Exh 8AAGENDA ITEM NO.~~
DATE: ~ Z - ~~ - qq
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Application for Use-by-Exception to operate a whole sale food product
distribution business in the CG, Commercial General district at the
northwest comer of Mayport Road and West Second Street.
SUBMITTED BY: George Worley, Community Development Director
DATE: December 7, 1999
BACKGROUND:
The applicant, Mr. Nugens, proposes to construct a building at the above location to
accommodate his business of warehousing and wholesale distribution of food products. Both
uses are listed as permitted by exception in the CG, Commercial General district. Products will be
sent and received by various sized trucks which will load and unload adjacent to the building at
the roll-up doors shown on the site drawing. The applicant initially proposed five parking spaces,
but agreed to provide seven parking spaces at the request of the Board. Seven spaces exceeds
the two required for warehouse uses based upon the applicants' stated maximum shift of only
three employees. The applicant has also proposed daylight and week day only hours of operation.
BUDGET: No Impact
RECOMMENDATION:
After discussion the Community Development Board nn nimously recommended to the
City Commission that the Use-by-Exception be approved, provided; that two additional parking
spaces be added on the east side of the building creating a total of seven pazking spaces; that there
be no roll-up canister door facing Mayport Road; that the hours of operation be set as daylight
and weekday only; that there be no direct driveway access to Mayport Road; and that the Use-by-
Exception begranted to the applicant only and for this location only.
ATTACHMENTS:
1) Application for Use-by-Exception
2) Draft Minutes of the Community Development Board eeting of November 16, 1999
REVIEWED BY CITY MANAGER:
Please Type or Print in Ink' Application F'ee X100.00
A PPLICATION FOR "USE HY EHCEPTI(
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. - OCT ~ 9 199
Date Filects
------- _ ___
---- _____ Cl#y of AtlantlC Beach
6ullding and, Zaning
Name end Address of Owner or Tenant in Poseeseion of Premises
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------ Nome r ~ $.S - oZ ~ S-
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Street address end legal des~oription pf the premises sie to vh.lch the "Use
by Exception' is requeeteds
A description of ttse "Use by Exception" desired, xhich shell eipecifically
end particularly describe ttse type, character end extent of t. tie proposed
"Use by Exception"t
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Specific reasons why the applicant feels the request should be grantedi
---- ~--------------~------------L"L-------------------------------- -
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Zoning Claseifioations___~ ~ __` G
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51 n ureL~~ofl a liaant/e liaent'e
e PP PP
authorized agent or attorney. If
agent or attorney, include letter
Prose applicant to that effect.
rlRv-C~c~-~C
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Signature of oxner of ttse property
Application cannot be processed
xithout owners signature!.
Applicantt Do not~-fill-in beyond this point. !loxever. 6e prepared to
respond to the following ltemss
FIHDIHE3S OF FACT
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1. Inprerr and eQrawr to property and propared
rtruatures it adequate. Particular reterrnoe i•
wade to autoMOtive and pedestrian rwiwty snd
convenience, trat~Eio ~lor and control and acawsr
in caaw of oatrrtrophel
2. Oft-wtreet parking ^nd loading it adequate.
Partt~ulsr attention it paid to the itew~r in 1.
above and the eoonoMio, noises, glares and odor
etieatr of the ^peaial exoeption on ad~oininp
propertie^ and propertier~ q:nerally in the
diatrict~
3. Locations of returw and rervice arear ores
coapatible xith rurrounding popertier ^nd ar•
:wily ^aoerrible. _
4. Looations, availability ^nd ooapatibility of
utilitiwr are adequate. '
5. Typv, di~nenrion^ and character of soreeninQ
and buttering are adequate.
6. Signs ^nd propored exterior lighting, xith
reier~ence to Qlwre and trattic ^atety, are in
harwony and are oowprtible rith other properties
in the dirtriat.
7
7. Required yards and other open rpaoe^ are
adequate.
e. The urw it generally oorpatible with ad~aoent
propertie^ and other property in the distriot.
