08-25-97,~ CITY OF ATLANTIC BEACH
COMMISSION MEETING -August 25, 1997
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regulaz Commission Meeting of August 11, 1997
2. Recognition of Visitors:
3. Unfinished Business:
A. Presentation and possible action on final conceptu<a plan for Bull Park Improvements
- Kelly Elmore
4. Consent Agenda:
A. Acknowledge receipt of monthly report from Building Departments
5. Action on Resolutions:
A. Resolution No. 97-28
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
DECLARING THE WEEK OF AUGUST 25 -SEPTEMBER 1, 1997, AS
FIREFIGHTER APPRECIATION WEEK IN ATLANTIC BEACH
B. Resolution No. 97-29
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
(Year-end budget modification)
6. Action on Ordinances:
A. Ordinance No. 5-97-30 -Public Hearing and Fin:il Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE II, CITY
COMMISSION, SEC. 2-16, TIME AND PLACE OF REGULAR MEETINGS,
REDUCING THE NUMBER OF REGULAR NETINGS IN THE MONTHS OF
JUNE, JULY AND AUGUST TO ONE PER DQONTH, AND PROVIDING AN
EFFECTIVE DATE
B; Ordinance No. 55-97-30 -Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, SEC. 16-8,
FEES FOR COLLECTION, TO PROVIDE ADDITIONAL FEES REQUIRED BY
THE INTERLOCAL AGREEMENT WITH 'I';?~ CITY OF JACKSONVILLE,
DATED SEPTEMBER 28, 1995, FOR COI\~RCIAL ACCOUNTS AND
RESIDENCE B OR C APARTMENTS WITH DOUR OR MORE APARTMENT
UNITS, AND PROVIDING AN EFFECTIVE DATE
Page Two
AGENDA August 25,1997
C. Ordinance No. 58-97-24 -Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE IV, EMPLOYEE
BENEFITS, DIVISION 3, RETIREMENT SYSTEM, SEC. 2-298(a), MEMBER
CONTRIBUTIONS, TO REDUCE CONTRIBUTIONS BY BENEFIT GROUP
POLICE, AND PROVIDING AN EFFECTIVE DATE
7. New Business:
A. Action on a request from Kent Haines to apfeal a decision of the Community
Development Board
*B. Waive purchasing code requirements and authorize the City Manager to
contract with Callaway Contractors to replace three water distribution system
valves at Seminole Road and 18th Street at .t cost of $12,744.00, and declare
Hydra-stop Corporation a sole source and con~iract with them to plug the three
water mains at a cost of $8,000.00
C. Award contracts for medical, life and dental insurance coverage in accordance with
the recommendations of Waters Risk Management.
D. Approve a 5% merit increase for Finance Director, Ann Meuse in accordance with the
recommendation of the City Manager
City Manager Reports and/or Correspondence:
9. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
* Amended item
If any person decides to appeal any decision made by the City Commission. with respect to any matter considered
at any meeting, such person may need a record of the proceedings, and,. for such purpose, may need to ensure
that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at ttus meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, forms for this purpose aze available at the entrance
to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section x.86.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, August 22, 1997.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
v~ BEACH CITX COMMISSION HELD IN CTI'Y HALL, 800 SE;YIINOLF
ROAD, AT 7:15 PM ON MONDAY, AUGUST 25, 1997
PRESENT: Lyman Fletcher, Mayor
Mike Borno
John Meserve
Steve Rosenbloom
Suzanne Shaughnessy, Commissioners
AND: Alan C. Jensen, City Attorney
Maureen King, City Clerk
ABSENT: Jim Jarboe, City Manager (Excused)
The meeting was called to order at 7: I S p.m. by Mayor Fletcher. Thy
invocation was offered by Commissioner Shaughnessy followed by The
Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
August 11, 1997.
Motion: Approve minutes of the Regular Meeting held
August 11, 1997.
The motion carried unanimously.
2. Recognition of Visitors:
None.
3. Unfinished Business:
A. Presentation and possible action on final conceptual than
for Bull Park Improvements -Kelly Elmore
While waiting for Mr. Elmore, the Commissioners passed out copies
of the conceptual plan to the citizens in the audience and continued
on with the scheduled agenda items.
4. Consent Agenda:
°` A. Acknowledge receipt of monthly report from Building
Department
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August 25, 1997
The consent agenda item was received and acknowledged as presented.
5. Action on Resolutions:
A. Resolution No. 97-28
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA DECLARING THE WEEK OF'
AUGUST 25, 1997 -SEPTEMBER 1, 1997, AS
FIREFIGHTER APPRECIATION WEEK IN ATLANTIC
BEACH
Motion: Adopt Resolution No. 97-28 declaring the week of
August 25, 1997 -September 1, 1997 as Firefighter
Appreciation Week in Atlantic Beach.
Mayor Fletcher read the Resolution in its entirety and presented the
framed Resolution to Chief Ruley. Chief Ruley then introduced
Firefighters Patrick McGann, Paul Brennan, Stephen Pausche Imd
'"~ Chris Younger, and Fire Inspector Elyse Weintraub.
The Mayor and Commissioners commended the Firefighters atld
thanked them for their dedication and outstanding service to the city.
There being no fiu~ther comments, the motion carried unanimously.
B. Resolution No. 97-29:
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH TRANSFERRING CERTAIN MONIES
BETWEEN FUNDS.
Due to the arrival of Kelly Elmore, Item 5-B was acted upon ai.'ter the
Bull Park discussion and subsequent action.
Item 3-A was acted at this time.
A. Presentation and possible action on final conceptual plan
for Bull Park Improvements -Kelly Elmore
'`"`"'' At this point in the meeting, Kelly Elmore amved and stated he; was
present to explain and receive input from the Commission on the final
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conceptual plan for Bull Park. Mr. Elmore continued by stating it
was his understanding the master plan for the park had been approved
during a previous meeting, except for the children's playground,
which would be discussed tonight.
