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08-11-97CTTY OF ATLANTIC BEAI:H COMMISSION MEETING -August 11, 1997 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Mf;eting of July 28, 1997 2. Recognition of Visitors: A (i) Report on Town Center Improvements Iy Don Fagan (ii) Approve expenditure of $25,000 for Town Cemer improvements -Present check to Don Fagan 3. Unfinished Business: A. Discussion and final action on bid No. 9697-20 to design build an animal kennel building 4. Consent Agenda: A. Acknowledge receipt of monthly reports from Code Enforcement, Fire, Occupational License and Recreation Departments Action on Resolutions: A. Awazd annual contract to Golden Rule Services for lawn maintenance of city parks pursuant to the specifications of Bid No. 9697-15 (Rebid), and adopt Resolution No. 97-26: A RESOLUTION TRANSFERRING I~ERTAIN MONIES BETWEEN FUNDS, to provide funding for same B. Resolution No. 97-27: A RESOLUTION OF TITS CITY OF ATLANTIC BEACH, RECOGNIZING THE COMFORT INN, MA~PORT, FOR ITS ASSISTANCE AND SUPPORT TO THE COMMUNITY Action on Ordinances: A. Ordinance No. 57-97-20 -Public Heazing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 7, FIRE PREVENTION AND PROTECTION, IN ITS ENTIltETY AND RENAMING CHAPTER 7 AS FIRE PROTECTION AND LIFE SAFETY CODE, AND PROVIDING AN EFFECTIVE DATE B. Ordinance No. 5-97-30 -Introduction and First heading AN ORDINANCE OF THE CITY OF A'?'LANTIC BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE II, CITY COMMISSION, SEC. 2-16, TIME AND PLAi~E OF REGULAR MEETINGS, REDUCING THE NUMBER OF REGULAR M)ETINGS IN THE MONTHS OF JUNE, JULY AND AUGUST TO ONE PER 11~ONTH, AND PROVIDING AN EFFECTIVE DATE Page Two Agenda August 11,1997 C. Ordinance No. 55-97-30 -Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, SEC. 16-8, FEES FOR COLLECTION, TO PROVIDE ADDITIONAL FEES REQUIRED BY THE INTERLOCAL AGREEMENT WITH 7'HE CITY OF JACKSONVILLE, DATED SEPTEMBER 28, 1495, FOR CO YSMERCIAL ACCOUNTS AND RESIDENCE B OR C APARTMENTS WITH FOUR OR MORE APARTMENT UNITS, AND PROVIDING AN EFFECTIVE DATE 7. New Business: A. Authorize six-month extension to Fire Safety In:;pector's contract B. Discussion and approval of a pay increase for nen-union general employees C. Action on a request of Pulte Home Corporation for waiver of the requirements of the Section H Drainage Master Plan City Manager Reports and/or Correspondence: A. Report relative to "Helping Hand" program B. Report relative to enforcement of speed limits C. Report relative to Atlantic Beach ISO rating D. Additional recommendations regarding City Hall security Reports and/or requests from City Commissioners,, City Attorney and City Clerk Adjournment If any person decides to appeal any decision made by the City Commission. with respect to any matter considered at any meeting, such person may need a record of the proceedings, and.. for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose aze available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section ~ 86.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 '"°~ PM, Friday, August 8, 1997. MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLP ROAD, AT 7:15 PM ON MONDAY, AUGUST 11, 1997 PRESENT: Lyman Fletcher, Mayor Mike Borno John Meserve Steve Rosenbloom Suzanne Shaughnessy, Commissioners AND: Alan C. Jensen, City Attorney Jim Jarboe, City Manager Maureen King, City Clerk The meeting was called to order at 7:15 p.m. by Mayor Fletcher. Tlie invocation was offered by City Manager Jarboe followed by The Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Meeting held July 28, 1997. Motion: Approve minutes of the Regular Meeting held July 28, 1997. The motion carried unanimously. Mayor Fletcher briefly commented on his vacation in Africa relating the highlights of his visit to five countries while there. 