03-10-97~c._
CITY OF ATLANTIC BEACH
COMMISSION MEETING -March 10, 1997
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regulaz Commission Meeting of February 24, 1997,
2. Recognition of Visitors:
A. Greenscape with report relative to proposed landscaping of Atlantic Boulevazd
medians
B. Presentation of Proclamation declaring Mazch l5, 1997 as Arbor Day in Atlantic
Beach
Unfinished Business:
A. Waive bidding requirements and authorize Dames & Moore to produce construction
documents, construction administration and' permits for Tresca property
improvements at a cost of $43,750.00
4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Code Enforcement and Recreation
Departments
5. Action on Resolutions:
A. Resolution No. 97-7 - A RESOLUTION TRANSFERRING CERTAIN
MONIES BETWEEN FUNDS (Mid-Year Budget Modification)
6. Action on Ordinances:
A. Discussion and possible action on Ordinance No 60-97-9, adopted on final reading
February 24, 1997
B. Ordinance No. 75-97-12: Introduction and First Reading
AN ORDINANCE OF THE CITY OF AT:'LANTIC BEACH TO AMEND
CHAPTER 21, BY ADDING TO AND CHANGING SEC. 21-22 TO PROHIBIT
PARKING OF VEHICLES OVER TEN THOUSAND (10,000) POUNDS GROSS
WEIGHT IN RESIDENTIAL ZONES, AND PARKING RESTRICTIONS IN
RESIDENTIAL AND COMMERCIAL AREAS UNLESS PERMITTED BY THE
CITY CODE
7. New Business:
A. Awazd contract for the construction of a disability beach access ramp at Ahern street,
pursuant to the specifications of Bid No. 9697-2 (Rebid), to Barnette Construction
at a cost of $9,745.00
Page Two
AGENDA March 10, 1997.
B. Public Hearing and action on an application for aUse-by-Exception filed by AEGI
Properties, Inc., requesting approval to sell new and used automobiles and boats at
wholesale; requesting approval for temporary storage of evidence and vehicles to be
sold; and requesting approval to undertake vehicle repairs within the building, at 1200
Mayport Road, zoned CG, Commercial General
C. Public Hearing and action on an application for aUse-by-Exception filed by Michael
D. Phillips to operate an office for record keeping purposes only for a residential
container company
D. Public hearing and action on an application for aUse-by-Exception filed by James
Stackhouse of New Friendship Baptist Church to use the residential property at 117
Ardella Street for a food and clothing distribution center
E. Authorize extension of contract with Certified Home Inspections for building
inspections through September 30, 1997
F. Award contract to Commercial Industrial Lawn Maintenance for lawn maintenance
at city facilities pursuant to the specifications of Bid No. 9697-7, at a cost of
$15,410.00
G. Authorize the purchase of Benches, Trash Rece°ptacles, Recycling Bins and Picnic
Tables pursuant to the specifications of Bid Ne. 9697-5 as recommended in Staff
Report dated March 4, 1997
H. Authorize the Mayor to execute the Second Amendment to Contract with Refuse
Services, Inc.
8. City Manager Reports and/or Correspondence:
A. Capital Improvement Projects status report
B. Approval of Tentative Budget calendar
C. Report relative to proposed staff/volunteers appreciation picnic
9. Reports and/or requests from City Commissioners, <;ity Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting, such person may need a record of the proceedings, and., for such purpose, may need to ensure
that a verbatim record of the proceeduigs is made, which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at thhis meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, fornis for thi purpose aze available at the entrance
to the Commission Chambers.
F--~ In accordance with the Americans with Disabilities Act and Section :!86.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk.
MINUTES OF THE REGULAR MEETING OF THE ATLAN7CIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SIi.MINOLE
ROAD, AT 7:15 PM ON MONDAY, MARCH 10, 1997
PRESENT: Lyman Fletcher, Mayor
John Meserve
Tim Reed
Steve Rosenbloom
Suzanne Shaughnessy, Commissioners
AND: Alan C. Jensen, City Attorney
Jarboe, City Manager
Maureen King, City Clerk
The meeting was called to order. The invocation was offered by MaGyor
Fletcher followed by the Pledge of Allegiance to the Flag.
1. ~poroval of the minutes of the Regular Meeting held
February 24. 1997.
Motion: Approve minutes of the Regular Meeting held
February 24, 1997.
The motion carried unanimously.
2 Recognition of Visitors:
A. Greenscape with report relative to proposed landscaping; of
Atlantic Boulevard medians
Kelly Elmore, representing Greenscape, stated he had met with offi~,ials from
Neptune Beach last week and they may participate in the landscaping project,
however, no funding was mentioned. Mr. Elmore reported the palm trees
would aarive on March 20th and installation of the irrigation system in the
medians should be completed by then. Mr. Elmore urged everyone to
participate in the first planting of spreading Lantana, hawthorne, anti crepe
myrtles which will take place on March 22, 1997 at 8:30 a.m. on the medians
east of Pemnan Road.
Mr. Elmore stated the project was behind schedule due to a commwrications
problem with the Department of Transportation attorney with regard to the
,_,., semantics of the grant and proposed payment schedule. It was also reported
that the City of Jacksonville would be replacing culverts on Atlantic Boulevard
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and reconfiguring the medians by the Mayport Road overpass, and planting of
those medians would probably not take place until fall.
Commissioner Rosenbloom inquired if the weeds and grass in the mu;dians
would be killed before the planting took place. Mr. Elmore stated they would
be applying herbicide to the medians and adding fill to any sunken areas.
Commissioner Shaughnessy entered the meeting at 7:25 p.m.
B. Presentation of Proclamation declaring March 15, 1997 ;is Arbor
Day in Atlantic Beach
Mayor Fletcher read the Proclamation in full declaring March 15, 1997 as
Arbor Day in Atlantic Beach and preserved it to City Manager Jarboe for
appropriate display.
Carl Walker, Beautification Committee Coordinator, reported the siixth annual
tree sale would take place on March 15th at the east end of the City Hall
r^ parking lot from 10:00 a.m. to 3:00 p.m. Mr. Walker also stated Committee
Members would be conducting educational programs at Atlantic Beach
Elementary School on March 13th and 14th concerning the benefits of planting
and maintaining trees.
Mayor Fletcher encouraged those present to participate in the tree s~~le.
C. George Johnson of 387 Belvedere Street
Mr. Johnson stated he wished to speak concerning the zoning of the
property at 117 Ardella Road.
Mayor Fletcher stated discussion of this item would occur under Item 7D
on the agenda and asked Mr. Johnson to speak at that time.
D. Alan Potter of 374 Second Street -Beaches Aquatic 1'001
retention pond
Alan Potter, representing Beaches Aquatic Pool, presented a letter and a
copy of the Aquatic Gardens plat dedication to each Commissioner.
(These items are attached and made part of this official record as
Attachment A). Mr. Potter stated he believed according to the plat
dedication, which was approved by the city, it was the city's
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responsibility to maintain the retention pond as part of its dravaage
system. Mr. Potter presented a brief history of the pond and ~~tated the
city had maintained the pond for a number of years, but recently stopped
and removed the aerator . Mr. Potter indicated Beaches Aquatic Pool
could not afford to pay to have the pond dredged or for on-going
maintenance.
The matter was referred to City Attorney Jensen to render an opinion
concerning the city's responsibility for the retention pond.
Andrea Pennell, president of Aquatic Gardens Homeowners'
Association, presented a letter and petition containing seventy signatures
to the Commission asking the city to clean and maintain the reaention
pond until the responsibility question for maintenance is resolved.
3. Unfinished Business:
A. Waive bidding requirements and authorize Dames & Moore to
produce construction documents, construction administration and
permits for Tresca property improvements at a cost of $~t3,750.00
Motion: Waive bidding requirements and authorize Dames and
Moore to produce construction documents, construction
administration and permits for the Tresca property improvements
in the amount of $43,750.00.
Commissioner Rosenbloom inquired if the $43,750 in addition to the $20,000
already paid to Dames and Moore, included the cost of permits and was told by
City Manager Jarboe the permits were included. He then asked what the
Commission would do if the bids for the project came back over-budget and
was told they would not be accepted and the project would have to be scaled
down accordingly.
