Board and Committee Training - 04 May 2021 - Agenda - PdfCity of Atlantic Beach
Agenda
Training Session for Board/Committee
Members and Staff Liaisons
Tuesday, May 4, 2021 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
CALL TO ORDER
1 WELCOME
2 TOPICS
2A. Ethics, Sunshine, and Public Records Laws
• F.S. Chapter 112 Part III Code of Ethics for Public Officers and Employees
(Link)
• F.S. 286.0114 Public Meetings; reasonable opportunity to be heard;
attorney fees (Link)
• F.S. 119 Public Records (Link)
Resolution No. 21-16 - COAB - Mandatory Training
Guide to the Sunshine Amendment and Code of Ethics for Public Officers and
Employees 2021
Sunshine Law and Public Records
Common Danger Areas
2B. Financial Disclosure, Gifts, and Voting Conflicts
Form 1 - Statement of Financial Interests - 2020
Form 1F - Final Statement of Financial Interests - 2021
Form 8B - Memorandum of Voting Conflict
Form 9 - Quarterly Gift Disclosure
3-37
39 - 54
2C. Overview of Boards, Committees, and Staff Liaisons 55 - 59
• Board Member Review Committee (BMRC)
• Community Development Board (CDB)
• Environmental Stewardship Committee (ESC)
• Cultural Arts and Recreation Advisory Committee (CARAC)
• General Employees' Pension Board of Trustees (G-PBOT)
• Police Officers' Pension Board of Trustees (P-PBOT)
Standing Boards and Committees Reference Table
Staff Liaisons
Department Head Listing
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Board and Committee Training - 04 May 2021
2D. Miscellaneous Information and Resources
Board Selection Process - Initial Application
Board Selection Process - Current Member Reappointment
Robert's Rules Overview
Roberts Rules of Order Cheat Sheet
Important Links
61-74
3 QUESTIONS AND ANSWERS
ADJOURNMENT
This meeting will be live -streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk's Office by 5:00 PM, the Friday prior to the meeting.
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Agenda Item #2A.
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RESOLUTION NO. 21-16
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
THE TRAINING REQUIREMENTS FOR MEMBERS OF BOARDS AND
COMMITTEES BY CHANGING THE TIMELINES AND ADDING STAFF
LIAISONS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, City boards and committees provide grassroots perspectives on community issues,
enabling the City Commission to utilize the expertise of citizens with unique qualifications and/or
backgrounds. Boards and committees expand the opportunity for citizen input and participation in policy
development. The primary responsibility of most boards is to advise and make recommendations to the Mayor
and Commission; and
WHEREAS, each board and committee is subject to the provisions of F.S. Ch. 112, F.S. Ch. 119 and
F.S. Ch. 286 (the Public Ethics Law, Public Records Law and the Government in the Sunshine Law,
respectively), and
WHEREAS, to better ensure the accountability and effectiveness of City boards and committees, the
City Commission desires that all board and committee members and staff liaisons receive training provided
by or sponsored by the City, and
WHEREAS, on November 23, 2020, the City Commission adopted Resolution No. 20-57 which
adopted training requirements for board and committee members; and
WHEREAS, the City Commission desires to amend the training requirements.
NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, Florida,
as follows:
SECTION 1. The City Commission hereby approves the following amended requirements:
1) Each newly -appointed board and committee member and any new staff liaisons shall be
required to complete initial board training, provided by or sponsored by the City, and upon
completion of the training, shall certify completion and acknowledge understanding of the duties
and responsibilities of such membership/staff position within 180 days from the date the
member's term/staff liaison's role begins.
2) All members of the City's boards and committees and their respective staff liaisons shall be
required to complete biennial training, provided by or sponsored by the City, and upon completion
of the training, shall certify completion and acknowledge understanding of the duties and
responsibilities of such membership/staff position. All members/staff liaisons shall complete
training in each odd -numbered year no later than July 1 of the applicable year.
SECTION 2. This Resolution shall take effect upon adoption by the City Commission. !
PASSED AND ADOPTED by the Mayor and City Commissi n of the City of Atlantic Beach, this A.A.'
M
day of Fe? bra !.i P- a , 2021.
`/� !!i
Ellen Glasser, Mayor
Attest:
A'vol
Donna L. Bartle, City Clerk
Approved as to form and correctness:
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Page 4 of 74
FLORIDA COMMISSION ON
ETHICS
ii"F‘
GUIDE
to the
SUNSHINE AMENDMENT
and
CODE of ETHICS
for Public Officers and Employees
2021
Agenda Item #2A.
