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Exh 4GITEM NO. ~~ DATE /Z- / - 9/ CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Approve the Purchase of Playground Equipment and Construction under State Contract DATE: December 8, 1999 SUBMITTED BY: Timmy Johnson BACKGROUND: At the August 9, 1999 Commission Meeting, the Commission authorized Staffto revise the Bull Memorial Park Specifications. Along with the Recreation Advisory Board, Staffconsulted a playground construction company, which has a state contract to come up with ideals for equipment and construction of the playground. We met with Gary Gleim from The Gerber Group and came up with the attached proposal. The proposal is a turn-key operation in the amount of $43,178. BUDGET: The total amount budgeted for this project is $234,000 (incl. Playground construction, landscaping and the core project). The three (3) parts of this project comes to $277,807.16, which exceeds the amount budgeted by $43,807.16. The additional funding ($43,807.16 j cauld come from the $250,000 proposed for land purchase-General Government Fund, account number 001-1009-519-61-00 or the $65,000 that was proposed for the Town Center Project-Convention Development Fund. RECOMMENDATION: The Recreation Advisory Board scheduled a meeting Wednesday, December 8, 1999, but because of lack a quorum no decision was made. The Chairperson DeJean Melancon, Board member Steve Jenkins, Commissioner Beaver, Jim Hanson and Timmy Johnson discussed the project. Approve the Purchase of Playground Equipment and Construction for Bull Memorial Park under State Contract from The Gerber Group in the amount of $43,178. ATTACHMENTS: The Playground Equipment and Construction Proposal Memo from Recreation Advisory Board Chairperson REVIEWED BY CITY MANAGER ~----r :~ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING RECREATION ADVISORY BOARD REPORT AGENDA ITEM SUBMITTED BY: DATE: BACKGROUND Bull Park Recommendation DeJean Melancon, Chairman-Recreation Advisory Board December 14, 1999 The Recreation Advisory Board met on Wednesday, December 8, 1999. Although a quorum was not present Board Members along with Commissioner Rick Beaver and City Manager, Jim Hanson reviewed the bid package. The following items are relevant for consideration: 1. The current AB budgeted amount for the project is 234k 2. The re-bid resulted in approximately 72k in additional savings from the original bids. Prior bids were approx. 3~Ok and the current low bid is 278k. The major saving resulted from modifying the playground equipment specification. 3. The Board in April and May of this year strongly recommended that the park be developed in it's entirety per the current design plans. RECOMMENDATION: The Board recommends that City Council fund the Bull Park project for 278k per the low bids submitted. The additional 44k can be allocated from either the un-used funds of 65k in the Town Center Convention Development Fund c,r the General Government Ftmd #00110095196100 which has 250k for Land Purchase and Capital Improvements. THE GERBER GROUP S ~~ ~Q 0 9138 NW 20th Manor Coral Springs, FL 33071 Q~ (954) 753-9909 FAX (954) 753-2081 ® ~ u rKe E-Mail: sgerber625na-.,aol.com MAILING ADdRESS City of Atlantic Beach ~ Attn: Timmy Johnson, Dir. Parks and Rec. 716 Ocean Blvd. RE: Bull Memorial Park, p1a_yground eaui~. i Atlantic Beach, F'~. 