CQTlMJHITY DEYELOPttEHT BOARD REPORT 'AHD RECOMlt£HUATIOHB:
ACTIDH5 BY TF{E CITY COH1tI88IOHt
YE5 NO
3500 So mot. Metal Building Concept for Half Moon Ba•-Trading Company Partners, Ltd.
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Combined View Concept Plan
showing proposed 10' side, 35' front
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MINUTES OF MEETING OF THE
COMMUNITY DEVELOPMENT BOARD
OF THE CITY OF ATLANTIC BEACH, FLORIDA
November 16, 1999
7:00 P.M.
CITY HALL
PRESENT Don Wolfson
Robert Frohwein
Pat Pillmore
Sharette Simpkins
Mary Walker
Craig Burkhart
AND Alan Jensen, Esquire
George.Worley, Director
Pat Harris, Recording Secretary
ABSENT Buzzy Grunthal
Chairman Don Wolfson called the meeting to order and asked for approval of the
minutes of the special meeting on October 19, 1999. On motion made and seconded the
minutes were approved.
I. Application for Variance to Minimum Lot Dimensions for duplex construction
filed by Baird Seymour at property known as Lot 6, Block 160, Section H.
Jamie Williams, speaking on behalf of Baird Seymour, introduced herself to the
board and stated that the applicant purchased the lot and prior to the purchase they were
given information by city staff that it was located in a duplex zoned lot. After purchasing
the lot it was discovered that the lot width is five feet less than the required 75 feet for the
duplex and the lot size required is less that 7500 square feet.
Mr. Worley stated that the actual lot size is 70 x 102 feet.
After discussion, Mrs. Pillmore moved to approve a variance to construct the
structure on a substandard lot and Mrs. Simpkins seconded the motion.
Mr. Worley stated that the board has two options, one would be to grant the
variance as requested allowing the construction that did not meet the minimum lot
dimension requirement of 75 feet and the other would be to deny the variance thus taking
an administrative action that would allow the applicant to further pursue the matter. He
stated that based on the information that he has he would recommend that the variance
be granted.
The Chairman stated that he has a concern with granting a variance based on an
oral dialog in which accurate information was not obtained.
Mrs. Pillmore stated that she chooses to ignore the argument as to who said what
and prefers to recognize that the applicant has come before them with a substandard lot
and-they have agreed to adhere to the setbacks and that is why she made her motion.
The Chairman requested the board members to complete theirvariance worksheets.
After discussion, the board denied the request by a split vote with three ayes from
Mrs. Pillmore, Mrs. Walker and Mrs. Simpkins and three nay votes from Mr. Burkhart, Mr.
Frohwein and Mr. Wolfson.
~., II. Application for Use-by-Exception filed by Charles R. Watson to construct a
structure to operate as wholesale food products business at property known as Lots 1,2,3,
Block 26, Section H.
Tom Nugens introduced himself to the board as purchasers of the property and
stated that Charles Watson is the seller. He explained that the sale is dependant on
approval of the requested use-by-exception. He presented the board with copies of
modified plans to allow for the recommended parking as well as eliminating the roll up door
facing Mayport Road.
Robin Shepard introduced himself and spoke in favor of the use-by-exception and
stated that the proposed business was importlexport of hot sauce that is imported from
Costa Rica and sold internationally.
Mr. Nugens stated that there was no repackaging or reprocessing. He added that
deliveries are made by tractor/trailer once a month and sold throughout the month
After discussion, Mr. Burkhart moved to recommend approval of the use-by-
exception as amended by the applicant and incorporating staff's requirements. Mrs.
Walker seconded the motion.
Responding to questions from the Chairman, Mr. Worley stated that anything larger
than the smallest tractor trailer will not be able to make a U-turn on Mayport Road and in
his view traffic would proceed west on Plaza, turn left on Orchid and left on West 2~d. He
added that the first one half of the block between Mayport and Orchid Street is zoned
commercial general and the second half is zoned RG-1.