04 May 2021
Page 5 of 74
State of Florida
COMMISSION ON ETHICS
Joanne Leznoff, Vice Chair
Fernandina Beach
Michelle Anchors
Fort Walton Beach
Antonio Carvajal
Tallahassee
Travis Cummings
Fleming Island
Don Gaetz
Niceville
Glenton "Glen" Gilzean, Jr.
Orlando
John Grant
Tampa
William "Willie" N. Meggs
Tallahassee
Jim Waldman
Fort Lauderdale
C. Christopher Anderson
Executive Director
P.O. Drawer 15709
Tallahassee, FL 32317-5709
www.ethics.state.fl.us
(850) 488-7864*
*Please direct all requests for information to this number.
Agenda Item #2A.
04 May 2021
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TABLE OF CONTENTS
I. HISTORY OF FLORIDA'S ETHICS LAWS 1
II. ROLE OF THE COMMISSION ON ETHICS 2
III. THE ETHICS LAWS 2
A. PROHIBITED ACTIONS OR CONDUCT 3
1. Solicitation or Acceptance of Gifts 3
2. Unauthorized Compensation 3
3. Misuse of Public Position 4
4. Abuse of Public Position 4
5. Disclosure or Use of Certain Information 4
6. Solicitation or Acceptance of Honoraria 4
B. PROHIBITED EMPLOYMENT AND .. BUSINESS RELATIONSHIPS 5
1. Doing Business With One's Agency 5
2. Conflicting Employment or Contractual Relationship 5
3. Exemptions 5
4. Additional Exemption 6
5. Lobbying State Agencies by Legislators 7
6. Employees Holding Office 7
7. Professional & Occupational Licensing Board Members 7
8. Contractual Services: Prohibited Employment 7
9. Local Government Attorneys 7
10. Dual Public Employment 7
C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING
WITH RELATIVES 8
1. Anti -Nepotism Law 8
2. Additional Restrictions 8
D. POST OFFICEHOLDING & EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS 8
1. Lobbying By Former Legislators, Statewide Elected Officers,
and Appointed State Officers 8
2. Lobbying By Former State Employees 8
3. Additional Restrictions on Former State Employees 9
4. Lobbying By Former Local Government Officers and Employees 10
E. VOTING CONFLICTS OF INTEREST 10
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F. DISCLOSURES 11
1. Form 1 - Limited Financial Disclosure 11
2. Form 1F - Final Form 1 14
3. Form 2 - Quarterly Client Disclosure 15
4. Form 6 - Full and Public Disclosure 15
5. Form 6F - Final Form 6 16
6. Form 9 - Quarterly Gift Disclosure 16
7. Form 10 - Annual Disclosure of Gifts from Governmental Entities and
Direct Support Organizations and Honorarium Event -Related Expenses 16
8. Form 30 - Donor's Quarterly Gift Disclosure 17
9. Forms 1X and 6X — Amendments 18
IV. AVAILABILITY OF FORMS 18
V. PENALTIES 19
A. For Violations of the Code of Ethics 19
B. For Violations by Candidates 19
C. For Violations by Former Officers and Employees 19
D. For Lobbyists and Others 19
E. Felony Convictions: Forfeiture of Retirement Benefits 20
F. Automatic Penalties for Failure to File Annual Disclosure 20
VI. ADVISORY OPINIONS 20
A. Who Can Request an Opinion 20
B. How to Request an Opinion 20
C. How to Obtain Published Opinions 21
VII. COMPLAINTS 21
A. Citizen Involvement 21
B. Referrals 21
C. Confidentiality 21
D. How the Complaint Process Works 22
E. Dismissal of Complaint at Any Stage of Disposition 23
F. Statute of Limitations 23
VIII. EXECUTIVE BRANCH LOBBYING 23
IX. WHISTLE -BLOWER'S ACT 24
X. ADDITIONAL INFORMATION 24
XI. ONLINE TRAINING 25
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I. HISTORY OF FLORIDA'S ETHICS LAWS
Florida has been a leader among the states in establishing ethics standards for public officials and
recognizing the right of citizens to protect the public trust against abuse. Our state Constitution was
revised in 1968 to require a code of ethics, prescribed by law, for all state employees and non -judicial
officers prohibiting conflict between public duty and private interests.