Some discussion ensued concerning the urgency to proceed with the project
and Mayor Fletcher stated the Inland Waterways Navigational Grant. application
had to be in the mail by March 28th and received in Tallahassee by 4:30 p.m. on
April 1, 1997 in order for the city to be eligible for reimbursement oil funding
for one-half of the project.
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There being no further discussion, the motion carried unanimously.
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4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Code Enforcement
and Recreation Departments
The consent agenda items were received and acknowledged as pre;>ented.
5. Action on Resolutions:
A. Resolution No. 97-7
A RESOLUTION TRANSFERRING CERTAIN MO1VIlE5
BETWEEN FUNDS (Mid-Year Budget Modification)
Motion: Adopt Resolution No. 97-7 authorizing transfer of certain
monies between funds (mid-year budget modification) a:a explained
in a memo with attachments dated March 3, 1997 from Finance
Director Meuse.
''~ Mayor Fletcher read the Resolution by title only.
There was no discussion and the motion carried unanimously.
The memo with attachments from Finance Director Meuse dated Much 3, 1997
is attached and made part of this official record as Attachment B.
6. Action on Ordinances:
A. Discussion and possible action on Ordinance No. 60-97-9~, adopted
on final reading February 24,1997
City Manager Jarboe explained Commissioner Shaughnessy had requested the
ordinance be discussed to clarify whether the replacement of city signs should
be done all at once or phased in. City Manager Jarboe stated he waatted
Commission direction in this matter and indicated money had been included in
the mid-year budget modification to replace all of the signs at one time in order
to obtain the best price per sign.
Mayor Fletcher stated he believed the sign replacement should be left to the
discretion of the City Manager.
Commissioner Rosenbloom stated he believed there should be a policy that all
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new signs will comply with the specifications of the ordinance. Hovaever, he
further stated opposition to the expense of replacing all existing signs.
Commissioner Shaughnessy stated it was her understanding the intent of the
ordinance was not to replace existing signs unless they fell into disrepair.
City Attorney Jensen stated originally the ordinance was written wii:h a time
certain to replace the existing signs, which was changed when the Commission
stated they did not want to set a deadline for replacement. The ordinance was
redrafted to authorize the City Manager to replace the signs when dcemed
necessary or the money was available.
At this point in the discussion, Mayor Fletcher stated he would like to replace
all of the signs now, when it would be the least expensive. Commissioners
Reed and Rosenbloom disagreed and stated the signs should be replaced as
they needed repair. Commissioner Shaughnessy stated she did not caze one
way or the other, but felt the City Manager needed some direction from the City
Commission regarding how to proceed. Commissioner Meserve st<~ted the
money should be placed in the FY98 budget and all the signs replaced then.
B. Ordinance No. 75-97-12: Introduction and First Reading;
AN ORDINANCE OF THE CTPY OF ATLANTIC BEACH TO
AMEND CHAPTER 21, BY ADDING TO AND CHAN(:ING
SEC. 21-22 TO PROHIBTI' PARKING OF VEHICLES OVER
TEN THOUSAND (10,000) POUNDS GROSS WEIGHT' IN
RESIDENTLAL ZONES, AND PARKING RESTRICTIONS IN
RESIDENTIAL AND COMMERCIAL AREAS UNLESS
PERMITTED BY THE CITY CODE
Motion: Approve Ordinance No. 75-97-12 on first reading.
Mayor Fletcher. read the ordinance by title only and stated the final Heading and
public hearing would take place Mazch 24, 1997.
It was pointed out that the ordinance did not give enough time for a moving van
to load or unload. City Manager Jarboe stated a moving company should be
required to obtain a permit due to the potential safety hazard caused when the
vehicle blocks half of one of the city's narrow streets while loading or
~.,, unloading.
There was no fixrther discussion and the motion carried unanimously,
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7. New Business:
A. Award contract for the construction of a disability beach access
ramp at Ahern Street, pursuant to the specifications of Bid No.
9697-2 (Rebid), to Barnette Construction at a cost of $9,'145.00
Motion: Award contract for the construction of a disability beach
access ramp at Ahern Street, pursuant to the specifications of Bid
No. 9697-2 (Rebid), to Barnette Construction in the amount of
$9,745.00.
A lady (name unknown) inquired as to the placement of the ramp within the
right-of--way and also inquired regarding the proposed construction .af the new
lifeguard station on the same site. Mayor Fletcher asked her to meet; with City
Manager Jarboe for details of both the projects.
B. Public Hearing and action on an application for aUse-by-
,,., Exception 1-ded by AEGI Properties, Inc., requesting approval to
sell new and used automobiles and boats at wholesale; requesting
approval for temporary storage of evidence and vehicles to be sold;
and requesting approval to undertake vehicle repairs within the
building, at 1200 Mayport Road, zoned CG, Commercial) General
Motion: Grant Use-by-Exception to AEGI Properties, Inc. to sell
new and used automobiles and boats at wholesale, to temporarily
store evidence and vehicles to be sold and to undertake vehicle
repairs within the building at 1200 Mayport Road zoned CG,
Commercial. General with the following conditions: (1) All repair
activities be conducted within the building, (2) Outside storage of
vehicles be within the fenced area or inside of the buflding only, (3)
Not more than ten fully operational vehicles stored on the site, (4)
The sales, storage and repairs shall not become the principal uses of
the property under this exception, and (5) This exceptions be
granted to the applicant only, and for this location only.
Mayor Fletcher opened the public hearing and no one spoke in favor of or in
opposition to the use-by-exception request. The public heazing was declared
closed.
~^ There was no discussion and the motion tamed unanimously.
C. Public Hearing and action on an application for aUse-by°-
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Exception filed by Michael D. Phillips to operate an office for
record keeping purposes only for a residential container company
Motion: Grant use-by-exception to Michael D. Phillips to operate
an office for record keeping purposes only for a residential
container company with the following conditions: (1) The exception
be granted to the applicant only and for this location only, (2) The
provisions of Section 24-159 must be fully complied with, and (3)
Violation of Section 24-159 will result in revocation of this
exception.
Mayor Fletcher opened the public hearing and no one spoke in favor of or in
opposition to the use-by-exception request. The public hearing was declared
closed.
There was no discussion and the motion carried unanimously.
~ D. Public hearing and action on an application for aUse-by-Exception
filed by James Stackhouse of New Friendship Baptist Church to
use the residential property at 117 Ardella Street for a food and
clothing distribution center
Motion: Deny use-by-exception filed by James Stackhouse of New
Friendship Baptist Church to use the residential property at 117
Ardella Street for a food and clothing distribution center as
recommended by the Community Development Board during its
February 18,1997 meeting.
Mayor Fletcher then opened the public hearing.
Mr. George Johnson of 387 Belvedere Street, owner of the property at 117
Ardella Street, stated when he purchased the property in 1989, it was zoned
commercial and he believed it still should be zoned commercial, not residential.
Since no one else wished to speak in favor of or in opposition to the use-by-
exception, the Mayor declazed the public hearing closed.
Community Development. Director Worley explained that there was some
confusion over which street was designated Richazdson Lane and the most
easterly street, which is now paved, is Richardson Lane. Another unpaved
right-of--way which sepazates the residential and commercial properties is
located west of the paved Richazdson Lane and is often confused with the
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arc ,
actual Richardson Lane.
Mayor Fletcher advised Mr. Johnson to speak with Mr. Worley concerning
this matter.
Commissioner Rosenbloom inquired as to Sharette Simpkins' position
regarding the request, and Community Development Director Worley stated
she was opposed to it.
City Attorney Jensen pointed out that the use-by-exception application signed
by Mr. Johnson indicated the property in question was zoned residential.
There being no further discussion, the motion carried unanimously.
E. Authorize extension of contract with Certified Home Inspections
for building inspections through September 30,1997
Motion: Authorize extension of contract with Certified Elome
Inspections for building inspections through September 30, 1997.
There was no discussion and the motion carried unanimously.