Mr. Elmore then displayed a revised drawing of the playground area
and pointed out the revisions, which included incorporation of a safety
zone around the playground equipment which could be installed in the
area. Emphasis was placed on keeping the "Atlantic Beach style" by
utilizing wooden climbing structures with shake siding, hip roofs and
white painted support structures. It was pointed out that the structures
had been downsized from the previous plan, and included a me;rry-go-
round, climbing equipment, play panels, swings, tether ball, a
relocated basketball court and a large sand pit with truck access for
maintenance. A white picket fence around the playground and the
palm-lined walkway to the memorials were also shown.
A question and answer session ensued. Commissioner Rosenbloom
'"'"'' inquired if the Pazks and Recreation Board members were in
agreement with the plan. Dezmond Waters, Chairman of the Parks
and Recreation Board, stated the Board was in complete agreement
with the conceptual plan and would like to see the details worked out
and the project go forward.
Prefabricated plastic versus fully-fabricated wooden playground
equipment were discussed in detail. Mr. Elmore stated the
Commission would have to decide on the type of play panels to be
installed on the wooden structures and the type of bridges to be: used
to connect them.
Commissioner Rosenbloom also inquired if the park could be
constructed within the $100,000.00 budgeted for the project. Prlr.
Elmore stated he thought the project was to be phased with $2`_,,000 -
$35,000 being spent on Phase I, the children's playground. Mr.
Elmore continued by stating the actual phasing plan had not been
completed yet.
Mayor Fletcher commented he was not aware of phasing the
A"'` improvement project and stated he wanted to move forward with the
complete project. Commissioner Rosenbloom concurred with the
Mayor.
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Commissioner Rosenbloom then asked Mr. Elmore what it would cost
to do the entire park at one time. Mr. Elmore stated he was trying to
work within the $100,000 amount budgeted. However, it may run
over that amount due to increasing costs and construction schedules.
He further stated if the project bids out more, the design eoulc~. be
revised or some items eliminated to keep the cost down, but it would
be up to the Commission to decide what it wants in the park
Commissioner Rosenbloom then stated it was his desire to bid out the
entire project, using add alternates if needed, to get an idea what the
whole thing would cost.
Motion: Adopt the conceptual plan for the children's
playground presented tonight and incorporate it inter the
Bull Park Master Plan previously approved by the
Commission.
Commissioner Shaughnessy indicated she had received several. calls
°~ from citizens concerning the lack of shade in the park and requested
shade trees be included in the playground area. A brief discussion
ensued concerning types of shade trees and their adaptability to a
salty environment. Mr. Elmore stated he would be happy to include
shade trees in that area.
Commissioner Shaughnessy requested that Mr. Elmore keep within
budget as close as possible, and stated she fully approved the
conceptual plan for the park but had concerns the city could afford it.
Commissioner Borno stated he believed it was not fiscally prudent to
go over the $100,000.00 budgeted for the project, but he felt no
decision could be made by the Commission until the actual costs for
the project are obtained.
Commissioner Rosenbloom stated he would like to get the project bid
out before the end of the fiscal year to place any possible overages in
this year's budget.
Mayor Fletcher indicated he would like to see the following
°~°` incorporated into the park: wooden structures with no primary colors,
low parallel bars, a white picket fence on the west side of the park, a
return of the under plantings and palm trees shown in the previous
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plan, crepe myrtles or some other type of shade trees planted on the
west side of the park to offer protection from the sun, signage in the
park and marked identification of crossing areas to the park.
Patricia Goelz of 1359 Beach Avenue and a member of the
Recreation Advisory Board, stated she favored the plan and inquired
concerning the palm trees that were eliminated and was told they
would be placed back into the plan.
Cindy Corey commented she liked the design of the park, concurred
the use of plastic should be kept to a minimum, and asked
consideration of planting native species of plants in the park fcr
diversity.
Curtis Sanders of 2320 Barefoot Trace requested more shade trees be
used in the park.
J.P. Marchioli of 414 Sherry Drive requested a seesaw be included in
°'~' the playground and consideration given to placing more picnic tables
in that area.
Hope Van Nortwick of 826 Ocean Boulevard and a member of the
Tree Board commented she liked the design of the park and reported
the Tree Board was in the process of documenting the city's
historical trees. Ms. Van Nomvick indicated many of the trees were
located along the old railroad right-of--way and some maybe located
in Bull Park. Ms. Van Nortwick urged the Commission to revi;.ew the
original plan for Bull Park and retain as many of the old trees in the
park as possible. Mayor Fletcher commented he liked the canary
palm located in the park and would like to save it.
Ms. Van Nortwick then inquired when the plans/specifications for the
park would be completed and Mr. Elmore responded they shordd be
ready to go to bid in six to eight weeks.
Due to a previous commitment, Commissioner Borno left the rneeting
at this time.
""' Barbara Bonner of 463 Selva Lakes Circle urged the Commission to
keep costs to the $100,000.00.
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August 25, 1997
Linda Broadfoot of 358 9th Street stated the canary palm would not
survive a move and urged the Commission to make it the centerpiece
planting in the park. Ms. Broadfoot also suggested the Commission
use native plant species in the park.
Phil Giotto of 1528 Park Terrace West also urged the Commission to
stay within budget for the park.
Amendment to motion: Incorporate shade trees into r:he
plan on the west and north sides of the park, as included in
the original design and consider a seesaw and low parallel
bars.
There was no discussion and the amendment to the motion carried
unanimously.
Second Amendment to motion: Include as little plastic as
possible in the park and if any plastic is used, come back
before the Commission for approval.