Florida's first successful constitutional initiative resulted in the adoption of the Sunshine
Amendment in 1976, providing additional constitutional guarantees concerning ethics in government.
In the area of enforcement, the Sunshine Amendment requires that there be an independent
commission (the Commission on Ethics) to investigate complaints concerning breaches of public trust
by public officers and employees other than judges.
The Code of Ethics for Public Officers and Employees is found in Chapter 112 (Part III) of the Florida
Statutes. Foremost among the goals of the Code is to promote the public interest and maintain the
respect of the people for their government. The Code is also intended to ensure that public officials
conduct themselves independently and impartially, not using their offices for private gain other than
compensation provided by law. While seeking to protect the integrity of government, the Code also
seeks to avoid the creation of unnecessary barriers to public service.
Criminal penalties, which initially applied to violations of the Code, were eliminated in 1974 in favor
of administrative enforcement. The Legislature created the Commission on Ethics that year "to serve
as guardian of the standards of conduct" for public officials, state and local. Five of the Commission's
nine members are appointed by the Governor, and two each are appointed by the President of the
Senate and Speaker of the House of Representatives. No more than five Commission members may be
members of the same political party, and none may be lobbyists, or hold any public employment during
their two-year terms of office. A chair is selected from among the members to serve a one-year term
and may not succeed himself or herself.
In 2018, Florida's Constitutional Revision Commission proposed, and the voters adopted, changes
to Article II, Section 8. The earliest of the changes will take effect December 31, 2020, and will prohibit
officials from abusing their position to obtain a disproportionate benefit for themselves or their
spouse, child, or employer, or for a business with which the official contracts or is an officer, partner,
director, sole proprietor, or in which the official owns an interest. Other changes made to the
Constitution place restrictions on lobbying by certain officeholders and employees, and put additional
limits on lobbying by former public officers and employees. These changes will become effective
December 31, 2022.
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II. ROLE OF THE COMMISSION ON ETHICS
In addition to its constitutional duties regarding the investigation of complaints, the Commission:
• Renders advisory opinions to public officials;
• Prescribes forms for public disclosure;
• Prepares mailing lists of public officials subject to financial disclosure for use by Supervisors of
Elections and the Commission in distributing forms and notifying delinquent filers;
• Makes recommendations to disciplinary officials when appropriate for violations of ethics and
disclosure laws, since it does not impose penalties;
• Administers the Executive Branch Lobbyist Registration and Reporting Law;
• Maintains financial disclosure filings of constitutional officers and state officers and employees; and,
• Administers automatic fines for public officers and employees who fail to timely file required annual
financial disclosure.
III. THE ETHICS LAWS
The ethics laws generally consist of two types of provisions, those prohibiting certain actions or
conduct and those requiring that certain disclosures be made to the public. The following descriptions
of these laws have been simplified in an effort to provide notice of their requirements. Therefore, we
suggest that you also review the wording of the actual law. Citations to the appropriate laws are in
brackets.
The laws summarized below apply generally to all public officers and employees, state and local,
including members of advisory bodies. The principal exception to this broad coverage is the exclusion
of judges, as they fall within the jurisdiction of the Judicial Qualifications Commission.
Public Service Commission (PSC) members and employees, as well as members of the PSC
Nominating Council, are subject to additional ethics standards that are enforced by the Commission
on Ethics under Chapter 350, Florida Statutes. Further, members of the governing boards of charter
schools are subject to some of the provisions of the Code of Ethics [Sec. 1002.33(26), Fla. Stat.], as are
the officers, directors, chief executive officers and some employees of business entities that serve as
the chief administrative or executive officer or employee of a political subdivision. [Sec. 112.3136, Fla.
Stat.].
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Agenda Item #2A.
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A. PROHIBITED ACTIONS OR CONDUCT
1. Solicitation and Acceptance of Gifts
Public officers, employees, local government attorneys, and candidates are prohibited from
soliciting or accepting anything of value, such as a gift, loan, reward, promise of future employment,
favor, or service, that is based on an understanding that their vote, official action, or judgment would
be influenced by such gift. [Sec. 112.313(2), Fla. Stat.]
Persons required to file financial disclosure FORM 1 or FORM 6 (see Part III F of this brochure), and
state procurement employees, are prohibited from soliciting any gift from a political committee,
lobbyist who has lobbied the official or his or her agency within the past 12 months, or the partner,
firm, employer, or principal of such a lobbyist or from a vendor doing business with the official's
agency. [Sec. 112.3148, Fla. Stat.]
