Exh 8F7
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY STAFF REPORT
8~
AGENDA ITEM: Proposal for Professional Engineering Services from
Aikenhead & Odom, Inc., Consulting Engineers, for Selva
Lagoon Master Stormwater System, Core City Drainage
System, and Core City Water Distribution System
DATE: December 8, 1999
SUBMITTED BY: Jim Hanson, City Manager
BACKGROUND: The City of Atlantic Beach contracted with Aikenhead &
Odom, Inc. (A&O) on 8/23/99 to perform the Project
Approach Phase for the Core City Stormwater/Water Line
Project. A&O presented their report on this Approach Phase
to the City on 11/3/99 and a Public Hearing was held on
November 17.
A&O submitted a proposal for continuing work to further
evaluate and design the various items outlined in their Project
Approach Phase Report. After subsequent discussions with
City Staff A&O has resubmitted the proposal with several
modifications. The current proposal breaks the engineering
work required to bring the Project to a point ready to bid into
two separate parts. The first (Part A) is a Preliminary
Engineering Design Report which will include the detailed
hydrologic modeling of stormwater flows in the Selva Lagoon
drainage system (including the Core City area), preparation of
iteanized estimates of construction costs on a street-by-street
basis, preparation and evaluarion of alternatives for public
consideration, and several meetings with the Mayor and
Commission, the Stormwater Review Committee, and other
groups to facilitate the City in reaching a decision of which
specific solutions will be designed and built.
The fmal design, development, and permitting work is
included in Part B. Essentially, this work would start with the
City's decisions from Part A, and prepare detailed design
drawings so that the Project will be ready for bids.
Additionally, all of the necessary permits for the Project will
be obtained in Part B. Note that the engineering cost
estimates for Part B are based upon the preliminary list of
projects as determined in the Project Approach Phase Report
and have a range of estimated construction cost from $6
million to $11 million dollars. It is very possible that the
items chosen for construction by the City at the end of Part A
may significantly vary from the list of projects in the
Approach Phase Report. Consequently, the Engineering
Proposal for Part B may be amended prior to execution by
the City. The advantage of breaking this engineering project
into two parts is that the City will make a decision of what is
to be built prior to signing an agreement far engineering
services for detail design. A large variance of construction
cost estimates ($6 to $11 million dollars) should be reduced
dramatically when this decision is made, thus allowing a
better evaluation of engineering costs in relation to the total
project scope.
BUDGET: Funding for this engineering work is from the Utility Revenue
Bond Fund which has a remaining balance of $5,750,481.
RECOMMENDATION: That the Mayor and Commission authorize execution of Part
A; Preliminary Engineering Design Report with Aikenhead &
Odom, Inc., Consulting Engineers, in an amount of
$273,532.34 and that additional services for sub-consultants
as described in attachments from Ghiotto & Associates, Inc.
dated 11/12/99 and Ellis and Associates, Inc. dated 11/i 1/99
be approved in an amount not to exceed $72,292.00.
ATTACIIMENTS: (1) Aikenhead & Odom Proposal dated 12/7/99.
(2)1` lemo on comparison of engineering costs for other
similar projects in Atlantic Beach and Jacksonville Beach
from Bob Kosoy dated November 29, 1999.
AIKENHEAD
ICI ~ ODOM inc.
CONSULTING ENGINEERS
FOR HAND DELIVERY DECEMBER 8, 1999, AM
Mr. Jim Hanson, City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
December 7, 1999
Re: City of Atlantic Beach Capital Improvements Project (Selva Lagoon Master
Stormwater System, Select Core-City Street and Drainage System, and Select
Core-City Water Distribution Systems)
Professional Engineering Services, Final Design Phase
Scope and Fee Proposal Modifications/Updates
Dear Mr. Hanson:
Attached is a revised Scope of Work with minor modifications and abar-chart time graph indicating
our currently-anticipated time requirements for Part A, ail as requested by Bob Kosoy today. Also
as requested, we attach a complete copy of the remaining (unchanged) documentation. This is being
hand-delivered early AM of Wednesday, December 8, also as requested.
Note we have modified Items 1, 2, and 3 of Part A to more clearly reflect these services being
provided directly by the City under separate agreement as discussed. We have also clearly indicated
our scope will include all coordination with these sub-consultants to maximize the efficiency of
their effort on behalf of the City.
Also note we have modified the meetings in Part B to reflect our discussion regarding proceeding
with final design in a direct manner following agreement of all parties within Part A.
if you have any questions regarding any of the above or attached, please call me at your earliest
convenience. W'e are looking forward to solving problems!
Sincerely,
Neil Aikenhead, P.~., President
Encl. (Revised Scope of Services)
c: Bob Kosoy w/ Encl
5730 Bowden Road, Suite 200
Jacksonville, Florida 32216
Phone 904/636-5432
FAX 904/636-5433
F:~PROIECTS~Afl-Bch-Strnwtr~Fee-Proposal~'inal-Des~SubmU-Ltr-2. aik.wpd
CITY OF ATLANTIC BEACH
CAPITAL IMPROVEMENTS PROJECT
SCOPE OF WORK
for
PRELIMINARY ENGINEERING DESIGN REPORT -PART A
FINAL DESIGN DEVELOPMENT and PERMITTING -PART B
Aikenhead & Odom
December 7,1999
Aikenhead & Odom (A&O) will provide Engineering Design Services (Design) to the City of
Atlantic Beach (City) for a Capital Improvements Project (Project) involving Final Design of
modifications to the existing City-wide master stormwater system, select Core-City street and
drainage systems, and select Core-City water distribution systems, all as detailed herein. Sanitary
sewer system modifications/design will be accomplished by City forces independent of A&O effort,
with the exception of sanitary sewer on 11`'' and 12`~ Streets, which will be included.
The Project Approach Phase of this effort has been satisfactorily completed. The following scope
details the effort to be accomplished under the two parts.
Part A -Preliminary Design Report
Part B -Final Design Development.
PART A -PRELIMINARY DESIGN REPORT
1. Additional Elevation Data: A&0 has coordinated ayith Ghiotto & Associates surveyors to
obtain necessary additional topographic and channel-bottom information in critical areas of
the existing Core City, Howell Park, and Selva Lagoon (around bridge within Selva Marina
CC and in narrow areas of canal for cross-section evaluation) to complete the topographical
information gathered in prior engineering and analysis efforts, including our Project
Approach Phase data. This additional information will not duplicate any information already
available. In addition, survey of new routes and sites will be required for the anticipated
stormwater pumping stations and force mains. Preliminary information regarding these fees
has been provided under separate cover, but the City will handle these services directly under
a separate agreement. All necessary effort will be carefully coordinated by A&O with the
surveyor under this scope to obtain maximum efficiency of this effort. All elevations will
Atlantic Beach Final Design Scope of Services
Page 1 of 6
be "benched" to the same datum as the existing records. If unforseen survey support is
required during final design effort, these will also be directed to the City with no engineering
overview costs associated.
2. Additional Geotechnical Data: A&O has coordinated with a Ellis & Associates geotechnical
services for assessment of the affected Core City streets to determine suitability of
resurfacing or reconstruction, as well as structural and route geotechnical investigations
services which will be required for the proposed design. This additional information will not
duplicate any information already available. Preliminary information regarding these fees
has been provided under separate cover, but the City will handle these services directly under
a separate agreement. All necessary effort will be carefully coordinated by A&O with the
geotechnical firm under this scope to obtain maximum efficiency of this effort. If unforseen
geotechnical support is required during final design effort, these will be directed to the City
with no engineering overview costs associated.
3. Environmental and Legal Efforts: Environmental and legal consultation is currently
anticipated to be needed throughout the Final Design process in varying degrees for wetland
delineation and environmental mitigation consultation. Preliminary information regarding
these fees has been provided under separate cover, but the City will handle these services
directly under a separate agreement. All necessary effort will be carefully coordinated by
A&O with the environmental firm under this scope to obtain maximum efficiency of this
effort. If unforseen environmental support is required during final design effort, these fees
will be directed to the City with no engineering overview costs associated. Phase One (and
possible Phase Two) Environmental Audits, and any possible legal consultation regarding
purchase of property or determination of "Waters of the State" issues relating to the
environmental status of the Selva Lagoon will also be handled independently by the City on
an "as-needed" basis.