32233 ~ and installation Telephone#7 904}247-5828, fax 247-5805 DA7E TEAM5 ~ SALESMAN CUSTOMER P.O. N0. 11-30-99 Net 15 with draws as necessary Gary Gieim-Jacfcsonvi!!e, FL (N.FL) (904)724-6006 FAX (904)724-6053 PAGE NO OUANT. DESCRIPTION UN1T PRICE AMOUNT I ~ Burke Series 2000 Play Unit 94011-3, including 6' Free Standing Satellite Climber 600-0056 I ~ $24,189.00 _ ~~ 1 ~ Burke Swing F-7009 powder coated, 8', 2 infant, 2 stra~. ~ 1,160.00 4 ~ Bur}:e Rock N Ride (your choice) $490.00 j 1,960.00 SNAPS discount (6501258) 8°6 1 ~ (2,185.00) Freight , 2,854.00 1 Installation of euuipment 1 ~ 6,848.00 LExaazrate for swing and Satellite aborox. 1,500 ft.2 ( I ~ 1,650.00 4 ~ Approx. 195 ton bunker sand delivered ** ~ I 2,835.00 Installation of sand ** + 1,617.00 f Total Installed + I x40,928.00 ** ~ Total i= you choose to order and install sand _yeurself1 . ** j 536,476.00 I I ~ Prices current through 12-31-99. Shipping approx. IO ~ ~eeks ~:0 Site to be cleared, graded, and underground utilities ~nd obstructions to be located by owner rior to installatl ion. I ~ I 1 I I f ! 1 I ~_L - f 1~~I~ 3 ~~ Qs~~ PASCHAL RECREATION PRODUCTS r1 P p T~~ P.O. F3ox 423 • Carrollton. GA 301 17 • (770) 834-2499 Fr~,Y 830-706 Repruenang © 3 u r~Ce Regional Offices in Georgia and Florida MAILING ADDRESS City of Atlantic Beach ~ Attn: Timmy Johnson 716 Ocean Blvd.. RE: Recycled Plastic Timbers for Atlantic Beach, FL. 32233 ~ Bull Memorial Park TLe-lephone# (' 904 )247-5828, fax 247-5805 . LATE I TEAMS ' SALESMAN ! CUSTOMER P.O. NO. 11-30-99 (Net 30 ( Gary Gleim 724-6006 PNO t ~ OUANT. I DESCRiPT10N ~ PRICE i AMdUNT I50 ( Superior Int. Ind. 4' long x 12" high x 4" wide I J ( plastic border timbers, Tan , $29.00 ($1,450.00 (50 , SII 30n x 3/4" galy. steel spike I 8.00 ~ 400.00 l ( Freight I I 100.00 i ( Total delivered ' $1,950.00 ( Optional Installation** I ~6.00 ( $300.00 ! Note: Timber installation does not include site - _ - preraration t~rork or grading the area level. --- - -~ - This is the responsibility of others. T~~~~ ~~~ r o I t W J !~r W C ~' I w i ZW~- tiC~ 2 ~ ,~ ~$~ ~ I w o 1 Nd~~ ~~ ~ r ~ N~ to `~` 9 Ww~ ~ i ~ X i ~~~~ 2~ ~~ Zx II ~~ ~ G ~ « < ~---.i°zkvoic°.~u~ic=a az~ L~ ~-~ ~~` a ~a ^®^ l Z x~ ~$ s W ®~~ ~~ ~L ~~ ~ ®~Q Tf ` ~~ ~ ~~ s ~~ ~ ~~ ~, ~~ ~~ >e ~~ ~~~ k ~~~ 1 t~ ~ ~~ ~dR Q O a ~, .. $ ~ ~~ n _~ 0 0 z a F g 4~ Q 4~ 4~ M i,., ~ ~, o , w w 4' mz W _ oa r r~. w _ v ~ W ~ o w _ ~ an Z ~, ~ ~ ~o Q ~~ ~a 0 >^ ~ z W _J w NOCD~ ~ 1 I ~ Ni't Y~Q d r n 0 aoo,n~o ooo°o aooa oooa rc ~e ro ~ urnr lY~~~ Oa a `~~ /~ O .-- N Y I apt t(1 t0 SOO pOp O o 0 to ip co W r~u = o w 4. ~ ~ o .- t'.n -li ~~o~ Q tt~n ~ ooo °og$ 000 ~~~ nrn d m U l~~~J ~a ~ t 1 ` ~ i t-1T3-99 SERIES ZOOO BULt_ MEMORIAL PARK GERBER GROUP SITE PLAN 9ao~ ~-s DRAWN BY: B. SCHMITZ A'T'LANTIC BEACH. fL PROPOSAL 3 t3Ct Burke Compony, LLC P.O. Box 549 Fond du Loc. YYisconsin 54938-0549 Telephone 920-921-9220