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02-08-21 regular Commission meeting final agenda packet City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, February 8, 2021 - 6:30 p.m. Commission Chamber, City Hall 800 Seminole Road, Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Commission Workshop on January 11, 2021. 01-11-21 DRAFT Commission Workshop minutes 5 - 13 * 1.B. Approve minutes of the Commission Workshop on January 25, 2021. 01-25-21 DRAFT Commission Workshop minutes 15 - 16 * 1.C. Approve minutes of the Regular Commission Meeting on January 25, 2021. 01-25-21 DRAFT Regular Commission Meeting minutes 17 - 39 * 1.D. Approve minutes of the Regular Commission Meeting on November 23, 2020. 11-23-20 DRAFT Regular City Commission minutes 41 - 51 2. COURTESY OF FLOOR TO VISITORS * 2.A. Recognition of Police Department 2020 Employees of the Year • Officer of the Year - Carl Johnston - Detective • Civilian Employee of the Year - Quiana Brown - Emergency Communications Officer • Volunteer of the Year - Joe Esparza - Volunteer PUBLIC COMMENT Notice and Instructions for providing Public Comments 53 3. CITY MANAGER REPORTS 3.A. City Manager's Report 3.B. Jessica Santiago - Art Republic Art Republic 55 - 73 3.C. December 2020 Recreation Report (Recreation Director Johnson) Recreation Programs - Special Events 75 3.D. Accept the 90-Day Calendar 90-Day Calendar - February through April 2021 77 - 80 Page 1 of 102 Regular City Commission - 08 Feb 2021 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. AB Parking (Commissioner Waters) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS 7.A. Appointments to Pension Boards Staff Report 81 8. ACTION ON RESOLUTIONS 8.A. Resolution No. 21-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING A CIVILITY PLEDGE FOR THE ATLANTIC BEACH CITY COMMISSION; AND ESTABLISHING AN EFFECTIVE DATE. Resolution No. 21-07 83 - 86 8.B. Resolution No. 21-08 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SUPPORTING FLORIDA SENATE BILL 596 AND COMPANION HOUSE BILL 6023, WHICH WOULD REPEAL FLORIDA STATUTE 163.045 TO ENABLE LOCAL GOVERNMENTS TO REGULATE MATTERS RELATING TO TREES LOCATED ON RESIDENTIAL PROPERTIES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 21-08 87 - 91 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS 10.A. User Fees for Parks and Recreation Facilities Sec.5-32 of the Code of Ordinances, List of not-for-profit groups using city facilities 93 - 97 * 10.B. Review of 2016 Mayport Road Community Redevelopment Area (CRA) proposal (Mayor Glasser) Link: Mayport Road CRA Plan - August 2016 Attachment: CRA Basics 99 - 102 Page 2 of 102 Regular City Commission - 08 Feb 2021 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 3 of 102 Page 4 of 102 Commission Workshop January 11, 2021 MINUTES Commission Workshop Meeting Monday, January 11, 2021 - 5:30 p.m. Commission Chamber ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) – arrived at 5:44 PM Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk CALL TO ORDER Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 5:30 PM. 1. TOPIC - BICYCLE AND PEDESTRIAN CONNECTIVITY PLAN A. Public Comment Mayor Glasser reported there were no written comments submitted. CC Bartle called each speaker to the podium. Don White spoke regarding the Selva Marina walking path in the connectivity plan, as detailed in an email and handout provided by Mr. White (which is attached hereto and made part of this Official Record as ATTACHMENT A.) B. ATTACHMENT A - Handout provided by Mr. White C. Staff Presentation CM Corbin provided a brief background and invited Planning and Community Development Director (PCDD) Amanda Askew to report. She presented slides that included the definition, history, need and next steps for development of a connectivity plan. Page 1 of 9 Agenda Item #1.A. 08 Feb 2021 Page 5 of 102 Commission Workshop January 11, 2021 Principal Planner Brian Broedell provided an overview of the draft's identified opportunities and proposed improvements, as detailed in the agenda packet. Planner Broedell stated the right-of-way and pavement width of each street influenced what is possible and proposed improvements to discuss for each location. (Commissioner Waters arrived at 5:44 PM.) D. Commission Discussion - Q&A Commission questions commenced and they suggested the following: • Add the square footage of the increase of pavement/sidewalk being added for each project. • Add a statement in the plan that states permeable surfaces will be used where possible. • Add Beach Avenue to the map and plan. • Put into context