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Exh 4Fb. ITEM NO. DATE Z - ~ • y9 CITY OF ATLANTIC BEACH CITY COMMISSION ~= STAFF REPORT AGENDA ITEM: Award Bid Number 9900-2 Landscaping for Bull Memorial Park DATE: December 8, 1999 SUBMITTED: Timmy Johnson BACKGROUND: At the August 9, 1999 Commission Meeting, the Commission authorized Staffto revise the Bull Memorial Park Specifications and rebid the project. Along with the Recreation Advisory Board, Staff separated the landscaping from the core bid. The bid opening for landscaping for Bull Memorial Park was held Wednesday, December 1, 1999 in the Commission Chambers at 3:00 P. M.. The following is a list of bidders and their bid: E & W Nursery $64,936.16 Hickory Creek Nursery $65,546.59 B & L Landscape Co. $66,910.00 C & L Landscape $69,141.50 BUDGET: The total amount budgeted for this project is $234,000 (incl. Playground construction, landscaping and the pore project). The three (3) parts of this project comes to $277,807.16, which exceeds the amount budgeted by $43,807.16. The additional funding ($43,807.16) could come from the $250,000 proposed for land purchase-General Government Fund, account number 001-1009-519-61-00 or the $65,000 that was proposed for the Town Center Project-Convention Development Fund. RECOMMENDATION: The Recreation Advisory Board scheduled a meeting Wednesday, December 8, 1999, but because of lack of a quorum no decision was made. The Chairperson DeJean Melancon, Board member Steve - Jenkins, Commissioner Beaver, Jim Hanson and Timmy Johnson discussed the project. Award bid number 9900-2 Landscaping for Bull Memorial Park to E & W Nursery in the amount of $64,936.16. ATTACHMENTS: Invitation to Bid Bid Tabulation Sheet E & W Nursery Bid REVIEWED BY CITY MANAGER CITY OF ATLANTIC BEACH CITY COMMISSION MEETING RECREATION ADVISORY BOARD REPORT AGENDA ITEM: Bull Park Recommendation SUBMITTED BY: DeJean Melancon, Chairman-Recreation Advisory Board DATE: December 14, 1999 BACKGROUND: The Recreation Advisory Board met on Wednesday, December 8, 1999. Although a quorum was not present Board Members along with Commissioner Rick Beaver and City Manager, Jim Hanson reviewed the bid package. The following items are relevant for consideration: 1. The current AB budgeted amount for the project is 234k 2. The re-bid resulted in approximately 72k in additional savings from the original bids. Prior bids were approx. 350k and the current low bid is 278k. The major saving resulted from modifying the playground equipment specification. 3. The Board in April and May of this year strongly recommended that the park be developed in it's entirety per the current design plans. RECOMMENDATION: The Board recommends that City Council fund the Bull Park project for 278k per the low bids submitted. The additiona144k can be allocated from either the un-used funds of 65k in the Town Center Convention Development Fund or the General Government Fund #00110095196100 which has 250k for Land Purchase and Capital Improvements. CITY OF ATLANTIC BEACH, FLORIDA INVITATION TO BID BID NO. 9900-2 LANDSCAPING OF BULL MEMORIAL PARK NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted in triplicate, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beacl% Florida 32233, unti12:30 PM, Wednesday, December I, 1999, after which time the bids will be moved to the City Hall Comrrussion Chamber at 800 Seminole Road where they will be opened and read aloud for the LANDSCAPING OF BULL MEMORIAL PARK. Bids shall be enclosed in an envelope endorsed "BID NO. 9900-2, PROJECT NO. CP9709, LANDSCAPING OF BULL MEMORIAL PARK, TO BE OPENED AFTER 3:00 PM, WEDNESDAY, DECEMBER 1, 1999." The project consists of furnishing all labor, equipment and materials for landscaping of Bull Memorial Park including TREE PROTECTION, RELOCATING AND TR.IlVIl~ffNG; and LANDSCAPING. All work shall be performed in accordance with the Contract Documents. Plans, Project Manual and Contract Documents will be open to public inspection, and bidders may obtain complete sets of Bidding Documents from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233 upon payment of $50.00 per set, checks payable to the City of Atlantic Beach. Payment amount is non-refundable. Partial sets of Bidding Documents will not be available. Documents will not be shipped until payment is received. Bidding Documents maybe examined at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, and will be on file at the Dodge Report, 1809 Art Museum Drive, Suite #104, Jacksonville, FL 32207, telephone (904) 398-1564. All bidders must furnish the following WITH THE BID: 1. Original bid must be submitted on the white forms provided. Duplicates may be on copy. FAILURE TO USE THE WHITE FORMS MAY CAUSE REJECTION OF THE BID. No conditions or alterations of the bid forms is permissible. Complete all parts. 