Exh 99
f z ~ ~~ - 99
City Manager Report
December 14, 1999
Y2K Preuarations:
The Mayor and Commission have already heard reports from City Staff concerning the
Y2K readiness of City owned and operated equipment including water and wastewater
plants, Police 911 system, and other City functions. After several meetings and other
communication with the Jacksonville Emergency Operations Center and numerous other
contacts, we anticipate that major utility suppliers such as JEA and Bell South will not
experience significant Y2K related problems and that services will continue as usual in
Atlantic Beach. However, we think it prudent to have additional staff on hand beginning
on December 31 and continuing for as long as needed to handle any unanticipated needs.
This report is to review our plans for staffimg at that time.
The two City Departments most likely to be called upon if unanticipated problems arise
would be Police and Public Works. An Emergency Communications Center will be
established in the Atlantic Beach Police Department beginning early on December 31.
The City will also have a top staff member stationed at the Emergency Operation Center
in Jacksonville. Police Officers will begin working on 12 hour shifts on 12/31 and there
will be 14 Officers working at midnight. This should provide enough personnel to cover
the First Night activities and have extra Officers available for other assignments. For
additional information on the Police plans for Y2K staffimg see the attached memo from
David Thompson dated 11/30/99.
The Public Works staffing will similarly be increased beginning on 12/31. All water and
wastewater plants will be staffed continuously beginning on 12/31 and most Public
Works supervisors will be on site as long as needed. See also the attached memo from
Bob Kosoy dated 12/6/99 concerning the staffimg schedule. Public Works has also
obtained written certifications from each of our major contract maintenance vendors
concerning their availability for possible YZK related problems.
Other key management personnel will be on hand for coordination with the First Night
activities.
Again, while significant disruption of public utilities or public services is not anticipated
to result in Atlantic Beach on January 1, we are confident that adequate manpower and
equipment will be available on site for immediate response to any unanticipated problems
that may come up.
Beach water sampling;
Attached is the most recent beach water sampling report dated 11/16/99 compiled by the
City Manager Report
December 8, 1999
Page 2
Florida Department of Health which indicates water temperature, bacteria count, and
water quality. All locations in Atlantic Beach are rated "good."
Emergencypump replacement;
On 11/30/99 the emergency repair of a pump at Lift Station C was authorized. Crruhn-
May, Inc, is the City's contractor providing these repairs and estimated cost was
$8,000.00.
MEMO
To: Mr. Jim Hanson, City Manager
From: David E. Thompsor~"~
Subject: Y2K Plans
Date: November 30, 1999
The Police Department has been working with Emergency Management Officials for the past yeaz
on planning for the 1999-2000 New Year. Some of the planning was discussed in some detail at
the meeting on November 29, 1999 with Atlantic Beach department heads and Andy Sykes from
the Division of Emergency Management with Jacksonville. The plans for the Atlantic Beach
Police Department are outlined below:
Additional Emergency Communications Operators (ECOs) will be brought in to staff the
Communications Division. This will be the contact point for most citizens who may have
questions, concerns, or emergencies, and the business lines and 911 lines can all be monitored and
coordinated from the same location. Additionally, ECOs will be provided with the Citizen
Information Lines at the downtown Emergency Operations Center where they will have a number
of citizens to answer questions. BellSouth assures us that 911 lines and all business lines are Y2K
compliant. A HAM radio operator will be stationed at the Public Safety Building, and he will
have contact with Neptune Beach, Jacksonville Beach, and Jacksonville's EOC.
Police Officers will be doubled up on their shifts to provide additional coverage on the street. At
midnight, there will be fourteen (14) police officers working, including detectives and
administrators. There will also be Police Explorers working on the First Night projects
throughout the City. This level of coverage will continue until the eazly morning hours. If
additional police services are needed for an extended period of time, additional officers are
scheduled for callback to relieve them in the morning. Officers are on an 800 MHZ System based
in Atlantic Beach, and the system has emergency back-up power if there is a problem with JEA.
All cars will be topped off with gas, and the emergency generator at the Public Safety Building
will be tested and topped off with fuel before the 31st of December.
The Police Depaztment will be the Atlantic Beach EOC during the New Yeaz activities. There
will be food, drinks, and supplies for City personnel, and staff will coordinate with the
Jacksonville EOC as necessary. The current plan includes sending George Worley to the
Jacksonville EOC as our communications point and liaison with their personnel.
The Police Department has already identified the major intersections in the County
Comprehensive Emergency Management Plan. In the event that we lose traffic controls at those
intersections, police officers will direct traffic at those locations as needed. Most of the lights can
be put on "flash" if there is a loss of power, and they will not need to be attended 24 hours a day.
However, they will need traffic control to route traffic out of the Beaches that night.
Mr. Jim Hanson, City Manager
Page 2
November 30, 1999
The plans are flexible, and they allow for the Police to adjust to various demands that could arise
as a result of the Y2K situation. Although virtually all of the major companies and governmental
entities have assured us that they are Y2K compliant, we will be staffed and prepared to direct our
resources as needed.
If you have further suggestions and/or concerns, please do not hesitate to call.
