07-28-97CITY OF ATLANTIC BEACH
'"""~ COMMISSION MEETING -July 28, 1997
AGENDA
Ca11 to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of July 14, 1997
2. Recognition of Visitors:
3. Unfinished Business:
*A. Authorize cash award to Employee of the Year
4. Consent Agenda:
A. Acknowledge receipt of monthly report from Fire Department
B. Acknowledge receipt of Capital Improvement Plan Progress Report No. I I
5. Action on Resolutions:
A. Resolution No. 97-25:
A RESOLUTION OF THE CITY OF ATLANTIC BEACH RECOGNIZING THE
SIXTEENTH ANNIVERSARY OF THE BEACHES HONOR GUARD
6. Action on Ordinances:
A. Ordinance No. 57-97-20 -Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 7, FIRE PREVENTION AND PROTECTION, IN ITS
ENTIRETY AND RENAMING CHAPTER 7 AS FIRE PROTECTION AND LIFE
SAFETY CODE, AND PROVIDING AN EFFECTIVE DATE
7. New Business:
A. Declare certain vehicles and equipment surplus and authorize their sale by public
auction
B. Public hearing and action on a request for aUse-by-Exception filed by Florida
Weather, Inc., to operate an office for a contractor not requiring outside storage at
20 Seminole Road, on property currently zoned CG, Commercial General
C. Awazd contract for street sweeping pursuant to the specifications of Bid No. 9697-19
**D. Reject all bids received under Bid No. 9697-17 for repair of electric pumps and
motors and authorize rebidding for this service
E. Awazd contract for electric trouble-shooting pursuant to the specifications of Bid No.
4697-18
~,,, AMENDED AGENDA
*3A - Amended to change requested action
**7D - Amended to authorize payment
Page Two AGENDA July 28, 1997
F. Action on a request for speed bumps at Seventeenth Street
G. Authorize the City Manager to execute State of Florida, Department of Labor and
Employment Security, Wages Program Work Experience Agreement
H. Award contract to rehabilitate four occupied homes pursuant to the specifications of
Bid No. 9697-21
I. Awazd contract to design/build an animal kennel pursuant to the specifications of Bid
No. 9697-20
8. City Manager Reports and/or Correspondence:
A. Report relative to enforcement of animal control ordinance
B. Report relative to homeless/vagrants
C. Report relative to angle parking at 18th Street
D. Report relative to pedestrian bicycle access to Hanna Pazk
E. Report and recommendations relative to City Hall Security
9. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure
that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance
to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286,26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
.~-.. BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
__ ROAD, AT 7:15 PM ON MONDAY, JULY 28, 1997
PRESENT: Mike Borno
John Meserve
Steve Rosenbloom
Suzanne Shaughnessy, Commissioners
AND: Alan C. Jensen, City Attorney
Jim Jarboe, City Manager
Maureen King, City Clerk
ABSENT: Mayor Lyman Fletcher (Excused)
The meeting was called to order at 7:15 p.m. by Mayor Pro Tem
Rosenbloom. The invocation was offered by Reverend David Jeffrey.
1. Approval of the minutes of the Regular Meeting held July 14,
1997.
Motion: Approve minutes of the Regular Meeting held July 14,
1997.
The motion carried. unanimously.
2. Recognition of Visitors:
A. Judy Wilson, representing the Tissue Organ Donors Foundation,
reported the fundraisers held on behalf of Jeannie Brown, a Public Safety
Department employee who passed away before receiving a liver transplant,
had raised $1,345.00. Mrs. Wilson presented the city a check and asked
that the money be given to the Tissue Organ Donors Foundation for
educational purposes. Mrs. Wilson thanked all of those who participated in
the fundraisers and stated in the very near future transplant operations
would be performed in Jacksonville.
Pat McLaughlin, a kidney transplant recipient and member of the Tissue
Organ Donors Foundation, spoke briefly on the organization's program and
urged those present to become organ donors.
B. At this point in the meefing, Item 5 A was taken out of sequence
and Mayor Pro Tem Rosenbloom read in its entirety Resolution No. 97-25
honoring the sixteenth anniversary of the Beaches Honor Guard.
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July 28, 1997
Members of the Honor Guard presented the colors, which was followed by
The Pledge of Allegiance to the Flag. Members of the Honor Guard were
introduced, and a brief history of the group presented. It was reported that
volunteers for the organization are always needed. Mayor Pro Tem
Rosenbloom thanked the members and presented them with the framed
resolution.
Motion: Pass Resolution No. 97-25 honoring the sixteenth
anniversary of the Beaches Honor Guard.
There was no further discussion and the motion carried unanimously.
3. Unfinished Business:
A. Authorize cash award to Employee of the Year
Mayor Pro Tem Rosenbloom explained that there had been some
question during the previous Commission Meeting concerning the
,,~,, monetary amount to award the Employee of the Year, and due to his
absence, the item was deferred until tonight.
Motion: Authorize payment of $750.00 to the Employee of
the Year, commencing with the last employee of the year
selection.
There was no discussion and the motion carried unanimously.
4. Consent Agenda:
A. Acknowledge receipt of monthly report from the Fire
Department
The consent agenda item was received and acknowledged as presented.
5. Action on Resolutions:
A. Resolution No.97-25:
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
RECOGNIZING THE SIXTEENTH ANNIVERSARY OF
THE BEACHES HONOR GUARD
This item was taken out of sequence and Resolution No. 97-25 was
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passed under Item 2 B.
6. Action on Ordinances:
A. Ordinance No. 57-97-20: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 7, FII2E PREVENTION
AND PROTECTION, IN ITS ENTIItETY AND RENAMING
CHAPTER 7 AS FIRE PROTECTION AND LIFE SAFETY
CODE, AND PROVIDING AN EFFECTIVE DATE
Mayor Pro Tem Rosenbloom presented Ordinance No. 57-97-20 in full, in
writing.
Motion: Approve passage of Ordinance No. 57-97-20 on first
reading and set the public hearing for August 11,1997.
Commissioner Borno commented it was a good, well-written ordinance and
commended the author for his work.
There was no discussion, the motion carried unanimously.
7. New Business:
A. Declare certain vehicles and equipment surplus and authorize
their sale by public auction
City Manager Jarboe reviewed the Surplus Vehicles and Equipment List
compiled by Public Works Director Kosoy and Streets and Maintenance
Director Nodine, which is attached and made part of this official record as
Attachment A. He explained the list included old worn out vehicles,
obsolete radio equipment, various pieces of equipment and miscellaneous
office equipment.
Motion: Declare all items listed in the memo dated June 23, 1997
(Attachment A) surplus and authorize the sale of same by
public auction.
Commissioner Borno inquired if the radios were usable and Public Safety
Director Thompson stated they were functional but were the old VHF
frequency.
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Commissioner Shaughnessy inquired if the items listed were to be replaced in
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July 28, 1997
this year's budget and City Manager Jarboe stated the items had already
been replaced.
There being no further discussion, the motion carried unanimously.
B. Public hearing and action on a request for aUse-by-Exception
fded by Florida Weather, Inc. to operate an office for a
contractor not requiring outside storage at 20 Seminole Road,
on property currently zoned CG, Commercial General
Motion: Grant Use-by-Exception to Florida Weather, Inc. to
operate an office for a contractor not requiring outside storage
at 20 Seminole Road, on property currently zoned CG,
Commercial General, subject to the recommendations
of Staff and the Community Development Board (listed in a
Staff Report from Community Development Director Worley
dated July 23,1997, which is attached and made part of this
official record as Attachment B?
~^ Community Development Director Worley explained contractors not
requiring outside storage are permitted by exception in CG districts.