2. Bid Bond in the amount of 5% of the bid. 3. Original Insurance Certificates (copies are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 4. Proof of OCCUPATIONAL license(s). (Copies are acceptable) 5. Signed copy of Documents Requirements Checklist included as part of the Instructions to Bidders. 6. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference is UNACCEPTABLE. 7. Bid submitted IN TRIPLICATE. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in part with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, maynot submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount of $15.,000 asd provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLORIDA STATUTES). Joan LaVake Purchasing Agent .. ;,., TABULATION OF BIDS Date of Opening: 12/1/)9 FOR: LANDSCAPING OF BULL MEMORIAL PARR BID N UMBER: 9900-2 ONE SOURCE E & W NURSERY JACKSONVILLE, FL JACKSONVII.,LE, FL Item Brief Description Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price TOTAL LUMP SUM PRICE BID ~~~G 2 / ' / / /cJ(~ c~ ACKNOWLEDGE ADDENDUM NO. 1 ACKNOWLEDGE ADDENDUM NO. 2 I. ORIGINAL BID ON WI-II7'E FORMS 2. BID BOND 3. INSURANCE CERTIFICATES ~~ 4. PROOF OF OCCUPATIONAL LICENSE 5. DOCUMENTS REQUIREMENTS CHECKLIST 6. THREE (3) REFERENCES 7. BID SUBMITTED INTRIPLICATE ~/ 1/ COMMENTS: uate ul Upcnwg: Ll/1/`)y FOR: LANDSCAPING OI+ BULL MEMORIAL PARK BID NUMBER: 9900-2 C & L LANDSCAPE JACKSONVILLE, I~L HICKORY CREL'•K NURSERY JACKSONVILLE, FL B & L LANDSCAPE COMPANI' JACKSONVILLE, FL TOTAL LUMP SUM PRICE BID <~~; ~, ~C, '~~J~"..5~~, _5`1 ~,~ - 9 /v. ~~, ACKNOWLEDGE ADDENDUM NO. I ACKNOWLEDGE ADDENDUM NO. 2 I. ORIGINAL BID ON WHITE FORMS / / r 2. BID BOND L! `/~ ~~ 3. INSURANCE CERTIFICATES (SUBMITTED AT PRE-QUAL) y/ / ~/ 4. PROOF OF CONTRACTOR'S LICENSE (SUBMTTT'ED AT PRE-QUAL) ~ / v' 5. DOCUivIEMi'S REQUIItEMENTS CHECKLIST 6. THREE (3) REFERENCES (SUBMITTED AT PRE-QUAL) / 1/ ~~ 7. BID SUBMITTED IN TRIPLICATE COMMENTS: CITY OF ATLANTIC BEACH DOCUMENT REQUIREMENTS CHECKLIST ` ~" Original bid must be subnutted on the white forms provided. C~' Bid Bond (If required on this project). a-~ Orig_inal Insurance Certificates (copies are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private Gabiiity, and property damage insurance during the life of the contract. ®/ Proof of OCCUPATIONAL license(s). (Copies are acceptable) ~Y This checklist, signed and dated by contractor or agent and specifying bid number. Three (3) references from companies or individ~ials testifying to the quality of work. ij~' Bid submitted IN TRIPLICATE +~" The above requirements have been noted and are understood by contractor SIGNED: •• !'ri`m ~ ~ (Contractor r Agcnt~ DATE:' / ~- ~ ` ! l BID No.:~f jc U - ;~ DOCUMEN"I~ RLQUIRI:MEN"!~S CI II~CKLIST Itcvised 11/22/99 PLAN'C QUANTITY SIII+,I;T ,, BULL MI+,MORIAL PARK ATLANTIC I3IJAC11, hL (AIl Unit Cost Shall Includc Installation) QUANTITY ~~ PLANT Si71~, UNIT COST TOTAL 8 LIVI:OAK 3"-3 I/2" Cal /7/~:~0 3,~GC%,UC1 l ZAHEDII DATE PALM 14' CT ,j~©O,do SG ~a ,vcU 48 CABBAGE PALM 18' CT /~f0,[~ ~ (~ `) ~. cr0 35 CABBAGE PALM 1G' CT I3S,Oc'J ~?~,~ , 0 O 18 CABBAGE PALM 14' C"t (3~~,D U ~-~30 ~ o0 3 .IERUSALEM TI-PORN 30 GAL ;~-C9c~ ~`~ 6~n. 00 3 TREEFORM LIGUSTRUM 30 GAL '~00 ~~~' G Go.~c) 16 CRINUM LILY 15 GAI, ~ S ~ j0 ~f ~~ ~' ~ 244 PITTOSPORUM 3 GAL %O`l ~ 4 ~f ~~ ~~C? 12i LIGUSTRUM 3 GAL g~ `i'G~'~U U 7.G4 INDIAN tlAW"f'iIORNt? 3 GAL ~1~' ~3 7(,>.~~G 150 PARSONS JUNIPER 3 GAL ~~'- % ~UC:c?U 875 MARSH HAY 1 GA1, G~ ~~r" 3 SGp, Cep 184 ASPARAGUS FERN 1 GAL ~ a'' ~~G~ ~'~ 739 EVERGKLf/N GIAN"l' 1 GAI, ~ ~` ~ '~- y S G,~?U 348 A7T'EC GRASS 1 GAL ~~~~ l 3 `l~~ ~ ~' 90 DWAIZI~ ASIA~I'1C. JASMIM~. 