F. Award contract to Commercial Industrial Lawn Maintenance for
lawn maintenance at city facilities pursuant to the specifications
of Bid No. 9697-7, at a cost of $15,410.00
Motion: Award contract to Commercial Industrial Lawn
Maintenance for lawn maintenance at city facilities pursuant to the
specifications of Bid No. 9697-7, in the. amount of $15,410.00.
There was no discussion and the motion carried unanimously.
G. Authorize the purchase of Benches, Trash Receptacles, P~ecycling
Bins and Picnic Tables pursuant to the speci5cations of Bid No.
9697-5 as recommended in the Staff Report dated March!. 4, 1997
Motion: Authorize purchase of benches, trash receptacles,
recycling bins and picnic tables pursuant to the specifications of
Bid No. 9b97-5 as listed in the Staff Report from Bob Kosoy dated
March 4, 1997. (Attached herewith and made part of this, olTicial
record as Attachement C).
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There was no discussion and the motion carried unanimously.
H. Authorize the Mayor to execute the Second Amendment to
Contract with Refuse Services, Inc.
Motion: Authorize the Mayor to execute the second amendment to
the contract with Refuse Services, Inc.
There was no discussion and the motion carried unanimously.
8. City Manager Reports and/or Correspondence:
A. Capital Improvement Projects status report
Each Commissioner received a Capital Improvement Projects status report.
City Manager Jarboe stated he would like to schedule a workshop to discuss
the projects in the near future.
B. Approval of Tentative Budget calendar
Each Commissioner was given a revised copy of the Tentative Budget calendar.
Motion: Approve and comply with the Tentative Budget
Calendar dated March 7, 1997.
There was no discussion and the motion carried unanimously.
C. Report relative to proposed staff/volunteers appreciation. picnic
City Manager Jarboe reported the costs for the proposed appreciation
picnic as follows: Barbecue $2,100.00 or hamburgers/hotdogs $1,800.00.
City Manager Jarboe
Francis Street right-of--way - It was reported the base materi~rl on the
right-of--way of Francis Street had been uncovered and was nor: what it
was thought to be. Changing the base material will require a I~hange
Order for an additional $2,000. It was the consensus of the Commission
,,~.., to have this item placed on the next Commission agenda.
Department of Transportation ditch cleaning - It was reported that the
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DOT had walked the ditch area on Mayport Road and agreed to begin
cleaning the drainage ditch area next week.
9. Reports and/or requests from City Commissioners, City
Attorney and City Clerk
Commissioner Rosenbloom inquired regarding the status of the
billboard on Atlantic Boulevard. City Manager Jarboe stated the owner
had been cited by the Code Enforcement Officer and was going before
the Community Development Board to ask for ause-by-exception. City
Manager Jarboe also stated he would bring a revised sign ordu-ance to
the Commission regulating billboards with a "useful life" section.
Commissioner Rosenbloom also inquired regarding the status of
landscaping at the Atlantic Theater. After a brief discussion, tike Code
Enforcement Officer was directed to give the owners a time certain to
,--~: complete the project or appear before the Code Enforcement Board.
Commissioner Reed stated he would miss the March 24, 199 '
Commission Meeting due to a prior commitment.
Commissioner Shaughnessy reported she would accompany the Duval
Legislative Delegation on a trip to Washington D.C. to lobby for the
Wonderwood Expressway and beach renourishment among other things.
Commissioner Shaughnessy stated she enjoyed the city sponsored
campout over the weekend and thanked Timmy Johnson and staff for
making it such a success.
Mayor Fletcher reported that he had received a letter from Dawn
Gibson complimenting the cashiers in the water department on how they
dealt with the public. He asked Finance Director Meuse to relay these
sentiments to the cashiers and commended the department for ache
positive changes made in their customer service operations.
Mayor Fletcher also thanked staff for the successful campout and
,,.~ reminded everyone to attend the tree sale on March 15th and the median
planting on March 22nd.
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There being no fw-ther discussion or business to come before the Cc=mmission,
the meeting adjourned at 8:40 PM.
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Lyman Fletcher
Mayor/Presiding Officer
ATTEST:
.a..
Ma teen King, C .
City Clerk
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ATTACHMENT "A"
REGULAR COMMISSTION MEETING 03/10/97
THlS GERTIFIGATE Ih lh5UE4 hOt.ELY FOR THE PURP05E OP GOMPL,YfHb WITH hEGTION 177. 041, FL.ORi~A STATUTES.
NEWTON, WAT50N AND MOREHEA~
6Y : h3 . ~~ ~tlTDt~.~.
GUPPO 6 NEWTON, ATTORNEY
ADOPTION AND DEDICATION -
TH/f /f TO CE,YT/FY THAT THE UNOE~Pf/GNEO ARE THE LA.N'FUL OIYNERS Df THE LANDS PE,S<R/BEO /NTNE <APT/ON h'E,PEOiY NNO/s'/Y AS
AOUAT/C (;q.POENf"-AND HAS CAUfEO THE SA/t£ TO BE,SUiPYEYEO AND SUBO/I/IDEO ANO Tl1AT J,S~/S PLAT MAOE /N A<fO.PDANIE !s'/TiY
SA/D SURVEY /f NEREBY ADOPTED Af THE T.FUE ANO CdR.YECT PLAT ~Of" SA/D LANDS AND TNAT ALL ST,PEET R/GHTf OF Is~AY,
PR/!/ATE ORIf EK'AY EASEt/ENTS, ANO EAfENENTS FOR OqA/NA6E, UT/G/T/ES, AND SEIS~E,PS, ~ r06ET!/E,Y H~/TH ALL /~YATE,Y ANO SEfYE,ti' ~~
UT/L/T/ES ANO O.PAINAGE APPURTENANCES LY/NL THE,PE/N, A.PE yEAEBY /~P.PEfOCABlY ANO !s//TyOUT REfERI~AT/ONf OEO/GATED TD
THE C/TY OF ATLANTIC BEACy ANO /Tf SUC<EfSDP. S, ..', f. A, En` Sc'i~Ei/Ts A.~F OED/GATED TO THE ~/AC.E'fONf'/LLE ELE<T.F/< AUTf10.P/TY
ANO /TS fUCCESSOiPS /N T/TLE FOR UfE /N /TS UNOE.P6~POUNO ELECTR/C D/fT,P/BUT/ON SYfTErI.
THE UNOERf/GNEO Ocs~NE.Pt DO HEREBY G.PANT TD P.PEfENT AND FUTU.FE OH!~YE.PS OFTHE COTS SHOIS'N ON TH/f PLAT, ANO THEi.P GUESTS,
/N!//TEES AND OOMEST~< NELP, ANO TO OEL/!/E,Qy P/CKUP, AND FIRE P.PnTECT~aN JE,PI~/<Ef, POL/GE ANO OTHER AUTyO,P/T/ES OF THE "
LAts; UN/TED STATES //A/L CA~PR/ERt, REP.PEJENTAT/VES OF UT/L/T/ES AUTNO.P/ZED BY fA/O OwNE,Pt TO SERVE THE LANOf SHOwNON
TH/f PLAT, yOLDERS DF NORT6AGE L/EN,f ON SUCH LANDS O,P ANy PART Tf/E".PEOF, ANO fUCN OTNE.y PERSONS Af SA/O OWNf,PS FROH
T/P/E TO T/HE MAY f0 OEf/GNATS, THE NON-EX<LUS/!iE ANO PE.PPETUAL ,~/G.5'T DF/NGRESS ANO EG,QEft Ot~ER ANO ACROSS ALL
P.Y/!/ATE OR/!/EifAY EASEiHENTS SNOIS~N DN TH/f PLAT, ~) {=p,' -~=`~I'" J~
/N ff~/TNEfS ~WNER£OF, THE UNDE.PS/GNED OsYNERS HAVE yEREUNTO SET THE/.Q yANOS ANO SE ! DAY OF ~ziYl A,O., /9i'1~
,~!~~ 9C ~~ Wiynt: s !t/iY~PSS
CROFTON ,BU/LOERS, NC. ~ ~ ~ - -'
RONALD L. CRoFTO// '~ P/i'ES/DENj ~ -
/Yaex~s - H/i/n~ss
STATE OF FLORIDA, COUNTY OF DUVAL
THE FOREGO/NG .INSZRUMENT, j/AS ACKNOWLEDGED BEFORE ME TH/S~~DAY OF-~ A. D„ /9 ~~ , BJ
r.--~.,.