There was no discussion and the second amendment to the motion
carried unanimously.
There being no further discussion, the question was called and the
original motion carried unanimously.
Item 5-B was acted on atthis time.
B. Resolution No. 97-29:
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH TRANSFERRING CERTAIN MONIES
BETWEEN FUNDS.
Motion: Adopt Resolution No. 97-29 transferring ceirtain
monies between funds (Year-end budget modification) as
listed in said Resolution.
There was no discussion and the motion carried unanimously.
`~ Resolution No. 97-29 is attached and made part of this official record
as Attachment A.
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6. Action on Ordinances:
A. Ordinance No. 5-97-30: Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2, ADMINISTRA7TON,
ARTICLE H, CTTY COMMISSION, SEC. 2-16, TIlVIE ~'~ND
PLACE OF REGULAR MEETINGS, REDUCING THE
NUMBER OF REGULAR MEETINGS IN THE MONTHS OF
JUNE, JULY AND AUGUST TO ONE PER MONTH, AND
PROVIDING AN EFFECTIVE DATE
Mayor Fletcher read the ordinance by title only and opened the public
hearing for comments from the audience.
Curtis Sanders of 2320 Barefoot Trace suggested the work of the
Commission during the months of June, July and August be reviewed and if
no work is accomplished then a change be made, otherwise continue; on as
is.
%°^ J.P. Marchioli of 414 Sherry Drive commented that if the number cf
meetings is reduced, then should not Commission salaries be reduceci
accordingly.
The ordinance was defeated on final reading since no Commissioner
moved the ordinance for final passage.
Commissioner Rosenbloom stated since he was the person who suggested
the ordinance and made the original motion, he would like to commE:nt.
Commissioner Rosenbloom stated it was not his intent to shortchange the
citizens of Atlantic Beach because he believed passage of the ordinance
would have given the Commission flexibility during the summer months for
vacations, etc., and if a second meeting was needed it could be schi„doled.
He also stated he had checked with the City Clerk and less business is
conducted during the summer months (end ofthe fiscal year).
Commissioner Rosenbloom further commented, that he read in the
newspaper the ordinance was not going to pass, and with all due respect to
his fellow Commissioners, he felt it was improper for Commissioners to
publicly state they would not support the ordinance before conducting the
public hearing and receiving citizen and Commission input on the matter.
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Mayor Fletcher responded that he has never favored limiting public access
to the Commission, but a very compelling argument for the ordinan~;e would
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have to be presented in order for him to vote for it.
B. Ordinance No. 55-97-30 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 16, SOLID WAST]M~ AND
RECYCLING, SECTION 16-8, FEES FOR COLLECTION, TO
PROVIDE ADDITIONAL FEES REQUIRED BY THE
INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, DATED SEPTEMBER 28, 1995, FO]{t
COMMERCIAL ACCOUNTS AND RESIDENCE B OP". C
APARTMENTS WITH FOUR OR MORE APARTMEI\ T
UNITS, AND PROVIDING AN EFFECTIVE DATE
Mayor Fletcher presented in full, in writing Ordinance No. 55-97-30 and
opened the floor for a public hearing and invited comments from the
audience..
Alan Potter of 374 Second Street felt the ordinance would not treat all
citizens equally.
Since no one wished to speak further, the Mayor closed the public hearing.
Motion: Adopt Ordinance No. 55-97-30 on final reading;.
There was no discussion and the motion carried unanimously.
C. Ordinance No. 58-97-24 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2, ADMINISTRA7t'ION,
ARTICLE IV, EMPLOYEE BENEFITS, DIVISION 3,
RETIREMENT SYSTEM, SEC.2-298(a), MEMBER
CONTRIBUTIONS, TO REDUCE CONTRIBUTIONS :SY
BENEFIT GROUP POLICE, AND PROVIDING AN
EFFECTIVE DATE
Mayor Fletcher presented in full, in writing Ordinance No. 58-97-24.
Motion: Approve Ordinance No. 58-97-24 on Frst reading and
set public hearing for September 8, 1997.
a°-, There being no further discussion, the motion tamed unanimously.
7. New Business:
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August 25, 1997
A. Action on a request from Kent Haines to appeal a decision
of the Community Development Board
Mr. Haines, who asked to be placed on the agenda, was not present and no
one had heazd from him. Community Development Director Worley
explained that in order to appeal a decision of the Community Development
Board, Mr. Haines would need to produce evidence the Boazd used an
illegal procedure when making its decision, and he has not produced such
documentation.
Motion: Deny appeal and uphold the decision of the Commmunity
Development Board.
Commissioner Shaughnessy stated at the last Commission meeting Mr.
Haines requested to be on the agenda and it was his responsibility t<~ attend
the meeting.
Commissioner Meserve felt the Commission should defer action to ];ive Mr.
Haines time to appeal.
Community Development Director Worley stated the Board made their
decision more than two months ago and Mr. Haines still has not pre;,ented
his information.
Commissioner Rosenbloom commented he did not like the standazd in the
ordinance which allowed appeals only in questions of law.
Mayor Fletcher stated the ordinance was written that way to keep
"politics" out of land use requests.
After some further discussion, the motion failed by a two to two tie vote
with Commissioners Meserve and Rosenbloom voting nay.
Community Development Director Worley was directed to send Mr. Haines
a certified letter informing him the Commission will heaz his appeal during
the September 8, 1997 meeting.
B. Waive purchasing code requirements and authorize the City
Manager to contract with Callaway Contractors to replace three
water distribution system valves at Seminole Road and 18th
Street at a cost of $12,744.00 and declare Hydra-Stop
Corporation a sole source and contract with them to plu ;the
three water mains at a cost of $8,000.00
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August 2S, 1997
Motion: Waive purchasing code requirements and authorize the
City Manager to contract with Callaway Contractors to replace
three water distribution system valves at Seminole Road and
18th Street at a cost of $12,744.00 and declare Hydra-Step
Corporation a sole source and contract with said company to
plug three water mains at a cost of $8,000.00.