Steve Doerr, owner of the business, was present and explained he had no
problem in meeting the requirements set forth by the Community
Development Board and Staff.
After a brief discussion, the motion carried unanimously.
C. Award contract for street sweeping pursuant to the
specifications of Bid No. 9697-19
Motion: Award contract to USA Services for street sweeping
every other month (Option n in accordance with the
specifications of Bid No. 9697-19 at an annual cost of
$14,964.00.
Commissioner Meserve inquired if sweeping every other month met the
requirements of of the city's stormwater permit and FDOT maintenance
contract. City Manager Jarboe stated the requirements were met.
r^^ There was no further discussion and the motion carried unanimously.
D. Reject all bids received under Bid No. 9697-17 for repair of
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electric pumps and motors and authorize rebidding for this
service
Motion: Reject all bids received under Bid No. 9697-17 for
repair of electric pumps and motors and authorize the rebid of
the repair service.
City Manager Jarboe explained there was some confusion with one category
of the bid specifications resulting in a discrepancy in the bid submitted by
Universal Pump and Motors. It was recommended the annual contract for
repairs be rebid with a more precise definition of the position.
Commissioner Borno inquired if anyone knew how Universal Pump and
Motors' machine shop operated because this could directly affect the bid
outcome. Public Works Director Kosoy related the item was explained in
detail at the pre-bid conference, however, the price discrepancy still
occurred.
There was no further discussion and the motion carried unanimously.
E. Award contract for electric trouble-shooting and repair
pursuant to the specifications of Bid No. 9697-18
Motion: Award contract for electric trouble-shooting and
repair to Brooks and Limbaugh Electrical Company pursuant to
the specifications of Bid No. 9697-18.
There was no discussion and the motion carried unanimously.
F. Action on a request for speed bumps at Seventeenth Street
City Manager Jarboe explained the residents of the 1700 block of Beach
Avenue were requesting a speed bump due to their concern for the safety of
their children.
Mayor Pro Tem Rosenbloom inquired what was being requested of the
Commission. City Manager Jarboe explained that historically, it has been
the policy of the city for the Commission to approve installation and decide
on the placement of the speed bumps. It was also pointed out that the
Commission in the past has approved speed bumps where needed, but due
to the liability involved, the Police Department has not recommended the use
of speed bumps.
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Motion: Authorize the city to install a speed bump on the 1700
block of Beach Avenue between 17th and 18th Streets.
Commissioner Shaughnessy stated she understood the liability involved, but
the worse liability would be someone injured by a car, especially if it were a
child.
Andrea Haas of 1766 Beach Avenue, circulator of the petition for speed
bumps, explained the reasons for the additional speed bump(s) request. The
written request and signed petition are attached and made part of this official
record as Attachment C.
J.P. Marchioli of 414 Sherry Drive verified the speed limit on Beach
Avenue to be 15 m.p.h. and stated he believed with such a low speed limit,
more enforcement was needed if speeding occurred, not speed bumps.
Mr. Marchioli further stated he frequently rides his bicycle on Beach Avenue
and has never encountered a speeder or discourteous driver on the street.
Commissioner Meserve stated normally he was very much against speed
`°^ bumps, but due to the uniqueness of the street---no curb and gutter, narrow
in width, located in a high tourist area, with speed bumps located in the next
block over; he supported the request. However, Commissioner Meserve
continued by stating he was afraid the Commission was setting a precedent
that says if you can get enough of your neighbors to sign a petition, then you
get a speed bump. He further expressed concern speed bumps will spread
to places the city will not want to have them. Commissioner Meserve then
emphasized in this case, it was the uniqueness of the street, not the petition
that earned his support of the request for a speed bump.
Commissioner Shaughnessy concurred with Commissioner Meserve's
position and stated the speed bump was appropriate in this area, but each
request would be considered on a case by case basis.
Commissioner Borno requested clarification of the number of speed bumps
being requested since one letter enclosed with the petition requested two
speed bumps and the other requested one speed bump. Considering the
number of speed bumps already installed on Beach Avenue, Commissioner
Borno stated he opted for stricter enforcement to curtail speeding.
Andrea Haas indicated the request was for one speed bump by her home,
,,,,,, which is located closer to 18th Street. However, Mrs. Haas pointed out that
repauement of the street had caused an increase in speeding, which at times
appeared to be upwards of 30 m.p.h. Based on this observation, one
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family living closer to 17th Street had indicated their desire for a speed
bump.
Commissioner Shaughnessy then stated that it was the intent of her motion
for the City Manager and Public Safety Director review the request and
decide the size and placement of the speed bump. She further stated the
speed bumps should not be installed without their expertise being applied.
Director Thompson stated traditionally the Police Department has never
recommended speed bumps. However, Beach Avenue is unlike any other
roadway in the city, and this request would be consistent with the other
speed bumps on Beach Avenue. Director Thompson also indicated the
Public Safety Department had been rmtning radar on Beach Avenue with the
highest detected speed being 18 m.p.h.
Mayor Pro Tem Rosenbloom stated he lived on Beach Avenue and in the
areas with longer blocks, such as where he lives, speeding does occur. He
further stated that a large number of children do live on the 1700 block of
Beach Avenue and he favored installation of a speed bump.
There being no further discussion the question was called and the motion
carried by a three to one vote with Commissioner Borno voting nay.
G. Authorize the City Manager to execute a State of Florida,
Department of Labor and Employment Security Wages
Program Work Experience Agreement
City Manager Jarboe briefly explained the objectives of the program and felt
the program would last for three to four months.
Motion: Authorize the City Manager to execute the Work and
Gain Economic Self-Sufficiency (WAGES) Program with the
Florida Department of Labor.
There was no discussion and the motion carried unanimously.
H. Award contract to rehabilitate four occupied homes pursuant to
the specifications of Bid No. 9697-21
City Manager Jarboe briefly explained the Community Development Block
~ Grant Program rehabilitation of four homes and recommended the city not
award the alternate bid for a central heating system at 36 Dudley due to the
high cost.
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Motion: Award contracts to rehabilitate four occupied homes
pursuant to the specifications of Bid No. 9697-21 as
recommended by staff. (A memo from George Worley,
Community Development Director, dated July 24,1997 is
attached and made part of this official record as Attachment D.)
Commissioner Shaughnessy remarked she was pleased to continue the
progress being made in the Donner Community area and thanked
Community Development Director Worley for the considerable time he has
put into this program.
As a point of clarification, City Manager Jarboe explained the funding came
from the Federal HUD program as part of the interlocal agreement
settlement to provide the funding to rehabilitate low to moderate income
homes. So far, thirty homes have been rehabilitated under the program.
Commissioner Borno inquired if this project would deplete the CDBG
Program funds for the year.
^"' City Manager Jarboe replied that each yeaz a plan is approved by the
Commission and submitted to the Ciry of Jacksonville, which is in turn
approved by their HUD division. Community Development Director
Worley explained that some sidewalk replacement and work in Donner
Park is included in this budget and scheduled for completion this year and
the possibility of other rehabilitation work is being investigated.
There being no further discussion, the motion carried mianirnously.
I. Award contract to design/build an animal kennel pursuant to
the specifications of Bid No. 9697-20
City Manager Jarboe explained construction of the new building would
replace the existing facility and provide for more humane treatment of the
animals by eliminating the smell and noise problems and providing better
ventilation. City Manager Jarboe continued that the lowest bid came in
$12,000.00 over the estimated cost of the project and he believed even if the
project was rebid, abetter bid would not be obtained.
Motion: Accept the low bid of enstom Construction by Harris to
design build an animal kennel pursuant to the specifications of
Bid Na. 9697-20.