2. Recognition of Visitors: A. Judy Steen, Manager of Barnett Bank, was introduced by Mayor Fletcher. Ms. Steen stated she was relocating and introduced her replacement, Fran O'Connor, who will take over on September 2, 1997. Mayor Fletcher welcomed Ms. O'Connor who stated she was happy to be back in this area. B. (I) Report on Town Center Improvements by Don Fagan (ii) Approve expenditure of $25,000 for Town Center Improvements -Present check to Don Fagan Motion: Approve expenditure of $25,000.00 for Town Center ~ Improvements Project. V V O O T T E E S S M S O E T C I O Y O N E N COMMISSIONERS N D S O BORNO X MESERVE X ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X BoRNO x MESERVE X X ROSEI3BLOOM X SHAUGHNESSY X X FLETCHER X Minutes Page -2- ,w, August 11, 1997 Don Fagan, President of Town Center, reported the project was ahc;ad of schedule and Kelly Elmore of the Genesis Group was now working. with them. Mr. Fagan thanked the Cities of Atlantic Beach, Neptune Beach and Jacksonville for their contributions towazd making the project a success. C. Curtis Sanders of 2320 Barefoot Trace requested that the water fountain in the Town Center area be turned on. Mr. Sanders was told the City of Neptune Beach was responsible for providing the water. D. J.P. Marchioli of 414 Sherry Drive urged the Commission to be fiscally conservative with city funds citing that his momhly water pa;~ment was now equal to what he paid quarterly a few years ago. E. Kent Haines of 1958 Beachside Court requested to be on'she next Commission agenda to appeal a decision of the Community Development Board. City Manager Jarboe was directed to place the item on the .August 25, 1997 agenda. F. Doug Speed of 1207 Semiuole Road reported that the yellow posts -°°~ with reflectors had been removed from the yard of his neighbor's home located at Seminole Road and Selva Marina Drive resulting in several vehicles missing the turn and running through the yard. Mr. Speed requested the posts with reflectors be replaced or a "turn sign" installed at the corner to alleviate the problem. Mr. Speed also requested the Commission consider prohibiting dogs from Jack Russell Pazk due to the on-going problem of pet owners not cleaning up after their animals. At this point in the meeting, Item 5 B was taken out of sequence. G. Resolution No. 97-27 A RESOLUTION OF THE CITY OF ATLANTIC Bs=EACH RECOGNIZING COMFORT INN, MAYPORT, FOR ITS ASSISTANCE AND SUPPORT TO THE COMMUP~ITY Motion: Adopt Resolution No. 97-27 recognizing the Comfort Inn, Mayport, for its assistance and community support. '°"` Mayor Fletcher read the Resolution in its entirety and presented the framed document to the Shea Family, owners of the Comfort Irm, and OMMISSIONERS M O T I O N S E C O N D Y E S N O BORNO X X MESERVE X X ROSENBLOOM X SHAUGHNESSY X FLETCHER X Minutes Page -3- ,.~„ August 11, 1997 commended them for their generosity and support of the City of Atlantic Beach. 3. Unfinished Business:. A. Discussion and final action on Bid No. 9697-20 to design/ build an animal kennel building Motion: Reject Bid No. 9697-20 to design build the animal kennel building and authorize rebidding of the project. City Manager Jarboe stated the building would be redesigned to lower the cost of the project. There was no .discussion, the motion carried unanimously. 4. Consent Agenda: A. Acknowledge receipt of monthly reports from Code Enforcement, Fire and Recreation Departments, and Occupational License Report. The consent agenda items were received and acknowledged as presented. S. Action on Resolutions: A. Award annual contract to Golden Rule Services for lawn maintenance of city pazks pursuant to the specifications of Bid No. 9697-15 (Rebid) and adopt Resolution No. 97-26: A RESOLI7TION OF THE CITY OF ATLANTIC BEACH TRANSFERRING CERTAIN MONIES BETWEEN FUNDS, to provide funding for same. Motion: Award annual contract to Golden Rule Services for lawn maintenance of city parks pursuant to the specifications of Bid No. 96 97-15 and adopt Resolution No. 97-26 transferring certain monies between funds as listed in the Resolution to provide the funding for same. City Manager Jarboe pointed out that awarding the contract to ache low bidder, Golden Rule Services, would save the City in excess of OMMLSSIONERS M O T I O N S E C O N D Y E S N O BoRNO X x MESERVE X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X BORNO X X MESERVE X X ROSENBLOOM X