Alan Potter of 374 Second Street referenced a previous project undertaken
by city employees (Bobko) which saved the city money. He further stated
the city has equipment to plug the 8" pipe and city staff could do the entire
project for about $10,000.00.
Substitute Motion: Waive purchasing code requirements and
authorize the City Manager to contract with Callaway
Contractors to replace three water distribution system valves at
Seminole Road and 18th Street at a cost of $12,744.00 anal, at
the discretion of the City Manager, use either Hydra-Stop
Corporation or a city work crew to plug the three water .mains.
~""' Public Works Director Kosoy felt staff could not undertake this project
because a key employee in the Water Department, Mr. Moon, who worked
on the Bobko project, had recently resigned and staff has never w<rrked on
thin wall pipe.
There being no further discussion, the substitute motion tamed
unanimously.
C. Award contracts for medical, life and dental insurance arverage
in accordance with the recommendations of Waters Risk
Management
Motion: Award contracts for medical, life and dental insurance
coverage in accordance with the recommendations of Waters
Risk Management (as listed in their memo dated August 18,
1997 which is attached and made part of this official record at
Attachment B).
There was no discussion and the motion carried unanimously.
D. Approve a 5% merit increase for Finance Director Ann Meuse
in accordance with the recommendation of the City Manager
Motion: Approve the 5% pay increase for Finance Director Ann
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August 25, 1997
Meuse as recommended by the City Manager.
Commissioner Shaughnessy inquired of the Finance Director's current salary
and if she was included in the recent 4.5% increase granted to generlll
employees. Commissioner Shaughnessy stated that she needed the figures
concerning the salary in order to make a determination.
Substitute Motion: Defer action on the request until requested
information is obtained.
The motion died for lack of a second.
Commissioner Rosenbloom commended Finance Director Meuse for the job
she is doing.
Commissioner Shaughnessy stated she did not want to appear that slle did
not appreciate what Finance Director Meuse did for the city, but she needed
additional information in order to make a decision on the request.
There being no further discussion, the motion carried by a three to one vote
with Comrrlissioner Shaughnessy voting nay.
8. City Manager Reports and/or Correspondence:
Atlantic Boulevard Bridge
Acting City Manager Thompson reported the DOT had put money i~I the
1998 budget to six-lane the Atlantic Boulevazd bridge.
Joint Meeting with City of Neptune Beach
It was reported a letter had been sent to the City of Neptune Beach and the
City of Atlantic Beach was waiting for their reply to set up the joint meeting
to discuss service sharing.
9. Reports and/or requests from City Commissioners, City
Attorney and City Clerk
City Attorney Alan Jensen informed the Commission he would be out of
town and unable to attend the September 8, 1997 Commission Meeting.
~ Mayor Fletcher
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August 25, 1997
Reported he had received in the mail a Local Officials Guidc;
concerning the "Year 2000 Problem" with computers and passed thE;
information onto City Clerk King.
Reported on the Senate Transportation Committee Meeting in
Tallahassee on September 2, 1997 and gave the information to Public Safety
Director Thompson to pass on to City Manager Jarboe.
Stated he would be unable to attend the Chamber of Commerce
Cornerstone Luncheon and passed the information on to Commissioner
Rosenbloom.
There being no further discussion or business to come bef
Commission, the meeting adjourned at 8:55 P i „
Lyman Fletcher
Mayor/Presiding Officer
ATTEST:
~Lvt,e.o~./
Maureen King, C~N,C
City Clerk
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_ ATTACHMENT A
AUGUST i?S, 1997 COMOMISSIO^N MEETINQG
CITY OF _ D a~ ~ 7'I
r~a~rtlc S"eac~i - ~eo2ida
a00 SEAIINOLE 20AD
__ ___..__-.-_._ ATi.rllVTIC BE?.CH, !'LOffiDA :32233-544>
TELEPHONE 1904124 i-5800
~'\ C,aR ~ 9041 247-3805
---~„~~.,opx„o~ SUNCONI 8.5'L-5800
Memorandum
Date: August 19, 1997
To: Jim Jarboe, City Manager p~~+,/ f'
From: Ann Meuse, Finance Director 1~'
Subject: 1996/1997 Year End Budget Modification
Attached is the 1996/1997 year end budget modification. The net effect of the budget
modification is a decrease in revenues of 5244,548 and a decrease in expenditures of
5691,953. Most of the budget modifications are projects which were budgeted for fiscal
year 1996/1997 but are not expected to be started or encumbered by year end. The City
code section 2-315 states that only encumbered balances of appropriations shall be carried
over and become a part of the ensuing fiscal year budget. T~ encumber an item, an
approved purchase order must be issued prior to the fiscal year end. The City has several
projects approved for fiscal year 1996/1997 which will not be completed or encumbered
by year end ,such as Bull Park, Dutton Island, Tresca Park, Lifeguard Building, Animal
Control facility, replacement of City Signs, Beach Accesses, CDBG projects and some
miscellaneous water and sewer projects and equipment purchases. The year end budget
modification reduces these budget expenditures and the projects and expenditures will be
rebudgeted in 1997/1998 fiscal year budget.
The year end budget modification also includes a budget adjustment for the General
employee salary increase approved by the City Commission, records some First Night fund
raising activities and corrects some other miscellaneous budget deficiencies and surpluses.
Please let me know if there are any other items you would like incluced in the year end
budget modification or if you would like me to provide any additional information.