1 C-Ai, ~~ "~ ~G .GCi 3G CAST 1 RON PLAN"1' I GAL S_ ~~~~ , ~%G ~v ,500 SF ST. ALIGUSTINL GLASS SOD : ~L} ~ ~IC~U. ~ C PLANT' QUANTITY S! III!?"C 00301-3 Revised 11/22/99 19 CABBAGE PALM IRRIGATION VEGETATION REMOVAL Relocate w/Tree Spade ~oy S~ ~~ 7S~ ~ ~:o~ l ~t ~~~°c $ C ~, `t 3~; ~~ -,- CONTINGENCY - 7% 1 LS Total Base Bid (INC. INSTALLATION & CONTINGENCY) PLANT QUANTITY SHEET 00301-3 THE AMERICAN INSTITUTE OF ARCHITECTS AlA DocumentA310 Bid Bond ~= AE6143792 KNOW ALL MEN BY THESE PRESENTS, that we E&W Nursery, Inc. as Principal, hereinafter called the Principal, and Gulf Insurance Company a corporation duly organized under the laws of the Slate of MissOUrl as Surety, hereinafter called the Surety, are held and firmly bound unto City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL As Obligee, hereinafter called the Obligee, in [he sum of Five Percent of the Amount Bid Not to Exceed Three Thousand Three Hundred Dollars Dollars ($**5% Not to Exceed $3,300**), for the payment of which sum well and truly to be made, the said Principal and the said Surety; bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Landscaping and Irrigation Bull Memorial Park Bid No.: 9900-2 Project No. CP9709 NOW, THEREFORE, If the Obligee shall accept the bid of the Principal and the Principal shall enter Into a Contract with the Obligee In accordance with the terms of such bid, and glue such bond or bonds as may be specified In the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished In the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, If the Principal shat! pay io the Obligee the difference not to exceed the penalty hereof between the amount specified in Bald bid and such larger amount for which the Obligee may In good faith contract with another party to pertorm the Work covered by said bid, then this obligation shall be null and void, otherwise to remain In full force and effect. Signed and Sealed this ~ St Day of December 19 9 E&W Nursery, In ^ (P~incipall /~~/^ Qreal/1 1/ll/n /n `/r fWitnes ~ ~' .t/l/V ~ ~~ ~ ! / Q iJ ~l ilJC~" l/t (rifle) ,~ Gulf urance Company / / ~; J ~ . ~ /' i' C12 - / Y~~ ~J .(.! . ~ i i /' ^ ( r'f ~ ' (urety) (SeaQ i ~ ,t r~ ~-- ~: ... ° / dNlmess) ~-'~ '~~ - (Title) Robert T. Thous, Attorney-In-Fact AIA DOCUMENTA310 . BID BOND • AIAm • FEBRUARY 1970 ED • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006 ~,~ Uu~.r- ~NSURr~r~cE cvrr~~~,NY '+r' _ ST. LOUES, fdfISSOURi PO«7R ~I':1'I'TOR~LY OK{G[N:11.ti OF'"1'IiIS 1'O11'1•:K Oh:1•f'IY)R\lil':1K1•: I'K-\'77~.ll O\` BLUE 5;1F1•:7~1• PAYI;K llrl"I•H "I'E:11. [Nli. UUI'I.ICATES SH:U.I, flAl'E THE iF. FO[tCE AND EFPEC"I-:1S :1N ORIGI\AI. ONLY Il"H f;\ ISSUED IN ~JU\CTIO\ 11`1'I'H 1'HF: OKiGI\.\l.. KNOWN ALL ~1EN BY THESE PRESENTS: That the Gulf Insurance Com- pany', a curpuratiun duh• organized under the laws of the State of Missouri. having it. principal nt)ice in the city of Inin~~. Tex:u, pursuant to thz (ullov.in~_ resolution, adopted by the Finance ~C Executivt Committee of the Board of Directors oC the said Company ~~n the lUth day of AUenS[. ]+)9 ~, ht wit: "RESOLVED. that the President. Executive Vice President or ane Senior Vice President of the Company Shall have authontc to make. execute and delicer a Power of Atturneti cunstiunine as Atturne~'-in-Fact, such persons, firm,. or corporations as may Ix Sclectzd from time to time; and anv such Atnn'nev-in-Fact may be remoaed and the authority granted him revoked by the President, or anv Executive Vice President, or any Sentiir 1''ICc President, ur by the Board of Directors or by the Fin:utce sod Executive Committer uF the Board of Directors. KESOI_VED. that nothing in this Po.cer of Attorney .hall be construed as a grant of awhurin to the attorneyt5l-in-t;trt to sign. exerute.:tckno+vledgz, deliver or o[h- ctlcise iss{te a polio' u; 'policies of insurance on behalf of Gulf Insurance Company. Rt:SOL1'I:D. that the signautre of the President. Executive Vice President or soy Senior Vice President. and the Seal of fife Company nta; be atiixed to any such Pa++er of Attorney in' anv ~ertific;tte relating thereto by tacsimile. and anv such po+cer5 Su execute) and certiticJ by fauimilc sign:uure and facsimile seal shall be +-alit and binding upon the Compam in the future ++ith respect to am hood and Jucumen[. rclatin~_ to wch bun+h to +chich they are attached.'" Gulf Inxuancc Cumpanc does hereby make, c~trotitute and appoint BOND G143~92 NUMBER AE NAME, ADDRESS PRINCIPAL: CITY, STATE, ZIP E&W Nursery, Inc. 1914 Art Museum Drive Jacksonville, FL 32209 EFFECTIVE DATE December 1, 1999 CONTRACT AMOUNT $64,93b.16(Estimated) BOND AMOUNT $5~ of the Amount Bid Not to Exceed $3,300.00 ~~~~ Fitzhugh K. Powell, Jr., Fitzhugh K. Powell, Sr., Stanley L. Storey, Robert T. Theus ~~~~ •te and la+cful attornry(S;-in-fact. ++ith full pu++er and authorip hereby conferred in its name, place and Stead, to si~zn, execute, ackno++led~e and delicer in its f. as surer, any anJ all bond; and undert-.tking; of wren Ship. and [u bind Guif Insurance Company thereby as fulls and to the same eaten[ as if am' bonds. under- t;,~~n", and dn~utuenn rtl:uing to ,ugh hand, :utd/or undertnkim_s ++zre Signed by the duly authorised oftirer of the Gulf (nsurance Comp;my and all the acts of said attomey(st-in-tact, pursuant to the aulhoriq herein given, arc hereby ratified and contirmed. The ohli~_:ttion u(the Contpanc .h;t1I not ztceed one ntilliun (I,Ot)0,0001 dollars. 