUCTION AND RENOVATION OF BULL MEMORIAL PARK BID NUMBER: 9900-I BNC, INC. I-I[JDSON & ASSOCIATES MII.,ITARY CONSTRUCTION MIDDLEBURG, FL JACKSONVILLE, FL ORANGE PARK, FL I ~ , ~ ~ ~ ~ TOTAL LUIvII' SUM PRICE BID $223, 829.00 $169, 693.00 ACKNOWLEDGE ADDENDUM NO. 1 / ACKNOWLEDGE ADDENDUM NO. 2 ~ / ~ I. ORIGINAL BID ON WHITE FORMS / / V 2. BID BOND ~ / 3. INSURANCE CERTIFICATES (SUBMITTED AT PRE-QUAL) 4. PROOF OF CONTRACTOR'S LICENSE (SUBMITTED AT PRE-QUAL) / / V 5. DOCUMENTS REQUIREMENTS CHECKLIST 6. THREE (3) REFERENCES (SUBMITTED AT PRE-QUAL) / / " ~ 7. BID SUBMITTED IN TRII'LICATE / / COMIvfENTS: TABULATION OF BIDS Date of Opening: 12/1/99 FOR: CONSTRUCTION AND RENOVATION OF BULL MEMORIAL PARK BID NUMBER: 9900-I ABBA CONSTRUCTION PETTICOAT CONTRACTING JACKSONVILLE, FL JACKSONVILLE, FL TOTAL LUMP SUM PRICE BID $170,331.35 ACKNOWLEDGE ADDENDUM NO. 1 ACKNOWLEDGE ADDENDUM NO. 2 I. ORIGINAL BID ON WHITE FORMS 2. BID BOND ~, /~ 3. INSURANCE CERTIFICATES (SUBMITTED AT PRE-QUAL) / 4. PROOF OF CONTRACTOR'S LICENSE (SUBMITTED AT PRE-QUAL) / ~/ 5. DOCUMENTS REQUIILEMENTS CHECKLIST V 6. THREE (3) REFERENCES (SUBMITTED AT PRE-QUAL) ~ , ` 7. BID SUBMITTED TN TRIPLICATE J suBlvuT IN TRIPLICATE BID FO RI11 FOR BULL MEMORIAL PARK IMPROVEMENTS CITY PROJECT NO.: - 70 CIZY OF ATLANTIC BEACH, FLOR1llA SUBMITTED BY: MILITARY CONSTRUCTION CORPORATION ~ DATE: DECEMBER 1, 1999 6142 LAKE GRAY BLVD. JACKSONVILLE, FLORIDA 32244 The undersigned, as bidder, hereby declares that fhe only person or persons interested in the proposal as Principals is, or are, named herein acid that no. other person that Herein mentioned has any interest in this proposal or in the contract to be entered into; that this proposal is made without connection with any other person, company, or parties making a bid or proposal; and that it is in aII respects fair and in good faith, without collusion or fraud. The Bidder further declares that lie has examined tE~e site of the work and informed himself fully in regard to all conditions pertaining to the places where the work is to be done; that he has exanuned the plans and specifications for tl~e work ar~d contractual documents relative thereto, and has read aEI special provisions furnis}~ed prior to tEie opening of bids, that he has satisfied himself relative to tl~e work to be performed. The Bidder proposes and agrees, if this proposal is accepted, to contract with the City of Atlantic Beach Florida in the form contract specified, to furnish all necessary materials, equipment, machinery tools, apparatus, means of transportation acid labor necessary t.o complete tJ~e contract ire full and complete ire accordance with the shown, noted, described, and reasonable intended requirements of the plans and specifications and contract documents to the fii11 satisfaction on the contract with the City of Atlantic Beach, Florida, wily a definite u~~derstanding tE~at no money will be allowed for extra work as set forth in the general conditions and contract documents, as follows: A. Bid Schedule Bidders nn~st submit a f;id price on each item as described below. Only one ([) contract will