Commissioner Borno then stated he was aware of the need for the facility
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and asked if the building was air conditioned. City Manager Jarboe stated it
was natural air flow with operable louvers. Public Safety Director
Thompson stated the building would not be heated or air conditioned but an
attic fan would be installed to facilitate air flow.
Commissioner Borno then inquired if animal control was part of the city's
interlocal agreement with the City of Jacksonville and City Manager Jarboe
stated it was part of the agreement in that they would provide the same
service as they do to other parts of Jacksonville . However, it was pointed
out that previous Commissions did not feel this was enough for what the
citizens of Atlantic Beach demanded.
A brief discussion of the history of the existing facility ensued, including the
drainage problems and the lazge number of animals being housed there.
Commissioner Meserve indicated he would vote for the facility stating that
reconstruction of existing facilities is always more expensive than new
construction and the contractors bid met specifications.
~°°` City Manager 7azboe indicated he would try to obtain financial assistance
from the City of Jacksonville to build the facility should the Commission
approve awarding the bid.
Commissioner Shaughnessy stated she could not support this project due to
the cost of the building. Basically, it seemed like a nice facility, but should
be used only as a "temporary holding facility" for animals and the proposed
waste removal system for the building was definitely a Iuxury, not a
necessity.
Commissioner Borno indicated the City of Jacksonville needed to provide
better service in picking up the animals. Commissioner Shaughnessy
indicated in discussions with the City ofNeptune Beach,theyindicated they
did not have any problems with the City of Jacksonville picking up the
animals unless there were extenuating circumstances.
Mayor Pro Tem Rosenbloom asked City Manager Jarboe for his
recommendation. City Manager Jarboe stated Public Safety Director
Thompson and his staff had determined the size of the proposed building
was needed to adequately house the animals, but at $60.00 per square foot,
the cost was too high. City Manager Jarboe stated Jacksonville did not
have the capacity to transport all the animals at one time, especially on the
weekend.
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After some fulher discussion, the question was called and the motion failed
by a one to three vote with Mayor Pro Tem Rosenbloom and Commissioners
Shaughnessy and Borno voting nay.
Motion: Rebid the project with existing specifications.
There was no discussion and this motion failed by a zero to four roll call
vote with Commissioner Borno, Commissioner Meserve, Mayor Pro Tem
Rosenbloom and Commissioner Shaughnessy all voting nay.
Motion: Revise the design of the building to bring the cost down
and rebid the project.
The motion failed for lack of a second.
Motion: Accept the low bid of custom Construction by Harris to
design build an animal kennel pursuant to the specifications of
Bid No. 9697-20.
The motion failed due to a two to two tie vote with Commissioners Borno
and Shaughnessy voting nay.
Diane Watson of 1490 Linkside Drive inquired as to the location of the new
facility and City Manager Jarboe indicated it would be located in
approximately in the same location , close to the Jordan Park side of the
Public Works property.
J.P. Marchioli of 414 Sherry Drive suggested the city negotiate a better price
with the lowest bidder.
After some further discussion, the City Manager was duetted to report back
at the next Commission Meeting with recommendations to lower costs for
the project.
8. City Manager Reports and/or Correspondence:
A. Report .relative to enforcement of Animal Control Ordinance
City Manager Jarboe reported enforcement of the Animal Control
Ordinance had increased, with more enforcement occumng on the beach.
~ Lifeguards are now notifying the Public Safety Department/Animal Control
Officer of violations.
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B. Report relative to homelessl vagrants
It was reported the Public Safety Department had made an arrest and the
lifeguards and police were coordinating efforts for stricter enforcement of
the ordinance concerning no camping on the beach. Citizens were urged
not to wait, but rather report problems when they happen.
C. Report relative to angle parking at 18th Street
City Manager Jarboe stated the Public Safety Department was
recommending against angle pazking at 18th Street because it would change
traffic flow patterns, reduce available parking spaces and cause increased
traffic on Beach Avenue.
D. Report relative to pedestrian/bicycle access to Hanna Park
It was reported the Hanna Park Manager strongly opposed a
bicycle/pedestrian gate on the Seminole Road access to the park because he
has no personnel to man the gate for the security of the campers and the
'~"` crime rate in the park has dropped dramatically since repairing all of the
holes in the fence.
E. Report and recommendations relative to City Hall Security
In referencing the report presented at the previous meeting relative to City
Hall Security, City Manager Jarboe stated the security system and cameras at
the cashiers' counter had been installed; and he would like Commission
authorization to install a half door with a counter in the City Clerk's office
to provide better service and traffic control. City Manager Jarboe fizrther
stated he would like to bring recommendations and costs for additional
security improvements to the next meeting.
Motion: Approve installation of a half door with a counter top
in the City Clerk's office.
As a point of order, Commissioner Shaughnessy asked City Attorney Jensen
if the Commission could approve an item under the Report section of the
agenda, since the public had not been duly notified. City Attorney Jensen
stated that recent case law and Attorney General opinions had allowed such
action to betaken. Commissioner Shaughnessy stated she would like the
item to be placed on the next agenda.
There being no further discussion, the motion carried by a three to one vote
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with Commissioner Shaughnessy voting nay.
F. Emergency Storm Drainage Repair at West 6th and Main
Streets
City Manager Jarboe reported the need for emergency repairs in the amount
of $5,898.50 to repair the storm drain at West 6th and Main Streets as
recommended in a report dated July 28, 1997 from Public Works Director
Kosoy which is attached and made part of this official record as Attachment
E.
Motion: Approve emergency storm drainage repairs not to
exceed $6,000.00 at West 6th and Main Streets.
There was no discussion and the motion carried unanimously.
G. Jury Duty
City Manager Jarboe reported he had been selected for Grand Jury duty.
9. Reports and/or requests from City Commissioners, City
Attorney and City Clerk
Commissioner Borno welcomed Code Enforcement Official Grunewald
back to work after recent surgery.
Commissioner Shaughnessy requested that a proposed change to the
Animal Control Ordinance be placed on the next agenda.
In reference to what was just discussed, Public Safety Director Thompson
stated the Animal Control Officer had just completed a week of training and
had suggested a number of changes which needed to be made to the
ordinance.
Commissioner Rosenbloom requested that consideration of an amendment
to the City Code to require only one Commission Meeting during each
month in June, July and August be drafted and included on the next agenda.
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There being no further discussion or business to come before the
Commission, the meeting adjourned at 8:40 PM.
St venRosenbloom
Mayor Pro Tem/Presiding Officer
ATTEST:
Mau peen King, CM
City Clerk
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_ ATTACHMENT A
JULY 28, 1997 COMMISSION MEETING
AGENDr.~~~...~....,_ ,,~.
COMMISSION MEETING DATE: 7 - ZS' q7
~"^ CTTY OF ATLANTIC BEACH
CTI'Y COMMISSION MEETING
STAFF REPORT
AGE1V"DA TTEM: SURPLUS VEHICLES AND EQUIPMEN'T'
SUBMTI'TED BY: Robert S. Kosoy/Director of Public Works ~~/~'~
Phil Nodine/Streets & Maintenance Division Director
DATE: June 23, 1997
BACKGROUND: We request that the following vehicles and~quipment be declared
as "Surplus" so they maybe sold at auction.