-w. - MY CONM/SS/ON EXP/ifES
Nofa~y Pv6/ic, fr; ~f_rf`/o/ids;'af /,diye
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ACS UATIC GARDE!
A RESUBDIVISION OF PORTIONS OF ROYAL PALMS ACRES, P. B. 34, PG. 92,AND PORTIONS
P. 8.31, PGS. 16-16D, CURRENT PUBLIC R~CORDS,TOGETHER WITH A PART OF THE CASTR
CIT1f OF ATLANTIC BEACH , DUVAL COUNTY ,
4C41f; I•. ~O
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9AKT OF CA5Te0 `1 FEK.KER GRANTI~
yECTION 3a, T. Z S. , R • 2°! E.
POINT o~ 8>rGl~l~llWG -~„~
S. W. GACI.IEe,TCJ~GT I, fl. 6. 34, x.92
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TO THE C~JoA!O.
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B„~4, PG. 92.
cc , RAO N 5!{OWN AzE ZS FEET U,UCE55 oTtlE2W/5E /NDICATEp.
',uiGO /.i1G KE! ~GT7oN L/NE 5 'SNA[c. dE /// AC[okDA,t/CE K/IT3/ CU.CQf '
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CUKVE TABLE
Alo. F3EARIh1(~ cHoeo
2 N30°23'ti9"E 37.90'
4 A/72°aT'4S"E 36.80'
S N 85°01'24"E 7.99'
6 5 85 ° om' SQ'f 26.35'
7 5 L8° 48' SS"E 30. 35'
8 SS/° 2/'27"E 3o.3S'
II S./y°.rro',2B"E' .26.20'
l2 Soo°o/','~B".E ,'15,20•
f4 S 2y°oy'3S"w. ,28.86'
l6 S. SB' 98'.73 "W. 90.35'
l7 S. ~S'o3"o7"//. 26.73'
!8 5.97'y3'S6"~/. 36.$6'
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GARDEI
A RESUBDIVISION OF PORTIONS OF ROYALPALMS ACRES, P. B. 34, PG. 92, AND PORTIONS
P. 8.31, PGS. 16-16D, CURRENT PUBLIC R)=CORDS,TOGETHER WITH A PART OF THE CASTR
CITY OF ATLANTIC BEACH , DUVAL COUNTY ,
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Qo OEW/E5 PERM4NENT REFERENCE MoNUn/EVf
o OENOfES PEQ/n4NENT CONT20L 1b/NT
Kl DENOTES RAO/AC GWE
OENO TES 9LGKK NU/77(jE125
EA2/NGf ANp DISTANCES SHOWN ON CURT//L/NEA,E' ONES REFE'E
TO TINE C/loKD.
EARlNGS SAoWN HEREON NR OJELTEO f-ROM RO/AG PAUnS ,ftRfS,
B. °.s4, PG. 92.
« RAp// SEIOWN ARE LS FEET UNLESS oA/EPW/ge /A/D/GATED.
~.,..-..., °-, ,..-,_.~ /n/c< <,u/. a. n/ w..nnn /,,.c /om/i/noi r
CLIKVE TABLE
Alo. BEARIN(° CNOGo
2 N9o°29'59"E 97.90'
3 11 5l° ZS' 29'E 95. 08'
0 U72°07'gS"E 36.eo'
f N 85°01'24"E 7.99'
6 5 85°0/°' S4'E 26.95'
7 S Le° 48' f S"E 90, 95'
B SS/°2/'27"E 90,95'
9 536°RS'2o"E 2/.6/'
!0 SPS'SB'SB"E. /y.76'
11 5. /y•.rro',EB"E ,252°'
l4 S.2y°o9'3S"w. ,28.66'
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ATTACHMENT "A"
REGULAR COMMISSTION MEETING 03/10/97
7N15 GERTIFlLATE K 155U~P 50LELY FOR THE PURPOSE OF LOMPLYIN6 WITH SECTION 177.041, FLORIDA 5TANTES.
NEW701t,^~WApT5~0N~QAIt~P7 MOREHE/CP
GLIFFO 6. HEWTON, ATTORNEY
ADOPTION AND DEDICATION -
TH/S ff TO GERT/FY THAT 7NE UNOE,(S/GNEO ARE THE LAWFUL Of/NERS R''TNE [ANOf DESCR/BED /NTHF CAPT/ON NE,PEON KNOWN AS
gOUAT/C 6AKOENf"-ANO HAf CAUSED THE SANE TO BESU.P!/EYEO ANO SUBO/Y/OEO ANO THAT TH/S PLAT MADE /N ACCOPOANCf W/TH
SA/O fU.vvEY, /f HEREBY AOOPTEO ASTNE YRUE. ANO COAKECT P[AT Of fA/O LANO.f ANO THAT ALL ST,PEET R/GyTt OF /+/AY,
' -'" - PA/YATE OR/YEWAY EAIFNENTS, RND EASENENTt FOR OqA/NAGS, UT/L/TTEf, AND SEWE.PS,- TOGETNf,P W/TN ALL gATE~P ANO fEWE.P ~~
UT/L/T/ES ANO O.PA/NAGS APPU,PTENANCES LY/N6 THE.PE/N APE NEAEBY /.>'~PEi'OCABLY ANO B//TNOUT RESE,7{'AT/ONJ DEO/CATEO TO
THE C/TY OF ATLANT/C BEACN ANO /Tf fUCCESSO.Yf. /, f. A, EASE/fENTf ARE OEO/CATEO TO THE /AC,YSONV/L[E ELECT~P/C AUTNO.P/TY '
ANO /Tf SUCCESSORS /N T/TLS FOR' UfE /N /Tf UNOEEGROUNO fLECTR/C O/fT,P/BUT/ON SYSTEM. -
THE UNOERf/GNEO OWNE.PS 00 NE.PEBY GRANT TO PRESENT AHO FUTUKE OWNE.('f OFTHf COTS SHOWN ON Yy/f P[AT, ANO THE/.P GUESTS,
/NY/TEfS ANO OONEST/C HELP, AND 70 OEL/VERY PICKUP, AND f/.fE PAnTEC7iON JE.YY/CEf, POL/CE ANO OTNE.P AUTNO,Q/T/Ef OFTHE '
.. CAW, UN/TEO STATES MA/C LAR.P/SRS REPFESENTAT/YES of UT/L/T/Ef AUTHOR/ZEO BY to/O OWNERS TO SE,PI~E THE LANOS tNO~YN ON
TN/f PLAT, NOLOERf Of HOKTGAGE L/ENS ON SUCH LANOS O.P ANY PA.PT TNfAEOF, ANO SUCH OTNE.F Pf,PfONf AJ to/O OWNE.PS FROM
T/NE TO T/ME MAY SO OEJ/GNATS TNf NON-EXQUS/!/E ANO PE.PPETUAC ,4/GNT OF /NGREff ANO EG.PESS O!/E,p-ANO ACROSS A[L
' P.P/YATE O.P/YEWAY EAfENENTS fNOWN ON TN/f PLAT. - - ~ ~~ij-s~"Q /~
- /N WITNESS ~W~REOF THE UNOERS/LN£O OWN£Rf HAVE HEREUNTO SET TXE/R NANOS AND SE DAY Of t t/VJ A.O.,/9tJ~
' CROf70N ,BU/LDERS, Nf, ~ -
RONALD L. CROFTON ^' PRES/DENj
rtJ WYnrss
STATE OF FLORIDA, COUNTY OF DUVAL ,,,,,, ppp y
THE FOREGO/NG .LNJZRUKENT, WAS ACKNOWLEOGEO BEFOKE NE J",Y/S~OAY OF,~ A.O., 79 D~ , B:
::-. ..~~_:x:-. .