be awarded. All entries on tl~e proposal nnist be typewritten or printed clearly and in ink. Bidders must insert extended total item prices computed from quantities and unit pt ices. 1n case of errors in eytensions, u~iit prices will govern. BID I~OEZM 1~ September 27, 1999 BULL MEMORIAL P~~RK RENOVATION October 1999 r BID N0.9900-1, PROJECT NO. CP9709 TO ALL PROSPECTIVE BIDDERS: Because we have bid this project and re-bid, the City of Atlantic Beach has provided the following information: (1) We have excluded from the bid those items listed below. (2) The Bid Schedule reflects only those items which the Bidder is required to bid. 1. Equipment Removal 2. Modified Timberform Play Structure 3. Additional Recreation Equipment 4_ Installation 3 Men/3 Days . 5. Sand Base 6. 12" Playground Border Curb 7. 5" x 5' Turndown Curb (Concrete ~Nork) 8. Merry-Go Round 9_ Planting 10. Irrigation 1 1. Heat Pump Conversion 12. Vegetation Removal 13. Palm Relocation -, i Revised I1r24/49 BID SCHEDULE BULL-MEMORIAL PARK CP.9'I09 ITEM DESCRIPTION UANTITY UNIT UNIT COST COST I Mobilization 1 LS ~ ~j ~(~ ~ ~ =~ ~ c _, ~~,c 2 Dea~lltioII A. Asphalt and Base Removal 686 SY ~{ , r~- ~~ ~ k ~ j j B: Concrete Removal 3,070 Sg 1 ~ ~X c- ~ 3 L~~~ A-r~Hydnel Ground Light, ; ` " 7 EA ~ ` ~ ~ ~ ~~ : p B 3/4 Elec#riica] Conduit _ ' . . ~ ~1f t -. ~~ LF _ t ? , ~ y~r~L-1 4 Asphalt' ~t i~":?'ypc S-II `` 49S SY ~, ~~ r ~ 8" Limerock BisdCompacted 19 CY l ~ ~~ 6 Sltework A. sail 24s cY ~ . 5 0 ~~ 35° B. Grading 6 Concrete Carbing . A. 6" Header Curb B, 6" Paver Band Curb 207 LF l r~ F ~ `fit .~ 1_i 79 LF 1 Sj ~~ ~ Concrete Sk3e~walk A. 4" x S' Rock Salt Finish " ' 1,247 SF ?~ ; ~ ~ =~ ~ ~ B. 5 x S Turndown Curb " ' 3,633 - ' -~ C. S X 8 v+/Bnck Band D. S° x 6' w/ Brick $a d 1,0$8 SF --~ ~ ~ { ,' ~> ~' n B. Basketball Court 1,308 SF 1~ '` ~vt-~.'~. 1.28' x 28' x S" 784 SF ~ ~~; , ~~ ;; S 2. Hard-Trv Coating 784 SF _ , D SCHEDULE 0'03 O 1 - 4 .+ 1 I TEM DESCRIPTION QUANTITY UNIT UNIT COST [OST F. Tether BatI Court 2.9', Radius 25g SF r~ 1 ~:, 1°) 2. Hand-Trt- Coating 255 SF ~ i .may 8 Concrete Stabs A. Memorial Plaza; 18" Tread, 160 LF 1 { ;;, r ~~ B. Memorial. Plaza; 24" Tread, 191 Lg ~a ~~ . ~ U y-___ ~ 9 Mssonry Seat Walt A. 12" CMU WaII 104 LF ~ `~ ~~ B. Sierra Capstone 104 LF _ L ~ ~ ~- ~, i `mi'l 1~ 10 klagpole Relaxation _ ~ LS F= ~~ (~, ~;r, 11 Intet3ocklnE Concrete Payers r,.. A. Grage Plaza _;. ~ .. j Mcmonal P a 593 A ~ SF ~ ~-k `~ ~`-{ ~( laz yst 'F.r..'"~ ~l .%~-t~~`3~~ _ , 442 SF l 1, ~ c~ ,~~ 12 ~ ~. ,., 1~emorlal Rrdocahoas '~ 14iemonal "A"~ Ka ~r ~ ~ - l "B" `~ ~`Meman 1 LS . ~ { =l J ~ ~ r ,~ a f ~ ~. _ Rematnug Mexno rials "C" - "F" I 4 L S ~{ -t ~J ~-{ ..~ _ `i LS a ~ ~ ~ Ppvitioas A Tennis - 10' x 10' 1 I,,S =-4-'-+ =}-`1 ~ y ~ ~ B. Postal - 10' x 10' 1 LS =~ ~.