RESOLUTION NO.97-29
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Ba;ach requires that the City
Corntnission approve all budgetary increases and transfers 'rom one fund to another, and
WHEREAS, the nature of budgetary systems and those; day to day decisions affecting
such budgetary systems require adjustment from time to time.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, that the attachedYear-end Budget Modification be approved for the 1996/97
budget.
Adopted by the City Commission this 25th day of August, 1997.
Lyman T. Fletcher
Mayor/Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King
Certified Municipal Clerk
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MODIFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
D. DESCRIPTION ACCOUNT # [DECREASEI (~CREASEI
Capital Improvement Fund Land 300 - 0000 - 572 - 6100 (257,500)
Purchase of Dutton Island not expected to be
completed by year end. Purchase to be rebudgeted
in 1997/98.
Capital Improvement Fund Improvements Other Than Building 300 - 0000 - 572 - 6300 (119,650)
Bull Park Improvements not estimated to start until
fiscal year 1997!98. Protect to be rebudgeted in
~ ~ 1997/98.
General Fund Grant Reimbursement 001 - 0000 - 334 - 3900 (119,666)
Grant reimbursement for Tresca property.
estimated to be received in October 1997. Amount to
be rebudgeted in 1997/98.
General Fund 8ulldings -Lifeguard 001 - 3005 - 522 - 6200 (63,935)
Lifeguard buliding not completed in fiscal 1996/97.
Pro)ect to be rebudgeted In 1997/98.
I
General Fund Grant Reimbursement 001 - 0000- 334 - 3900 (10,000)
Matching grant for Dames and Moore
Tresca park design not estimated to be received in
fiscal year 1996/97. To be rebudgeted in 1997/98.
General Fund Improvements Other Than Building 001 - 6040 - 572 - 6300 (26,000)
Replace City signs in accordance with City
sign ordinance not estimated to be completed in
fiscal year 1996/97. Protect to be rebudgeted in
1997/98.
General Fund Improvements Other Than Building -Animal Control 001 - 2005 - 521 - 6300 (14,825)
Renovate animal control holding pens. Project
not estimated to start until 1997/98. Project to be
rebudgeted in 1997/98.
General Fund City of Jacksonville Intedocal Agreement 001 - 0000- 338 -1000 (148,000)
Machinery & Equipment -Fire Truck 001 - 3002- 522 -6401 (148,000)
City of Jacksonville paid vendor for their portion of
the fire truck provided per Inter local agreement.
Since'Jacksonville paid vendor directly, budgeted
contribution from Jacksonville needs to be eliminated.
(
l ~ `'
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MOD IFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
FUND DESCRIPTION ACCOUNT # (DECREASE) (DECREASE)
General Fund Olher Current Charges -Legal Fees 001 -1004- 514 - 4900 10,000
Additional funding required for legal fees due to
increase in legal services.
General Fund City of Jacksonv(Ile - 911 Agreement 001 - 0000-342 - 1000 5,945
Machinery and Equipment -Police Dispatch 001 - 2004 - 521 -6400 5,945
~ Record 911 $5,945 contdbution for purchase of a
~ computer uninterrupted power supply and other equip .
General Fund Improvements Other Than Building -Beach Accesses 001 - 5003 - 542 - 6300 (7,000)
3 Beach Accesses in Progress -Funds not to be
expended until 1997/98. Funds requested to be
carried over and rebudgeted in 1997/98.
General Fund Insurance Proceeds 001 - 0000 - 364 - 4200 4,580
Repairs and Maintenance -Code Enforcement 001 - 1006- 516 - 4600 5,580
Record insurance proceeds and associated expense
to fix code enforcement car involved in an accident.
($1,000 deductible)
General Fund First Night Donations and Fund Raising 001 - 0000- 369 - 9022 9,940
First Night Current Charges 001 - 6030- 572 - 4900 3,810
Transfer for City Contribution to First Night Program 001 - 0000-381 - 7000 6,600
Record First Night fund raising activities, City contribution
to the First Night program and First Night expenses.
Water Fund Building Improvements - AIC for WTP #4 400 - 4301- 533 - 6200 (1,500)
Water Fund Equipment -Breathing Apparatus for Confined Space 400 - 4301 - 533 - 6400 (5,800)
Sewer Fund Improvements Off Building -Schooner's Bay Lift St. 410 - 4401- 535 - 6300 (10,000)
Sewer Fund Equipment- Clarifier Weirs, Flow Meters 410 -4401 - 535 -6400 (35,500)
Equipment and Improvements not to be completed
or encumbered by fiscal year end. Funds will be
canted over and rebudgeted in 1997/98.