NoJ`d/y PvJI/C, L'd, ~flF/OG<oQaf /d/9P MY CONH/JS/ON EXP/.DES
ATTACHMENT "B"
~REGtiLAR COMMISSION MEETING 03/10/97
RESOLUTION NO. 97-T
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustment from time to tone.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, that the attached Mid-Year Budget Modification be approved for the 1996/97
budget.
Adopted by the City Commission this 10th day of March, 1997.
Lyman T. Fletcher
M,~yor/Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk
,~•-.
CITY OF
~tCa~ctic ~eacl - ~Qaaida
800 SEMINOLE ROAD
ATLANTIC BEACH. FLORIDA 32233-5445
TELEPHONE (9041 247-5800
FAX (9041 247-5805
SUNCOM 952-5800
Memorandum
Date: March 3, 1997
To: Jim Jarboe, City Manager
From: Ann Meuse, Finance Director \
Subject: 1996/97 Mid Year Budget Modification
Attached is the 1996/97 mid year budget modification. The net effect of the budget
modification is an increase in revenues of 5198,685 and an increase in expenses of
586,026. Most of the budget modifications are the result o1` Commission actions taken
earlier in the fiscal year such as the deferment of the Levy and Donner Road projects to
fund curb and gutter in the core City, recording CARL funds received, the Tresca grant and
other grants, establishing a budget for Bull park improvements, commission approved
salary increases for union and general employees, budgeting interest costs associated with
the utility deposit refund ordinance and adjustment of Waste Management fees as
stipulated in the solid waste franchise agreement. The budget modification also includes
increases in interest and assessment revenues based on a revised cash flow analysis and
collections from the Tax Collector. In addition to the above adjustments, the budget
modification includes the following adjustments requested by various City Departments.
Items 1, 2, and 3 are projected to be funded from current General Fund operating revenues
and item 4 would be funded in part by Utility Fund operating revenues and Utility Fund
reserves.
1) Increase funds allocated for the Lifeguard building from 540,000 to 570,000.
2) Replace City signs in accordance with City sign ordinance- 526,000
31 Renovate animal control holding pens - 515,0()0.
4) Repaint the Atlantic Beach water tower- 550,000 and the Buccaneer water
tower- S15,000.
Please advise me of any changes or any additional information you would like to provide in
the attached mid year budget modification.
CITY OF ATLANTIC BEACH
MID YEAR BUDGET MODIFICATION
MARCH 10, 1997
REVENUE EXPENSE
INCREASE INCREASE
F ND DESCRIPTION ACCOUNT # (DECREASE) (DECREASEI
Gas Tax Fund Transfer to Capital Improvement Fund 130 - 0000 - 581 - 9103 (190,078)
Capital Improvement Fund Transfer from Gas Tax Fund 300 - 0000 - 381 - 2000 (190,078)
Capital Improvement Fund Improvements Other Than Bu(Iding -Levy & Donner Rd 300 - 0000 - 541 - 6300 (190,078)
Commission postponed Levy Road and Donner
Road projects to provide funding for curb and
gutter project for core City utility Improvements.
Capital Improvement Fund Florida Barge Canal Reimbursement 300 - 0000- 337 - 1002 89,105
Restdcted Florida Barge Canal funds from 94/95
allotment which can only be used for conservation
and recreation land acquisiilon. Funds will be
combined with $200,000 CARL moneys for the
purchase of Dutton Island.
General Fund Transfer to Capital Improvement Fund 001 - 0000- 581 - 9103 (57,500)
Capital Improvement Fund Transfer from General Fund 300 - 0000- 381 - 1000 (57,500)
Reduce transfer from General Fund Reserve for
the purchase of Dutton Island. Funds available
from restricted CARL funds.
General Fund Transfer to Capital Improvement Fund 001 - 0000 - 581 - 9103 6,000
Capital Improvement Fund Transfer from General Fund 300 - 0000 -381 - 1000 6,000
Capital Improvement Fund Improvements Other Than Building 300 - 0000 - 572 - 6300 120,000
Transfer funds far Buii Paris renovation. $i 14,000
available in Capital Improvement Fund from
surplus funds transferred from Convention Dev.
for Donner, balance of SunUust Loan proceeds,
and unrestricted Interest earnings. Total Budget
for Bull Park - $120,000.
General Fund Grant Reimbursement 001 - 0000 - 334 - 3900 119,666
Record grant reimbursement for Tresca property.
Funds are not restricted.
(Note Florida Inland Navigational Grant for
Tresca Park to be budgeted in 97/98 fiscal year.
Above funds unrestdcted and can be applied to
Tresca project. Estimated cost $438,674 to
$465,462. City match $220,000.)
General Fund Buildings -Lifeguard 001 - 3005 - 522 - 6200 30,000
$40,000 received from City of Jacksonville.
_)
CITY OF ATLANTIC BEACH
MID YEAR BUDGET MODIFICATION
MARCH 10, 19 97
REVENUE EXPENSE
FUND
DESCRIPTION INCREASE INCREASE
ACCOUNT # (DECREASE
l
(DECREASE
Estimated cost $70,000. Balance from General
Fund Reserves.
General Fund Building -City Hall 001 - 1009 - 519 - 6200 27,000
City Commission authorized $40,000 from Suntrust
Loan to be used for City Hall Improvements.
$13,000 used to recarpet City Hall and Comm.
Chambers. Balance budgeted for other
improvements.
General Fund Grant Reimbursement 001 - 0000- 334 - 3900 10,000
Professional Services 001 - 6040 - 572 - 3100 10,000
Record matching grant for Dames and Moore
Tresca park design. Total cost $20,000. City
to receive $10,000 Grant reimbursement.
General Fund Improvements Other Than Building 001 - 6040 - 572 - 6300 26,000
Replace City signs in accordance with City
sign ordinance.
General Fund 911 Interlocal Agreement 001 - 0000 - 342 - 1000 11,730
Increase 911 reimbursement from Jacksonville
in accordance with Interlocal Agreement.
General f'u. ~ tiiipioveiirents Other Tnan Building -Animal Control 001 - 2005- Sri - ti300 15,000
Renovate animal control holding pens.
General Fund Contractual Services 001 - 1008 - 524 - 3400 6,900
Increase funds for building Inspections due to
high volume of construction.
Sewer Fund Repair and Maintenance 410 - 4401- 535 - 4600 50,000
Emergency repairs to a manhole at Renault and
Mayport - $20,000 and emergency force maim
repairs - $30,000. Approved by City Commission.
Water Fund Repair and Maintenance 400 - 4001- 533 - 4600 50,000
Repair and Maintenance 400 - 4301- 533 - 4600 15,000
Paint Atlantic Beach Water Tower - $50,000.
Paint Buc Water Tower - $15,000
FUND
General Fund
Water Fund
Sewer Fund
Sanitation Fund
Stormwater Fund
Water Fund
Stormwater Fund
Garbage Fund
CITY OF ATLANTIC BEACH
MID YEAR BUDGET MODIFICATION
MARCH 10, 1997
DESCRIPTION
Interest income
Interest Income
Interest Income
Interest Income
Interest Income
Adjust Interest eaming based on revised cash
flow analysis.
ACCOUNT#
001 -0000-361 -1001
400 - 0000 -361 - 1001
410 -0000-361 -1001
420 - 0000 - 361 - 1001
470 - 0000 - 361 - 1001
REVENUE EXPENSE
INCREASE INCREASE
(DECREASE1 (DECREASE]
35,000
30,000
35,000
24,000
12,000
Interest Expense
Budget interest expense on utility deposits due
to change in utility ordinance regarding deposits.
Improvements other than Building
Remaining costs on Jasmine Street Retention
Pond project.
400 - 0000 - 533 - 9300
470 - 0000 - 538 - 6300
Other Contractual Services -Waste Management 420 - 4201- 534 - 3401
Adjust Waste Management fees for 2.1 % CPI as per
confract.
45,000
3,000
8,500
Water Fund Special Assessments 400 - 0000- 363 - 5010 25,000
Sewer Fund Special Assessments 410 - 0000 - 363 - 5010 30,000
Budget section H assessment payments based
on receipts from Tax Collector.