Persons required to file FORM 1 or FORM 6, and state procurement employees are prohibited from
directly or indirectly accepting a gift worth more than $100 from such a lobbyist, from a partner, firm,
employer, or principal of the lobbyist, or from a political committee or vendor doing business with
their agency. [Sec.112.3148, Fla. Stat.]
However, notwithstanding Sec. 112.3148, Fla. Stat., no Executive Branch lobbyist or principal shall
make, directly or indirectly, and no Executive Branch agency official who files FORM 1 or FORM 6 shall
knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying. [Sec.
112.3215, Fla. Stat.] Typically, this would include gifts valued at less than $100 that formerly were
permitted under Section 112.3148, Fla. Stat. Similar rules apply to members and employees of the
Legislature. However, these laws are not administered by the Commission on Ethics. [Sec. 11.045, Fla.
Stat.]
Also, persons required to file Form 1 or Form 6, and state procurement employees and members
of their immediate families, are prohibited from accepting any gift from a political committee. [Sec.
112.31485, Fla. Stat.]
2. Unauthorized Compensation
Public officers or employees, local government attorneys, and their spouses and minor children are
prohibited from accepting any compensation, payment, or thing of value when they know, or with the
exercise of reasonable care should know, that it is given to influence a vote or other official action.
[Sec. 112.313(4), Fla. Stat.]
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3. Misuse of Public Position
Public officers and employees, and local government attorneys are prohibited from corruptly using
or attempting to use their official positions or the resources thereof to obtain a special privilege or
benefit for themselves or others. [Sec. 112.313(6), Fla. Stat.]
4. Abuse of Public Position
Public officers and employees are prohibited from abusing their public positions in order to obtain
a disproportionate benefit for themselves or certain others. [Article II, Section 8(h), Florida
Constitution.]
5. Disclosure or Use of Certain Information
Public officers and employees and local government attorneys are prohibited from disclosing or
using information not available to the public and obtained by reason of their public position, for the
personal benefit of themselves or others. [Sec. 112.313(8), Fla. Stat.]
6. Solicitation or Acceptance of Honoraria
Persons required to file financial disclosure FORM 1 or FORM 6 (see Part 111 F of this brochure), and
state procurement employees, are prohibited from soliciting honoraria related to their public offices
or duties. [Sec. 112.3149, Fla. Stat.]
Persons required to file FORM 1 or FORM 6, and state procurement employees, are prohibited from
knowingly accepting an honorarium from a political committee, lobbyist who has lobbied the person's
agency within the past 12 months, or the partner, firm, employer, or principal of such a lobbyist, or
from a vendor doing business with the official's agency. However, they may accept the payment of
expenses related to an honorarium event from such individuals or entities, provided that the expenses
are disclosed. See Part III F of this brochure. [Sec. 112.3149, Fla. Stat.]
Lobbyists and their partners, firms, employers, and principals, as well as political committees and
vendors, are prohibited from giving an honorarium to persons required to file FORM 1 or FORM 6 and
to state procurement employees. Violations of this law may result in fines of up to $5,000 and
prohibitions against lobbying for up to two years. [Sec. 112.3149, Fla. Stat.]
However, notwithstanding Sec. 112.3149, Fla. Stat., no Executive Branch or legislative lobbyist or
principal shall make, directly or indirectly, and no Executive Branch agency official who files FORM 1
or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of
lobbying. [Sec. 112.3215, Fla. Stat.] This may include honorarium event related expenses that formerly
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were permitted under Sec. 112.3149, Fla. Stat. Similar rules apply to members and employees of the
Legislature. However, these laws are not administered by the Commission on Ethics. [Sec. 11.045, Fla.
Stat.]
B. PROHIBITED EMPLOYMENT AND BUSINESS RELATIONSHIPS
1. Doing Business With One's Agency
(a) A public employee acting as a purchasing agent, or public officer acting in an official capacity,
is prohibited from purchasing, renting, or leasing any realty, goods, or services for his or her agency
from a business entity in which the officer or employee or his or her spouse or child owns more than
a 5% interest. [Sec. 112.313(3), Fla. Stat.]
(b) A public officer or employee, acting in a private capacity, also is prohibited from renting,
leasing, or selling any realty, goods, or services to his or her own agency if the officer or employee is a
state officer or employee, or, if he or she is an officer or employee of a political subdivision, to that
subdivision or any of its agencies. [Sec. 112.313(3), Fla. Stat.]