{ =} c~ ~ y :~ ~ l4 White Pickrt Fence 309 LF ~ ={ . ~C ~~~ 15 Benches -Smith & Aawlteu; 6' GlYerney 5 EA ~--- ~ ~ J : ' (Or Equal) , i ~ -'t- 16 Water Fonntsin - Ca~exbury `Metro' I i7 S1Enage -Bull Mrmor~al Park Signs 3 EA SUB-TOTgZ, _ ITEMS 1 - 17 CONTINGENCY - 7% TOTAL BID Items 1 -17; 79~o Contingency 3 S~DULE ~~~1 ~ ~ ~ ~ 00301 - 4 ~, .. .' MILITARY CONSTRUCTION CORPORATION RECAPITULATION OF BIDS I~%`~, his TOTAL BID $ ' NOTE: It is understood that quantities in the Bidding Schedule for unit price items are approximate only, and that payment will be made only upon actual quantities of work complete in place, measured on the basis defined in the Specifications. It is anticipated that the quantities as set forth above for the unit price items are reasonable and that said quantities will not be exceeded. If any work under a unit price item is not performed or if only a small percentage of the quantity listed is used, the Contractor shall not make any claims for not using said item or far higher unit prices because of the small percentage of quantity use ; Accompanying this Bid is a certified or cashie'r's check or a bid bond in the amount of 5% made payable to the Owner which may be forfeited as liquidated damages if, in the event this proposal is accepted, the undersigned fails to execute the Agreement and furnish and pay for the required performance and payment bonds for the Owner ~~ithin 10 days after acceptance of the Bid; otherwise said certified or cashier's check or bid bond will be returned to the undersigned. The undersigned Bidder agrees to commence work within 3O days after the date of written Notice to Proceed, and further agrees that substantial completion the work shall be within 180 calendar days after written Notice to Proceed. The Bidder agrees that this bid shall be good and may not be withdrawn far a period of 90 days after the opening of bids. The Bidder understands that the Owner resen~es the right to reject all bids, and to waive informalities in the bid. The Bidder further proposes and agrees to commence work under his contract on a date to be specified in a written order of the Owner and shall complete all work thereunder within the time schedule in the Form of Agreement- RECAPITULATION OF BIDS GG30~-1 ., MILIT~2Y CONSTRUCTION CORPORATION 'fhe unde,-signed .further agrees to forfeit to the Owner, as Iiquiuated damages for each calendar days . elapsing bettiveen ti,e date established as the date of final completion for the work and the actual date for final completion fur the work, the amount of $200.00 per calendar day. Addendum Receipt: Bidders shall ack,~owledge below the receipt of aI1 addenda, if any, io plans and specifications. ftiDDENDUI~f NU. ! DATED if f z'" ADDEhIDUivI NO. ~- _ DR'I'ED / G ~ `j' ~j ADDENDLtNi I~lO. DATLU ADDENDUM NO. DR`I'ED -~-- ~ - Signature WALTER E. TZ VICE PRESIDENT/C00 Title (typed) REC/iI'i?'(JLRTI(~1`I OF 33IDS (}~;p~_~ ~ r y~ ~ i RESPECTFULLY SUBMITTED: Signature WALT E. I-iIyETZ VICE PRESIDENT/C00 Title CG -C040611 MILITARY CONSTRUCTION CORPORATION 6142 LAKE GRAY BLVD. Street Address JACKSONVILLE, FLORIDA. 32244 City State Zip (904) 317-5601 License Number Telephone Number (Lf Corporation, President, Secretary and Treasurer identification) KER~~tY BENTLEY, PRESIDENT/CEO TIM POINTS VICE PRESIDENT/SECRETARY WALTER E, HETZ VICE PRESIDENT/C00 SEAL (f Bid is by a Corporation) Attest SHARON M. PROCTOR REC:~PITUL,.~TION OF BII}S ~~~_ 0--;