General Fund Salaries 001 - 1005- 515 - 1200 346
General Fund Overtime 001 - 1005- 515 - 1400 11
General Fund FICA 001 -1005- 515 - 2100 27
General Fund Salaries 001 - 1006- 516 - 1200 232
General Fund Overtime 001 -1006- 516 -1400 8
General Fund FICA 001 - 1006- 516 - 2100 18
(
CITY OF ATLANTIC BEACH
1996197 YEAR END BUDGET MOD IFICATION
AUG!!ST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
FUND DESCRIPTION ACCOUNT # (DECREASE) (DECREASEI
General Fund Salaries 001 -1007 - 517 -1200 540
General Fund Overtime 001 -1007- 517 -1400 11
General Fund FICA 001 -1007- 517 - 2100 42
General Fund Saiartes 001 -1008 - 524 -1200 583
Generai Fund Overtime 001 -1008 - 524 -1400 8
Generai Fund FICA 001 -1008 - 524 - 2100 45
General Fund Salaries 001 - 2001 - 521 - 1200 1,442
General Fund Overtime 001 - 2001 - 521 - 1400 11
General Fuld ~~ FICA 001 - 2001- 521 - 2100 111
General Fund Salaries 001 - 2002 - 521 - 1200 1,359
General Fund Overtime 001 - 2002 - 521 - 1400 202
GeneralFUnd FICA 001. -2002-521 -2100 119
General Fund Salaries 001 - 2004- 521 - 1200 1,436
General Fund Overtime 001 - 2004- 521 - 1400 152
General Fund FICA 001 - 2004 - 521 - 2100 121
General Fund Salaries 001 - 2005 - 521 - 1200 181
General Fund Overtime 001 - 2005 - 521 -1400 20
General Fund FICA 001 - 2005 - 521 - 2100 15
General Fund Salaries 001 - 3001- 522 - 1200 404
General Fund FICA 001 - 3001 - 522 - 2100 31
General Fund Salaries 001 - 3004 - 522 - 1200 345
General Fund FICA 001 - 3004 - 522 - 2100 26
General Fund Salaries 001 - 5002-541 - 1200 245
General Fund Overtime 001 - 5002 -541 - 1400 20
General Fund FICA 001 - 5002 -541 - 2100 20
General Fund Salaries 001 - 5003-542 - 1200 143
General Fund FICA 001 - 5003-542 - 2100 10
General Fund Salaries 001 - 5005 - 572 -1200 219
Generai Fund Overtime 001 - 5005 - 572 - 1400 10
General Fund FICA 001 - 5005- 572 - X100 18
General Fund Salaries 001 - 6010- 572 - 1200 302
General Fund FICA 001 - 6010- 572 - 2100 23
General Fund Salaries 001 - 6030- 572 -1200 67
General Fund FICA 001 - 6030- 572 - 2100 5
Water Fund Salaries 400 - 4001- 533 -1200 553
Water Fund FICA 400 - 4001- 533 - 2100 42
Water Fund Salaries 400 - 4301- 533 -1200 368
Water Fund FICA 400 - 4301- 533 - 2100 28
Sewer Fund Salaries 410 - 4101- 535 -1200 638
Sewer Fund FICA 410 - 4101- 535 - 2100 49
Internal Service Funds Salaries 510 -1002 - 512 -1200 1,030
~_
CITY OF ATLANTIC BEACH
1996197 YEAR END BUDGET MOD IFICATION
AUGUST 25, 1997
REVENUE EXPENSE
INCREASE INCREASE
FUND AESCRIPTION ACCOUNT # (DECREASEI (DECREASE)
Intemal Service Funds FICA 510 -1002 - 512 - 2100 79
Intemal Service Funds Salaries 520 - 1003- 513 -1200 2,931
Intemal Service Funds Overtime 520 - 1003- 513 -1400 170
Intemal Service Funds FICA 520 - 1003- 513 - 2100 237
Intemal Service Funds Salaries 530 - 5001-541 - 1200 1,183
Intemal Service Funds Overtime 530 - 5001-541 -1400 22
Intemal Service Furds F{CA 530 - 5001-541 - 2100 92
General Fund Intemal Service Charges 001 - 1005- 515 -5601 26
General Frirld Intemal Service Charges 001 - 1005- 515 -5602 17
~
General Fund ~ Intemal Service Charges 001 - 1006 - 516 -5601 35
General Fund Intemal Service Charges 001. - 1006 - 516 -5602 12
General runs Intemal Service Charges 001 - 1006- 516 -5604 2
General Fund Intemal Service Charges 001 - 1007- 517 -5601 25
General Fund Intemal SeMce Charges 001 -1007- 517 -5602 25
General Fund Intemal Service Charges 001 - 1008 - 524 -5601 35
General Fund Intemal Service Charges 001 - 1008- 524 -5602 13
General Fund Intemal Service Charges 001 - 1008- 524 - 5604 2
General Fund Intemal Service Charges 001 - 2001- 521 - 5601 118
General Fund Intemal Service Charges 001 - 2001- 521 - 5602 259
General Fund Intemal Service Charges 001 - 2001- 521 -5604 36
General Fund Intemal Service Charges 001 -3001- 522 -5601 126
General Fund Intemal Service Charges 001 - 3001- 522 - 5602 167
General Fund Intemal Service Charges 001 - 3001- 522 -5604 12
General Fund Intemal Service Charges 001 - 5005 -541 - 5601 108
General Fund Intemal Service Charges 001 - 5005 -541 - 5602 108
General Fund Intemal Service Charges 001 - 5005 -541 -5603 210
General Fund Intemal Service Charges 001 - 5005-541 -5604 26
General Fund Intemal Service Charges 001 - 6010- 572 -5601 32
Geno, at Fund Intemal Service Charges 001 - 6010 - 572 - 56Q2 47
General Fund Intemal Service Charges 001 - 5003-542 -5601 7
General Fund Intemal Service Charges 001 - 5003-542 - 5602 9
General Fund Intemal Service Charges 001 - 5005- 572 -5601 5
General Fund Intemal Service Charges 001 - 5005 - 572 -5602 19
General Fund Intemal Service Charges 001 - 5005- 572 -5604 7
Water Fund Intemal Service Charges 400 - 0000- 533 -5601 227
Water Fund Intemal Service Charges 400 - 0000- 533 - 5602 1,090
Water Fund Intemal SeMce Charges 400 - 0000- 533 - 5603 418
Water Fund Intemal Service Charges 400 - 0000- 533 -5604 14
Sewer Fund Intemal Service Charges 410 - 0000- 535 -5601 227
Sewer Fund Intemal Sarvtce Charges 410 - 0000 - 535 -5602 1,091
Sewer Fund Intemal Service Charges 410 - 0000- 535 -5603 418
~, ((
4,
CITY OF ATLANTIC BEACH
1996/97 YEAR END BUDGET MODIFICATION
AUGUST 25, 1 997
REVENUE EXPENSE
INCREASE INCREASE
FUND pESCRIPTION ACCOUNT # (DECREASEI (DECREASE)
Sewer Fund Intemal Service Charges 410 - 0000-535 -5604 14
Sanitation Fund Intemal Service Charges 420 - 0000 - 534 -5601 99
Sanitation Fund Intemal Service Charges 420 - 0000 - 534 -5602 370
Sanitation Fund Intemal Service Charges 420 - 0000 - 534 -5603 282
Sanitation Fund Intemal Service Charges 420 - 0000 - 534 -5604 3
Intemal Service Funds Intemal Service Charges 540 - 5004 - 590 - 5601 7
Intemal Service Funds Intemal Service Charges 540 - 5004- 590 - 5602 43
Intemal Service Funds Intemal Service Charges 540 - 5004 - 590 - 5603 70
Intemal Service Funds Intemal Service Charges 530 - 5301 -541 - 5601 40
Intemal Service Funds ~~- Intemal Service Charges 530 - 5301 -541 - 5602 62
Intemal Service Funds Intemal Service Charges 520 - 1003- 513 - 5601 40
!^tema! Sa:via° Ft.:^d° ;^te`: -I ~°a- ....,,-„
ti" Vm „e vllcvye~ ~.,.