DESCRIPTION VIN#ICTTY ID # MILEAGE
1. P22 - 1989 Ford Car 2FABP72FXI{Y176207 Mileage = 119,722
2. P-16 -1985 Dodge Truck B6MD34W9FS685929 Mileage = 158,216
3. P-21 - 1987 Dodge Truck 1B7GN14M4H5507938 Mileage = 102,044
4. P-11-1985 Ford Truck 2FTFF25Y6FCB05453 Wrecked
5. Car-7 - 1989 Ford 2FABP72F2KX176203 Mileage = 91,363
6. 1 -Seater Railer
7. 2 -Seater Railer
8. 32 -Mobile Radios with 24 Antennas °
9. 1 -Flail Mower - 5-foot
10. 1 -JCB Backhoe Ditch Bucket
11. 1 -JCB Front Loader Bucket
12. 1 -Tractor Grader Blade
13. 1 -Fertilizer/Seeder Tractor Spreader
14. 1 - 3-Ton Chain hoist
15. 1 -Portable Synflex Hose Making Machine
16. 1-Box Blades City ID #00055
17. 1 -Woods Bush-Hog Mower Deck City ID #00274
18. 1- 2-Ton NAPA Electrical Shop Crane City ID# 00030
19. 1 -Diagnostic Analyzer City ID #00219
20. 1 -Bumper Jack City ID #00033
21. 1 -Transmission Jack City ID #00036
Misc. Items in the Loft at Public Works to be Surplused and Auctioned: Cubicle Dividers, Misc.
Monitor and Keyboard, File Folder Stands (8), Printer Cabinet, Desk Drawers
RECOMMENDATION: Declaze all items to be "Surplus" and approve for sale at auction
ATTACHMENTS: None
RE'I~WED BY CITY MANAGER•
^
^ ^
_ ATTACHMENT B _,
JULY 28, 1997 COMMISSION MEETING
~-Z S- 97
STAFF REPORT
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
Use-by-Exception application
---~"._
George Worley II, Community Development Director ~'~`-"
July 23, 1997
The applicant, Florida Weather, Inc. desires to operate the office functions of his
Air Conditioning bus'sness from this location in the CG district. Contractors not
requiring outside storage are permitted by exception in the CG districts. The applicant
will not store parts or commercial vehicles at this location.
RECOMMENDATION:
The Community Development Board heard this application and recommends
approval subject to the restriction that the applicant not store material outside the
building and that no overnight parking of commercial vehicles will be permitted. Staff
further recommends that the Use-by-Exception be granted to the applicant only and for
the specified location only.
ATTACHMENTS:
1) Application for Use-by-Exception
2) Draft Minutes of the Community Development Board
REVIEWED BY CITY MANAGER: ~~
AGEND~ITEM NO.
regarding fences from the prospective of privacy or sound barriers He requested that
Director Thompson give his opinion regarding public safety In this connection.
Director Thompson expressed concerns with fences or barriers at corner tots specifically
due to visibility requirements. He stated that crime prevention requires that properties are
clearly visible and high fences or shrubs prevent clearvisibility not only for traffic line of
sight but safety of the citizens.
Mr. Frohwein requested that Director Thompson famish the board copies of the traffic
count performed in the past two years by the City.
It. Application far Use-by-Exception filed by Florida Weather, lnc. to install parts
that are presently being sold through Atlantic Coast Appliance at property located at 20
Seminote Road.
Steve Durr introduced himself and explained that his company desires to operate
the office functions of his air conditioning business from the location. He stated that there
will be no outside storage of parts or vehicles at the property.
Mr. McGowan moved to recommend to the City Commission that they grant the use-
by-exception based on the permitted uses. by exception for commercial general districts
r^ allowing contractors not requiring outside storage and the understanding that the applicant
will nat. have outside storage or parking at the. premises. Mr. Frohwein seconded the
motion and it passed unanimously. '
tIF. Application for Variance filed by Meredith R: Wachtel.. to construct a fence which
exceeds the height limitations at property located at 739 Selva Laks Circle.
Ms. Wachtel introduced herself to the board and requested that the board table her
application until further traffic flow studies could be performed. She stated problems with
traffic, noise and privacy.
Mr. Worley explained to the board that it has consistently followed the interpretation
regarding corner lots with the setback of 15 feet on the secondary street frontage.
After a lengthy discussion, Mr. McGowan moved to table the request indefinitely.
Mr. Frohwein seconded the motion and the application was tabled until further notice.
DISCUSSION ITEMS:
TRAFFIC FLOW PROBLEMS
Ms. Pillmore asked if there was any possible grant money available for researching
the traffic flow issues and answers and requested staff to look into the matter
NOTICE OF PUBLIC HEARING
CITY OF ATLANTIC BEACH
Notice is hereby given the City Commission of Atlantic Beach, k'lorida, will hold a PUBLIC
HEARING on Monday, duly 28, 1997, at 7:15 PM at City Hall, 800 Seminole Road, for the
purpose of hearing and considering the views of the public concerning the following request for
,,.,,, a Use by Exception: ,
AN APPLICATION FOR A USE BY EXCEPTION FILED BY
STEPHEN E. DOERR OF FLORIDA WEATHER, INC. TO OPERATE
AN OFFICE FOR A CONTRACTOR NOT REQUIRING OUTSIDE
STORAGE AT 20 SEMINOLE ROAD, ZONED CG, COMMERCIAL
GENERAL
All persons interested are notified to be present at said time and place and they shall be heazd. If
a person decides to appeal any decision at any meeting or hearing, he will need a record of the
proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings
is made, which record shall include the testimony and evidence upon which appeal is to be based.
In accordance with the Americans with Aisabilities Act, persons needing a special accommodation to
participate in this proceeding should contact Maureen King, City Clerk, at 247-5809, or at City Hall, 800
Seminole Road.
Please Type or Print in Znk
Application Fee $100.00
APPLICATION FOR `USE BY EHCEPTTON•
Name and Addreea of Owner or Tenant Sn Poeseaeinn of Prenlseas
_ _ ____________________~d c/s.'c ____ Yhona
A'C+ $<,«Caluc<= i:-A work: >2 f7--r~Yo
--------------------------`-- --------------------
_f~::a:/rt'c /,}h9c:+ F~ __________ Hones ~`/~"%a Yb'
_________________________
Street addraae end legal description Of the prvmiaaa as to vhlch the 'Use
by Exceptlon• Sa requavt¢tl+
_- Pal<_~/rL __,,/<'~~r.'.r- l'[.
______c_____________________________________________________
A deaoription of the •Uae by Exaeptlon• desired, whlch shall apecitienlly
and partioulnrly davcribe the type, chera cter and extent of the proposed
•Uea by Exception•+
___tr=_"_'~F___~~1 ~' ~i11_'"S !;,L.11J_~s_~~2c-rty_!>i </J=.!L__r- it<?~i_~__
Specific rvaaanB why the npplleant tvela the reyveet should be granted:
i<+6 qar- G~tJ<.= rc S,--+r~T .«/5r~<<..t./c Prters rirvir wr.
Act ~iD</ Jr-u yrh~-c.. /~i<l+.<l r<e." v.4~S r' ri,apcrA:ak:y=.
Zoning 7,laneification+____________
_ 2 P'J ~~
61 store of sppricant/app llcant'e
authorized agent or attorney. 1f
agent ar attorney, include Letter
froa applloant to Lhat vtfec t.
/ ,, U V~//~ ~
S1gn Lure of owner of the {roper y.
Applicatien cannot he proeee ed
without ovnera aignnture.
APPlicants Do not'till-in heyond this point. However, be prepared to
respond to the following Stave+
JUD! 'L ;% 1991
City of Atlantic Bzach
Building and Zoning
^ ~
_ ATTACHMENT C
JULY 28, 1997 COMMISSION MEETING
~-28-q~
`~ City of Atlantic Beach Residents
1700 Block Beach Avenue
Atlantic Beach, FL 32233
Juiy 14, 1997
Chief of Police Thompson
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
Dear Chief Thompson:
Thank you for your time and helpfulness in evaluating the traffic speed on
Beach Avenue. Your continued concern for the safety of Atlantic Beach is
greatly appreciate.