SHAUGHNESSY X FLETCHER X Minutes Page -4- ,,,~,, August 11, 1997 $40,000.00. There was no discussion and the motion carried unanimously. B. Resolution No. 97-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH RECOGNIZING COMFORT INN, MAYPORT, FOR ITS ASSISTANCE AND SUPPORT TO THE COMMUVITY Resolution No. 97-27 was adopted earlier in the meeting under Item 2 G. 6. Action on Ordinances: A. Ordinance No. 57-97-20: Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 7, FIItE PREVENTION AND PROTECTION, IN 1TS ENTIRETY AND RENAMING CHAPTER 7 AS FIItE PROTECTION AND LIFE SAFETY CODE, AND PROVIDING AN EFFECTIVE DATE Mayor Fletcher presented in full, in writing, Ordinance No. 57-97-20. He opened the floor for the public hearing and invited commems from the audience. Motion: Adopt Ordinance No. 57-97-20 on final reading.. Curtis Sanders of 2320 Barefoot Trace asked if the ordinance reflected merely a title change or included a coverage change. Fire ChiefRuley stated the entire Chapter 7 was rewritten to establish a fee schedule and incorporate Florida Statutes, references to regulatory agencies and provide penalties for violations. Since no one wished to speak further, the Mayor closed the public hearing. Referring to Section 7-27 (b) of the ordinance, Commissioner Meserve inquired as to how "maximum occupant" was determined. Chief Ruley stated the method of figuring the maximum occupancy load for an establishment was set forth in the Life Safety Code and Florida Statutes, `°"' with the net area to be determined by the Fire Department. Some discussion ensued concerning if, for purpose of clarity, reference to OMIvIISSIONERS M O T I O N S E C O N D Y E S N O BORNO X X MESERVE X ROSENBLOOM X X SHAUGHNESSY X FLETCHER X Minutes Page -5- ~,,, August 11, 1997 the documents should be included in that particular section of the ordinance. Motion: Amend Section 7-27 (b) to include a reference to the Life Safety Code, which provides the formula used to figure the maximum occupant load fora building. There was no discussion of the amendment and the motion carried unanimously. Some further discussion ensued concerning the title of the Section'?-27. Commissioner Borno opined that the use of the word "overcrowding" alone in the title could be confusing and reference to "occupant load" should be included in the title. For clarity it was determined the title: of Section 7-27 should be changed as follows: "Occupant Load (Overcrowding)". Motion: Change title of Section 7-27 to "Occupant Load (Overcrowding). Curtis Sanders referenced Section 7-20 Smoke Detection Power Sources and inquired if all smoke detectors required the connection to an AC' power source. Chief Ruley stated this was a requirement for new construction as se;t forth in the Southern Standard Building Code. There being no further discussion, the motion carried unanimously. The question was called on the original motion and the motion carried unanimously adopting Ordinance 57-97-20 as amended. B. Ordinance No. 5-97-30: Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRA4i ION, ARTICLE II, CITY COMMISSION, SEC. 2-16, TIME AND PLACE OF REGULAR MEETINGS, REDUCING THE NUMBER OF REGULAR MEETINGS IN THE MONTHS OF JUNE, JULY AND AUGUST TO ONE PER MONTH, A,ND PROVIDING AN EFFECTIVE DATE ""~ Mayor Fletcher presented in full, in writing Ordinance No. 5-97-30. OMMISSIONERS M O T I O N S E C O N D Y E S N O BoRNO x x MESERVE X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X BORNO X X MESERVE X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X Minutes Page -6- August 11, 1997 Motion: Approve Ordinance No. 5-97-30 orr first reading; and set public hearing for August 25,1997. Commissioner Meserve inquired if the Commission had the authority to cancel a meeting on a case-by-case basis. City Attorney Jensen advised this could not be done because the Cite has an ordinance in place (Section 2-16 of the City Code) which sets the time and place of regular meetings of the Commission. Commissioner Rosenbloom inquired if the day of the meetings could be changed. City Attorney 7ensen advised this could be done by adoption of an