4. Hydraulic/H~drologic Modeling: A&O will develop a detailed hydrologic model for the
entire Selva Lagoon system using SWMM Vers 4.4. A&O will include all data, elevations,
and flooding information obtained from prior engineering and analysis efforts, from our
Project Approach Phase data, and from this Scope of Services. The new SWMM model will
accommodate for stormwater storage capacity resulting from in-street and in-yard flooding
known to occur. A&O will calibrate the model using elevation data obtained during the
Project Approach Phase and historic records. The final model will provide definitive data
regarding high water elevations within the Selva Lagoon system, ultimately including Core
City streets, following input of proposed street improvements when determined.
5. Final Concert Plan: A&O will run multiple alternative scenarios for pumps, tide-control,
sizes of maj or stormwater systems, and corresponding stage-storage alternatives on the new
S WMM model and develop a preliminary version Final Concept Plan. This plan, developed
initially for both a Phase One Construction and Phase Two Construction concept, will
include alternatives for primary gravity piped systems as well as for pump and force main
locations/sizes/capacities. Anticipated work within most Core City streets will be developed
Atlantic Beach Final Design Scope of Services
Page 2 of 6
conceptually, based primarily on information from our Project Approach Phase. This work
will include the following:
a. Preliminary alternative scenarios for the Core City streets and drainage will be
provided, based on all information available at this time. All alternative scenarios
will be run on the new model, and associated preliminary cost/benefit estimates will
be developed for each alternative.
Y b. A&O will develop plans sufficient for development of the various scenarios that will
serve as the basis to develop realistic cost estimates.
c. An updated preliminary cost estimate for both proposed construction phases will be
developed at this time.
d. The possibility of a single construction phase, depending on budget constraints and
the cost/benefit alternatives, will be reviewed in detail at this time.
e. A&O will meet with the SRC and the City Commission, at times to be mutually
agreed upon, to review the Final Concept Plan. A&O will provide a presentation and
verbal report to outline modifications to the Preliminary Concept Plan, present
alternative analyses and cost/benefit information, and discuss the current cost
estimate and its level of accuracy.
f. A&O will solicit agreement on a final set of alternatives, incorporate modifications
to the Final Concept Plan as agreed upon, and obtain concurrence of the City
Commission for a final version of the Final Concept Plan.
g. Following City concurrence with the Final Concept Plan, A&O and City Public
Works personnel will meet with SJRWMD technical staff to present the Final
Concept Plan and discuss mitigation requirements, wetland restoration methodology
proposed, and any other concept issues which may be associated with the Final
Design effort for ultimate permitting with that agency. A&O will also coordinate
with both SJRWMD and EPA regarding existing grant applications pending with
those agencies, and will also investigate possible additional grant availability for the
proposed Final Concept Plan.
li. A&O will complete the Preliminary Engineering Report after acceptance of the fmal
concept plan from the City. This report shall be the basis for the Final Design
Development Process to commence. All data developed to date will be available in
both hard and digital base for the City at this time. If elected by the City, A&O will
negotiate fees for Part B (if not elected at the inception of Part A). The City may also
elect to solicit Request for Proposals (RFP's) if desired or in the event the City and
A&O cannot reach a negotiated agreement for services for Part B.
Atlantic Beach Final Design Scope of Services
Page 3 of 6
PART B -FINAL DESIGN DEVELOPMENT.
6. Final Construction Design: A&O will incorporate all comments of the SJRWMD and EPA
from above into the Final Concept Plan. Assuming no major cost or permit issues arise from
meetings with these agencies, A&O will commence effort on the Final Construction Design
for the entire project, based on the Final Concept Plan. This effort will include the
following:
~ a. A&O will present 30%, 75%, and Final Design Drawings for review by City Public
Works. This Final Design effort may be divided into two parts, Phase One
Construction and Phase Two Constriction designs, and if a two-part construction
plan is required, design on both parts will be accomplished simultaneously.
b. A&O will hold combined meetings with the SRC members and the City Commission
members at 6 PM prior to the next scheduled Commission meeting following each
design submittal (30%, 75%, and Final Design stages) to review status of the design
progress. A&O will provide a brief verbal report to describe any modifications to the
prior submittal and to update the cost estimate.
c. A&O will design resurfacing, reconstruction, street drainage inlets/piping, and other
modifications if/as necessary to Core City streets tobetter handieduring-storm flows
and improve existing deficiencies in the travel-ways. Street-bv-street. independent
design solutions for each of the existing Core City streets/systems will be performed
based on all survey, geotechnical, and related concept and design information
available at this time. While pipe systems for these improvements will be designed
with during-storm flow conditions in mind, A&O will maximize in-street and
roadside flow wherever possible to minimize pipe sizes. In-street and in-yard
flooding during mean annual or greater return storm events is still anticipated, and
will be included inthe A&O hydrologic/hydraulic modeling. Avoidance of all house
structure flooding, as well as rapid dry-out following all rainfall events, will be a
priority of the A&O design effort. A&O will also work with the City's arborist, Mr.
Early Piety, during this design effort to minimize impacts to existing trees and
landscaping. A consistent section and a maintainable final product for the Core City
street improvements will be a criteria for the A&O design effort throughout.
d. A&O will include design of a maximum of 14 baffle structures within the Core City
piping improvements, including 2 "CDS" units, in accordance with the EPA Grant
requirements.
e. A&O will design those areas of the Core City streets and lots needing extension of
small-diameter stormwater pipe, as determined from the Final Concept Plan, to
accept future residents private yard drains. This effort is intended to relieve back and
front yard trapped-water conditions only. Pipes will be sized to handle minor yard
drains for more rapid dry-out following rains; not for acceptance of street or yard
Atlantic Beach Final Design Scope of Services
Page 4 of 6
during-storm flows. Those streets with existing under-capacity water mains
scheduled for replacement will be included in this design effort, and we will design
to minimize excavations wherever possible/practicable. We will also design
reconstruction of the sanitary sewer on 11`'' and 12`'' Streets as discussed with Public
Works.
f. A&O will design pipe system re-routing of all or partial storm flows currently
discharging to existing ocean beach outfall systems at Atlantic Boulevard, 8`h Street,
F and 10`~ Street to the Howell Park and/or Selva Lagoon systems. All issues from the
Final Concept Plan will be included in this design, including whether actual
connection of the existing ocean outfall systems to the proposed new system will
need to be delayed until Phase Two Construction to avoid water elevation impacts
to the Selva Lagoon system.
g. A&O will design a piped system to re-route all or part of stormwater flow from
existing Core City streets direct to Selva Lagoon, bypassing the Howell Park system.
Improvements to the existing open system through Howell Park will be designed,
including coordination efforts with the City's arborist, Mr. Early Piety, to minimize
impacts to these areas.
h. Primary piped drainage systems determined to be upgraded in the Final Concept Plan
will be designed, including regrading of the Seminole Road ditch between 16`h and
Saturiba Drive per the ET&M design. Alternatives to which systems are upgraded,
or to what extent, or whether they will be designed as part of Phase One Construction
or Phase Two Construction, will all be in accordance with the Final Concept Plan.
i. A&O will design a "low-flow" stormwater pump system in the general location of
the City WTP#2, and a tidal flap gate of some type, currently anticipated to be
located in a southerly extension of the middle (lower) box culvert at the west
entrance to Fleet Landing, all in accordance with the Final Design Concept.
Pumpage from this system will be designed to mitigate less-than-mean-annual storm
event peak flow impacts to the Selva Lagoon system resulting from proposed Phase
One Construction improvements to the drainage systems in the Core City. Pumpage
will be split into two discharge locations and pump rates. Approximately 5 CFS will
discharge to the existing Sherman Creek headwaters and wetlands for restoration of
a "base-flow" condition to this area with resultant restoration improvements to these
existing wetlands. This pumpage will be low-flow, and will shut off somewhat
below the mean annual storm water levels to avoid increasing downstream systems.
Approximately 10 CFS will discharge to the Sherman Canal downstream (north) of
the proposed tidal flap gate. This pumpage will be shut off near to mean annual
storm water levels to avoid impacts to the Sherman Canal downstream systems. This
will all be part of Phase One Construction.
Atlantic Beach Final Design Scope of Services
Page 5 of 6
A&O will design a "high-flow" stormwater pump system in the general location of
the Selva Marina Country Club clubhouse, with large-diameter force main(s)
discharging to the Intracoastal Waterway through the golf course and via Church
Road. Pumpage from this system will be designed to mitigate
lar eg; r-than-mean-annual storm event peak flow impacts to the Selva Lagoon system
currently existing throughout the system. This effort will be part of the Phase Two
Construction improvements to the drainage systems.
k. A&O will develop a preliminary engineers estimate of anticipated costs for the
proposed Phase One Construction improvements and for the proposed Phase Two
Construction improvements as determined from the above design process.