General Fund Salaries 001 - 1005 - 515 - 1200 832
General Fund Overtime 001 - 1005 - 515 - 1400 11
General Fund FICA 001 - 1005 - 515 - 2100 65
General Fund Workers' Comp 001 -1005 - 515 - 2400 6
General Fund Salaries 001 -1006 - 516 -1200 472
General Fund Overtime 001 -1006 - 516 -1400 8
General Fund FICA 001 -1006 - 516 - 2100 37
General Fund Workers' Comp 001 - 1006 - 516 - 2400 44
General Fund Saiades 001 -1007- 517 - 1200 1,123
General Fund Overtime 001 -1007 - 517 - 1400 16
General Fund FICl~'~ 001 - 1007 - 517 - 2100 87
General Fund Woilcers' Comp 001 -1007 - 517 - 2400 8
General Fund Salades 001 - 1008 - 524 -1200 817
General Fund Overtime 001 -1008- 524 - 1400 8
General Fund FICA 001 -1008- 524 - 2100 63
General Fund Workers' Comp 001 -1008- 524 - 2400 72
CITY OF ATLANTIC BEAC H
MID YEAR BUDGET MODIFICATION
MARCH 10, 1997
REVENUE
INCREASE
FUNp DESCRIPTION ACCOUNT # (DECREASEI
General Fund Salaries 001 - 2001- 521 - 1200
General Fund Overtime 001 - 2001- 521 - 1400
General Fund FICA 001 - 2001- 521 - 2100
General Fund Workers' Comp 001 - 2001- 521 - 2400
General Fund Salaries 001 - 2002- 521 -1200
General Fund Overtime 001 - 2002- 521 -1400
General Fund Special Pay 001 - 2002 - 521 - 1500
General Fund FICA 001 - 2002 - 521 - 2100
General Fund Pension 001 - 2002- 521 - 2200
General Fund Workers' Comp 001 - 2002 - 521 - 2400
General Fund Salartes 001 - 2004 - 521 -1200
General Fund Overtime 001 - 2004 - 521 -1400
General Fund FICA 001 - 2004- 521 - 2100
General Fund Workers' Comp 001 - 2004- 521 - 2400
General Fund Salaries 001 - 2005- 521 - 1200
General Fund Overtime 001 - 2005- 521 - 1400
General Fund FICA 001 - 2005 - 521 - 2100
General Fund Workers' Comp 001 - 2005 - 521 - 2400
General Fund Salaries 001 - 3001- 522 -1200
General Fund FICA 001 - 3001 - 522 - 2100
General Fund Workers' Comp 001 - 3001- 522 - 2400
General Fund Salaries 001 - 3004- 522 - 1200
General Fund FICA 001 - 3004- 522 - 2100
General Fund Workers' Comp 001 - 3004- 522 - 2400
General Fiii id Salaries 001 - 5002 - 541 - 1200
General Fund Overtime 001 - 5002 -541 -1400
General Fund FICA 001 - 5002 -541 - 2100
General Fund Workers' Comp 001 - 5002 -541 - 2400
General Fund Salaries 001 - 5003 -542 - 1200
General Fund FICA 001 -5003-542 -2100
General Fund Workers' Comp 001 - 5003 -542 - 2400
General Fund Salaries 001 -5005- 572 - 1200
General Fund Overtime 001 - 5005- 572 - 1400
General Fund FICA 001 - 5005- 572 - 2100
General Fund Workers' Comp 001 - 5005- 572 - 2400
General Fund Salaries 001 - 6010- 572 - 1200
General Fund FICA 001 -6010-572 -2100
General Fund Workers' Comp 001 - 6010 - 572 - 2400
General Fund Salaries 001 - 6030- 572 - 1200
General Fund FICA 001 -6030-572 -2100
General Fund Workers' Comp 001 - 6030 - 572 - 2400
CDBG Fund Salaries 110 - 0000 - 515 - 1200
EXPENSE
INCREASE
jDECREASEI
2,746
11
211
176
1,934
193
12,759
1,139
10,902
1,386
2,080
312
183
16
270
38
24
11
770
59
60
645
49
51
6838
255
543
599
593
45
22
1726
210
148
169
562
43
52
123
9
11
123
CITY OF ATLANTIC BEACH
MID YEAR BUDGET MODIFICATION
MARCH 10, 1997
REVENUE
INCREASE
FUND DESCRIPTION ACCOUNT # (DECREASE)
CDBG Fund FICA 110 - 0000- 515 - 2100
CDBG Fund Workers' Comp 110 - 0000- 515 - 2400
Water Fund Salaries 400 - 4001- 533 - 1200
Water Fund Overtime 400 - 4001- 533 - 1400
Water Fund FICA 400 - 4001- 533 - 2400
Water Fund Workers' Comp 400 - 4001- 533 - 2400
Water Fund Salaries 400 - 4301- 533 -1200
Water Fund Overtime 400 - 4301- 533 -1400
Water Fund FICA 400 - 4301- 533 - 2100
Water Fund Workers' Comp 400 - 4301- 533 - 2400
Sewer Fund Salaries 410 - 4101- 535 -1200
Sewer Fund Overtime 410 -4101-535 -1400
Sewer Fund FICA 410 - 4101- 535 - 2100
Sewer Fund Workers' Comp 410 - 4101- 535 - 2400
Sewer Fund Salades 410 - 4401- 535 - 1200
Sewer Fund Overtime 410 - 4401- 535 - 1400
Sewer Fund FICA 410 - 4401- 535 - 2100
Sewer Fund Workers' Comp 410 -4401 - 535 - 2400
Sanitation Fund Salaries 420 - 4201 - 534 -1200
Sanitation Fund FICA 420 - 4201- 534 - 2100
Sanitation Fund Workers' Comp 420 - 4201- 534 - 2400
Intemal Service Funds Salaries 510 - 1002- 512 - 1200
Intemal Service Funds FICA 510 -1002 - 512 - 2100
Intemal Service Funds Workers' Comp 510 - 1002- 512 - 2400
iniemai Service Funds Salaries 520 - 1003- 513 - 1200
Intemal Service Funds Overtime 520 - 1003- 513 - 1400
Intemal Service Funds FICA 520 - 1003- 513 - 2100
Intemal Service Funds Workers' Comp 520 - 1003 - 513 - 2400
Intemal Service Funds Salaries 530 - 5001- 541 - 1200
Intemal Service Funds Overtime 530 - 5001 -541 -1400
Intemal Service Funds FICA 530 - 5001-541 - 2100.