We, the residents of the 1700 block of Beach Avenue, are pleased to have the
road resurfaced. It is refreshing to have a smooth street free of excessive
,~ flooding. However, the new surface has resulted in an increase in thespeed of
the automobile traffic on our block. As you are aware, Beach Avenue is a 15
mile-an-hour speed zone, is without sidewalks or shoulders, is one-way, and has
houses built exceptionally close to the road. Many Atlantic Beach residents,
including us, enjoy Beach Avenue through walking, jogging, biking, and roller-
blading. This increase in traffic speed is a potential hazard to those
pedestrians as well as our children playing in our yards.
Attached is a petition, signed by the majority of the residents on the 1700
block of Beach Avenue. We would like you and the City Council to install at
least one speed bump on our block in an effort to enforce the 15 mile-an-hour
speed limit.
Your assistance in this matter is greatly appreciated. If you have any
questions, please call Andrea Haas at 249-0615 or 359-5011.
Sincerely,
Residents of 1700 Block of Beach Avenue
Speed $ump Petition
1700 flock $each Avenue
July 1997
Address
_ ~ ~<-
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Andrea Haas
1766 Beach Avenue
Atlantic Beach, FL 3`L`L33
July 15, 1997
Chief of Police Thompson __
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
Dear Chief Thompson:
Thank you for your time discussing with me the options for monitoring the
traffic speed down my road. It has been a pleasure to talk with you and hear
your suggestions for keeping our neighbor safe.
I was successful in getting the majority of residents on my block to sign the
a.... petition. I only received two oppositions! Tn the event that speed bumps are
installed on our block of Beach Avenue, I would like to request that one be
positioned between my property and my neighbor's to the south at
approximately 1765 Beach Avenue. Also, Dan and Karen Wolfson of 1725
Beach Avenue suggested that we meet with you to discuss the optimum
placement of several speed bumps on our block.
Again, I appreciate your assistance in moving this request through City Hall.
If you have any questions, please call me at 249-0615 or 359-5011.
Sincerely,
~/_ .
~~~`
Andrea Haas
^^ ^
ATTACHMENT D _
JULY 28, 1997 COMMISSION MEETING
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
STAFF REPORT
CDBG housing rehabilitation of four occupied homes
George Worley 11, Community Development Director ~~~
July 24, 1997
Three eligible home owners have applied for rehabilitation of their homes. In
addition to these home the Donner Community Development Corporations office at
1671 Francis Avenue will be rehabilitated to bring it up to code.
RECOMMENDATION:
Two bids were received for each of the addresses and based upon the low bids
staff recommends the bids be awarded as follows:
Address
1880 Mayport Road
1671 Francis Avenue
1937 Mayport Road
36 Dudley Street
Custom Construction by Harris
Custom Construction by Harris
Luckin Construction
Luckin Construction
$12,700
$13,596.
$17,423
Due to the much higher than expected cost of the alternate central heating system bids
for 36 Dudley Street, staff recommends that both altemate bids be rejected.
ATTACHMENTS:
1) Bid Committee evaluation form
REVIEWED BY CITY MANAGER: _
Bid Price
AGENDA ITEM NO.
~~ - ~e
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE (904) 247-5800
FAX (904) 247-5805
SUNCOM 852-5800
AWARDS COMMITTEE MINUTES
BZD N0. 9697-21
THURSDAY, JULY 24, 1997
The Awards Committee met on Thursday, July 24, 1997, at 1:00 PM, to
receive bid advertised as BID N0. 9697-21 - REHABILITATION OF FOUR
(4) OCCUPIED HOMES in Atlantic Beach.
Invitations to Bid were mailed to thirteen (13) prospective bidders.
Two (2) bids were received as follows:
LUCKZN CUSTOM CONSTRUCTION
CONSTRUCTION BY HARRIS
1880 Mayport Road 10,622.00 9,500.00
1937 Mayport Road 13,596.00 19,600:00
1671 Francis Road 12,749.00 12,700.00
36 Dudley Street 17,423.00 21,190.00
Alternate 6,374.00 8,000.00
It is the concensus of the Awards Committee that it recommend to the
City Commission that it accept the low bids of LUCKIN CONSTRUCTION on
1937 Mayport Road in the amount of $13,596.00, and on 36 Dudley Street
in the amount of $17,423.00; and the low bids of CUSTOM CONSTRUCTION
BY HARRIS on 1880 Mayport Road in the amount of $9,500.00, and
1671 Francis Road in the amount of $12,700.00, and make the award
accordingly.
Joan LaVake
Purchasing Agent
NOTE: Present at the bid opening were Commissioner John Meserve, Chariman,
Public Safety Director David Thompson, Building Official Don Ford,
Community Development Director George Worley, and Accounting
Supervisor Jeri Benjamin.
July 24, 1997
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-------------------------------------------- ----------------
1880 MAYPORT RD.
DEVELOPMENT, MATERIALS LA80~-~ R ~
1. ROdf: Scope of ropAng work to include entire structure except for l
carport, Tear o9 eaielnq shingle reolSng and all deteriorated Lumbar.
ituhrtGtlg decltkrg, nttero, heir, sotlh, etc. Install new roofing system ~pjJ~ pd 3~„pd
inckMatg new lumbar and metal componems. palm all exposed wood
I
o matdt agacem surfaces. (Spec. Na. 1Q, 1 t 17)
2. ELECTRICAL: Upgrade breaker panel to a ?00 amp panel. Install
GFI roceptaeNs in the kttchan an4 bathraoma. Instatl a switched .004 od ~~~•~~
irCUlt SO the CeiFng fan In the sunroom. Install a ckeuit and receptacle
o the haaaar and in the family room. (Spec No, 27)
~. PLUMBING: Repipe hot water auppty ai ktichen sink to improve
~`~Q' ~~
°~~~ O~
rata. Repak loose kitchen faucet. Rephlce hvatery faucet in bath.
(Spec. No. 28)
. WINDOWS: Cautlraxtedor edge9 of window units to improve ZQd, 00 ~~~ DO
al. (Spec. No. 16)
~~'Or ~d ~~pr df~
. CEILINC3 TItE: Replace ware-damaged ceding tiles m ramify room
' h mKChhp mafadala.
I
r
i
----.-.._ 1 I
l
I
i
1
(CONTRACTOR OR BtDOER Si RE)
~• I
>u3rc.`ALa SoD,oa J C7~0 .00 i
~, ~`IS'oo as ~_~
rr r:~L~
-1--.'- ~-.--
7_~ ZY'_j~
{0.4TE)
_. _... ..-~~,, ,.v i.~, n,~ritvV RnlVI
BAfVKS, GWEN
1937 MAYPORT RQ.
COr•iTRACTOR.
~tVELOPMENT MATERIALS LABOR
I . PLUMBING: RepMnb all above-gtada piping. InStdll toilet. bathtub.
and sitatNanky, including ari fiauras. fnstaA a stainless steel sink and
4te! and pew SR, upper and Ease eabmetry, InstaO a new 40 g.