o~~dinance changing the day of the meetings. There being no further discussion, the motion carried unanimously. C. Ordinance No. 55-97-30 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 16, SOLID WAST]F AND RECYCLING, SECTION 16-8, FEES FOR COLLECTION, TO PROVIDE ADDTTIONAL FEES REQUII2ED BY THE INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE, DATED SEPTEMBER 28, 1995, FO]R COMMERCIAL ACCOUNTS AND RESIDENCE B OR.. C APARTMENTS WITH FOUR OR MORE APARTMEN T UNTTS, AND PROVIDING AN EFFECTIVE DATE Mayor Fletcher presented in full, in writing Ordinance No. 55-97-30 Motion: Approve Ordinance No. 55-97-30 on first reading and set public hearing for August 2$, 1997. There was no discussion and the motion carved unanimously. 7. New Business: A. Authorize six month extension to Fire Safety Inspector Contract Motion: Authorize six month extension to the Fire Safety Inspector Contract. OMMISSIONERS M O T I O N S E C O N D Y E S N O BORNO X MESERVE X ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X BORNO MESERVE ROSENBLOOM SHAUGHNESSY FLETCHER BORNO x x MESERVE X X ROSENBLOOM X SHAUGHNESSY X FLETCHER g Minutes Page -7- August 11, 1997 There was no discussion and the motion carried unanimously. B. Discussion and approval of a pay increase for non-union general employees Motion:Approve a 4.50% pay increase for non-union general employees retroactive to August 1,1997. City Manager Jarboe reported the City's Labor Attorney, Mike Matlimore, -Jlad recommended this as a proper course of action for non-union general employees. Commissioner Shaughnessy inquired if the pay increase had already been figured in the proposed budget and City Manager Jarboe stated it wrus included. There being no further discussion, the motion carried unanimously. C. Action ou a request of Pulte Home Corporation for waiver of the requirements of the Section H Drainage Master Plan City Manager Jarboe explained two homes built by Pulte Home Cor)~oration in Section H did not meet the elevation requirements of the Master Drainage Plan for the area, and the error could cause flooding and erosion problems for the lots behind the subject properties. City Manager Jarboe expressed concern for the liability to city and staff should this occur. It was suggested that if the city decided to approve the request of Pulte Homes, some type of an attachment would have to be included with the deed which would make the home owner responsible for any damage which resulted from failure to comply with the Master Drainage Plan. Clifford Gray, Project Manager of Pulte Homes, admitted they had made an error and overlooked the drainage and slab elevations to the master {plan supplied by the city. Much discussion occurred concerning the potential problems which could arise from this oversight and mitigation required to prevent flooding of Lots 4 and 5 where the homes aze built Publio Works Director Kosoy stated the city would need a drainage design showing side and reaz lot swales to provide drainage for both lots acid a new "~ survey would be required by a Florida Professional Land Surveyor after construction of the swales, all to be approved by the city. (All information OMMISSIONERS M O T I O N S E C O N D Y E S N O BoRNO x x MESERVE x X ROSENBLOOM X SHAUGHNESSY X FLETCHER X Minutes Page -8- August 11, 1997 concerning this request from City Manager Jarboe, Building Official Ford and Public Works Director Kosoy is attached and made part of this official record as Attachment A). Mayor Fletcher inquired how much time would be needed to accomlilish this work and Public Works Director Kosoy stated it could be completed'. in a week. Motion: Defer action on the request for two weeks Burin;; which time Staff will meet with Pulte Homes to work out the language and conditions of the arrangement. Commissioner Rosenbloom stated he believed the city should not have to assume any responsibility and would like to have Pulte Home correct the problem. There was no further discussion and the motion carried unanimously. S. City Manager Reports and/or Correspondence: A. Report relative to "Helping Hand" Program City Manager