7. Permits: Following review and City approval of the 75% Design submittal, A&O will make
a design permit submittal to SJRWMD (stormwater and dredge & fill), COE (dredge & fill),
Duval County Health Dept/FDEP (water main improvements), and the Jacksonville
Regulatory and Environmental Services Division (sanitary sewer) for those agencies review
and subsequent approval of the proposed designs. A&O will coordinate with those agencies
and obtain approvals from each for the proposed designs. The Final Design submittal to the
City will incorporate all agency permit requirements.
F:~PROJEC'TS~AtI-Bch-Strnwtr~Fee-Proposal~Fina1-Des~Final-Scope.aik.wpd
Atlantic Beach Final Design Scope of Services
Page 6 of 6
December Janua Februa March Aril Ma June J
8 Task Name Start Finish 49 50 51 52 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
PART A -Preliminary Engineering Report Jan 3 Jun 30
o. Notice to Proceed From City Jan 3 Jan 3
Data Collection Jan 3 Jan ZB ~ '
ti
Survey Data Collection Jan 3 Jan 28
Geotechnical Data Collection Jan 3 Jan 28
Hydraulic Modeling Jan 17 May 5
Preliminary Model Development Jan 17 Mar 24
Model Calibration Mar 27 Apr 21
Final Model Development Apr 24 May 5
Preliminary Engineering Report Mar 27 Jun 30
Preliminary Alternatives Development Mar 27 May 5
Preliminary Cost Estimate Preparation May 8 May 12
Final Conce t Plan Develo ment
P Ma
15
Y
Ju 9
n ~ ~ ~
.. ...
..
.. ... '
... ..
.. ..
Preliminary Engineering Report Development Jun 12 Jun 30
Meetings Jan 14 Jun 30
Stormwater(SRC) Meetings Jan 14 Jun 9
SRC Meeting 1 Jan 14 Jan 14 1114
SRC Meeting 2 May 12 May 1?_ 5/12
SRC Meeting 3 Jun 9 Jun 9 619
City Commission Meetings Jan 14 Jun 9
Preliminary Commission Presenlation Jan 14 Jan 14 ~. 1114
Interim Commission Workshop P~9ay 12 May 12
• 5li2
Final Commission Presentation Jun 9 Jun 9
• 6l9
I
Public Hearings Jun 30 Jun 30 6130
Final Public Hearing Jun 30 Jun 30 6130
Part B -Final Design Development Jul 3 Jul 14
Project: 12-6-99 Part A Schedule
Date: Dec 7 Task
Split
Progress t:~~_~::_:'~"J Mileston..
Summa
............... . rY
Rolled Up Task ~
EE;r-~ Rolled Up Split
Rolled U Milestone O
P
Rolled Up Progress ~ External Tasks
Project Summary
Page 1
CONTRACT FEE SUMMARY
CITY OF ATLANTIC BEACH, FLORIDA
... A~~...~ .............................
~ ~ .................... ....................
1. Project 2. Proposal Number
Atlantic Beach Stormwater - Part A Prelimin Desi n Re ort
3. Name of Consultant 4. Date of Pro posal
Aikenhead & Odom, Inc. 06-Dec-99
::::::€ :::::::::::::::::::::::P:t~~T:~I::~:I~
.................................................................... :5~ ::::::::::::::::::::::
A~EQR:L~~'~: ~~Gl.~~"1.. '........... - ...
..........
. .. :::::::::::::::::::::::::::::::::::::::::
.................... .
5. Direct Labor y
Hourl Estimated Estimated
Rate Hours Cost TOTAL
Principal In Charge $ 60.10 68 $ 4,086.80
Chief Engineer $ 60.10 519 $ 31,191.90
Senior Engineer $ 32.09 622 $ 19,959.98
Engineer $ 19.55 864 $ 16,891.20
CADD Desi er $ 13.98 1382 $ 19,320.36
TOTAL DIRECT LABOR $ 26.47 3455 $ 91,450.24
6.Overhead (Combined Fringe Benefit & -Administrative)
Overhead Rate 162 % x Total Direct Labor $ 148,149.00
7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $ 239,599.24
8. PROFIT: Labor Related Costs (Item T x 13% $ 31,148.00
PART III -OTHER COSTS
9. Miscellaneous Direct Costs
Transportation $ 120.00
Original Reproducibles $ 1,129.50
Reproduction $ 1,405.60
Shipping $ 130.00
Other $ 0.00
1t~ISCELLANEOUS DIRECT COSTS SUB-TOTAL $ 2,785.10
10. SUBCONTRACTS (Lump Sum)
SUB-CONTRACT SUB-TOTAL $0.00
~~TO`~~~71~~'5[7~~~1?fi!~1:LI~1~'€(~t~~i~..~:......:..5~ ...~..~~d...1.: ) ........... ...~.....~...~,5~2.~.....
11. SUBCONSULTANTS (Reimbursable Costs -Limiting Amount)
SUB-TOTAL REIMBURSABLES $ -
PART IV -SUMMARY
TOTAL AMOUNT OF CONTRACT (Lum Sum Plus Reimbursables) $273,532.34
MANI-LOUR SUMMARY
CONSULTANT: AiKENHEAD & ODOM, INC.
RFP NO.:
Prepared: November 1999
NAME OF PROJECT: Atlantic Beach Storrnwater
FROM:
TO:
~/
~~
J=''' ,~
ACTIVITY Principal in
Char a Chief
En sneer Senior
En sneer
En sneer CADD
Desi ner Total
Manhours
2% 15% 18% 25% 40%
1.0 ADDITIONAL ELEVATION DATA COLLECTION
Coordination With Surveyor 0 4 4 6 10 24
2.0 ADDITIONAL GEOTECHNICAL DATA COLLECTION
Coordination With Geotech 0 4 4 6 10 24
3.0 ENVIRONMENTAL and LEGAL EFFORTS
Coordination on Environmental Issues 5 36 43 60 96 240
4.0 HYDRAULIC /HYDROLOGIC MODELING
Input of Final Data 3 24 29 40 64 160
Development of Hydrologic Model 10 75 90 125 200 500
5.0 FINAL CONCEPT PLAN
Development of Final Concept Plan 3 24 29 40 64 160
Workshop and Coordination Meetings with SRC (3 mee 2 18 22 30 48 120
Presentations & Meetings with City Commission (3 mee 2 16 20 27 43 108
Final Town Meetings (1 meeting) 2 13 15 21 33 84
Coordination with SJRWMD and EPA 1 6 7 10 16 40
Drainage Design 5 36 43 60 96 240
Hydraulic Design 3 24 29 40 64 160
Preliminary Cost Estimates 1 10 12 16 26 65
~. ~~
)
~. .