Intemal Service Funds Workers' Comp 530 - 5001-541 - 2400
lnlemal Service Funds Salaries 540 - 5004 - 590 -1200
Intemal Service Funds FICA 540 - 5004 - 590 - 1400
Intemal Service Funds Overtime 540 - 5004- 590 - 2100
Intemal Service Funds Workers' Comp 540 - 5004 - 590 - 2400
General Fund Intemal Service Charges 001 - 1005- 515 - 5601
General Fund Intemal Service Charges 001 - 1005- 515 - 5602
General Fund Intemal Service Charges 001 - 1006 - 516 - 5601
General Fund Intemal Service Charges 001 -1006 - 516 - 5602
General Fund Intemal Service Charges 001 - 1006 - 516 - 5604
General Fund Intemal Service Charges 001 -1007 - 517 - 5601
EXPENSE
INCREASE
(DECREASE)
9
11
5,460
919
488
469
2,839
604
263
248
6,489
797
558
478
4,004
449
341
293
89
7
8
1,767
135
13
5,179
163
409
37
3,785
21
291
291
3,099
248
256
251
47
30
63
20
80
44
CITY OF ATLANTIC BEACH
MID YEAR BUDGET MODIFICATION
MARCH 10, 1997
REVENUE EXPENSE
INCREASE INCREASE
FUND DESC RIPTION ACCOUNT # (DECREASEI (DECREASE
General Fund Intemal Service Charges 001 - 1007- 517 -5602 43
General Fund Intemal Service Gharges 001 -1008- 524 -5601 63
General Fund Intemal Service Charges 001 -1008 - 524 -5602 22
General Fund Intemal Service Charges 001 -1008 - 524 -5604
~ 80
General Fund Intemal Service Charges 001 - 2001 - 521 - 5601 212
General Fund Intemal Service Charges 001 - 2001 - 521 - 5602 449
General Fund Intemal Service Charges 001 - 2001- 521 - 5604 1,266
General Fund Intemal Service Charges 001 - 3001- 522 - 5601 225
General Fund Intemal Service Charges 001 - 3001- 522 - 5602 289
General Fund Intemal Service Charges 001 - 3001- 522 - 5604 428
General Fund Intemal Service Charges 001 - 5005-541 - 5601 195
General Fund Intemal Service Charges 001 - 5005 - 541 - 5602 187
General Fund Intemal Service Charges 001 - 5005 -541 - 5603 687
General Fund Intemal Service Charges 001 - 5005-541 - 5604 897
General Fund Intemal Service Charges 001 - 6010- 572 -5601 57
General Fund Intemal Service Charges 001 - 6010 - 572 - 5602 82
General Fund Intemal Service Charges 001 - 5003 -542 - 5601 12
General Fund Intemal Service Charges 001 - 5003-542 - 5602 15
General Fund Intemal Service Charges 001 - 5005 - 572 - 5601 8
General Fund Intemal Service Charges 001 - 5005- 572 -5602 33
General Fund Intemal Service Charges 001 - 5005- 572 - 5604 249
Water Fund Intemal Service Charges 400 - 0000 - 533 - 5601 407
Water Fund Intemal Service Charges 400 - 0000- 533 - 5602 1,889
Water Fund Intemal Service Charges 400 - 0000- 533 - 5603 1,366
..'titer Fund inieiii8l Service Charges 400 - 0000- 533 - 5604 493
Sewer Fund lntemal Service Charges 410 - 0000 - 535 - 5601 407
Sewer Fund Intemal Service Charges 410 - 0000- 535 - 5602 1,889
Sewer Fund Intemal Service Charges 410 - 0000 - 535 - 5603 1,366
Sewer Fund Intemal Service Charges 410 - 0000- 535 - 5604 493
Sanitation Fund Intemal Service Charges 420 - 0000- 534 - 5601 178
Sanitatien Fund Intemal Service Charges 420 - 0000 - 534 - 5602 642
Sanitation Fund Intemal Service Charges 420 - 0000 - 534 - 5603 916
Sanitation Fund Intemal Service Charges 420 - 0000 - 534 - 5604 103
Intemal Service Funds Intemal Service Charges 540 - 5004- 590 - 5601 12
Intemal Service funds Intemal Service Charges 540 - 5004 - 590 - 5602 74
Intemal Service Funds Intemal Service Charges 540 - 5004 - 590 - 5603 229
Intemal Service Funds Intemal Service Charges 530 - 5301- 541 - 5601 71
Intemal Service Funds Intemal Service Charges 530 - 5301 -541 - 5602 106
Intemal Service Funds Intemal Service Charges 520 - 1003- 513 - 5601 71
Intemal Service Funds Intemal Service Charges 510 - 1002 - 512 - 5602 84
Intemal Service Funds Intemal Service Charges 510 - 1002 - 512 - 5604 79
Intemal Service Funds Intemal Service Revenue 510 - 0000 - 341 - 2000 2,078
CITY OF ATLANTIC BEACH
MID YEAR BUDGET MODIFICATION
MARCH 10, 1997
FUND
Intemal Service Funds
Intemal Service Funds
Intemal Service Funds
Intemal Service Revenue
Intemal Service Revenue
Intemal Service Revenue
Commission approved union conUact
and general employee salary Increases,
and allocation of Intemal service fund salary
increases to other funds.
REVENUE
INCREASE
ACCOUNT # (DECREASE)
520 - 0000- 341 - 2000 5,859
530 - 0000 -341 - 2000 4,564
540 - 0000 - 341 - 2000 4,170
EXPENSE
INCREASE
(DECREASE)
General Fund Misc. Revenues -Luminary Sale 001 - 0000 - 366 - 9000 666
General Fund Misc. Revenues -First Night Buttons 001 - 0000- 366 - 9016 1,425
General Fund Other Current Charges 001 - 6030 - 572 - 4900 1
425
General Fund Operating Supplies 001 - 5003 - 542 ,
- 5200 666
Record proceeds from luminary sales and First
Night buttons.
198.685 86,026
CITY OF ATLANTIC BEAC;EI
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Anticipated Increase in Lifeguard Building Costs
SUBMITTED BY: David E. Thomps n, Director of Public Safety
DATE: March 5, 1997
BACKGROUND: On November 11, 1996, the City Commission authorized Mr. William
Morgan to prepare the construction plans for a lifeguard building, based on the general design
that he had developed for the project. At the same time, the City began the permitting process
with the Department of Environmental Protection for the lifeguard building. At that time, Mr.
Morgan indicated that he believed the building could be constrm~ted for approximately $50,000.
Since that time, Mr. Morgan has completed the plans, and they :ue being reviewed at this time by
building officials and D.E.P. for their approvals. The plans will probably be ready to put out to
bid within the next 7-10 days.
~'°` The building design has been very restricted as a result of state and local laws. The D.E.P. will
not approve anything outside of the existing footprint of the building, so the building must go
upward. The City has a code restricting the height to 35 feet, so everything must fit into a very
defined area. Since the building is located at the oceanfront, it i;r required to meet coastal
construction building and engineering standards to withstand wuid loads of 110 M.P.H. For a
tall, slender structure, this requires considerable support with pilings. As a result of some of these
demands and the current construction market, Mr. Morgan has auiticipaied that the cost of the
construction will be higher than originally predicted. Until we bi,d the project, we will not know
what the cost is going to be, but we requested additional funding to be added during the mid year
adjustments.
Before any commitment is made to construct the building, the project will come back to the City
Commission for consideration. The bids will have to be receivec4 and evaluated, and they will
have to be approved by the City Commission.
RECOMMENDATIONS: Approval of the midyear adjustments increasing the funding
available for the lifeguard building
ATTACHMENTS: None
REVIEWED BY CITY MANAGER: ~(~
ATTACHMENT "C"
-'REGULAR COMMISSION MEETING 03/10/97
__ __
__ -
AGENDA TTIfiR NO: 7 (~'
COMMISSION MEETING DATE: ~ - I D - 97
CTTY OF ATLANTIC BEACH
CTTY COMMISSION MEETING
STAFF REPORT
AGENDA TI'EM: AWARD OF BID FOR BENCHES, PICNIC TABLES
RECYCLING BINS AND TRASH RECEPTACLES
MADE OF RECYCLED MATI3RIAI.S
SUBMITTED BY: Robert S. Kosoy/Director of Public Works
DATE: March 4, 1997
BACKGROUND:
The bid opening for the purchase of 6-foot long picnic tables, 6-foot long high-back benches,
32-gallon trash receptacles and 14-gallott recycling bins was held at 1:00 PM on 2/27/97. The
~^^. recycling bins will be used by residents and the picnic tables, benches and trash receptacles will
be placed at various City parks, buildings and beach accesses. The items are constructed of
100% recycled plastic with a 50 year warranty against rot, termite damage and corrosion, with
the exception of the bins.
After review of the attached "Tabulation of Bids", we offer the following summary of low
bidders:
Tf LOW BIDDER PRICE ]?ER EACH TOTAL BID
6' Long Picnic Tables BTW Industries $268.95 x 18 = $ 4,841.10
6' Long High-Back Benches BTW Industries $208.95 x 17 = $ 3,522.15
32-gallon Trash Receptacles Suburban Waste $139.00 x 21 = $ 2,919.00
14-Gallon Recycling Bins Suburban Waste $ 5.25 x 702 = $ 3,685.50
All items will be purchased with Recycling Grant Monies from the State of Florida in
accordance with the Commission's approved schedule of expenditure.