Jarboe explained the program was patterned after the Jacksonville Electric Authority "Neighbor to Neighbor" program to assist the needy and will be called "Atlantic Beach Cares". City Manager Jarboe urged those who could to participate in the program . B. Report relative to enforcement of speed limits City Manager Jarboe reported the Public Safety Department had increased enforcement of speed limits, with four areas of the city being targeted, and as a result, speeding has decreased throughout the city. C. Report relative to Atlantic Beach ISO rating Relative to an article which appeared in the August 3, 1997 Florida Times Union, City Manager Jarboe reported the Insurance Service Organization (ISO) rating for the City of Atlantic Beach was considerably better than that of Jacksonville. The City of Atlantic Beach has a rating of three compared to the City of Jacksonville's rating of six, with 10 being the worst rating. `"~ It was further reported the city was proud of its level of inspections, with all inspections conducted on-site. City Manager Jarboe commended .Building OMMISSIONERS M O T I O N S E C O N D Y E S N O BORNO X MESERVE X X ROSENBLOOM X SHAUGHNESSY X FLETCHER X X Minutes Page -9- August 11, 1997 Official Don Ford for a job well done. D. Additional recommendations regarding City Hall security City Manager Jarboe updated the Commission on the security measures taken at City Hall, which included the building alarm system and TV monitoring system at the cashiers' counter. E. Waterways Assistance Program City Manager Jarboe reported the Intracoastal Waterway Park (Tresca Property) Project had been tentatively awarded $164,473.00 in assi;ctance funding from the Florida Inland Navigation District Waterways Assistance Program. F. Resource Sharing Workshop with City of Neptune Beactl City Manager Jarboe gave each Commissioner a draft copy of an agenda for a Resource Sharing Workshop with the City of Neptune Beach and asked ,~-. for Commission authorization to pursue holding the workshop meeting. The drag copy of the agenda is attached and made part of this officiai record as Attachment B. Motion: Authorize the City Manager to proceed with setting up a Resource Sharing Workshop Meeting with the City of Neptune Beach. Commissioner Rosenbloom commented he would like to wait until after the General Election to hold the meeting. Mayor Fletcher stated he would like to begin the dialogue now and Commissioner Shaughnessy concurred with the Mayor. There being no further comments, the motion carved unanunously. G. Human Resource Director City Manager Jarboe introduced George Foster, the city's new Human Resource Director and stated he had come highly recommended to the city from St. Mary County, Maryland . Mayor Fletcher welcomed Mr. Foster to the city. OMMISSIONERS M O T I O N S E C O N D Y E S N O BORNO x MESERVE X ROSENBLOOM X X SHAUGHNESSY X FLETCHER X X Minutes Page -10- August 11, 1997 9. Reports andlor requests from City Commissioners, City Attorney and City Clerk Commissioner Borno stated he approved. of the "Atlamic Beach Cares" program and he would be a participant. Commissioner Shaughnessy commended the City Manager for his cost saving ideas and recognized his efforts in securing the Florida Inland Navigation District Waterways Assistance Grant for Tresca Park. Commissioner Shaughnessy inquired as to the status of the Beach Avenue speed bumps. Public Works Director Kosoy reported the asphalt had not yet been accepted by the city, which is causing a delay in installation of the speed bumF=s. Commissioner Shaughnessy requested the residents be notified of the delay. Commissioner iVleserve reported on the continuing progress of the; sewer service project for the Mayport Village area and stated it was part of a good ;^^° Master Plan to upgrade the entire area. There being no further discussion or business to come before the Commission, the meeting adjourned at 8:30 PM. Lyman etcher Mayor /Presiding Cdlicer ATTEST: M ureen King-- I~ City Clerk OMMISSIONERS M O T I O N S E C O N D Y E S N O ATTACHMENT A AUGUST 11, 1997 COMMISSION MEETING %-11-9'~ ~e~ 900 SEMINOLE