a connection to Jacksonville and Neptune Beach via the East Coast Greenway. • Provide a generic term for River Branch. Commissioner Kelly suggested begin now with adding lane markings for bicycles, benches and ensure there are enough bike racks. Commissioner Norris suggested a Workshop to discuss the connection to the East Coast Greenway. She suggested to bring in an expert for assistance with the connectivity plan, and complete streets. She requested staff to provide suggestions for prioritizing by listing the project with the cost and the number of people served. She requested suggestions for addressing a gap to Mayport Plaza and Aquatic Drive. Public Works (PW) Director Scott Williams addressed a question regarding swells. Mayor Glasser requested a recreational activity, i.e., a Tour de Parks, with chevrons marked on the roads as a way to get people out. She requested a review of the information reported during Public Comments regarding Selva Marina walking path. CM Corbin requested the Commission to continue to provide feedback and ideas as they further review the plan. He stated we will continue to hold public meetings for public input. Discussion ensued regarding water fountains, connectivity path at Veteran's Park, and other City paths. CM Corbin briefly explained the East Coast Greenway for the new Commissioners. Page 2 of 9 Agenda Item #1.A. 08 Feb 2021 Page 6 of 102 Commission Workshop January 11, 2021 ADJOURNMENT Mayor Glasser adjourned the meeting at 6:19 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _______________________________ Date Approved Page 3 of 9 Agenda Item #1.A. 08 Feb 2021 Page 7 of 102 Page 4 of 9 Agenda Item #1.A. 08 Feb 2021 Page 8 of 102 ATTACHMENT A January 11, 2021 MinutesPage 5 of 9Agenda Item #1.A.08 Feb 2021Page 9 of 102 ATTACHMENT A January 11, 2021 MinutesPage 6 of 9Agenda Item #1.A.08 Feb 2021Page 10 of 102 ATTACHMENT A January 11, 2021 MinutesPage 7 of 9Agenda Item #1.A.08 Feb 2021Page 11 of 102 ATTACHMENT A January 11, 2021 MinutesPage 8 of 9Agenda Item #1.A.08 Feb 2021Page 12 of 102 ATTACHMENT A January 11, 2021 MinutesPage 9 of 9Agenda Item #1.A.08 Feb 2021Page 13 of 102 Page 14 of 102 Commission Workshop January 25, 2021 MINUTES Commission Workshop Meeting Monday, January 25, 2021 - 5:30 PM Commission Chamber ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Lori Diaz, Deputy City Clerk CALL TO ORDER Mayor Glasser called the meeting to order at 5:30 PM. 1. TOPIC - COMPLETE STREETS AND TRAFFIC CALMING A. Public Comment Mayor Glasser reported there were no written comments submitted. CC Bartle reported there were no speaker cards submitted. Mayor Glasser closed Courtesy of the Floor. B. Staff Presentation CM Corbin reported that today's presentation is an introduction for review and input. He stated it is not in the form of a draft Ordinance or Resolution and Commission feedback will determine next steps. Planning and Community Development Director (PCDD) Amanda Askew presented a PowerPoint which included definitions, requirements, implementation and exceptions as detailed in the agenda packet. C. Commission Discussion - Q & A Questions and discussion ensued regarding funding, and whether neighboring beach cites have a similar policy Commissioner Bole requested to add square footage of concrete to be added per project. Page 1 of 2 Agenda Item #1.B. 08 Feb 2021 Page 15 of 102 Commission Workshop January 25, 2021 CM Corbin reported that staff is working on drafting a framework for when residents request speed bumps or other traffic calming measures. PCDD Askew reported on the data collection regarding this topic and stated that data collected will be used for the drafting of any recommendations. Commissioner Kelly referred to A.2. "High Need Area" and requested staff to strive for equitable expenditure of resources between the east side and the west side. She requested the proposed survey to address keeping signage to a minimum. She requested emphasis of documenting (for future institutional knowledge) and add “in places where the geography does not permit" to exceptions. PCDD Askew stated on the last page items (2)(b) and (b) can be made more clear and additional delineated reporting requirements be added. Commissioner Norris requested a traffic engineer be brought in for a comprehensive study. Mayor Glasser also requested a traffic engineer be brought in, she requested a status of the engineering at Donner Road, review of speed limits for consistency and to see baseline data on collisions/ accidents. CM Corbin proposed an Open House with large boards and images on display for presentation of the two topics of Connectivity and Complete Streets, explaining how they fit together. There was CONSENSUS for staff to move forward. ADJOURNMENT Mayor Glasser adjourned the meeting at 6:03 PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _______________________________ Date Approved Page 2 of 2 Agenda Item #1.B. 08 Feb 2021 Page 16 of 102 Regular City Commission January 25, 2021 MINUTES Regular City Commission Meeting Monday, January 25, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Bole led the invocation, followed by the Pledge of Allegiance. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Lori Diaz, Deputy City Clerk Mayor Glasser reported Item 10C. User Fees for Parks and Recreation Facilities will be deferred to the next meeting due to the Recreation Director is not able to attend today to report. She invited anyone who wanted to speak on the item to speak during Public Comment. She informed attendees there is a mask requirement in the Chamber and we are practicing social distancing. Therefore, in the interest of Public Safety, due to space in the Chamber and social distancing guidelines, Mayor Glasser requested a motion to move Item 4A. up to before Item 1. MOTION: To move Item 4A up top before Item 1. Motion: Bruce Bole Second: Michael Waters Page 1 of 23 Agenda Item #1.C. 08 Feb 2021 Page 17 of 102 Regular City Commission January 25, 2021 Ellen Glasser For Bruce Bole (Moved By) For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris For Motion passed 5 to 0. 4A. Dr. Martin Luther King Jr. Day 2021 Proclamation (Mayor Glasser) Mayor Glasser stepped down to the podium, thanked all in attendance and recognized former elected officials present in the Chamber. She reported for (4) years the City has been in partnership with a local music ministry in the faith community to hold a local Martin Luther King Day celebration. She reported each year various people are honored for their community service. She reported the nominations are submitted to the non - profit organization and recommendations are made to the City. She reported this year’s recipients as Lillie Sullivan, Samuel Newby and Jimmy Hundley. Mayor Glasser read the Proclamation. Commissioner Norris read a biography of each of the recipients (which are attached hereto and made part of this Official Record as ATTACHMENT A.) Ms. Sullivan was present and expressed gratitude for receiving the award. She recognized and thanked various persons for their support and contributions. Mr. Newby was present and expressed gratitude. He recognized and thanked various persons for their support and contributions. Sgt. Hundley was present and expressed thanks and gratitude. Mayor Glasser thanked everyone for attending. ATTACHMENT A - Community Service Award recipient's biographies 1 APPROVAL OF MINUTES 1A. Approve minutes of the Special Called Meeting of the City Commission on September 28, 2020. 1B. Approve minutes of the Special Called Meeting of the City Commission on November 23, 2020. 1C. Approve minutes of the Regular Commission Meeting on January 11, 2021. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. Page 2 of 23 Agenda Item #1.C. 08 Feb 2021 Page 18 of 102 Regular City Commission January 25, 2021 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Terri Ray spoke regarding concerns with the lack of public safety alerts via the Safer Watch app. She requested answers to her stated questions. She submitted a handout (which is attached hereto and made part of this Official Record as ATTACHMENT B.) Tim Stalter spoke regarding concerns with the addition of sod to the pitcher's mound to the only softball field in Atlantic Beach and submitted a handout from his daughter, Amelia Stalter (which is attached hereto and made part of this Official Record as ATTACHMENT C.) John November spoke in favor of the Lily Street purchase. Joann Wallace spoke on Item 10C. regarding DIG Local Network. She stated she hoped it be addressed soon and will respect any decision made by the Commission. James Wheatley spoke regarding concerns with the fast paced purchase of city vehicles. He provided multiple questions and stated he will be submitting a FOIA request. He expressed support for the City Police Department but requested the full story/report be provided to the public regarding a Jan.15 incident in which a motorist was pulled over, and made to lie face down. Mayor Glasser reported there were no written comments submitted. Mayor Glasser closed Courtesy of the Floor. ATTACHMENT B - Handout from Terri Ray ATTACHMENT C - Handout from Tim