1\ \t ITNI:SS It'HEKh:O~, the Gu11' Insurance Compum' has caused these presents to be sinned by an}' officer of the Compam• and its Corporate Seal to be hereto allixed. ' \~SJftANC~ CO ~ Op•POq,yf ~q GULFINSUKANCECOMPANl~ J G F v :~ Z SEAL /~; ~ /~ i'I':1'I'E Oh \H11 1'OKI: I Christopher E. li`atson ; ~ti COl'\TY OF 1:1\G5 t President Un the 1st dac of June, 1906 1. U.. before me came Christopher li. \6atstm, kno+sn to me personally who beim~ hr' me du[~ s+cont, did depose and sa}'; than he resides in the ('Dunn of li"e.,tchcacr, titate of \ew fork: that he is the President of the Gulf Insurana• Cumpanc, the corporation described in and ++hich exerutr(i [hr above imu-utnenr that hr kno++s the seal of said corporation: that the seal affixed to the said instruments is such corporate seal: that it ++as ,u affixed he order of the linard of 1)irccton of• said curpuratiun and that he signed his name, thereto by like order. a„ 6„ ~ ~ ~~ ~ T~ \nt:arc Public, titatc of \'c++ }ork X7.1 f1: U! ~'i:11 ;'O;mot; Qualiticrl in I~in%s tiff tY)t A'Il OI~ V~t:A1~ 1Ofth: i Cnnunisiun Expires Flay 12. 2000 L the t:ndersi;!nrd, f:xeiuti+t• 1 ire Pn•sident of the Gttlf Insurance Cumpanc, a ~lissuuri Corporation, llO H1-;RI•;K1 C1;I21•I1~1' that the foretoitt~ and n[anc~d t'O1t 1{1( r)F 1 f COi.`,la remain. in full force. vA.ANCF \ i_nrd ao,d ticnlcd ;n the ('it+ ~~!' \i•++ fork. ~S C ~ \ .OFPO atil ~.[~4 1 F Y 4~+\ V SEAL \ ~'~S g O'JH / IT.ncd un• 1st da+ ~;f December . t9 9g 1 .~; ..,,,~E~ s•. ~r• .,,: ACORD CERTIFICATE O F LIABILITY I N S U RA N C ~P )D DE DATE (MM/DD/YY) &WNII-1 11/30/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE INSIIRAMERICA OF FLORIDA, INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR '' 4 RIVERSIDE AVENIIE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. rRSONVILLE FL 32202 Phone:904-356-8585 Fax:904-356-0099 INSURED E & W Nursery Inc. dba Golden Rude Services 1914 Art Museum Drive Jacksonville FL 32207-2502 INSURERS AFFORDING COVERAGE INSURER A: Amerl.Can States Insurance Co. INSURER B: F. C. C.I. Insurance CO. INSURER C: INSURER D: INSURER E: covERA~Es THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT Wfft-I RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER I POLICY EFFECTIVE GATE MM/DDNY POLICY EXPIRATION DATE MM/D0/W LIMITS GENERAL LIABILffY EACH OCCURRENCE I S 10 0, 0 0 A X COMMERCIAL GENERAL LIABILITY O ICE 0 7 8 3 814 0 9/ 2 0/ 9 9 0 9/ 2 0/ 0 0 FIRE DAMAGE (Any one fire) I S 2 0 0, 0 0 0 CLAIMS MADE a OCCUR MED EXP (Any one person) 5 10 , 0 0 0 PERSONAL 8 ADV INJURY S 10 0, 0 0 0 ' GENERAL AGGREGATE 5 3 0 0, 0 0 0 GEN'L AGGREGATE LIMIT APPLIES PER: I i PRODUCTS - COMPlOP AGG 5 3 0 0, 0 0 0 POLICY JE a n LOC ~ AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT S ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) S HIRED AUTOS BODILY INJURY ~ NON-0WNED AUTOS I (Per accident) ~ PROPERTY DAMAGE 5 ~ i ~ ~ (Per accident) GARAGE LIABILffY ~ ~ AUTO ONLY - EA ACCIDENT S ANY AUTO EA ACC OTHER THAN $ i i AUTO ONLY: AGG 5 EXCESS LIABILITY ~ i EACH OCCURRENCE ~ S OCCUR ~ CLAIMS MADE ~, AGGREGATE ~ S I~ ~ ~ ~ I S -~ DEDUCTIBLE i S I (RETENTION S ~ i 5 WORKERS COMPENSATION AND i I - TORY LIMITS I ~ ER ~ EMPLOYER5 LIABILITY ~ B i 34954 ~ 10/29/99 10/29/00 E.L. EACH ACCIDENT ~ s 100, 000 j ~ I ~ E.L. DISEASE - EA EMPLOYEE'S 10 0, 0 0 ' i ~ I E.L. DISEASE -POLICY LIMIT 1 5 5 0 0, 0 0 0 OTHER ' i I ~ I , I DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS l,Cl'C I il"'II..N I t t'IULUCtC N I ADDITIONAL INSURED: INSURER LETTER: CANCELLATION - I CIOFA-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Ci. ty O f Atlantic Beach LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF 12 0 0 Sandpiper Lane ANY KIND UPON THE INSURER ITS AC~£NTS OR REPRESENTATiVE$~ Atlantic Beach FL 32233 r C ~ ' Reith C. Graves ~ ) / , / ti ^""' "' `''-" t"" ~ ACORD COR)-'UKA I Ivry ~aacs CERTfFICATE OF INSURANCE ' ®ALL3TATE INSURANCE COMPANY ^ALLSTATE INDEMNITY COMPANY ^ALLSTATE TEXAS LLOYR'S THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIt3HTS UPON THE CERTIFICATE HOLDER. PHIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. CERTIFICATE HOLDER NAMED IN8URED Name an ddresa of PaR to W om this Certificate is Isauad ame an Address of Insured City of Atlantlc.Beach E & W Nursery Inc. 1200 Sandpiper Lane 1914 Art Museum Dr. Atlantic Beach, Fi. 32233 Jacksonville, Fi., 32207 This Is to certlty that policies of Insurance listed below have been Issued to the Insured named above subject to the explratlon Gate inaicatod below, notwithstanding`-any requirement, term or condition of any contract or other document w(th respect to which thla certlflcate may be Issued or may pertain. 