liminary Plans Only
6.0 FINAL PLANS PREPARATIO~Pre
_
Preliminary Drainage Plans Prepar•a~tion 4 27 32 45 72 180
Preliminary Pump Station /Force Main Plans Preparati 6 46 55 77 123 307
Preliminary Roadway Plans Preparation - 19 142 171 237 379 948
7.0 PERMITTING
Permit Preparation /Submittal /Coordination 2 14 17 24 38 95
TOTAL MANHOURS 68 519 622 864 1382 3455
MISCELLANEOUS DIRECT COST
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prepared: November 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO:
ITEM DESCRIPTION ITEM COMMENTS
TOTAL
Drafting Medium: (Mylar Original Reproducibles)
251 Sheets $4.50 Per Sheet = $1,129.50
Reproduction (Blue Line & Sepias)
Plots 11"x17" 8 1/2" x l l"
Phase I (30%) # of Sets : 5 251 1255 500
Phase II (60%) # of Sets : 251 0 Sheets
Phase III (90%) # of Sets : 251 0 Sheets
Phase IV (100%) # of Sets : 251 0 Sheets
Bidding # of Sets : 251 0 Sheets
Total Sheets 1,255 1,255 0
Cost: Plots 1,255 Sheets @ $ 1.00 = $1,255.00
11"x17" 1,255 Sheets@ $ O.12 = $150.60
8 1/2" x I1" 0 Sheets $ 0.05 = $0.00 $1,405.60
Travel From: [Consultant Office Location]
To Project: # Trips
Transport. 10 x 30 miles x $0.30 per mile*
To City Hall: # Trips
Transport. 4 x 20 miles x $0.30 per mile*
To Other Agency: # Trips
Transport. i x ~0 miles x $0.30 permile* $120.00
Other (Specify)
Shipping $130.00
TOTAL COST $2,785.10
PERMITTING ANL iNVIRONMENTAL
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prenared~ Nnvemher_ 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO:
ITEM SCALE UNIT NO. OF
UNITS NO. OF
SHEETS M-H PER
UNIT TOTAL
MANHOURS
COMMENTS
Permit Prep. and Coordination
SJRWMD - MSSW Permit Project l 0 16.00 16.00 Preliminary Negotiations
SJRWMD -Dredge/Fill Permit Project 1 0 16.00 16.00 Preliminary Negotiations
Fla. Dept. of Environ. Protection I Project 0 0 0.00 0.00
Fla. Dept. of Natural Resources Project 0 0 0.00 0.00
Corps of Engineers Project 1 0 0.00 0.00
Fla. Dept. of Transportation Project 1 0 0.00 0.00
City Clearing Permit Project 1 0 0.00 0.00
NPDES Project 1 4 0.00 0.00
Wetland Staking (Admin.) Project 1 0 24.00 24.00 Preliminary Wetlan Delineations
Mitigation Design (Admin.) Project I 0 40.00 40.00 Preliminary Design
PERMITTING AND ENVIRONMENTAL TOTALS 8.00 4.00 96.00
ROADWAY PLANS PRI/PARATION
CONSULTANT: AIKENHEAD & ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
prA„~~o,i• T.T.,~)oMl,or T o0o Tn•
ITEM SCALE UNIT NO. OF NO. OF M-H PER TOTAL
UNITS SHEETS UNIT MANHOURS COMMENTS
Key Map, Index & Standards Sheet 1 1 0.00 0.00
Typical Section and Notes Sheet 3 3 0.00 0.00
Summary of Quantities Sheet 1 1 0.00 0.00
Summary of Temp. Erosion Cntrl Sheet 2 2
__ 0.00 0.00
-
Plan & Profile
l "=40'
Sheet
82 _
' ~ 82 _
8.00
656.00 -----
Preliminary Plan '1
Intersection Details Sheet 1 1 0.00 0.00
Intersection Profiles Sheet 0 0 0.00 0.00
Ditch /Canal Regrading ~~_ ~
1 -40
Sheet
4
4
12.00
48.00 ---`
Preliminary Plan-
Regrading Details Sheet 1 1 0.00 0.00
,`
Misc. Constr. Details Sheet 3 3 0.00 0.00 ~
Water Details Sheet 5 5 0.00 0.00
Sanitary Sewer Details Sheet 3 3 0.00 0.00 ~ -
Stormwater Pollution Prevention Sheet 2 2 0.00 0.00 ~
~ -~';'~
Erosion & Sediment Control Sheet 41 4] .4.00 164.00 Preliminary Plan r" ~ ``~
Maintenance of Traffic Sheet 4 4 0.00 0.00
Cross Sections Section 156 20 0.00 0.00
Quantity Calculations L.S. 1 0 24.00 24.00 Preliminary Plan
SpecificationsBid Manual L.S. ] 0 0.00 0.00
Cost Estimates Each 2 0 16.00 32.00 Preliminary Plan
Pavement Design L.S. 1 0 0.00 0.00
Preconstruction Public Meeting; Each 1 0 0.00 0.00
Meetings -Site & City Each 3 0 8.00 24.00 Preliminary Plan
ROADWAY PLANS TOTALS 318 173 948.00
V
2~"
a®
~ ~`~ ~c
~ ..r
_.:
PUMP STATION .~, FORCE MAIN PLANS
CONSULTANT: AIKENHEAD & ODOM, 1NC.
RFP NO.:
Prepared: November, 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO:
ITEM SCALE UNIT NO. OF
UNITS NO. OF
SHEET M-H PER
UNIT TOTAL
MANHOURS COMMENT
No. 1 & 2 Site Plan Sheet 1 1 8.00 8.00 Preliminary Plarf~
No. 1 & 2 section & Details Sheet 2 ~Y2~ 8.00 16.00 Preliminary Plan'~}~
No. i & 2 sfid. Details (elect) Sheet 2 2 0.00 0.00
No. 1 & 2 misc. site details Sheet 1 1 0.00 0.00
No. 1 Forcemain Plan & Profile Sheet 2 2 12.00 24.00 Preliminary Plan"
No. 2 forcemain Plan & Profile 1 "=20' Sheet 4 4 12.00 48.00 Preliminary Plane
No 2 site plan Sheet 1 1'
~ 8.00 8.00 Preliminary Plan
\
No . 3 section & details Sheet 2 ~ 8.00 16.00 Preliminary Plan
No. 3std. Details (elect) Sheet 2 2 0.00 0.00
No. 3 misc. details Sheet 1 1 0.00 0.00
No. 3 Suction Lines plan & profile Sheet 1 ;~'1 ` i
8.00 8.00 Preliminary Plan'
No. 3 forcemain plan & profile Sheet IS '/ 15 }}
1 12.00 180.00 Preliminary Plan
`~ .__f
PUMP STATION /FORCE MAIN PLANS PREPARATION 34 34 308.00
i
DRAINAGE PL~__.S PREPARATION
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prenared~ Nnvemher_ 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO: +~
ITEM SCALE UNIT NO.OF
UNITS NO. OF
SHEET M-H PER
UNIT TOTAL
MANHOURS
COMMENTS
Drainage Map Sheet 1 1 16.00 16.00 Preliminary Plan °~
s'
Supplementary Drain. Map Sheet 4 4 16.00 64.00 Preliminary Plan
Design -Major X-Drains Each 0 0 0.00 0.00
Drainage Struct. -Rural Sheet 0 0 0.00 0.00 J-°"
Drainage Struct. -Urban Sheet 100 j 25
~ l .00 100.00 Preliminary Plan d
Summary of Drainage Structures
Sheet
4 ..
4
0.00
0.00
Misc. Drainage Details Sheet 1 1 0.00 0.00
Sherman Canal Plan & Profi]e Sheet 9 9 0.00 0.00
r_
~
~
~~~
l l
~
,,
'~ ~/r"
~.
r
I
i
l~
DRAINAGE TOTALS 119 44 180.00
~ {1~ ~
y~rv~ ~
~.
~~.
V ,
CONTRACT FEE SUMMARY
CITY OF ATLANTIC BEACH, FLORIDA
:::::::::::::::::::::::::::::::::::::::::::::::::
::::::::::::.:::::::.:::::.:..::.:::::::::.:::: .:~:::::::::::;.::::::::::PARS.:............~~RA.~.......
....................................
.................... .
1. Project 2. Proposal N umber
Atlantic Beach Stormwater Part B
3. Name of Consultant 4. Date of Pro posal
Aikenhead & Odom, Inc. 06-Dec-99
.......:.......:.......:........~~1~~. ~~..... Lai:.r~~~~n::~~-~TS.......~... ....: .
............. .