Stalter 3 CITY MANAGER REPORTS 3A. City Manager's Report • Reported (2) employees are currently COVID -19 positive, multiple employees in quarantine, county data is monitored on a 2 week average, indoor facilities rental is suspended, as well as senior programs, after school programs are in operation. • Priority-setting feedback is being formalized and should be presented in about (2) meetings. • Next Monday is the Joint Workshop with the Commission and Environmental Stewardship Committee (ESC) on the Tree Code. Page 3 of 23 Agenda Item #1.C. 08 Feb 2021 Page 19 of 102 Regular City Commission January 25, 2021 3B. Water Treatment Plant Report CM Corbin reported this item is being presented today for introduction as it is a significantly large infrastructure project. City Engineer (CE) Steve Swann presented an overview of the WTP 1 modernization plan, which is included in the agenda packet beginning on page 92. CM Corbin requested the Commission to provide feedback whether to move forward. Discussion and questions ensued regarding budget, foreseeable work for other City water plants, energy efficiency of new pumps, Verizon lease, cost to repair the tower, and measures used to document the need for this project. Mayor Glasser confirmed the conversion from chlorine gas to sodium hypochlorite would take place during this project and that the source of funds comes out of Enterprise Funds. CE Swann answered all questions and reported the timeline as 12 months for completion. Mayor Glasser requested to see the long term plan for the water plants. 3C. 0 Lily Street CM Corbin provided a brief overview and invited CE Swann to report. CE Swann presented slides which are included in the agenda packet beginning on page 105. CM Corbin reported on the slide on page 116 of the agenda packet regarding the half- cent discretionary sales tax fund. CE Swann spoke regarding potential grants to assist in the purchase. He stated we currently have an application under review with the Florida Communities Trust which could potentially pay 75% of the project. Commissioner Bole inquired on sea level rise and how long before this land is under water. CE Swann responded he would expect in 10 years the majority of this property to be submerged during the spring tides. Mayor Glasser inquired on the sea level rise, the appraisal, and the likelihood of development of the property. CE Swann responded his opinion is people will develop the property. Mayor Glasser inquired about grant funding on a kayak launch. CE Swann responded that would be possible. Page 4 of 23 Agenda Item #1.C. 08 Feb 2021 Page 20 of 102 Regular City Commission January 25, 2021 Further discussion ensued regarding protection of this area for its endangered species and vegetation, sea level rise study and our resiliency plan. CM Corbin requested Commission feedback and direction on how to proceed. The Commission was in agreement to proceed with additional public input and a vote on the purchase. In response to questions, CM Corbin reported there was one submittal from the RFP for a Special Magistrate and it will be going back out, and we have not had anyone approach the City about starting a softball program. 3D. Accept the 90-Day Calendar CM Corbin reported the Complete Streets and Connectivity Town Hall has not yet been scheduled. There was CONSENSUS to accept the 90-Day calendar, with the notation of adding the Town Hall later. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly spoke regarding the Arbor Day event. Commissioner Norris requested people interested in playing softball to please reach out to her, she stated is receiving mixed feedback regarding the circle at the 4-way at Main Street, and requested to continue working on solutions. She requested feedback from the CM Corbin and Chief Gualillo regarding the public comments made by Ms. Ray regarding Safer Watch. She provided questions. She responded to public comments regarding the Jan 15 incident between a beaches resident and police. She stated she has met with the individual, and incident details will be forthcoming. Mayor Glasser spoke on her experience with the Safer Watch app and requested CM Corbin to place Community Re-Development Agencies on the next meeting agenda. She spoke about her meeting with Senator Bean and Representative Bird and requested issues of interest be shared for monitoring of its legislation. 4A. Dr. Martin Luther King, Jr. Day 2021 Proclamation (Mayor Glasser) (This item was taken out of sequence and acted on earlier in the meeting.) 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Monthly Financial Report for November and December 2020. 