Mr. Burkhart suggested signage at Plaza for no left turn which will require trucks to
go to Levy Road which is zoned commercial.- _ ._
Mr. Worley agreed with Mr. Burkhart's suggestion to proceed west on Levy Road,
left on the first street south which is Rose Street and then east on West 14~' Street and
back to Mayport Road limiting the turn around to a one block area.
Mrs. Walker expressed her concern regarding the number of deliveries that will be
required as business increases.
At the recommendation from Mr. Frohwein, Mr. Burkhart amended his motion to
include that delivery vehicles not use the Mayport Road Driveway entrance.
At Mr. Burkhart's request, the Chairman restated the motion, to-wit: To recommend
to the City Commission that the use-by-exception be approved provided that two additional
parking spaces be added on the east side of the building creating a total of seven parking
spaces, that there be no roll up canister door facing Mayport Road, that the hours be set
forth as daylight and weekday, that there be no direct Mayport Road driveway and that the
use-by-exception granted to this applicant only and for this location only. Thereafter, the
motion passed unanimously.
DISCUSSION
1. Traffic impacts from Mayport Road Flyover with Public Safety Representative.
The Chairman read a memorandum from Public Safety Director David Thompson
which stated the need of accurate plans prior to addressing the board. He stated he will
attend the next meeting of the board concerning this matter.
Mr. Worley stated that Public Safety needs to look at 100% drawings of the flyover
and street layouts in the area. He suggested that the board furnish a list of things they
need to specifically address.
The following are some of the items that needed to be addressed by Public Safety:
1. Through traffic by trucks in residential areas for the first eight blocks of Mayport
Road;
2. Signs routing trucks around residential property;.
3. Widening some roads to accommodate the additional traffic;
4. Slower traffic throughout the area.
Mrs. Pillmore stated she would like to see some projected consideration of how the
residents will be impacted and probable traffic patterns. She added that Main Street might
be the most acceptable road for encouraging traffic flow.
Mr. Worley stated that a meeting was held on November 15t'' at the Comfort Inn for
businessmen and interested parties from the Cities of Atlantic Beach, Jacksonville and
Chamber of Commerce to discuss potential beautification and landscaping work on
Mayport Road between Atlantic Boulevard and the split atA1A. Part of the discussion was
the potential for working with FDOT to put center lane curb medians the full length of the
roadway with left hand cuts similar to Atlantic Boulevard medians.
Mr. Worley stated he would put together an outline for the presentation by the Public
Safety Department when they appear before the board. He stated he would send a copy
of the outline to the board members for their input prior to sending it to the Public Safety
Director or his designee.
2. Member Attendance
The Chairman announced the resignation of Buzzy Grunthal and if the board
members had a recommendation for his replacement to furnish same to the City Clerk.
The Chairman stated that the ordinance regarding the Community Development
Board did not include member attendance requirements and in rewriting the ordinance this
requirement will be added. He encouraged each member to attend the meetings as
regularly as possible so that the board can not have potential problems of a lack of
quorums and if a member cannot attend=a meeting that they contact the Recording
Secretary.
The Chairman moved to acknowledge Mr. Grunthal's service on the Community
Development with a presentation of a plaque showing appreciation for his commitment to
making Atlantic Beach a better place to live. Mrs. Pillmore seconded the motion and it
passed unanimously.
3. Review of Revisions to the Zoning Code of Ordinances.
At the suggestion from Mr. Frohwein regarding an outline of the items reviewed and
amended, the consensus of the board was to complete this review at the earliest possible
time and directed Mr. Worley to communicate with the City Manager regarding part time
assistance as necessary to complete this project post haste.
Mr. Worley stated that he would put together a packet of update pages to the board
for review to facilitate this review to completion and schedule a workshop meeting the first
part of December.
There being no further business the meeting was adjourned.
Chairman
Recording Secretary