pIV .,-nn
- IVVL-JIL ~~,..
-SovL
YO
Intemal Service Funds Intemal Service Charges 510 -1002 - 512 -5604 2
Intemal Service Funds Intemal Service Revenue 510 - 0000-341 - 2000 1,159 22,406
Intemal Service Funds Intemal Service Revenue 520 - 0000- 341 - 2000 3,377
Intemal Service Funds Intemal Service Revenue 530 - 0000-341 - 2000 1,397
Intemal Service Funds Intemal Service Revenue 540 - 0000 -341 - 2000 120
Commission approved salary Increases for General
employees and allocation of General employee
Intemal service fund salary Increases to other funds.
Comunity Development Grant Fund Buildings 110 - 0000- 515 - 6200 (52,390)
Improvements Other Than Buildings 110 - 0000 - 515 - 6300 (20,000)
CDBG porject funds which will not be completed
or encumbered by year end. City of Jacksonville
~ has approved the carry over of these projects to 1997/98 g rant.
TOTAL 1996/97 YEAR END BUDGET INCREASES (DECREASES) IN REVENUE AND EXPENDITURES (244,548) (691,953)
~. t..
t ., .,
ATTACHMENT B
AUGUS'C 2~, 1997 COMMISSION MEETING
fJVATERS RISK MANA(~E1VIL<'NT ;
7300 PARK STREET NORTH + SEMINOLE, FL 33777<60t • TELEPHONE (at3j 397.6666 . FACSIMILE (813j 397J383
Allan Paul Waters, CPCU,CLU,ARM,AtC J. Ha~,•den Knowlton, CPCV,ARM,AIC
1.ieatb<r, Socf<[y of Risk Management Consultentr Member, Sodety of R+Ft~ Management Consul4nts
August 18, 1997 - By Fax - (904) 247-5877 (02); - 4 pages.
1"0: Ms_ Ann B. Meuse CPA, Finance Director, City of Atlantic :3each`
From: Hayden Knowlton CPCU,AKM,AIC and Al Waters CPCU,CLU~ARM,AIC --
Re: Croup l..ife/Medicallllental InsurancelSelf-Insurance/Flexible Benefits Administration ~
The City of Atlantic Beach's group medical insurance program renews October 1, 1992 i
This is a report of the City's 1997 competitive solicitation of proposals, receipt and review of the
proposals, our f nalist interviews and purchase recommendations.
BACKGROUND
The City has not solicited competitive proposals for its group life~medical/dental benefits pto-
,~^. grant i[t several years.
The current total annual cost of the iife/medicaUdental benefits program for employees, retirees,
COBRA persons and their dependents is about $300,000.
COMPATTTiVE SOLICITATION
"Phis summer Waters Risk Management, the City's independent consultants (we do not sell or
broker insurance, self-insurance or administration services), prepared a Request for Proposals,
including solicitation of current benefits, and benefits options.
PROPOSAI, RECEIPT
On July 2,5 the City received a good response to its RFP; 8 life insurance proposals, 5 medical
insurance proposals with l0 options; 8 dental insurance proposals with 19 options, and 2 flexible
benefits administration proposals with 3 options.
Water Risk Management sprcadshceted the proposals, verified and clarified information dtrcctly
with proposers and discussed the proposals with staff.
FINALIST INTERVIF,VF'S
On Friday, August 8 we spent the afternoon with you a'mducting extensive interviews with three
proposer finalists for medical benefits:
Amcricart Heritage Select HMO
]41ue Cron Bluc ShieldJl lealth Options
Principal llea]th Care HMO
WATEP,S RISK P1GMT TEL No.°1~-X97-j585 Giag 1;;.97 1:'~~: PJn.Op° F.U2
.^-.,
Group Life/Medical/Dental/Flexible Benefits Admin Purchase fZecammendation ... page 2
Each of the interviews lasted about an how, and all proposers wen.. asked identical questions fo-
cusing on their cost, guarantees, levels of benefits and plan options, provider networks, claims
handling, experience reporting and other factors relevant to deciding which proposals are best.
RECOMb1~NBATfON
Lije Lrsurance
Accept the proposal from Rcliastar Lifc Insurance Company.
hank Insurer 1997-98 Cost Cost G arantee{sl
1
Reliastar Life
$10,416 r~
36 months i
2 Guarantee Life $10,056 24 months
3 Hartford Life $12,211 24 months
The advatttage of'purchasing Iteliastar is the 36 month rate guarantee and the 570,000 Limit for
guazantee issue in the supplemental life program. Guarantee Life has proposed a 24 month rate
guarantee and $30,000 of guarantee issue in the supplemental life program.