~OPO- DD ~ SOD OQ
elecbfe water Seater. (Spec, Nd. 2B, 31)
2. BATHROOM FINISH: Patch aX sheetrock, and instaX a file tub
surround. Install a Wan passage door including hardware. Paint walls
and trim to a semi-ptona TMah. Repair subnoormg, and install sheet c~ 0a• 40
RIX) • A O
1loorcovenng and shoe moWdMg. (Spec. No. 17, 1 e, 20, 22, 23l
. KITt.HEN FINISH: Repair suEAaoring, and install new sheet v+mf
7p Q' 'P0
7 Dp' D Q
orogvering and shoe moulding. Paart waBS, ceiling, and trim to a
aemtgloss Atdsh. (spec. No. 5, 17, 2D)
. ELECTRICAL; Replace saterlpr service including meter can. Upgrade
6malnr panty to L50 amps. ItxtaA a metion•detector security ugtn at
he roar entry. Irrstaq swkched overhead Xghts and cirouRs in aX rooms. f 3O D- O b / .SOD ~ D d
lmstaa OFl rocaptacles in the kaehen and bathroom. (Spec. No, 27)
5, REAR ENTRY: InsiaA a steel insulatetl door unit and hartlware st the
au erarutce. Repay threshhald !taming as needed. Finish with
~ DO _ m b
DO, b p
t
uyre ptaa. htshl deadbgR ktWn on from and rear doors. o
i`''Pec. No. 8. 17.2])
B. WINDOWS: hntaX rrew screens a< aX Wlndowa. Repair broken
~ ~ OQ' 90
~ 00 mw A~
ones on two watdrnds. Caulk exterior edges to Improve weatherseai,
spec. Ne. 1S, 2a) '
7. :C:St)LA710N:. :nswate attic space to a raring of R•19. install a vanor CjOO-OD ~0~.00
!bonier on the warm side. r5pec No. 28)
B,EXTERiOR FINISH: Repave drtettocated siding and trim eornponetas.
Prep and pau+t wood with a soNd bodied alkyd wooe stain. ,t
(POO. OD
65FQO~Od1
(Spec. tJo. B, t7)
9. UTAITY ROOM: Repau suhrlear any install sheet vinyl flcorcovering ~~, DQ G oO.m O
land shoe moulding. (Spec. Nd. 5. 20)
I
I
~~ SUBTOTALS ! f DO.O / !I!~/~OQ
~~ TOTAL
/% ~ i
~ / ~+DOwbO
(OOf RACTOR OR 810!)ER SICaNA E) (PATE)
7orIr1ER CDC CFFICE
~,~'' r~2Q?•1CiS AVE.
cor;r~nc ~ ou:
PLUMBING: Replpe as hot and cold water supply fines, antl patch all
Bas Gsturbetl by repping. Mechanicaly clear all drain lines. install
w stainbss steN sink and a 5 R. Merillat ease eapinet and cOtadertdp
the kitchen. Install a new 40 g. water heater. ineh+d'mg electrical
nnectton, in the utility room. (Spec. No. 22.:8, 31)
&4THROOM fINISHt Pateh and paint watts and trim to a semigloss
A. tnstaq new tik tub sutrotdW. Inataq shed vinyl 1leorcoveting.
tall new ease and Shoe moulding. (Spec. Np, 17, 78. 20)
ELECTRICAL: htstaq an addgional receptacle at Irving room, south
i. Instaq GFI rleeptacles in kitchM and bath. InstaN a hush-mdum
ling fixture in Ina hagway. Install severity qg tf-ts a[ RoM and rear of
ding- mount IigMs high on a dx4 post. (Spec. No. 27)
SHED ADDITION: Remove aN siding and trim and reohce with new
-t t siding ant trim. InstaN new entry doors and hardware at shed
d kaehen. Prime and pairrt to match adjacent surfaces.
oec. No. 8. t7. 231
f RONT ENTRY; lnstaN new steN kroutated door anti whh hardware
front emrance. include a peephole and mall slot i! available. Paint to
semigloss faash. (Spec. No. 17, 27)
!6. KITCHEN: IrlstaN sheet vitryl floorcovenng in Mtchen. Replace
damaged base board and instaq shoe moulding. Paint new millwork
20 rttagl. 'Spec Vo t7. :~)
I
I7. WINDOWS' Install new screeM on all windows. Install new looks
and caulk where necessary. (Spac. No. 10, 26)
~8. INTERIOR FINISH: Replace aN badty damage trip and patch walls.
Prep and goon as anterior walls and trim (except bathroom).
ji5pec No t')
I9. MISC: Install two Battery-operated smoke detectors, Instatt tour
Ceding tans anth li~m kits and speed cornrols.
i
t0. °XTERIOR FtPll$H- Prep and palm exterior of pudding. Prime all t
~KOCa a~w masonry Spec ~`lo. t 7;
(ooD.oo
SDOr00
SOO.OD
yid/loo
3 0 0, op
/ x.00. PO
YOD+ 0O
!Q~ ®D
4fO~.o p
TOT7AIL~ ~
G~j'~ ~-?~ ~/
'CONTRACTOR OR $IDDER NATURE) (DATE)
.,.. - ,i .. ..........._..._..._._ ....................
p ~orO[r~
SOL1„G O
SG~r o 0
3oO.ao
'7DD. ~
G om .oo
~'pp„o0
~COr ~ ~
S'OO.oO
G3OD, 00
'7D0 _ o 0
cftOWN, UDIE
38 DUDLEY ST.
GOMTRACTCR:
I DEVELOPMENT MATERIALS LABOR
1. PLUMBING: Repipe all hot arM cold water soppy lines. Clear all
ste lines. InstaA a new toilet. bathtub, and sinklvanay, ineWding all
plumbing end fatures. InstaA a new staimess steel smk and hater Sn
the Idtchen, RepNUnb sink to waste Nne. Patch all disturbed sunc~es, ~Q pp , ~ p 3000. p0
{Spec. No. 28)
2. BATHROOM FINISH: Frame a partition wap at roar of bathroom to
crepe a doaet/paasage betweM bedrooms and to enclose bath tv
accommodate tub InstaAadon. Hang and Mash aA new sheetrook on
Ile and Ceing. MstaA base dnd shoe moWding and a luau door unA
ntWdkp itartlware. PattR Vitals and trhn to a aemF~glosa 1ltaeh. Install
~ ~ d®
°~
~ ~ ~" b ~
sneer virlyi 1lovrcovering. Incude aA badaaom accessories. •
(Spec. No. 7, t7, 20, 22, 23)
1. KITt~tEN FINISH: InetaA new upper and base cabinetry McfudMg
camertop. Patch walls and andlnstaA base and shoe mudding.
Paint vralh and trgn to a sem~osa finish. IltataA sheet varf ~ 5 09.00 ~ SOP. t~D
ovrcoverutg. (Spec. No. 17, 2D, 22, 31)
. ELECTRICAL: Replace aA reveptades and switches. Install OFI
in kkchen and bathroom. Maul avAtctled ovetherd Aghbng
ss N IdtChtM. haMray, and txdroam. ImtaR a wsA-mount AgM
$OO. DO
LSD ~ o ~
and an mdtaust fan AI ttfe bathroom. InataA a Ceiling faNligM Idt wkh
peed etkwrd in the ANng rPOm. (Spec. No. 27)
5. ENTRY DOORS: InstaA sleet inadated door un$6 xt from and tsar
emnnces. Include hardware and storm doors. (Spec. No. 23) ~ 000.- o O ~,~Q ~ O L?
8. WINDOWS: Instant repluemem windows a< aA openings. Include all
~`~~ ®' c ~
~~~' ~ d
acraens, cavldng, and rtdated trim. (Spec. No. 24)
7. EXTERIOR TRIM: Replace aN deterbraud lumber at the soffits,
~
"70U
7
ere, and tnm. Paint to match adjacem buHaces. (Spec. No. 8, 17) ~ 00 +O G
WATERPROOFING: Remove bola-up saY and landscaping at Eaet
Seal aq mortar joMt9 near- and below-grade. Appy an ~ p ~ DO as Q ~ D p
etastomeric vnterproo(ulg malarial to the affected areas.