7ha Insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions of such policies. TYPL~ OF INSURANCE AND LIMITS Policy Effective Expiration COMMERCIAL GENERAL LIABILITY Number date Date L mlt Amount GEN RAL A GREDATE LIMIT (Other than Products -Completed Operations) S PRODUCTS - OMPL TED Q ERATI NS AGGREGATE LIMIT S P RSON L AND ADVER ISIN4 INJUR LIMIT S EACH O GLIRRE CE L1M1 i S PHY CAL DA GE LIMIT S ANY ONE L S EOICAL EXP SE LIMIT S ANY ONE PERSON WORKERS' COMPENSATION & Policy Effective Expiration EMPLOYERS' LIABILITY Number Data Date Covers a Llmlta WO KERS' OMPENSATIO STATUTORY • a plies only in the followln atatea: EMPLO RS' BO ILY IN URY B ACC1 ENT i ~ EA H ACCIDEN LIABILITY ODIL INJU Y BY Dl EAS S EA HEM OYEt B DILY INJURY BY DIS ASE S P LICY LIMIT Policy Efifectlve Expiration AUTOMOBILE LIABILITY Number 497171$1 DateJ~10>'~9 Date ~~~ O~OQ Covers a Basle Limits Y Au O OWN AUTOS HI ED AUTO Comtslned Sln ie Llmlt of Llabill BODILY INJURY & PROPERTY DAMAaE $ 3QQ~ flOQ ~ EACH ACCIDEN ® SPECIFIED AUTOS ~ NON-OWNED AUTOS sp It Llabill Llmlta Bodily 1nJury Property Damage Each [] OWNED PR{VATS PASSENGER AUTOS 5 , Pc S Q OWNED AUTOS OTHER THAN PRIVATE PASSENGER 5 ~ ~ ACCIDENT UMSREI.LA LIABILITY Policy Effective Expiration Number Date Date EAC OCCURRENCE GENERAL AGGREGATE PRODUCTS -COMPLETED OPERATIONS A©GREGA T E S S S OTHER (Show PoIICy 1=Nectlve Expiration type of Po1ic) Number Date Data DESCR{PTION bF'OFERATI.ONS/LOCATIONSNEH1Cl:ES/RESTRICT10NS7SPECIAL ITEMS CANCELLATION _~~ ~~' Number of days notice 30 ~-t~c. ~-~~ ~ 1~30~94 Authorized Representative Dete should any of the above described policies be cancelled before the explratlon date, the Issuing company will endeavor to mail within the number of days entered above, written notice to the certificate holder named above, but failure to mail such notice sha11 Impose na obligation or liability of any kind upon use tympany, its agonts or representauveb ~~ 1999 - 2000 ®CCUPATI ®tVAL LICENSE TAX LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY OF JACKSONVILLE snd/or COUNTY OF DUVAL, FLORIDA { , 231 EAST FORSYTH STREET ROOM 130, JACKSONVILLE, FL 32202 PHONE: (9041630-2080 FAX: (904)630-1432 Note - A penalty is imposed far failure to keep this license exhibited conspicuously at your establishment or place of business. This license is furnished in pursuance of chapter 770-772 City ordinance codes. BEINART, NEIL J E & ~l NURSERY 1914 ART MUSEUM DR JACKSONVILLE, FL 32207 02 ACCOUNT NUMBER: 145127-0000-0 LOCATION ADDRESS: 1914 ART MUSEUM DR 32207 DESCRIPTION: QUALIFYING AGENT, CONTRACTORS County License Code: 770.000-005 County Tax: N/A Municipal License Code: 772.325 Municipal Tax: $100.00 Total Tax Paid: $100.00 VALID FROM OCTOBER 1, 1999 TO SEPTEMBER 30, 2000 RCPT #: 001114/9074/0092/08101999 DATE: 8/06/1999 AMT: X100.00 ATTENTION **The Follovdring Construction Contractors Require Additional Licensure*'~~ ALARM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDING SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUM~'VINYl. ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING This is an occupational license tax only. It does not permii the licensee to violate any existing regulatory or zoning laws of the County or City. Nor does it exempt the licensee from any other license or permit required by law. This is not a certification of the licensee's qualification. I TAX COLLECTOR THIS BECOMES A RECEIPT AFTER VALIDATION • Form Y Y ~.7 (Rev. Oecernber 199G) oeparunert of rr,e 7reawry rr,temar Revenge service Request for Taxpayer [dentification Number and Certification Give farm io tJle requester. Do NOT send to the IRS. Name (!f a joint accou or changed your name sec Specific inswctions on page ) 1 ~ ~~~ tirrs;ness Hartle, if different from above. (See Spec;GC Insw "ons on page 2.) 