6B. Acknowledge receipt of the Building Department Quarterly Report through Q1. Page 5 of 23 Agenda Item #1.C. 08 Feb 2021 Page 21 of 102 Regular City Commission January 25, 2021 MOTION: To approve Consent Agenda Items A and B as written. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. Resolution No. 21-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE PURCHASE OF REPLACEMENT FURNITURE FOR THE POLICE COMMUNICATIONS CENTER. Mayor Glasser read the Resolution by title. Commander Cameron and Sgt. Jamison were present to report on the need for replacement furniture for the Communications Center as detailed in the agenda packet. Sgt. Jameson reported on what will be done with the surplus furniture. All questions were answered. MOTION: To adopt Resolution No. 21-05. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 6 of 23 Agenda Item #1.C. 08 Feb 2021 Page 22 of 102 Regular City Commission January 25, 2021 8B. Resolution No. 21-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF INSTALLATION SERVICES FOR EMERGENCY GENERATORS FOR THE PUBLIC WORKS BUILDING, CITY HALL AND THE CAMELIA STREET LIFT STATION. Mayor Glasser read the Resolution by title. CE Swann reported on the purchase of generators as detailed in the staff report included in the agenda packet. All questions were answered. MOTION: To adopt Resolution No. 21-06. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. Ordinance No. 65-21-42, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, INSTITUTING A TEMPORARY MORATORIUM ON THE COMMERCIAL RENTAL AND LEASE, AND USE OF RENTED AND LEASED, ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES, MICROMOBILITY DEVICES AND MOTORIZED SCOOTERS; PROVIDING FOR LEGISLATIVE FINDINGS, CONFLICTING ORDINANCES, SEVERABILITY, ENFORCEMENT, AND AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin reported on the Ordinance as detailed in the agenda packet. Mayor Glasser opened the Public Hearing. City Clerk Bartle reported there were no speaker cards presented. City Clerk Bartle reported there were no written comments submitted. Page 7 of 23 Agenda Item #1.C. 08 Feb 2021 Page 23 of 102 Regular City Commission January 25, 2021 MOTION: To adopt Ordinance No. 65-21-42 as read by title. Motion: Brittany Norris Second: Candace Kelly Commissioner Norris is in favor of the moratorium and public input. Commissioner Waters is in favor of the moratorium. Commissioner Bole is in favor of the moratorium. Mayor Glasser is in agreement with the Commission and stated to protect us from preemption we do not have to wait a year if Commission wanted to act on banning them. CA Durden confirmed the law as it is today, Mayor Glasser is accurate. CM Corbin clarified this moratorium does not include personal ownership of personal scooters, it is for companies who would open a for-profit business in our City. Commissioner Waters asked how long the moratorium would last. CM Corbin reported one year, unless acted on or extended. Commissioner Kelly is in favor of the moratorium. Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Auditor Engagement Extension CM Corbin reported on the request for extension and stated he is happy with their services. Finance Director (FD) Melissa Burns was present to answer questions. Discussion and questions ensued regarding length of contract, and cost of the service. All questions were answered. Page 8 of 23 Agenda Item #1.C. 08 Feb 2021 Page 24 of 102 Regular City Commission January 25, 2021 MOTION: To approve continued engagement of the audit firm of Purvis Gray and Company for the audits for FY2020 and FY 2021. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 10B. Community Rating System (CRS) Progress Report CM Corbin invited Building Official Dan Arlington to report. Mr. Arlington reported on how our rating benefits the City and how points are added. He informed the Commission that unexpectedly the City of Jacksonville LMS was not accepted so we lost those points but the auditor has informed us he can use points from other places to keep us at our Level 7 rating. CM Corbin reported that a discussion was held to hire a specialized person to work on the plan, which resulted in the decision not to. Mr. Arlington reported that work on our resiliency plan and our free board level will continue to add points. MOTION: To accept the 2020 CRS Report as presented. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. 