ROAD A'LLANTIC BF,ACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5800 FAX (.904) 247-5505 SUNCOM 952-5800 Memorandum to: The Honorable Mayor and Members of the City Commission City of Atlantic Beach Subject: Request of Pulte Home Corporation for waiver of the requirements of the Section H Drainage Master Plan City Commission Members: Two of the homes that Pulte Home Corporation built in Section H did not meet the city's drainage grading plan. Because of this situation the Buildir;g Official is unable to give ``~ approval for the homes to be occupied. Pulte Homes is as~ng the City Commission to waive the requirements of the Section H Drainage Grading :Plan. It is my opinion that the City needs to protect itself and staff from liability if flooding and erosion of the foundation of the homes in question occurs. 'Therefore, if the Commission decides to approve the request of Pulte Homes, I would sug;;gest, at minunum, that we require that the deeds to these homes have a section which would acknowledge the responsibility of the home owners for any damage that may result from failure to adhere to the grading plan. There may be other options and, in the meantnne, I will meet with Alan Jensen to seek his input. Whatever the case may be t11e City does need to protect itself from potential liability in this matter. Respectfully submitted, \NY` Jams .Jarboe City anager JRJaI August 6, 1997 ~. 800 SEMJNOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5800 FAX C904) 247-5$05 SUNCOM 852-5800 MEMORAN-UM T(}: Jim Jarboe FROM: Don C. Ford ~C~ RE: Puhe Home Corporation appeal for variance from the Master Drainage Plan DATE: August 6, 1997 Puke Home Corporation was given a permit to construct houses at lots 4 & 5 Stocks Street. Included with the approved set of. glans is a tot drainage play showing the required elevation for each lot and the finished floor elevation for the houses. This plan is taken from the Section H master drainage plan as designed by Bessent, Hammock and Ruclanatl, Design Engineers for the Section H paving and drainage project. The superintendent from. Pu1te Homes failed to set the drainage vid slab elevations. to the master drainage plan supplied. Consequently, the houses and lot drainage are below the required elevations and. are not consistent with the gIan. The lots as built will probably drain well,. however, the Tots East of lots 4 &. 5 aze much_higher and aze draining onto lots 4 & 5. cc: File 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 322334381 TELEPHONE (904) 247-5834 FAX (904) 247-5843 MEMORANDLfM DATE: August 7, 1997 TO: Jim JazboelCity Manager FROM: Robert S. KosoylDirector of Public Works ~~ SUBJECT: Request For Variance by Pulte Home Corp. Lots 4 and 5 -Stock Street We have re~riewed the letter from Mr. 3. Lucas on the referenced Request For Variance -Lots 9 and 5 -Stock Street and have the following comments: 1. Mr. Lucas' letter says the drainage system is at elevation ?.50. The As-Builts indicate elevation at 7.90. 2. Exhibit "A": Several azeas show different elevations -Examples are Lot 5 SE Corner 10.8 and 11.8 NE Comer 10.7 and 12.8 SW Corner 9.5 and 10.5 NW Corner 8.9 and 8.8 Catch Basin -They show TOP at 8.26, As-Builts indicate 8.A0 West Invert -They show TOP at 3.63, As-Builts indicat<: 3.32 Lot 4 shows a different elevation as does Lot 5. 3. Exhibit "B": The numbers on Lots 3, 4 and 5 aze not lef;ible. 4. Exhibit "C": Shows only one set of corner lot elevations; but Exhibit "A" shows two sets of corner lot elevations. Please show correct elevations consistently on each exhibit. 