0 c a Check appropriate box: [~ IndividuaVSote proprietor Corporation ~ Partnership .a; Address (nurrrber, street. and apt_ a suite no.) a ~Y• sia ZIP code ~°ac~s ~u i l l -~ ~I . a o Tax a er lderttification umber fTINj Enter your TiN in the appropriate box. For individuals, this is your social security number (SSfVj, However, if you are a resident alien OR a sole proprietor, see the instructions on page Z. For other entities, it is your employer identification "rntmber (E!N). If you do not have a number, see How To Get a TIN on page 2. Note: Il the account is in more than one name, see the chart on page 2 for guidelines on whose number to enter. Certification ---- Other - ...............•---••----•-•-- Requester's name and address (optionaq Lst account numberis) here (optionaq For Payees Exempt From Backup Withholding (See the instructions on page 2.) P Social security number OR Employer identif+cation nu ber 33 O(o~ Under penalties of perJury, 1 certify Utat 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued io me), and Z. I am not subject to backup withholding because: (aj t am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (iRS) that 1 am subject to backup withholding as a result of a failure to report alt interest or dividends, or (c) the IRS has notified me that i am no longer subject to backup withholding. CertiTication instrcuctions -You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup ~'' bolding because you have failed to report ail interest and dvidends on your tax return. For real estate transactions, item 2 does not apply. F ortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement anarrgement (IRA), and generally, payments other than interest and dividends, you are not required to sign the CeRification, but you must provide y~ correct TIN. (See U inswciions on page 2.} Sign / ~ ~ D ' Here s;~,,,,,,,e ~ / l / i n ~ r _ .., f ~ / _ Purpose of Form.-A p~n who is required to Lle an information return witty ttre IRS must get your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured oroperty, cancellation of debt or =onUibutions you made to an iRA i.lse Form W-9 to give your correct TtN o Ule person requesting it (the requester) ind, when applicable, to: 1. Certify the TIN you are giving is owed (or you are waiting for a number to ~ issued). 2 Certify you are not subject to backup Withholding, or 3. Claim exemption from backup ithholding if you are an exempt payeC_ otc: /f a requester gives }you a Iorm other 'an a W-9 to request your 77N, you nwst .e the requester's tomr i! it is substantially arifar to this Form l4r-9. !ja' r3ackup Withholding?-PClSOn, ~ki• eriain payments to you must thhold and pay to the IRS 37% of such ymentS under certain conditions. This is lled "backup withholdinq.- Payments rt Wray be subject to backup v,,ithholdinq Date !r incUir de inieresL dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, and certain payments from ~sfting boat operators. Real estate transactions are not subject to backup withholding. If you give the requester your correct 7(N, make the proper certifications, and report all your taxable interest and dividends on your tax return, payments you receive will not be subject to backup witflllolding. Payments you receive wilt be subject to backup witfrttolding if: 7. You do not furnish your TiN to the requester, or 2. The IRS tells the requester that you furnished an incorrect TIN, or 3. The lRS tells you that you are subject to backup withholding because you did not rc(:ort a!I your interest and dividends on your tax return (for reportable interest and dividends only), or 4. You do not certify to the requester that you arc not sutaject to backup v~ithholding under 3 above (for reportable interest and dividend accounts opened after 79II3 only), or Cat ta„ rl~: i>>: 5. You do'not certify your TIN when required. See the Part III instructions on page 2 for details. Certain payees and payments are exempt front backup withholding. See the Part Ii instructions and the separate Instructions for the Requester of Form W-9. Penalties Failure To Fumist~ TIN.-If you fail to furnish your correct TIN to a requester, you are subject to a (malty of DSO for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil Penalty (or False information V~ritlr Respect to ~1/itfitrotding.-I! you make a false statement with no reasonable basis that results in no backup withholding, }-ou are subject to a 5.500 penalty. Criminal Penally for Falsifying Information.- l~rillfully falsifying certifications or affirmations may su!.>i~.et you (o Criminal penalties including fines and/or imprisonment. Misuse of TINS.