>~~`~~r2~iC ~~f2 - Tt`O~Lic~
1200 SANDPIPER LANE
ATLANTIC BEACH, FIARIDA 32233-4381
TELEPHONE (904) 247-5834
FAX (904) 247-5843
MEMORANDUM
December 6, 1999
TO: Jim Hanson, City Manager
FROM: Bob Kosoy, Director of Public Works
SUBJECT: Y2K STAFFING SCHEDULE
The following staff are scheduled to work the fallowing hours on 12/31/99 to 1/1/00:
Public Works Administration (@ EOC -Atlantic Beach)
Donna Kaluzniak 6:00 p.m. -10:00 p.m.
Bob Kosoy 10:00 p.m. -until released
Buccaneer Division (@ 902 Assisi Lane and Buccaneer WWTP
Harry McNally 6:00 p.m. -until released
Bill Searcy 6:00 p.m. -until released
Troy Stephens 6:00 p.m. -until released
Michael Fields 6:00 p.m. -until released
REST OF STAFF ON CALL
AB Division (@ 1100 Sandpiper Lane)
Tim Townsend 7:00 p.m. -until released
Shelton Flowers 6:00 p.m. -until released
Les Boswell 3:00 p.m. -until released
REST OF STAFF ON CALL
Streets & Maintenance Division
Paul Paloti (working "First Night") 9:00 a.m. -until over
REST OF STAFF ON CALL (Streets & Maintenance employees have been
instructed to call Bob Kosoy at 11:30 p.m. and again at 12:30 a.m.)
cc: Donna Kaluzniak
Division Directors
File: Y2K
RSK/~
Nov-22-99 08:42A
4
P.02
FLORIDU b)3FARi['Mf~+11' OF
~~
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Robert G Brool~, M.D.
Go~~ernor Secretary •
news release • news release • news release • news release • news release + saews release
t'otltact: Patricia Frank RN, Public Information Officer
phone: 630-3254 fax: 798-4669
OUTLOOK OF WATER QL1AIaITY
tl 1<-~ ~-~>>
The I3cach Water Sampling and Public Notification Study was developed by the I'lorida Department of
Health and the T?oval County Health Department in conjunctiot: with the United States Environmental
Protection Agency (EPA). The study's purpose is to determine levels of bacteria in the surf. Dry and
wet weather conditions will be atlalyzed between July 1, 1999 and June 30, 2000. Bacterial data from
this study will be combined with rainfall data from sampling events to develop a correlation between
the amount of rainfall and increases in bacterial levels. Phis research is based on the amount
Enterococci bacteria found per 100 ml of marine water,
According to the FPA studies an bacteria, the density of the Isrttc~rcncci s~~ bacteria as an indicator
group in seawater shows the best relationship to swimming-associated gastroenteritis. C'7astroenteritis
illnesses were signifccantly associated with polluted water and did show a functional relationship to
water quality measured with this bacterial indicator. For more information pn this study contact
Patricia h'rank,l:ZN, Public Information Officer, at 630.3254.
_ Wulrr tluacria
I~C$111g ~\h;.} SrtC f.OQBLiOp 'rCtntt. C7txad Wxtei [}uxlifv
1, N, t ,ittle Talbot Island 1 nine north of Sawpit Boardwalk 66 < 4 Good
2. S.Little Talbot Island Sawpit Boardwalk ~ G7 ~ 4 Good
_
3, Hu 7uenot Park _ _
Ocean Beaeh Access -• ~ 68 < Q Good
4. Hanna Park Wonderwood Rdd Acccs~ Ramp 65 _
< q food
5. Seminole Beach Seminole Rd (i~ 1)[' St. 65 < 4 Good
6. N. Atlantic Beach __ _
1S~`• St Access (a~ (keim -
65
< 4 _
Good
7. S, Atlantic Beach Aslant-~ t~~~a~ A~~~55 ;u; Ocesn 65 < q Good
8. Neptune Beach Ilopkins St_ (~) Ocean 6: ' • < 4 c~oa
9. N, Jacksonville Beach ~ Beach Btvd, ~lcxcss Ca?~Oceari 65 < 4 Good
10. S. Jacksonville Beach __ _
?0' Ave. S. Accc,~s (d,, Ck:can ~~ 65 < 4 Good
tiar}tple. t[[kcn bt-weekly at a tl}ree-foal cla,-pth to rnnnne \~ater of 1}igh ~i.4 y[rblic xrc:t,~.
Twcnly-four hours incuhtttiatl is r~x}\ur~xl for t}acteria tes(.ing.
Explanation of water quality:
GC)OT3 = t)-34 L''nt[:rucaccus sp per 1t)0 utl of marine water
MODERATE = 35-1 q3 F."ntrrar.~~.c ~~} per lt)(3 ml of marine water
P~XJR = 104 or LYiCdtCT F,nter~cnr.(:u•~ sp per 1W ml aC marit\e Water
~##
Duval County Health nepartment
Public Tnfarmation (M'iCC: • 515 West Sixth Streit • JaCk~pm~llo, Florida • 322UG-X3')7• (904) G3i)-3254
I+t paimerslrip wirft Ihr ('ity.f_Irr~ksa:viUa