10C. User Fees for Parks and Recreation Facilities This item was deferred for the next regular Commission meeting. Page 9 of 23 Agenda Item #1.C. 08 Feb 2021 Page 25 of 102 Regular City Commission January 25, 2021 10D. Civility Pledge (Commissioner Norris) Commissioner Norris stated the civility pledge was updated to include item 4. to the pledge which is included in the agenda packet. Commissioner Norris requested discussion and proposed a Resolution on the agenda for the next meeting. Mayor Glasser asked the Commission for additions or comments, there were none. She stated if any come up to provide them to staff for incorporation. She reported a typo in item 5. of the pledge, and requested a Resolution be drafted for next meeting. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS City Clerk Bartle provided a status of transcription of meeting minutes and reported a serious shortage in Board/Committee applicants. She stated we need applicants for the Board Member Review Committee, Cultural Arts and Recreation Advisory Committee and General Employees' Pension Board. CA Durden thanked FD Burns and Patty Drake for implementation of E-Verify. She also reported in preparation for next week’s Tree Code Workshop she is following a Pensacola case currently on appeal regarding the Florida Statute that provides for an arborist be able to write a letter that a tree presents a danger to persons or property. She reported there is a Senate Bill submitted to the Florida Legislature with a Companion House Bill to repeal that Statute. She asked the Commission if they would be in favor of drafting a Resolution in support of the repeal and that other Cities are doing this. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Norris encouraged citizens to apply for a Board or Committee and stated she is in favor of the Resolution to support repeal of the Statute reported on by CA Durden. Commissioner Waters is in favor of the Resolution to support repeal of the Statue reported on by CA Durden. CM Corbin expressed the City's willingness to support organizing and fostering of softball. He reported on the concept being worked on by Art Republic for use in the redevelopment of Mayport Road and stated he will plan to have them come present at the next meeting. He invited questions and comments. He also invited questions regarding the Tree Code. Commissioner Bole stated he is in favor of the Resolution to support repeal of the Statute reported on by CA Durden. He stated he did not see any Safer Watch content produced or written by the City in a political manner. Commissioner Kelly asked how much the murals will cost. CM Corbin reported Art Republic was brought in for $10,000 to manage the project and understands fundraising will take place to Page 10 of 23 Agenda Item #1.C. 08 Feb 2021 Page 26 of 102 Regular City Commission January 25, 2021 pay for the murals. She clarified that girl’s play AB baseball and that girls are not being left out unless they insist upon only playing softball. Mayor Glasser is in favor of the Resolution to support repeal of the Statute reported on by CA Durden. She encouraged anyone interested in creation of a softball program to reach out to her and thanked public input provided. She also stated that she did not produce or write comments regarding Safer Watch to politicize the issue and provided additional feedback regarding management of the app and the comments made. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:48 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _____________________________ Date Approved Page 11 of 23 Agenda Item #1.C. 08 Feb 2021 Page 27 of 102 Page 12 of 23 Agenda Item #1.C. 08 Feb 2021 Page 28 of 102 ATTACHMENT A January 25, 2021 MinutesPage 13 of 23Agenda Item #1.C.08 Feb 2021Page 29 of 102 ATTACHMENT A January 25, 2021 MinutesPage 14 of 23Agenda Item #1.C.08 Feb 2021Page 30 of 102 ATTACHMENT A January 25, 2021 MinutesPage 15 of 23Agenda Item #1.C.08 Feb 2021Page 31 of 102 Page 16 of 23 Agenda Item #1.C. 08 Feb 2021 Page 32 of 102 ATTACHMENT B January 25, 2021 MinutesPage 17 of 23Agenda Item #1.C.08 Feb 2021Page 33 of 102 ATTACHMENT B January 25, 2021 MinutesPage 18 of 23Agenda Item #1.C.08 Feb 2021Page 34 of 102 ATTACHMENT B January 25, 2021 MinutesPage 19 of 23Agenda Item #1.C.08 Feb 2021Page 35 of 102 ATTACHMENT B January 25, 2021 MinutesPage 20 of 23Agenda Item #1.C.08 Feb 2021Page 36 of 102 ATTACHMENT B January 25, 2021 MinutesPage 21 of 23Agenda Item #1.C.08 Feb 2021Page 37 of 102 Page 22 of 23 Agenda Item #1.C. 08 Feb 2021 Page 38 of 102 ATTACHMENT C January 25, 2021 MinutesPage 23 of 23Agenda Item #1.C.08 Feb 2021Page 39 of 102 Page 40 of 102 Regular City Commission November 23, 2020 MINUTES Regular City Commission Meeting Monday, November 23, 2020 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE Bishop Percy Golden led the invocation, followed by the Pledge of Allegiance. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Absent: Cindy Anderson, Commissioner - Seat 2 ( District 1308) Blythe Waters, Commissioner - Seat 3 ( District 1307) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Kimberly Flower, Records Clerk Bruce Bole, Commissioner –before swear in- Seat 2 Michael Waters, Commissioner -before swear in - Seat 3 (District 1307) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Commission Workshop on August 24, 2020. 1B. Approve minutes of the Regular Commission Meeting on September 14, 2020. 1C. Approve minutes of the Regular Commission Meeting on August 10, 2020. 1D. Approve minutes of the Regular Commission Meeting on August 24, 2020. 1E. Approve minutes of the Commission Workshop on September 21, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. Page 1 of 11 Agenda Item #1.D. 08 Feb 2021 Page 41 of 102 Regular City Commission November 23, 2020 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Rick Carper thanked Commissioners Anderson and Waters for their service, and congratulated Mayor Glasser and newly elected Commissioners. He also requested the ability for residents to send in written comments via email in order to increase resident involvement. John Stinson, former City Commissioner, spoke regarding the recent election, and shared wisdom and quotes provided from his time serving the community. He shared his pride in Commissioner Waters' service and thanked the Commission for their service. Mayor Glasser asked if there were any written comments. There were none. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. City Manager’s Report • Tree Lighting and Parade on Dec. 5th will start at City Hall and end at Town Center. • Palms at Town Center were removed as a result of being hit by a car. • The temporary installation of the traffic circle on Main Street was postponed in order to obtain additional traffic data. • All City employees began diversity training. • Turkey Trot on Nov. 26 will be run in intervals in order to promote social distancing. • Moratorium proposal on E-Scooters will be presented at next Commission meeting. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Mayor Glasser stressed the importance of the travel advisory, recognized Commissioner Anderson and Waters for their service and stated she is in favor of the request for submitting written comments via email. She thanked all who provided support during the election process. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Monthly Financial Report for October 2020. MOTION: To approve Consent Agenda Item A as presented. Motion: None Page 2 of 11 Agenda Item #1.D. 08 Feb 2021 Page 42 of 102 Regular City Commission November 23, 2020 Second: None Ellen Glasser For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 3 to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A . RESOLUTION NO. 20-57 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING TRAINING REQUIREMENTS FOR MEMBERS OF BOARDS AND COMMITTEES AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Commissioner Norris reported on the training requirements as detailed in the agenda packet. All questions were answered. MOTION: To adopt Resolution No. 20-57 as read. Motion: Kelly Second: Norris Ellen Glasser For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 3 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 20-20-159 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief overview as detailed in the agenda packet. Page 3 of 11 Agenda Item #1.D. 08 Feb 2021 Page 43 of 102 Regular City Commission November 23, 2020 Finance Director (FD) Melissa Burns responded to Commissioner Kelly’s inquiry regarding contributions made to the Police Pension Fund to which FD Burns replied that the information is forthcoming. Mayor Glasser opened the PUBLIC HEARING City Clerk Bartle reported there were no speaker cards presented. Mayor Glasser closed the PUBLIC HEARING. MOTION: To adopt Ordinance No. 20-20-159 as read. Motion: Brittany Norris Second: Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Motion passed 3 to 0. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER None. RECESS OF RETIRING COMMISSION There being no further discussion, Mayor Glasser declared the meeting of the retiring Commission recessed and turned over to the new Commission for the next portion of the meeting. Mayor Pro Tem Norris reconvened the meeting to conduct the Oath of Office for the new Commission. OATHS OF OFFICE FOR NEW COMMISSION A. Bruce Bole, Commissioner - Seat 2 The Oath of Office was administered by City Clerk Donna Bartle. B. Mike Waters, Commissioner - Seat 3 The Oath of Office was administered by City Clerk Donna Bartle. Page 4 of 11 Agenda Item #1.D. 08 Feb 2021 Page 44 of 102 Regular City Commission November 23, 2020 C. Ellen Glasser, Mayor - Seat 1 The Oath of Office was administered by the Honorable Hugh A. Carithers, Jr. The signed Oaths of Office (are attached and made part of this Official Record as Attachment A.) Attachment A CALL TO ORDER OF NEW COMMISSION Mayor Glasser called the new Commission to order. CC Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Kimberly Flower, Records Clerk 13 COURTESY OF FLOOR TO VISITORS FD Burns reported the City auditors were present to report via ZOOM within the Chambers. 13A. Purvis Gray and Company - Presentation of Fiscal Year 2019 Audit Report. Auditor's presented a review (via Zoom) of the Audit Report as detailed and in the agenda packet. The presentation included: • Page 1 - Auditor’s opinion letter. • Page 2 - COVID-19 affects. • Page 16 - Income statement for the Governmental funds for the year. • Page 20 - Business Type Funds. • Page 79 - Reports issued as part of the audit - Single Audit (Irma/FEMA) • Page 85 - Recommendation as result of Audit (Year-End Close Process) • Page 88 - Recommendation as a result of Audit (Insurance Premium Tax Monies) Mayor Glasser commented on the improvements and contributions made by FD Burns and Deputy FD Percell. CM Corbin commented on the great job cleaning up past discrepancies. Page 5 of 11 Agenda Item #1.D. 08 Feb 2021 Page 45 of 102 Regular City Commission November 23, 2020 Mayor Glasser opened Public Comment and asked CC Bartle if there any speaker cards. There were none. Mayor Glasser closed Courtesy of the Floor. 14. ACTION ON RESOLUTIONS 14A. RESOLUTION NO. 20-56 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE ADDITIONAL BODY-WORN CAMERAS. Mayor Glasser read the Resolution by title. CM Corbin provided a brief summary as detailed in the agenda packet. Police Chief Gualillo reported on the purchase as detailed in the agenda packet. Mayor Glasser stated COAB is the first beach city to utilize the body worn camera system. MOTION: Adopt Resolution No. 20-56. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Candace Kelly (Seconded By) For Bruce Bole For Michael Waters For Brittany Norris (Moved By) For Motion passed 5 to 0. 15. MISCELLANEOUS ITEMS FOR ACTION 15.A. Accept the 90-Day Calendar (December 2020 - February 2021) There was CONSENSUS to accept the 90- Day Calendar. 15.B. Reappointments to Various Boards and Committees Commissioner Norris reported on the reappointments to various boards and committees as detailed in the agenda packet. MOTION: To accept the reappointments to various boards and committees. Page 6 of 11 Agenda Item #1.D. 08 Feb 2021 Page 46 of 102 Regular City Commission November 23, 2020 Motion: Brittany Norris Second: Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole For Michael Waters For Motion passed 5 to 0. 16. ANNOUNCEMENTS/COMMENTS Commissioner Norris welcomed the new Commissioners. Commissioner Waters congratulated Mayor Glasser and Commissioner Bole on their recent election victories. Commissioner Bole congratulated Mayor Glasser and Dr. Waters on their recent election victories and stated he was proud to serve. Commissioner Kelly thanked DCM Hogencamp for preparing the Christmas parade and alternative celebrations. CM Corbin congratulated and welcomed the new Commissioners to the City of Atlantic Beach. Mayor Glasser spoke regarding the previously presented appeal, congratulated the new Commissioners, and thanked Commissioners Norris and Kelly. 17. ADJOURNMENT Mayor Glaser adjourned the meeting at 7:53 Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _______________________________ Date Approved Page 7 of 11 Agenda Item #1.D. 08 Feb 2021 Page 47 of 102 Page 8 of 11 Agenda Item #1.D. 08 Feb 2021 Page 48 of 102 ATTACHMENT A November 23, 2020 MinutesPage 9 of 11Agenda Item #1.D.08 Feb 2021Page 49 of 102 ATTACHMENT A November 23, 2020 MinutesPage 10 of 11Agenda Item #1.D.08 Feb 2021Page 50 of 102 ATTACHMENT A November 23, 2020 MinutesPage 11 of 11Agenda Item #1.D.08 Feb 2021Page 51 of 102 Page 52 of 102 :/_M.u.mNcO.—._°7_W101v_u0<:u.Znw_uCw_..nnO_<=<_mZ...mnow41m —NMmCF>—un0.<:<:mm.0Z.<_mm..._20WM:/_AwINFO07-nmwxC>.»<M.NUNH>4WHNO—U._<-. -2WINO_;?<—._>_uF»no./\__<__MM_°2nI>.<:wm.a. 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