-li urc requester discloses or uses 111'5 in violation Of federal la~,•. the req~.rtsicr m,l}' l)e SU:'ritl t0 ('ivil and Crinlinn! t't`n,7!Ur'~; rurm W-9 (T2cv. I1.-9G) Specific Instructions Name.-1f you are an individual, you must generally enter ttTe name shown on your ;octal security card. However, if you have changed your fast name, for instance, due to marriage, wiUTOUt informing the Social Security Administration of the name change, enter your first name, the cast name shovm on your social security card. and your new last name. tf the account is in joins names, list first and then circle the name of the person or entity whose nurpber you enter in Part I of the form. Sole Proprietor.-You must enter your individual name a5 shown on your social security card. You may enter your business, trade, tx "doing business as' name on the business name tine. Other Entities.--£nter the business name as shown on required Federal tax documents. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or 'doing business as` name on the business name line. Part !-Taxpayer identification Number (f[NJ You muse enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an `"'^(, your TtN is your IRS individual .~yer identification number (ITIN). Enter it (n the social security number box. If you do not have an ITIN, see Flow To Get a TIN below. tf you are a soie proprietor and you have an E1N, you may enter either your SSN or EIN. However, using your EIN may result in unnecessary notices to the requester- Note: See the ctrarr on this page for furrha clarifrcation o(name and TIN combinations. How To Get aTIN.-If you do not have a T1N, apply for one immediately. To apply for an SSN, gel Form SS-5 from your total Social Security Administration office. Gel Form VY-7 to apply for an ITIN or Form SS-4 to apply for an E1N. You can get Form; W-7 and SS-4 from the IRS by calling 1-800-TAX-FORtv1 (1-800-1329-3676). If you do not have a 11N, write `Applied For- in the space for the T1N, sign and date the form, and give it to the requester. ror interest and dividend payments, and certain payments made with respect to eadily tradable instruments. you wilt ienerauy have GO days to get a TIN and ~IVe it to Ute requestet. Outer payrnent_s :(c sub}eel to backup t~.'ithholding. .otc: L"/ririnp Af~pl.~ed Frx" me.?ns t/rat ou !late ahead}' . J7irlic'd fora r'!N OR that o<r 'rd to aP1N}• fur one soon. Part 11-Far Payees Exempt t"rom Backup Yfthhotding Individuals (iriduding soie proprietors) are not exempt from backup withholding. Corporations are exempt from backup withholding for certain payments, such as interest and dividends. For more information on exempt payees, see the separate instructions for UTe Requester of Form W-4. (f you are exempt from backup wittThoiding, you should still complete this form to avoid possible erroneous backup withholding. Enter your correct TlN in Part 1, write 'Exempt" in Part Il, and sign and date the form. if you are a nonresident alien or a foreign entity not subject to backup withholding, give the requester a completed Form W-8, Certificate of Foreign Status. Part 111--Certification For a joint account, only the person whose T(N is shown in Part I should sign (when regal: ed). 1. Interest, Dividend, and Sartcr Exchange Accounts Opened Before 1984 and Broker Accounts Considered Active During 1983. You must give your correct T-N, but you do not ttave to sign the certification. 2. Interest DiL~dend, Broker, and Barter Exchange Accounts Opened After 1983 and Broker Accounts Considered Inactive During 1983. You must sign tt~e certification or backup wthholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in Ute certification before signing the form. 3. Real Estate Transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Otter Payments. Yau must give your correct T)N, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. 'other payments" include payments made in the course of the requester's trade or business for rents. royalties, goods (other than bills for merchandise), medical and health care services (ncluding pa}'rnents to corporations), payments to a nonemployee for services {ncluding attorney and accounting fees). and paynienis to certain fishing boat crew members. 