5. Direct Labor Hourly Estimated Estimated
Rate Hours Cost TOTAL
Principal In Charge $ 60.10 120 $ 7,212.00
Chief Engineer $ 60.10 899 $ 54,029.90
Senior Engineer $ 32.09 1079 $ 34,625.11
Engineer $ 19.55 1498 $ 29,285.90
CADD Desi er $ 13.98 2397 $ 33,510.06
TOTAL DIRECT LABOR $ 26.47 5993 $ 158,662.97
6.Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate 162 % x Total Direct Labor $ 257,034.00
7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $ 415,696.97
S, PROFIT: Labor Related Costs (Item 7~ x 13% $ 54,041.00
PART III -OTHER COSTS
9. Miscellaneous Direct Costs
Transportation $ 240.00
Original Reproducibles $ 1,129.50
Reproduction $ 12,905.00
Shipping $ 130.00
Other $ 0.00
MISCELLANEOUS DIRECT COSTS SUB-TOTAL $ 14,404.50
10. SUBCONTRACTS (Lump Sum)
SUB-CONTRACT SUB-TOTAL $0.00
............ TOTA~~~:TI?.~~~.V~...~1V~~~~~..f ~tem~. ~;~x:S~: ~ ~. ~nt~':~.0) ~ . ~8~;~~2.~`7,
11. SUBCONSULTANTS (Reimbursable Costs -Limiting Amount)
SUB-TOTAL REIMBURSABLES $ -
PART IV -SUMMARY _
TOTAL AMOUNT OF CONTRACT (Lum Sum Plus Reimbursables) $484,142.47
MANHOUR SUMMARY
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prepared; December 6, 1999
NAME OF PROJECT: Atlantic IIeach Stormwater
FROM:
TO:
ACTIVITY Principalln
Char a Chief
En ineer Senior
Engineer
Engineer CADD
Designer Total
Manhours
2% 15% 18% 25% 40%
1.0 ADDITIONAL ELEVATION DATA COLLECTION
Coordination With Surveyor
2.0 ADDITIONAL GEOTECHNICAL DATA COLLECTION
Coordination With Geotech
3.0 ENVIRONMENTAL and LEGAL EFFORTS
Coordination on Environmental Issues
4.0 HYDRAULIC /HYDROLOGIC MODELING
Input of Final Data
Development of Hydrologic Model
5.0 FINAL CONCEPT PLAN
Development of Final Concept Plan
Coordination with SRC and City Commission (10 meetin gs)
Town Meetings (3 meetings)
Coordination with SJRWMD and EPA
Final Drainage Design
Final Hydraulic Design
Preliminary Cost Estimates
6.0 FINAL PLANS PREPARATION
Drainage Plans Preparation 11 80 96 133 213 533
Pump Station /Force Main Plans Preparation 11 86 103 143 229 572
Roadway Plans Preparation 89 668 802 1114 1782 4455
7.0 PERMITTING
Permit Preparation /Submittal /Coordination 9 65 78 108 173 433
TOTAL MANHOURS 120 899 1079 1498 2397 5993
MISCELLANEOUS DIRECT COST
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prepared: December 6, 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO:
ITEM DESCRIPTION ITEM COMMENTS
TOTAL
Drafting Medium: (Mylar Original Reproducibles)
251 Sheets $4.50 Per Sheet = $1,129.50
Reproduction (Blue Line & Sepias)
Plots 11"x17" 8 l/2" x 11"
Phase I (30%) # of Sets : 5 251 1255 500
Phase II (60%) # of Sets : 5 251 1255 500 Sheets
Phase III (90%) # of Sets : 5 251 1255 500 Sheets
Phase IV (100%) # of Sets : 5 251 1255 500 Sheets
Bidding # of Sets : 20 251 5020 15,000 Sheets
Total Sheets 10,040 17,000 16,500
Cost: Plots 10,040 Sheets @ $ 1.00 = $10,040.00
11 "x 17" 17,000 Sheets @ $ 0.12 = $2,040.00
8 ] /2" x I 1 " 16;500 Sheets $ 0.05 = $825.00 $12,905.00
Travel From: [Consultant Office Location]
To Project: # Trips
Transport. 20 x 30 miles x $0.30 per mile*
To City Hall: # Trips
Transport. 8 x 20 miles x $0.30 per mile*
To Other Agency: # Trips
Transport. 2 x 20 miles x $0.30 per mile* $240.00
Other (Specify)
Shipping $130.00
TOTAL COST $ 14,404.50
PUMP STATIOi~ ~ FORCE MAIN PLANS
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prepared: November, 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO:
ITEM SCALE UNIT NO. OF
UNITS NO. OF
SHEETS M-H PER
UNIT TOTAL
MANHOURS COMMENT
No. 1 & 2 Site Plan Sheet I 1 16.00 16.00
No. I & 2 section & Details Sheet 2 2 24.00 48.00
No. 1 & 2 stud. Details (elect) Sheet 2 2 32.00 64.00 '
No. 1 & 2 misc. site details Sheet 1 1 32.00 32.00
No. 1 Forcemain Plan & Profile Sheet 2 2 12.00 24.00
No. 2 forcemain Plan & Profile 1 "=20' Sheet 4 4 12.00 48.00
No 2 site plan Sheet 1 1 16.00 16.00
No . 3 section & details Sheet 2 2 16.00 32.00
No. 3 std. Details (elect) Sheet 2 2 32.00 64.00
No. 3 misc. details Sheet 1 1 32.00 32.00
No. 3 Suction Lines plan & profile Sheet l 1 16.00 16.00
No. 3 forcemain plan & profile Sheet 15 15 12.00 180.00
PUMP STATION /FORCE MAIN PLANS 34 34 572.00
DRAINAGE PLA~~(S PREPARATION
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prepared: November, 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO:
ITEM SCALE UNIT NO.OF
UNITS NO. OF
SHEETS M-H PER
UNIT TOTAL
MANHOURS
COMMENTS
Drainage Map Sheet 1 1 8.00 8.00
Supplementary Drain. Map Sheet 4 4 8.00 32.00
Design -Major X-Drains Each 0 0 32.00 0.00
Drainage Struct. -Rural Sheet 0 0 20.00 0.00
Drainage Stn~ct. -Urban Sheet l00 25 2.00 200.00
Summary of Drainage Structures Sheet 4 4 12.00 48.00
Misc. Drainage Details Sheet 1 1 28.00 28.00
Sherman Canal Plan & Profile Sheet 9 9 24.00 216.00
DRAINAGE TOTALS 1 ] 9 44 532.00
ROADWAY PL. _fS PREPARATION
CONSULTANT: AIKENHEAD & ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared: Nnvemher_ 1999 TO:
ITEM SCALE UNIT NO. OF
UNITS NO.OF
SHEETS M-H PER
UNIT TOTAL
MANHOURS
COMMENTS
Key Map, Index & Standards Sheet 1 1 8.00 8.00
Typical Section and Notes Sheet 3 3 24.00 72.00
Summary of Quantities Sheet 1 1 24.00 24.00
Summary of Temp. Erosion Cntrl Sheet 2 2 20.00 40.00
Plan & Profile 1 "=40' Sheet 82 82 32.00 2624.00
Intersection Details Sheet 1 I 24.00 24.00
Intersection Profiles Sheet 0 0 36.00 0.00
Ditch /Canal Regrading 1 "=40' Sheet 4 4 28.00 112.00
Regrading Details Sheet 1 ] 24.00 24.00
Misc. Constr. Details Sheet 3 3 24.00 72.00
Water Details Sheet 5 5 24.00 120.00
Sanitary Sewer Details Sheet 3 3 12.00 36.00
Stormwater Pollution Prevention Sheet 2 2 24.00 48.00
Erosion & Sediment Control Sheet 41 41 ] 2.00 492.00 Double Plan sheets
Maintenance of Traffic Sheet 4 4 20.00 80.00
Cross Sections Section 156 20 3.00 468.00
Quantity Calculations L.S. 1 0 36.00 36.00
SpecificationsBid Manual L.S. 1 0 72.00 72.00
Cost Estimates Each 2 0 16.00 32.00
Pavement Design L.S. 1 0 8.00 8.00
Preconstruction Public Meeting Each ] 0 8.00 8.00
Meetings -Site & City Each 7 0 8.00 56.00
ROADWAY PLANS TOTALS 322 173 4456.00
PERMITTING AN,.. ENVIRONMENTAL
CONSULTANT: AIKENHEAD & ODOM, INC.
RFP NO.:
Prepared: November, 1999
NAME OF PROJECT: Atlantic Beach Stormwater
FROM:
TO:
ITEM SCALE UNIT NO. OF
UNITS NO. OF
SHEETS M-H PER
UNIT TOTAL
MANHOURS
COMMENTS
Permit Prep. and Coordination
SJRWMD - MSSW Permit Project 1 0 144.00 144.00
SJRWMD -Dredge/Fill Permit Project 1 0 64.00 64.00
Fla. Dept. of Environ. Protection I Project 0 0 0.00 0.00
Fla. Dept. of Natural Resources Project 0 0 0.00 0.00
Corps of Engineers Project 1 0 40.00 40.00
Fla. Dept. of Transportation Project 1 0 26.00 26.00
City Clearing Permit Project 1 0 26.00 26.00
NPDES Project 1 4 26.00 26.00
Wetland Staking (Admin.) Project 1 0 26.00 26.00
Mitigation Design (Admin.) Project 1 0 80.00 80.00
PERMITTING AND ENVIRONMENTAL TOTALS 8.00 4.00 432.00
CONTRACT FEE SUMMARY
CITY OF ATLANTIC BEACH, FLORIDA
:.:...:.............:.................:.......:...:.:.:..:...:.:.:...:...:.:.:..