Medicallnsurance
'"'~ The choice of a medical benefits plan for 1997-98 and beyond involves many complexities, in-
cluding consideration of whether or not to alter benefits, and which plan options should be con-
sidered, such as continuation of the dual option plan, or offering art HMO Point of Service Plan,
or offering the HMO and an IIMO Point of Service Plan.
After seriously considering various proposals and interviewing medical proposer. finalise, you
atld we reached a consensus as to purchase recommendation options for the City of Atlantic
Beach.
1'fte following are the costs (annualized based on the current census) for the best plans:
hank lnsurer 1997-98 Cost Cost Guarantee(s)
f American Heritage HMO $241,211 12 months
2 Principal Health Care HMO 5303,587 12 mo»ihs
3 DCBSJHealth Options $351,845 i2 months
First Choice
Purchase from American Heritage HMO, dual option plan.
This plan is similar to the current plan, but American Ileriiage has proposed each u>mponent of
the dual option at different monthly rates, e.g. $123.87 each employee for HMO, and $190.62
each employee for the YYO plan. The current plan offers either option at dte same monthly pre-
mium.
WfaTEF' P.,ISfi MGMT TEL ^Jo..~l. ~~ ~, t+,» ;:. ., t::~~ ~Jr_ii: ii:5
,~,
Group Life/MedicaUDentaUFlexible Benefits Admin Purchase Recommendation ... page 3
American Heritage Life utilizes the Mission:Health network, which is srrlaller than the network
ottered by Blue Cross and Blue Shield. However, the dramatic. reduction in cost offered by
American Heritage Life over rode the network inconveniencz factor.
The cost of medical coverage is of great concern to the City budget as well to employees who
desire to purchase dependent coverage. Currently, only 23 of 1 i 7 employees purchase dependent
health care coverage. 1t is anticipated that the lower cost dependent coverage will allow more
employees to insure their dependents.
Additionally, the City may structure the cost of dependent covtrageinto three tiers, thereby
making the coverage less expensive for I dependent than for 2 or more. • ~ -
r
Since American Heritage Life's HMO product through the Missiou:Health network is new, there
was great concern for its financial credibility. Following an inquiry about the financial arrange-
ment between American Heritage Life HMO and the Mission Heal±h Network, it was determined
that American Heritage Life should be able to provide the cost and coverage proposed because it
states that:
Physician Gaze, hospitalizations, durable medical cquipmc;nt, laboratory and pharmacy
benefits are totally capitated with the Mission:Health Network.
2. "1'he capitation fees paid to Mission:Health are part of a mul'iiple yeaz contract.
~' 3. The premium is sufficient to cover the capitation fees to M?ssioa:Health and to cover ad-
ministration expenses and those medical services not provided by Mission:Ilealth.
4. llue to the number of employees of the City of Atlantic Beach, the renewal premium for
1998-99 should not be greatly affected by the City's actual claim experience.
'Ihe cost of COBRA services is not included, as in the current phut, but the City estimates the
cost for the year to be only about $1,000 to $2,000.
American Heritage Life indicated that a commission to agent Mr. llavid M. Lockett, Cordell Fi-
nancial, lnc., was erroneously omitted. However, the cost of the program will be provided as
proposed and if on renewal the City desires to purchase the coverage directly from American
Heritage, it wilt be free !o do so, without payment of an agent commission.
Reference checks were conducted by City staff., however none were Florida public entities and
none are using the new HMO arrangement with Mission:Healdt.
Denlal7nsurance
The proposal by DentiCare. lnc., the incumbent insurer appears bes~:.
Rank Insurer 1997A8 Cost Cost Guarantee(s)
1 DentiCarc $10,981 12 months
2 American Dental Plan $12,688 12 monffis
WR7ERS kISK MGMT TEL rdo.813-357-3585 Aug 18.97 12:48 rdo.0U8 P.04
Group Life/MedicaUDentaUFlexible Benefits Admin Purchase Recommendation ... page 4
Ffexibfe Benefits rfdrrrinfstratioa
Administration of the City's flexible benefits is cumctttly done b;r City'staff. 1 iowever, if this
program is expanded the City's wst of handling employee claims will likely be greater that pus- ~
chase of administration fmm an outside vendor.
Raok AdmSnistrator 1947-98 Cost lost Guarantee(s)
1 Florida Combined Life $3,536 12 months; no more Lhan 10% cn renewal
2 Colonial Lifc $3,752 12 months ~
sh ~
EXIIIIBIT ORE
ATLANTIC BEACH
MEDICAL RATES ILLUSTRA';1'ION
# Heslth Options HMO P~merican Heritage Life HMO
Employees 104 $184.94 $230,805 512.87 $154,590
Dependents' 21 $334.02 $84,173 $1:2.94 548,627
Subtotal S314,978 $203,211
~ Btue CmsslShield PPO ~~merican Heritage Life PPO ~
Employees 13 5184.94 $28,851 5190.62 $29,737
Dependents` 2 $334.02 58,016 5344.30 58,263
Subtotal 536,867 538,000
Total I $351,845 $24],211
"NOS a family rate.
~,^^'~
$~ ` A
EXHIBIT TWO
ATLANTIC BEACH
THREE TIER RATE ALTERNATIVE
AHL SELECT HMO PROPOSAL ($IO CO-PAY)
_ Monthly ' atcs
Employee Only 5;123'7
Spouse only 9123.80
Child Oniy S> 86.70
Two or Morc Dependents ?256.67
AHL SELECT PPO ($300 DED 80/20)
Monthly Rates
Employee Only ~ 190.62
Spouse ocily $19fl.79
Child Only $ 151.66
Two or More Dependents $:395.41