5. f>hortgage lntetest Paid by You, Acquisition or At>andonnient of Secured Property, Cancellation of Dent, or IfZA Contributions. You must Qive your Correct TIN, but you do nOt h;tt2 to Sign Ihrl CCttifiCi3tiOr1 Privacy Act Notice $CCI10(T G109 of the Ini(~rn;3t tZevenLte COdC rCgUilCS you f0 grvC \'OCU CQ((('c_'( 1lSV 10 ))CrspnS t•.1ro niuSi !;.' uikxm;ttion reiuni s1'(tlt [Irk IE:` let rClr`rt ,+fiCte~`,1. rf,vulrnd'.. Page 2 and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, cancellation of debt. or contributions you made to an IRA. The IRS uses the numbers for identification purposes and to help verify UTe accuracy of your tax return. The 1RS may also provide ttTis information to the Department of Justice for civil and criminal litigation and to cities, states, and the District of Columbia to carry out their tax laws. You must provide your TIN whether or not you are required to file-a tax return. Payers must generally withhold 31% of taxable interest. dividend, and certain other payments to a payee who does not give a TIN to a payer. Certain penalties may also apply. What Name and Number To Give the Requestef For this type of account : Give name and ssN oL• 7. Individual The irtdividrlar Z_ Two « more The ar_tuaf ownPt or the individuals (loin( accotmt «. (eorrtbined accourti) rends, the frs( ixlivrdua( on the account ' 3. Custodian account of The minor' m Gift ni a minor (U f « w ., ~ . to fvllftor$ ~-V J. a. The usual the gran(«-tnrstee ' levoCabiC savings (rust (grani« fs also trustee) b. So-called vast The actual o~' account that is not a legal « valid UuSL under state taw 5. sole propriMOrshp The owner ' For this type of account Give name and EIN cf: 6. Sole proprietorship The owrxx' 7. A valid tent estate. « legal entity' pension wst 8. Cap«atc 7tre corp«ation 9. Assoda(ion, dub. The «gartization religious, charhaWe. cduca(ional, «other taz-eXemp( «ganiratan 10. Partrtcrstrip The partntXS(up 1 t. A twoker « registered The broker « nonvnee nornince tz. Accouru wf(h the The public entlfy f)epartmcn( or Agrit;vhure it the name o(e public entity (such as a state or bcal goverrm-'nt. school district. « (KiS«tt Lful receives agricultural program paymen(S r list rrrst and ekete the n.tn,c of the persrxt ..t,osc num(N~r yew funvsl 1. 1f only one pcr5[M On a join( accotfn( flits nn SSrJ, tJta( pr:rsrxt's nun,bcr must M furnrs!>,d. 'Gr[rr: ttr m,nor'S namC and famish the n,incx ~< $CK ' You must sfutw ye?ur uufivrdual name. txn yew mty a~so r~,cr'r y,><,r tkr.rness « -dany tx,siness as" name, tea n,.ty use crt'k-r yncH SSN o. C1N (rf yw t,a~c orc) ' lij! fir S1 arV Cirefe IIM rt7mC o! If re kpal «irsf. cs(ate, « (,cnSrOn WSt. ((?O nol furnistl U,e rIN Or (('f p<>rSC~,.t! re{x CSent.ltive IX (ruSICC UnIC55 Ir1C tepa( Cnlify rsrd 4 not dCSgnattV rn the aCC(wn1 title.) No(C: 11 r1U r1~mC iS CifClctd K?u?n mp27 fn~n r*%P rtarn,l is tisrr'd. tl,e nunlfX'r will rJL' COn Gr7c°rPC :. tx• rh.7r o!;:x~ frrtit n.~mc liSfX.'A BESTAR FUNDING CORPORATION I~lovember 30, 1999 Mr. Tim Johnson City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 RE: Letter of Recommendation for E & W Nursery, Inc. Dear Mr. Johnson: This is a letter of recommendation of E&W Nursery lne., D.B.A. Golden Rule Services. On January 31, 1999 we entered a contract with E&W Nursery for the landscaping and irrigation for the entrances for Bridgestone and Lake Cunningham at Cunningham Creek PIantation totaling $75,353.40. This contract was fulfilled as agreed and we are completely satisfied as to the quality of work. We highly recommend this company for any future work. Sincerely, ~~ Julie Pyburn Administrative Vice President 1914 Art Muscum Dr. Jacksonville, FL. Phone (904) 399-0134 November 28, 1999 Mr. Tim Johnson City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Re: Services performed for TAP Joint Venture This letter is to certify that E&W Nursery Inc. has performed landscaping and irrigation services for us in the Southampton subdivision in Orange Park, Florida. They began work on February 25, 1999 for a contract sum of $79,746.28. All services were rendered as promised and in a satisfactory and timely manner. Sincerely, ~~~~~~ L. andall Towers General Partner I ~ • r- ~ November 19, 1999 Mr. Tim Johnson pity of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 RE: Letter of Recommendation for E&W Nursery Inc. Dear Mr. Johnson: Please let this letter serve as a high recommendation for E&W Nursery Inc. D.B.A. Golden Rule Services. E&W Nursery, Inc. completed all irrigation and landscape for the entry in Northampton Community Associaton. The total price of this job was 58,145.58 and was completed in December of 1997. We would highly recommend them for any future projects. Sincerely, Bob Totivers Property Manager Northampton Community Association