~~:~
~~€
1. Project 2. Proposal Number
Atlantic Beach Stormwater - Part B Final Desi Develo ment
3. Name of Consultant 4. Date of Pro posal
Aikenhead & Odom, Inc. 06-Dec-99
::::::::::::::.:.:.:.:.:.:.:::::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.~'.ART:.~~........~, QR..R~~.,~k:~'~~.. ~.................... .................... .
5. Direct Labor Hourly Estimated Estimated
Rate Hours Cost TOTAL
Principal In Charge $ 60.10 120 $ 7,212.00
Chief Engineer $ 60.10 899 $ .54,029.90
Senior Engineer $ 32.09 1079 $ 34,625.11
Engineer $ 19.55 1498 $ 29,285.90
CADD Desi er $ 13.98 2397 $ 33,510.06
TOTAL DIRECT LABOR $ 26.47 5993 $ 158,662.97
6, Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate 162 % x Total Direct Labor $ 257,034.00
7. SUBTOTAL: Labor + Overhead terns 5 & 6) $ 415,696.97
8. PROFIT: Labor Related Costs (Item 7~ x 13% $ 54,041.00
PART III -OTHER COSTS
9. Miscellaneous Direct Costs
Transportation $ 240.00
Original Reproducibles $ 1,129.50
Reproduction $ 12,905.00
Shipping $ 130.00
Other $ 0.00
MISCELLANEOUS DIRECT COSTS SUB-TOTAL $ 14,404.50
10. SUBCONTRACTS (Lump Sum)
SUB=CONTRACT SUB-TOTAL $0.00
::::::::::::::
11. SUBCONSULTANTS (Reimbursable Costs -Limiting Amount)
SUB-TOTAL REIMBURSABLES $ -
PART IV -SUMMARY
TOTAL AMOUNT OF CONTRACT (Corn Sum Plus Reimbursables) $484,142.47
Comparative Analysis Summary
There seems to be some confusion on how to compare the Range of Compensation for
Professional Services to actual construction costs. FICE and FES previously published a
chart (fee curve) for use as a guide. They have subsequently discontinued this practice
because of the confusion and the attempt to incorrectly apply these to all projects
neglecting the complexity and differing conditions that may exist on all projects.
Presented below is what was intended to be included in the fee curve compensation and
what was specifically excluded.
Included
• Design Services -Final Design Construction Documents
• Professional Services During Construction - To include only the following
0 1 visit per month of observation
o General Review of Shop drawings
o Review of Pay Requests
o General interpretation of plans and specifications
0 1 Final inspection
Excluded
Feasibility Studies
• Conceptual Studies
~ Preliminary Report Services
• All Sub-consultant Fees, including but not limited to
o Survey (all surveys)
o Geotechnical
o Environmental
o Traffic
• Permits
• Resident Engineer
• Public Hearings
• Expert Witness Testimony
• Detailed Quantity Surveys of material and Labor.
• O&M Services.
• Grant Development
F:\PROJECTS\Atl-Bch-Stmwtr\Fee-Proposal\Final-Des\Comparative Analysis.doc
GH)<UTTO & ASSCiCIAT.ES, TNC. PROFESSIONAL SURVEYORS AND MAPPERS
One San Jose Place, Suite 33 Jacksonville, Florida 32257 (904) R$h-Ot)7 t FAX (904) 88b-7174
Noveunber 12, 1999
Mr. Neil Aikenhead
Aikenliead and Odorn, Iris.
5730 Bowden Road Suite 200
Jacksonville, FL 32216
RE: Request for Surveying & Mapping Proposal
Atlantic Beach Storinwater Final Design
Dear Neil,
We are pleased to suburit this proposal for Professional Surveying and Mapping services on the
above referenced project.
~'he scope of services requires signed and sealed topographic surveys of various sites and routes
within the Atlantic Beach area. These surveys shall show the following: above-ground utility
indicators such as valves, risers, meters; landscaped areas; specimen trees; top elevations on all
storm structures such as headwalls, catch basins along with pipe size, material and invert
elevations; top of sanitary manholes elevations along with flowiine elevations, size and material.
We require the City of Atlantic Beach to forward all known contacts for each utility in each of the
work areas. Ghiotto ~ Associates will then make arrangements to forward our drawings to each
utility for their input on the location of their facilities. We will then update the drawiii~s per their
markups and subunit the final drawings.
Each ofthese sites will require sufficient property line location in order to prepare descriptions
of each site for transfer of property rights to the City of Atlantic Beach. Signed and sealed
drawings will be required to accompany each description. Our deliverables shall include
electronic copies of the survey in a .DWG or .DGN format. All vertical data shall be tied to
existing benchmarks established by others and extended to the various work sites. Each site vriIl
have a local assumed coordinate datum with permanent comrol points set for future reference.
Each of the sites with their specific requirements are described as follows:
station 1 & 2 Site
These two sites combine to .measure approximately 40'x40', located adjacent to the lagoon near
the southerly end of Fleet Landing. Survey shat} show elevations sufficient for design and will
extemd to the edge of lagoon.
Estimates costs: X2,260.00
Page 2 of 5
Pumpstation 3 She
This site measures approximately 75'x50' and is located t 225 feet west of the west edge of the
la~oan anal t 800 feet North of the Golf Pro Shop. Survey shall show sufficiem elevations for
design and will extend to the waters edge of the lagoon far a width of ~ 50 feet. From the
photograph you forwarded, it appears the survey will need to show trees, golf cart paths and
possible other golf related features.
Estimated Costs: $2,520.00
Golf Course Bridge Area
This survey requires location of the existing bridge crossing the Lagoon from the Club House to
the Goif Pro Shop. ~t measures f 50 feet in width and t 200 feet in length, centered about the
budge. This survey shall show any visible utilities, the bridge itself with deck and low member
elevations, both sides of the top/bottozn of bank of the lagoon along with an elevation profile,
beginning at natural grade and extending through the lagoon to natural grade. It is anticipated at
this time that no work will be required for transfer of property rights on this site.
Estimated Costs: $785.00
Fleet Landing Tide Gate B.C.
This area measures approximately 15'x30' and is located at the west entrance road into Fleet
Landing. A detailed survey of the roadway, the triple box culvert and two cross-sections up and
down stream is anticipated at thus tune. ~t is anticipated at this time that no work will be required
for transfer of property rights on this site.
Estimated costs_ $785.00
Selva Marina La og_ozt
This site is generally de3cribed as the wooded area lying west of the west edge of the lagoon,
North of Plaza, East of Linkside Drive and South of the westerly extension of County Club Lane.
This site measures ~ 2600 feet in the North and South directions and varies from 250' to 400' in
width. This survey will require: a) a detailed survey of the existing drainage pond lying ~ 300'
North of Plaza; b) detailed location of stormdrains and sanitary lines lying within the Easterly one-
half of Linkside Drive.; c) detailed survey of Eleventh Street up to the culvert crossing (but not
iuacluding detailed information on the existing sewage lift station adjacent thereto) at the lagvorz;
d) detailed survey of the easterly edge of a~a existing drainage pond lying f 700 North of Eleventh
Street; e) location of the fences along the easterly portion of the tennis courts near the north
Page 3 of 5
survey limits; f) cross-sections at 100' intervals, from the centerline of Linkside Drive to the
water's edge of the lagoon; g} cross-sections, at 100' intervals, from the westerly edge of tree line
to the water's edge of the lagoon for the area North of Linkside Drive.
Estimated Costs: $4,750.00
For each of these sites, bench loops will be required to establish vertical control to the work area.
The estimated cost to extend vertical control through each of the sites listed above is $1,530.00.
The remaining work consist of route surveys for the forcernain routes front the proposed pump
stations. Each of the proposed routes must be clearly defined and approved by the City of
Atlantic Beach, and Aikenhead & Odom Inc. prior to the crew taking any measurements. Each of
these routes will require sufficient property line location in order to prepare descriptions of each
route for transfer of property rights to the City of Atlantic Beach. Signed and sealed drawings
will be required to accompany each description.
Each of these routes with their specific requirements are described as follows
pumpstation 1 Forcemain
This route is ~ 15' wide and ~ 900 feel long, extending Northeasterly and East from the proposed
pumpstation toward a wetland area lying North of Sevilla and Southeasterly of Fleet Landing.
This survey will require location of tzaany trees, several fences and cross-sections for the length of
the route. It is quite possible that several easements will be required for this route.