RECOMMENDATION: Award bids to the lowest bidders as outlined above
ATTACHMENTS: Bid Specifications'and Tabulation of Bids
i
REVIEWED BY CTTY MANAGER
FEE-2~-°T THV 1HJ1T GIYY ,iT C_iH PIT IG SE
BID NO. 9697-5 - BENCHES, TRASH RECEPTACLES, RECYCLING BINS AND PICNIC
TABLES FABRICATED FROM RECYCLED MATERIALS
SUBMITTAL:
~IVV ~YI(~~('lP.~~ ~yjC
BIDDER
3~3'~ ~-~oti~~,~~ ~~vd ~ (~3~~
BUSINESS ADDRESS
~ <<~,~ ~ a F~- 330, _ c . c:-~ ~ _ __
CITY, STATE & ZIP CODE ~~ TITLE
DATE: ~ ~'0 °j~ IS~`~6~--ZOO (~
BUSINESS TELEPHONE
r. n2
~+^'~
BY ~ , ~ ~iJn~u. 1z(' " G~.O
~ _.~ _
BID SPECIFICATIONS
CHES, TRASH RECEPTACLES, RECYCLING N3INS AND PICNIC TABLES
FABRICATED FROM RECYCLED 11IATERra r s
January 21, 1997
1. BENCHES:
Benches to be 6' in length with high-back and made of 100%
recycled plastic with permanent mounting kit, if'needed.
5-Year protection against breakage and 50-Year warranty
against rot, termite damage and corrosion
Approximately 10 - 15 benches.
Bench Color = Brower
UNIT PRICE PER BEirTCH, INCLUDING DELIVERY
T1ZA_SH RF.C'EPTAI
32-Gallon trash receptacles are to be made of 100%
recycled plastic w7th permanent mounting kit.
5-Year protection against breakage and 50-Year warranty
against rot, termite damage and corrosion.
Approximately 16 - 19 receptacles.
Receptacle Color =Brown
UNTI' PRICE PER RECEPTACLE, INCLUDING DELIVIr~Y...... _......
RF,CY : RTN~•
Bins arc to be made of 100% recycled plastic with
City of Atlanfic Beach logo on the side.
Approximately 500 - 700 bins.
Bin Color =Beige
..... s ~O X-9 S
.. S
UNIT PRICE PEFt BIN, INCLUI~IN.~:,~~.~'v~,Yitai; :........ ............. S t~
3939 H0t1Y14~000 [3LVD. S1J7TE 3E'
January
Page: 2
S(;L~Yi'ACLES, RECYCLING BINS tLND PICNIC TABLES
RECYCLED MATERIALS
• ,Tables to be 6' in length with attached benches to
be made of 100% recycled plastic with a no sag
construction, 2" x 6" for table top and benches,
2" x 4" leg assembly and 2" x 4"bracing center supports.
-~k,E use.;yxy.:SEC R~~t3~Y >f-`fr~l t32tq~ cE..>rE., SUPOa~-u ~--
• S=Yeai protection against breakage and a ntittimwn 25-year
warranty against rot, termites damage and corrosion
Approximately 12 - 16 tables
Table Color =Brown
UI1TI' PRICE PER TABLE, INCLUDING DELIVERY .................
...... s ~GF.9s_
6T4V INDUSTRIES. INC.
3939 HOLLYWOOD 6LVD. SL'ITc 38
HOLLYI~'OOD. FL 331121
TEL. 954--ric2-27 CO
BID NU. 9697-5 - BENCHES, TRASH RECEkTACJEf,, RECYCLING BINS AND PICNIC
TABLES FABRICATED FROM RECYCLED MATERIALS
SUBMITTAL:
4IIRiiRBAN WASTE & RECYCLING SYSTEMS By JAMES R. LOEFFLER
BIDDER
% _
P.O. BOX 15 _~~~~ -`
BUSINESS-ADDRESS ~ sfGNAT'URE -
I ARBORCREEKi PA 16421 `~
CITY, STATE & 2Ik CUUE
GENEF:AL MANAGER
TITLE
DATE: FEBRUARY 24, 1997 800-899-7856
r'^" BUSINESS TELEPHONE
BIA SPECIFIC.ITION5
IIENCHES, TRASH RECEPTACLES, RECXCLIlVG BINS AND PICNIC TABLES
FABRICATED FROM RECY"CLEIJ MATERIAZ.5
January 21, 1997
Benches to be G' in Icagth with high-back and made of 100%
recycled plastic with permanent mouncurg kit, if needed.
5-Yeaz protection against breakage and 50-Year warranty
against rot, termite damage and corrosion
Approximately 10 - 15 benches.
Bench Color =Brown.
UNIT PRICE PER BENCH, INCLUDING DEL[VERX .............................. S 249.00
32-Gallon trash rcccptaclcs arc to be macic of 100%
recycled plastic with permanent mottntin;; kit,
5•Year protection against breakage and 50-Year warranty
against rot, remote damage and corrosion.
Approximately 16 - 19 receptacles,
Receptacle Colot =Brown
UNIT PRICE P1:R RECEPTACLE, II3CLUDING DELIVERY
Bins are to be made of 100% recycled plasi:ic with
City of Atlantic Beach logo on the side.
r
Approximately 500 - 700 bins.
Bin Color =Beige
UNIT PRICly PER BIN,INCLUDING DELNERX ..................
S 139.00
..~ 5 25
BIA SPECIFICATIONS
BENCIIES, TRASH RECEPTACLES, RECYCLING BINS AND PICNIC TABLES
FABRICATED FROM RECYCLED 11TATERIAI S
January 21, 1997
Page: 2
Tables to be 6' in length with attached benches to
be made of 100% recycled plastic with a no sag
construction, 2" x 6" for table top and b~anchcs,
2" x 6" leg assembly and 2" x A" bracing; center supports.
5-Year protection against breakage and a minimum 25-year
warranty against rot, termites damage aad corrosion
Approximately 12 - 16 tables
Table Color =Brown
C7hii'I PR1C8 PER TABLE, INCLUDING DELP,7ERY .............................. S 399.00
r^°
TABUI_AT40N OF ~S
poR BENCIiF,S. TRASI{ RECEPTACLES, F
~ CfTY OF
ATLANTIC BEACH, FLORIDA
Date of Opening 227/97
Department P•W•
!
REL'YCLTNG BTNS, ETC.
BID NUMBER 9697-5 SPORTMASTER
Pittsburg, PA SURBURBAN WASTE AND
RECYCLING
Narborcreek, PA
ITEM BRIEF DESCRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE
BENCHES - UNIT PRICE, 223.30 249.00
INCLUDING DELIVERY:
TRASH RECEPTACLES - UNIT PAIGE, 165.00 139.00
INCLUDING DELIVERY:
RECYCL~NC BINS - UtiIT PRICE, NO BID 5.25
INCLUDING DELIVERY:
PICNIC TABLES - UNIT PRICE, 406.20 339.00
INCLUDING DELIVERY:
COMMENTS
Amou nl eudgeled
TABULATION OF RIGS
Bc~alcs ~ASB RECCI TncL, s~
FOR ___._ .~ ~ - ~ ~ ~_
RECYCLING Rlti$, E'PC ~'@CITY OF
ATLAN „G BEACFf, FLORIDA Date of Ope~.,,;g z7z 17=~
Department P•W•,_
'
Bip Nl1MBER 96975 PRO-BROKERAGE
Jacksonville, FL B T W
Hollywood, EL CROW WYNN
Jacksonville, FL REHRIG
Lawrenceville, GA SOUTHEAST WASTE SYSTEPi
Wesc Palm Beach, F'L
ITEM BRIEF DESCRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE
BENCHES - UNIT PRICE, 341.50 208.95 1,753.49 NO BLD NO SID
INCLUDING DELIVERY:
TRASH RECEPTACLES - UNIT PRICE, 339.00 NO BID 983.50 NO BID NO BID
INCLUDING DELIVERY:
RECYCLING BINS - ID7IT PRICE, 7.25 NO BID 24.98 5.76 5.74
INCLUDING DELIVERY: -
PICNIC TABLES - UNIT PRICE, 518.00 268.95 2,183.19 NO BID NO BID
INCLUDING DELIVERY:
1 ~ ,
COMMENTS
Am oum auageleA