`'' SU$TOTAL / r•t9O.00 /0 ~ 90
~. TOTAL a ~ ~ 9fl» d O
(CONTRACTOR OR BIDDER 51 ~ RE) (DATE)
______________________________`.... v. ,,,", V Iv V`.,v11j av., ..~ ~..~inu rnlJVrtniV~__
BROWN, UDIE CONTRACTOR:
3B D(JDLE`( ST.
(CONTRACTOR OR B10DER S~ RE) (BATE)
~~
BID N0. 9697-21 -REHABILITATION OF FOUR (4) OCCUPIED HOMES
SUBMITTAL
LvGLin Cc~riS-~rUcF~or~ ~r~c.
BIDDER
241 A-1-tavrh~ "t31ud. ~I
BIDDER ADDRESS
CITY, STATE fi ZIP CODE
DATE: ~]_ 24-q7
i z~~~ l~sl~r-
`v~ U~2~
SIGNATURE
~JiCC Fi~s~den-I-
TITLE
qo~- 24(- t ~3q
BUSINESS TELEPHONE
CONTACT PERSON: ~~Z(~.(pd{.~ ~Yle~
PHONE NUMBER:. GOa-- ~- t(p3^j
Lw~k~Fc.
36 DUDLEY ST. ~ 4 ~ ^ 3~ ~ ~ CONTRACTOR:
~ DEVELOPMENT ~v ATER7tt9- -1A8@R-
t. PLUM84NG: Repipe aN hot and cob water soppy tines. Clear ail
~
~4'(
sfe lines. Install a new toilet, bathtub, and sinkWanity,.induding all 0
plumbing and fixtures. Install a new stainless steel sink and faucet In
he ktehen. Replumb sink to waste Ilne. Patch aA disturbed surfaces.
(Spec. No. 28)
2. BATHROOM FINISH: Frame a partition wall at rear of bathroom to .
~
create a oloset/passage bC~ween bedrooms and to enclose bath to~~' '~
aZ9 ~ ~
accomrtrodate tub instatlatlon. Hang and finish all new sheetrock on
ps and ceiling. Install base and shoe moulding and a loan door unit ~
including hardware. Palm walls and Ulm to a semigloss finish, Install
sheet virryl flooreovering. Include ail bathroom accessories.
(Spec. No. 7, t7, 20, 22, 23)
3. KITCHEN FINISH: Install new upper and base cabinetry incuding .~
coumertap. Patch wags and and install base and store moukt(ng. ' 5 g U
a
Palm walls and trim to a semi-gloss finish. Install sheet virryl
ooreovering. (Spec. No. 17, 20, 22, 3t)
. ELECTRICAL: Replace atl receptaWes and swdehes. lnstatl GFI ~ 16 sd
eceptaeles in kitchen and bathroom. Irtstatl switched overhead ggMing
es in ktchen, ha9way, and bedrooms. Install a walknouM Ilght
and an exhaust fan in the bathroom. InstaA a ceiling faMigM kh with
speed eomroi in the living roam. (Spec. No. 27) ,
5. ENTRY DOORS: Install steel insulated door units at from and rear ~ -7 S S
emrances. lncfude harAvare and storm doors. (Spec. No. 23)
IB. WINDOWS: lnstaU reptacemem windows at aft openings. lncfude aA '~ ~ ~ 2
screens, caulking, and related trim. (Spec. No. 24)
7. EXTERIOR TRIM: Replace ap deteriorated lumber at the soffits,
' .~ () y O
cia. and trim. Palm to match a
cem surfaces. (Spec. o. 8.17)
v
S
~i~
S~
u
sac,
aiot ~ OF
, Ai y .qs .;.
(,t
8. WATERPROOFING: Remove 6uih-up soil and landscaping at East
II. Seal all mortar jcims near- and below-grade. Appy an ~) y 2 U
elastameric waterproofing material to tha aNeMed areas.
j10 Soo ~Fp(.PcC.C-71il ~r-~T
ptvmtF-hv,c~ ~ ~D(S~osc.R `~2~v
SUBTOTALS
^ ,/~ ,TOTAL ~~ '1 (i-.J r ~~
~i'\ ~, "~
(COtJTRAC7O OR BIDDER SIGNATURE) (D TE)
-~. ..:'..'"-""~',"" :>'"^, \"e~.~"moo. .. : .•._ ~ .... .7C:`ln?v.>~ ,....,.~..~a~...~~:-~...,..,....-__~„ .. ....... .. .
BROWN, UDIE Zq.(o _ 3-~ G~S'' CONTRACTOR:
36 DUDLEY ST.
DEVELOPMENT ~A~ER+AL-3 C~YB@R-
t. ialemate)fIEATING: Install a complete heat pump stem Including
~
ductwork air-handler, and electrical upgrade(if ned $e sary). Enclose (P 3~ `"~
air-handier in hall closet by means of a lowered door.
(Spec. No. 29)
1
l
s_
SUBTOTALS -
o~
r n TOTAL ~~3-,~
/,Q-~ ~ ~-- ~ z
(CO~CT~ER SIGNATl1RE) (DATE)
.. ... .. ... :J.`n=>a x. div. ...mow ww~•,...w.r~,.....++...a.aa.~,.,~..,-~_..,.__._......
..,.. yr ni~~~wll~, StAGhi HUUSWG REHAB PROGRAM
BANKS, GWEN a ~-Co - S q B ~ CONTRACTOR:
1937 MAYPORT RD.
DEVELOPMENT m:>;=rEn"+r.~ --btBeft"'
1. PLUMBING: Replum6 alt above•grade piping. Install toilet, bathtub,
and sinklvanity, incWding all foaures. install a stainless sleet sink and 5~ ( ~
acct and new SR. upper and base cabinetry. Install a new 40 g.
electric water heater (Spec. No. 28, 31)
2. BATHROOM FINISH: Patch all sheetrock, and install a rile tub j
surround. lnstatl a Juan passage doorinduding hardware. Paint walls I ~~ Z
and trim to a semi~gioss finish. Repair subflooring, and install sheet ~
fioorceveting and shoe mouldklg. (Spec. No. 17, 18, 26, 22, 23p -~ i
3. KITCHEN FINISH: Repay subflooring, and install new sheet vinyl ~ ~ Z ~
oorcdvedng and shoe moWding. Paint walls, ceiling, and trim to a.
sertti~glass finish. (Spec. No. 5, 17, 20)
. ELECTRICAL: Replace ertedor service Including meter can. Upgrade
i
li
~
~ Z 44" ~
ght at
breaker panel to 150 amps. Install amotion-detector secur
ty
he rear entry. Ins2ap svedehed overhead ItgMs and circuits in alt rooms.
Install GFI receptacles in the kitchen and bathroom. (Spec. No. 27)
5. REAR ENTRY: Instap a steel insulated door unR and hardware at the X
3 ~ g
rear entrance. Repay threshhold framing as needed. Finish with i
acry~c paint. instaA deadboR locks on fiorR and rear doors.
Spec. No. 8, 17.23)
8. WINDOWS: lrstaN new screens at alt vrindows. Repair broken
panes on two windows. Caulk e#eriof edges to improve weatherseaf.
(Spec. No. 18.24)
~7. 'DISULATION: :nsutate attic space to a rating of R-19. Install a vapor
i
h
i
S
6
j ~ ~~c~
barr
er on C
e warm s
de. (
pec No. 2
)
IB.EXTERIOR FINISH: Replace deterioratEA siding and [rim components. ~ ~ Z c) O
Prep and paint wood with a solid bodied aikyd~wood stain.