Estimated Costs: $4,500.00
Pumpstation Z Forcemain
Tb~is route is very simdlar iz~ nature with the proposed route for Putrapstatioaa ], oa~ly dais ~toute is ~
1500 L.F., with the northerly terminus being the westerly entrance to Fleet Landing.
Estimated Costs: $6,650.00
Puunpstation 3 Forcemain
This route is quite different than others as it requires a good effort identifying existing property
lines and right-of--way lines. This route ntns along the North line of Selva Linkside to Church
Road (across Mayport Road) to Donner Road and on to the first creek crossing near the Easterly
edge of Dolton Island. Estimated length is f 7500 L.F. A, portion. of Church Road is not open
(unimproved) and it is anticipated that our survey will be used to extend the roadway through this
area.
Estimated Costs: $23,950.00
Page 4 of 5
Sea Tuttle Im~ixst Street Drainage Extension
This route begins near the Southerly end of the Sea Tuttle Inn parking lot and runs north to First
Street, then west along Firsr Street to Sherry Drive. Estimated length is ~ 1000 L_F. This survey
will cover the width ofthe right-of--way of First Street and t 50 wide through the parkang )ot.
Estimated Costs: $4,685.00
I have inc)uded a list of our current hourly rates. I trust this is the information you need. Tf you
have any questions or cornxnents, please call me anytime.
Sincerely,
^~
Philip M. Ghiotto
c+3oalQtrig(ctta~ak~ohotmnnb.proposa3.wpd
GHIO"fT0 & ASSOCIATES, INC.
CURRENT HOURLY RA,~'ES
November 12, 1999
3 LVIan Field Crew
4 Man Field Crew
Survey TechnicianlMapper
Professional Survey & Mapper
$720.00/8 houz day
~8d0.00/$ hour day
$45.00lHour
$65.00IHour
Page 5 of S
.., a .. r r + . ..r.~ LLt_ a ..+ as ~~'~+u. t fl ~ L..l ~ a i ~.. ~ U~JOJ~-1_JJ NU. !'Jb~ ~{'~
7069 DAVIS CREEK ROAD '
.JACKSONVILLE, FLORIDA 32256
PHONE 9o4JB8~-0960
FAX 904/880-0970
November )1, 1999
~/IA FACSiM~,E
i41r. Neil Aikenhead
Aikenhead & Odom
5730 Bowden Road, Suite 20~
Jacksonville, Florida 32216
Subject: Proposal for Geatechoical Exploration
and Engineering Services
City of Atlantic Beach, Stormwater Design
Atlantic Beach, Florida
E&A Proposal No. 99-0413
Dear Neil:
Ellis & Associates, Inc. is pleased to provide this proposal to perform the geotechnical exploration
and engineering services for the above referenced .project.
PRD,IECT 1LNFO1tMAT'<ON
Based on your transmittal dated November 11, 1999, we understand master stormwater, street
drainage and water distribution system improvements will be designed for the City of Atlantic Beach
in buval County, Florida. We were provided with an areal plan which shows the'streeu and other
features within. 4h.e project area, the previously performed and proposed boring locations and the
layout of the proposed construction.
PROPOSED GEOTECHNiCAL_EXPI.ORATION
The objective of the geotechnical exploration is to provide su~ci.ent site and subsurface information
to evalaate the subsurface conditions for the proposed construction. The following field services
were requested in your submittal: -
99t}413.1 NYO
Page 1 o.f 5
Geotacnn~cal Englnoorlog • Erwironrnc~ntd~ S6fviCE79 ^ ConstrucUO~~ Ma~o~'1a~S E~~gu~oGring and Ta~Gng
a y y y ~ ~ y 1 ~lJ LLL ! J ~. 1"I...I~JVL 11"1 1 LJ r ! IYt.. ~ OJOJ4 JJ IYU . bbd ~I'„}
Location Number of
Borings Depth of Borings Betow
Ground Surface, feet
Roadways, Pump Stations 1 and 2
Forcemains 47 Augers 5
Pump Station 3 Poreemain 16 Augers 10
Pump Station 1, 2 and 3 Influent and
Discharge Pipe Structures 3 SPT'` 1.0
Pump Stations 1, 2, and 3 4 SPT 15
11~' Street B.C. Replacement 2 SPT 15
Fleet Landing Tide Gate B.C. Ext. 1 SPT 15
CDS Structure Location 2 SPT 1 S
Baffle Boxes Locations 12 SPT 15
Lagoon/Canal Dredging 13 Augers 5
- aian.aararenevauon ~ est
'Laboratory classification anal index property tests will be performed as necessary on selected soil
samples obtained from the explocation. .
A geatechnical engineer, licensed in the State of Florida, will direct the geotechnic.al exploration and
provide an engineering analysis and evaluation. of the site and 5u.bsurface conditions with respect
to the pla~tined constructiion. The results of the exploration and engineering study will then be
documented in a.ceport containing the following:
A brief discussion of our understanding of the planned construction.
2. A presentati.or. ofthe field and laboratory test procedures used and the data obtained.
3. A presetitAtion of the existing on-site conditions, such as topography, surface
vegetation, etc, as they relate to the planned construction.
4. A presentation of the subsurface conditions, including subsurface profiles, and
estimated gootechnica! engineering properties (a5 necessary).
990413. INYO Page 2 of 5
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~~ ~~~~
5. A geotechnica) engineering evaluation of the site and subsurface conditions with
respect to the planned construction.
Recommendations far foundation design parameters, inc.tuding our estimate of the
performance of the foundation system.
Recommendations for the required site preparation and earthwork construction.
~Ql~'EIlISATION FO~SERVICES
Based on the scope of the geotechnica) exploration, proposed laboratory investigation, and
engineering services outlined above, we recommend the budget provided on the attached Estimated
Quantities and Fee Schedule (Attachment A). Our services will be provided on a unit rate basis.
We will contact you immediately if we encounter subsurface conditions which could require (1) the
borings to be performed to deeper depths, (2) additional borings or other field testing, andlor (3)
additional engineering analys.is/evaluation and studies outside the scope of this proposal.
SCAF.DUI,ING AND AU'THO i7AT1ON
We can initiate our geotechnica) exploration within 3 to 5 days after receiving notice to proceed.
A returned copy oftihe attached authori~tion sheet, dated and Signed by a responsible signatory, will
formally authorize the proposed geotechryical exploration. Preliminary verbal results and
recotnrrxeadations can be provided within 1 to 2 days after completion. of the field drilling portion
of. the project. The written report containing final recommendations will be submitted within two
weeks after completion of all field anal laboratory testing.
We appreciate this opportunity to provide this proposal to perform the geotechnica) exploration for
this project Tf you have any questions concerning this proposal of if we can serve you in any other
way, please contact me,
Sincerely,
E~,:.,Is & ASSOCIATES, INC.
~~~~
Nick Y. Oweis, P.E.
Director Geotechnical Services
NYO/klh
990413.1NY0 Page 3 of 5
+ a + a s.s + ~ • -~..+ ~~~- t J a nJJVI. ! 1••1 I C~ ~ lIYt~ . ~ cJO...r•iJ...l NU. bbS i.~b~
Authorization for Geotecheical Services
City of Atlantic IIeach, Stormwater Design
'~ Atlantic Beach, Florida
E&A Proposal No. 99-Oa 13
Sigoamre of Authorized Representative:
Title:
Company:
Datc:
~p_and lnvoicine Information (if different from addressee)
Contact Person,:
Title:
Company:
Address;
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990413. i N YO Page 4 of 5
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Attachment A
ESTIMATED QUANTITIES AND FEE SCHEDULE
Gcotecltnicai Exploration end Engincering Scrviccs
Ciry of Atlantic Bench, Stortnwatcr Design
Atlantic Beath, Florida
E:&A Proposal No. 99.04]3
Description -Unit Cost No.O[Units Extension
L EIELD EXPLORATION'
Mobilization and Demobili2ation aFDrill Crcw and
Equipment, Each $200.00 1 $200.00
SPT Borings (ASTM D 15$6), L.F. 0-50' ~ $7.50 345 $2,587.50
Auger Borings (AS"f1N D 1452}, L.F. 0-50' $3.50 460 $2,530.00
Grouting Stceet Borings $3.D0 250 $750.00
Utility Coordination and Boring Layout $40,00 16 $640.00
Subtotal Testing $6,707.50
IL LA$4J~~ORY TESTING
Natural Moisture Content (ASTM D 2216), Test 55.00 14 570.00
Fines Content (ASTM D L 140), Test $15.00 30 $450.00
Organic Material Content (ASTM D 297x), Tcst 512.00 10 $120.00
Corrosion Test (pH, Sulfate, Chloride and Resistivity) $100.00 0 $0.00
Atterberg Limits (ASTM D 431&), lest ~ SSD.DO 4 b200.00
Subtotal Testing $84E1.OD
lSl. EIY .IN ..RING SE VICES
Project Engineer, P.E. $60.00/Hour 45 52,700.00
Sr. Engineer, p.);. 575.00/!•lour !0 $750.00
Secretary 535.OO/Hour 3 $105.00
CARD Drafting 536.00/Hour 8 $304,00
Subtotal Engineering $3;859.00
Total 511,406.50
NOTE: 't'he cast of this geotechnicol exploration and our engineering Scrviccs will not exceed $11,406.50 unless
subsurface conditions dictate that Uu scope of wort[ be signifcantly increased.