5. Exhibit "D": No elevations aze shown. SUBJECT: Request For Variance -Lots 4 and 5 -Stock Street Date: 8107/97 Page: 2. We will require a complete drainage design showing side lot and reaz lot drainage swales providing positive drainage for both lots. This drainage plan should be submitted for our approval. tlfter construction of the swales, a fmal survey by a Florida Professional Land Surveyor will be required for our approval. RSK/cst cc: George Worley/Community Development Director Don FordBuilding and Zoning Department File: Streets -Stock Street Design & Consulting Engineers James M. Lucas, P.E. Randall S. Wilder, P.E. August 4, 1997 Mr. Jim Jarboe City Manager 800 Seminole Road Atlantic Beach, Florida 32233 Subject: Request For Variance Lots 4 and 5 - Stock Street Dear Mr. Jarboe: we have been hired by Pulte Home Corporation to evaluate the lot grading around two recently completed ]louses and request a variance from the City's Lot Grading Plan. The official lot grading plan gave finish floor elevations :for these lots 2.3 feet above the actual elevation of the lots and 3 feet above the road centerline elevation. We do not understand why the lot grading plan called for finish floor elevations arE=_ that high above the roadway and the drainage system. The drai~iage system located on Stock Street is at elevation 7.50. Normal:Ly, finish floors of 1.5 feet above the centerline of a curbed >treet or 2 feet above the drainage Swale is reasonable. we have analyzed the existing lot elegyrations of the adjacent lots and existing houses and have determinead that the two houses, as constructed, will not cause any undue burden to any adjacent lots. The original lot grading plan showed that these two lots would have to drain from the back to the f~:ont towards Stock Street. The actual elevations show that this is happening. Exhibit A shows the lot corner and finish :'-=1oor elevations of lots 2 thru 6. Exhibit B shows a portion of the City's Lot Grading Plan with elevations. The lot grading plan shows filling of all undeveloped lots east of Stock Street from .5-3 feet. Lots on the west side are to be filled in Nome cases over 5 feet. It appears that no consideration was made for maintaining the natural tree canopy. in this area if the lots are to be filled by this large amount. Pulte has constructed the houses and has preserved the existing trees, as required ley the Tree Board. Exhibits C and D show the location of the Houses on the lots with the existing preserved trees. Because of these requirements and the fact that these houses have slab foundations, the lot grading could not comply with the City's lot grading plan in total. However, the intent was maintained. 10475 Fortune Parkway, Building 200, Suite 202 • Jacksonville, Florida 32256 Mr. Jim Jarboe August 4, 1997 Page - 2 Please. review the enclosures. If you have any questions concerning our request for this variance, }Tease call. Sincerely, __ G J mes M. Lucas, P.E. President cc. Mr. Don Ford Mr. Bob Kosoy T _ M R P TU - SN ~~ ,5cl~P~l~ Y Fok' , EX !STING ~'L P v'A T/f.~N>~ on! 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O Q (D Q Z a N t~ o ~ ~ ~ ~ ~ pQ J ~ e-~ ~ ~ ~ ~ ~ ,~ ~ VATiO Qc t5~, ~, xa° $ L O C K 1 9 7 4' w/RE FENCE .x, L 0 T 5 _ 1°~ ' __ - d p 50 00' S09'2~l`QO"E l P T 6 LOT 5 L 0 T 4 -, $ L O C K 1 9 6 AMENDED 4- 2.~-; ro .~h'orv p~.Gt~/ .,'094 L h 0 a ATTACHMENT B AUGUST 11, 1997 COMMISSION MEETING RESOURCE SHARING WORKSHOP OVERVIEW -The Cities of Atlantic Beach and Neptune I4each are similar in many respects. They have a common boundary. Both are primacy residential in character and provide a high level of similar services to their residents. There is a long history of a good joint working relationship between the two cities on many projects. This working relationship has been an unplannedd process. If such a process was formalized by long term planning and coordination, the results could lead to better service and lower cost to our citizens. RECOMMENDATION - To hold a joint workshop of the b.vo City Councils of Neptune Beach and Atlantic Beach. This workshop will be used to e:*,plore possible areas of resource sharing and mutual aide which could benefit citizens of both Cities. DRAFT WORKSHOP AGENDA: L OVERVIEW BY CITY MANAGERS -10 MINUTES II. FIRE & OTHER PUBLIC SAFETY ISSUES A. PRESENTATION BY STAFF -10 MINUTES B. QUESTIONS AND ANSWERS - 30 MINUTES C. POLICY DISCUSSION - 30 MlNi3TES III. PURCHASING ISSUES A. PRESENTATION BY STAFF - 5 MINI7TES B. QUESTIONS AND ANSWERS - 10 MINUTES C. POLICY DISCUSSION - 10 MINUTES IV. OTHER POTENTIAL PROJECTS A. GENERAL DISCUSSION - 20 MINUTES B. POLICY DISCUSSION - 10 MINUTES