(Spee. No. B, 17) 3o t..~ S rd~nr7 ~ 2Pt5. Tai r'r
~9. l1TILITY ROOM: Repair subrloor antl install sheet vinyl fioarcovering $ ~ '~ 5
and shoe moulding. (Spee. No. 5, 20)
!~et^mtk ~ ptS~os4..Q
i #Z~o
SUBTOTALS
00
~ ~' S `~ ~°
r n TOTAL '
____~
,w, (CONTRACTOR OR BID ER SIGNATURE) (DATE)
.., . ~ ..,, ,-~ , ~~,.~ „~, ucr~l.n ;wUJlPlli ttf=HAB PftCGRAIVM1
GLOVER, RUTH ~-Q"~P J Z~2~ CONTRACTOR:
~ 880 MAYPORT RD.
OEVELOPMEN7 .MA~ER+ALS- 'th68'R- I
1. ROOF: Scope of roofing work to include entire structure except for
~
L
O
caryorL Tear otT existing shingle roofing and aB deteriorated lumber, 6 U
{- ` oov W ovn
including decking, rafters, tada, soffit, etc. Install new roofing system l
A WC W A.N
indudmg new lumber and meW components, Paint ail exposed wood I N CiaJ o EI
o match adjacem sur(ac~ (S ec. No. 10, 11, 17)
NEW u,rovp oN~Y
2. ELECTRICAL: Upgrade breaker panel to a 200 amp panel. Install
GFI receptacles in the ktehen and bathrooms. Install a sw@ched
~ z 7j'"] p
..
circuit to the ceiling fan In the sunroom. Install a circuit and receptacle
o the NeeZer and in the.famiy room. (Spec. No. 27)
[~(LOh( F#W N 't'2) 5 IN W~
3. PLUMBING: Replpe hot water soppy at kttchen sink to improve ,
aw rate, RepaiHeex ki
en faucet. Replace lavatory faucet in bath. ~ } ~j~ Z,
~
(Spec. No. 28) YtiP~~AcE
. WINDOWS: Caulk exterior edges of window units to improve ~ ~ b
eatherseal. (Spec. No. 16)
6. CEILING TILE: Replaeawoter-damaged ceiling tiles in famiy room
' .# ~~
hma2ehingmaterials. (RtrPt.AGt: A,a_trTI~.~C7
~~fza-t,rt'IN~ ~ DtsPos~}~ 1~2-jo
I
{I
I
~,
I
,
(CONTRALTO OR BIDDER SIGNATURE)
suaTCULS , ~
C TGTAL, ~ O~ Z Z+ O U
(OATS)
or
~orr,~or~ IS ~IW,cre 11'1-~= t3 GU -12oU
~ONNER COC OFFICE 24 f , ~~ 5 ,f_ COi lTR.4C i Oft:
~~71 FRANCIS A.VE. `T
j
h. PLUMBING: Repipe ddhot and cold water supply Vines, and patch all
j
(areas disturbed by repiping. Mechanically Gear alt drain fines. lnstall ~ 3~ S t7
knew stainless steel sink and a 5 ft. Meridat base cabinet and countertop
(in the kitchen. Insta4 a new 60 g. water heater, inGuding electrical
I+ onnedion, in tSte utility room. (Spec. No. 22, 28, 31)
t2. BATHROOM FINISH: Patch and palm walls and trim to a semi-gloss
`Insh. Install new b1e tub surtound. ftrsfatf sheet vinyl tloorcovering. 1 ~~
{Install new base and shoe moulding, (Spec. No. 17, 18, 20)
13. ELEGTRtCAt: Insult an addRional receptacle at living room, south
wad. tnstad GFI receptacles in kitchen and bath. lnstall aflush-mourn ~ 2j~ jj
GgMing tnRUre in the halhvay. lnstall security lights at from and rear of
budding- mount lights high on a 4x4 post. (Spec. No. 27)
. SHED ADDITION: Remove ad siding and trim and replace with new ,~ ~ ~ ~ ~
5-11 siding and Ulm. tnstad new emry doors and hardware at shed
and kitchen, prime and palm to match adjacent surfaces.
ji.Spee. No. 8, 17. 23)
5. FRONT EMRY: Install new steel insulated door unk with hardware -~, 3 ~ S
at from entrance. Include a peephole and mail slot if available. Paint fo
a semi-gloss finish. (Spec. No. 17, 2J)
5. KITCHEN: Install sheet virryl floorcovering in kitchen. Replace ~
ill
b
d
i
h
l
i
l
k
'I 3 ~ O
(damaged
ase boar
and
nsta
ow mou
ng. Pa
m new m
wor
s
d
so mach. rSpec. ^to. 17. 20)
t
I7. WINDOWS: Install new screens on all windows. Install new locks ' ~
g
and caulk where necessary. (Spec. No. 10". 26) )
3 {O
l
18. INTERIOR FINISH: Replace ad badh/ damage trim and patch walls. -~ } 3 2 n
Prep and palm allimedor walls and trim (except bathroom).
,(Spec. No. 17)
~9. MISC: InAall two battery-operated smoke detector. Install four }. y) •# aj
ceiling fans with ligm kits and speed controls.
X10. EXTERIOR FINISH: Prep and paint'axterior of building. Prime all bare # -(} O D
Iwoca aid masonry 'SPec. Pla. 17) ~. - ,
'. ~P'~° ~fYl l ~'1 r1 C~ -b ~ (5~ O S C.~f t' Z.~ ~
- SUBTOTALS 1__
TOTAL ~ 12~4~I.CU
~/ /~~i
l/0 2 ~ (la-~~-tai . oo~ ~'
%CONTRACTO OR 81DDER SIGNATURE) DATE
^~®~~^
ATTACHMENT E
' JULY 28, 1997 COMMISSION MEETING -`
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Emergency Storm Drainage Repair at West b"' Street and Main Street
SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director `-~~
DATE: July 28, 1997
BACKGROUND: Under the annual contract for point repairs with the f rm of Gruhn-May, Inc.,
the contractor received a work order for time and materials ofnot-to-exceed $3,000.00, to perform
a point repair at West 6'" Street and Main Street, to repair a co]lapse in the street intersection. After
spending over one crew day in attempting to dev~ater the excavation, the contractor isolated the
problem. The 24 inch diameter concrete storm sewer from the catch basin at the southeast comer
of the intersection had been improperly connected to the main storm trunk line, a 36 inch diameter
concrete pipe.
At this juncture, the contractor received a second work order for time and materials, not-to-exceed
~ $4,988.OQ to eliminate the poorly constructed tap, and construct a manhole at this location. The
contractor proceeded for several days, using dewatering equipment, sand-bags, and finally three
pipe plugs, in attempting to isolate and dewater the construction azea. His attempts were
tmsuccessfut due to the system being surcharged all the way from the Jasmine Street Retention
Pond control structure. Due to conditions beyond his control, the downstream plug ble.v apart. By
this time, the contractor had expended time and materials for both work orders, and was requested
to provide documentation to itemize the work to date and the estimated remaining work.
Total contractor cost to date has been within the two authorized work orders ($7595.80 expended
versus $7,988.00 authorized). Based on a submittal by the contractor, an additional work order for
$5,898.50 will be required to allow the contractor to attempt further methods to dewater the site
and complete the construction of the new storm manhole to properly connect the 24 inch diameter
storm pipe to the 3b inch storm trunk main.
RECOMMENDATION:
Authorize an additional work order ofnot-to-exceed $5,898.50 to the firm of Gruhn-May, Inc., to
allow proper completion of the project, for a total project cost of $13,886.50.
ATTACHMENTS: An itemized Job Cost Detail from Gruhn-May, Inc.
REVIEWED BY CITY MAN
AGE;NI?A ThE11t NO