990413.iNY0 Pagc 5 of 5
PROFESSIONAL FEES VS CONSTRUCTION COST COMPARATIVE ANALYSIS
MONUMENT RD EMERSON St GEO KING BLVD MONUMENT RD PARK STREET WICKHAM ROAD LONESTAR RD LENOX AVE AVERAGE
Phase 1
Phase 2
Construction Cost $ 12,000,000 $ 1,684,750 S 11,323,601 $ 2,310,766 $ 1,441,473 $ 5,071,950 $ 7,321,869 $ 6,028,601
Conceptual Study (A8,0 Fee) $ - $ 58,332 $ $ $ $ $ 71,650 $ 61,869
Preliminary Engineering (A&O Fee) $ $ $ - $ $ - $ 153,555 $ - $
- Final Engineering (A80 Fee) $ 1,024,658 $ 140,469 $ 1,062,180 $ 236,109 $ 163,473 $ 259,343 $ ~ 858,271 $ 369,341
OF CONSTRUCTION COST 8.5% 11.8% _ 9.4% 10.2% 11.3% 8.1% 12.7% 7.2°/ 9.9%
Subconsultanls
Traffic $
134
879
$
10,000
$
4,2DD
$
22,297
$
15,000
$
10,426
$
30,968
$
4,500
Survey $ ,
76,594 $ 35,500 $ 110,000 $ 22,000 $ SO,ODD $ 100,000 $ 112,134 $ 127,445
Geotech $ 34
383 $ 4,100 $ 5,000 $ 5,000 $ 5,750 $ 36,782 $ 25,20D $ 20,100
Environmental $ ,
10,000 $ 2,200 $ - $ 10,OOD $ 7,500 $ - $ 45,625 $
$ 57,314
000
15
Li htin ,Electrical. Landsca in , SoftDi $ 13,512 $ 15,000 $ $ 18,594 $ 15,000 $ 23,650
0
85 $ 31,291
218
245 $ ,
224
358
Subtolal Subconsulfant Fees $ 269,367 $ 66,800 $ 119,200 $ 77,897 $ 93,25D $ ,
17
8 $ , ,
TOTAL PROFESSIONAL FEES $ 1,294,025 $ 265,601 $ 1,181,380 $ 314,000 $ 256,723 $ 583,756 $ 1,175,139 $ 655,567
OF CONSTRUCTION COST 10.8% 15.8% 10.4 % 13.6% 17.8% 11.5% 16.0% 10.9% 13.4%
As Compared to this project w!o Subs' wl Subs'
U er Ran e $ 11,000,000 $ 11,000,000
Professional Services Fee $ 758,000 $ 830,292
OF CONSTRUCTION COST 6.9% 7.5%
Middle Ranoe $ B,SOO,000 $ 8,500,000
Professional Services Fee $ 758,00 0 930,292
~ % OF CONSTRUCTION COST 8.9 i~ 9.8 %
Lower Ran e $ 6,000,000 $ 6,000,000
Professional Services Fee $ 758,000 $ 830,292
OF CONSTRUCTION COST 12.6 % 13.8
F:1P ROJECTSWtI-Bch-Simwtr\Fee-ProposahFinal-Des~MJYComparison.xls]Sheett
A lw e,.n<n.16 DEem, Inc. Lnn(Idan11AI 1~/S/t999 ~ Pape 1
+1
Date Proje4 Title Desorption Design Cost Conri. Cost Change Orders Taal Const Cost %Dcsign/Conri CAS ROS Total Cost %CAS/Conn. Months Cost Per Moat4
9697 Lifl Station No:2Area Relining Insimform relining of ewer-mains 5109,833.00 5138,566.00 5576,00 51,326,276.22 8.28% 528,337.93 NIA 51,464,447.15 2.14% 8 53,542.24
Lift Station No: 2 Arw Sewer-main Repl. Replacement of existing ewer-mains end roadways 51,034,260.59 5152,873.63 ERR
9495 Improvements to WatedSewer Maasin the Replacement of existing water/sewer/roadways 590,320.00 51,092690.00 5106,564.93 51,714,400.93 5.27% 569,100.00 N/A 51,873,820.93 4.03% 12 55,758.33
Vinirity of Lift Station No: 7 Area SS 15,126.00 ERR
9899 Improvements of the Potable Water-mains Replacement otexisting watcrmains 544,734.00 5394,748.73 5394,748.13 11.34% 525,000.00 N/A 5464,502.75 6.33% 6 53,125.00
9394 Stortnwatm lmprovemems: Phaul Pump Station/fiention Pend/related infiastmaure 5150,000.00 52,600,000.00 52,600,000.00 -~ 5.77% N/A 52,750,000.00 0.00% ERR
& roadway replacement SO'~ ERR
9493 Stortnweter ImprovemenLS: Phase 2 Pump Smtion/Itmtion Pond/rclaled infraswcmre 5150,1100.00 51,094,000.00 (530,000.00 51,064,000.00 14.10% 554,000.00 N/A 51,2ti8,000.00 3.08% li 59,000.00
& roadway replacement S0'~ ERR
Stormwazer lmprovements:llth Ave N. Pump Stetion/Rention Pond/rel:ucd infraswcturc 523,900.00 5224,000.00 523,000.00 5247,00000 9.68% N/A 5270,900.00 0.00% ERR
& roadway replacement SO'~ ERR
9496 Stormwater Improvements: Beach Blvd. Pump Smtion/Itention Pend/related in6arimetme 5400,000.00 57,000,000.00 S7,OOD,OD0.00 ~- 5.71 % 5363,000.00 N/A 57,763,000.00 5.19% ERR
&roadway replacement >•41 WA"(~6 (=V/• 50.00 50.00 ERR
9899 South Pablo South Stormwatm StormwaterDminage Improvements 518,191.00 5197,230.00 5197,230.00 3~'}tc 9.22% 516,765.00 5232,186.00 8.30% ERR
9899 18th Street N. Stomtwater hnprovemmts Stormwater Drainage Improvements 57,961.00 582,000.00 582,000.00 9.71 % S6,970.00 596,931.00 8.50% ERR
9849 Madrid St Drainage Improvements Stormwaer Drainage Improvements w/pump staiion 1104,137(10 51,688,589.00 51,688,569.00 _ 6.17% 5143,530.00 51,936,256.00 8.50% ERR
15th St. S. Draimge Improvements Stormwater Drninege Improvements S 10,981.00 50.00 ERR S ID,981.00 ERR I ERR
Wingate Park/OolfDriving Range Stormwater Stormwater Drainage lmprovementsw/pump station 525,151.00 5278,000.00 5278,000.00 9.05°0 523,630.00 5326,781.01) 8.50% ERR
TV&leaning of 4th St to Beach Blvd Cleaning Drainage System Piping - 56,041.00 50.00 ERR 56,041.00 ERR ERR
Huguma Park Stonnweter Improvements Drcdgingout Lagoon 516,961.00 53115,000.00 5305,000.00 3.56% 525,923.110 5347,666.00 8.50°/. ERR
Holly Dr. dr Palm Tra Lane Stormwater Stoonwatcr Drainage lmprovemems 517,211.00 5166,000.00 5166,0110.00 _ 10.37% 514,110.00 519),321.00 8.30% ERR
37th Ave 5. Stamweler Improvements Slormwaer Drainage Improvcmcnts 510,71 L00 565,000.00 565,000.00 16.48% 575,711.00 0.00% ERA
9899 Water Plant No: 1, Phan ll Improvements Water Plant Modifications w/new wells 5272,070.00 52,200,000.00 52,200,000.1'10 __ 12.37% 5112,700.00 52,584,770.00 3.12% ERR
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Constdat.12311/19l1999