2. Conflicting Employment or Contractual Relationship
(a) A public officer or employee is prohibited from holding any employment or contract with any
business entity or agency regulated by or doing business with his or her public agency. [Sec. 112.313(7),
Fla. Stat.]
(b) A public officer or employee also is prohibited from holding any employment or having a
contractual relationship which will pose a frequently recurring conflict between the official's private
interests and public duties or which will impede the full and faithful discharge of the official's public
duties. [Sec. 112.313(7), Fla. Stat.]
(c) Limited exceptions to this prohibition have been created in the law for legislative bodies, certain
special tax districts, drainage districts, and persons whose professions or occupations qualify them to
hold their public positions. [Sec. 112.313(7)(a) and (b), Fla. Stat.]
3. Exemptions—Pursuant to Sec. 112.313(12), Fla. Stat., the prohibitions against doing business
with one's agency and having conflicting employment may not apply:
(a) When the business is rotated among all qualified suppliers in a city or county.
(b) When the business is awarded by sealed, competitive bidding and neither the official nor his
or her spouse or child have attempted to persuade agency personnel to enter the contract. NOTE:
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Disclosure of the interest of the official, spouse, or child and the nature of the business must be filed
prior to or at the time of submission of the bid on Commission FORM 3A with the Commission on Ethics
or Supervisor of Elections, depending on whether the official serves at the state or local level.
(c) When the purchase or sale is for legal advertising, utilities service, or for passage on a common
carrier.
(d) When an emergency purchase must be made to protect the public health, safety, or welfare.
(e) When the business entity is the only source of supply within the political subdivision and there
is full disclosure of the official's interest to the governing body on Commission FORM 4A.
(f) When the aggregate of any such transactions does not exceed $500 in a calendar year.
(g) When the business transacted is the deposit of agency funds in a bank of which a county, city,
or district official is an officer, director, or stockholder, so long as agency records show that the
governing body has determined that the member did not favor his or her bank over other qualified
banks.
(h) When the prohibitions are waived in the case of ADVISORY BOARD MEMBERS by the appointing
person or by a two-thirds vote of the appointing body (after disclosure on Commission FORM 4A).
(i) When the public officer or employee purchases in a private capacity goods or services, at a
price and upon terms available to similarly situated members of the general public, from a business
entity which is doing business with his or her agency.
(j) When the public officer or employee in a private capacity purchases goods or services from a
business entity which is subject to the regulation of his or her agency where the price and terms of the
transaction are available to similarly situated members of the general public and the officer or
employee makes full disclosure of the relationship to the agency head or governing body prior to the
transaction.
4. Additional Exemptions
No elected public officer is in violation of the conflicting employment prohibition when employed
by a tax exempt organization contracting with his or her agency so long as the officer is not directly or
indirectly compensated as a result of the contract, does not participate in any way in the decision to
enter into the contract, abstains from voting on any matter involving the employer, and makes certain
disclosures. [Sec. 112.313(15), Fla. Stat.]
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5. Legislators Lobbying State Agencies
A member of the Legislature is prohibited from representing another person or entity for
compensation during his or her term of office before any state agency other than judicial tribunals.
[Art. II, Sec. 8(e), Fla. Const., and Sec. 112.313(9), Fla. Stat.]
6. Employees Holding Office
A public employee is prohibited from being a member of the governing body which serves as his or
her employer. [Sec. 112.313(10), Fla. Stat.]
7. Professional and Occupational Licensing Board Members
An officer, director, or administrator of a state, county, or regional professional or occupational
organization or association, while holding such position, may not serve as a member of a state
examining or licensing board for the profession or occupation. [Sec. 112.313(11), Fla. Stat.]
8. Contractual Services: Prohibited Employment
A state employee of the executive or judicial branch who participates in the decision-making
process involving a purchase request, who influences the content of any specification or procurement
standard, or who renders advice, investigation, or auditing, regarding his or her agency's contract for
services, is prohibited from being employed with a person holding such a contract with his or her
agency. [Sec. 112.3185(2), Fla. Stat.]
9. Local Government Attorneys
Local government attorneys, such as the city attorney or county attorney, and their law firms are
prohibited from representing private individuals and entities before the unit of local government
which they serve. A local government attorney cannot recommend or otherwise refer to his or her
firm legal work involving the local government unit unless the attorney's contract authorizes or
mandates the use of that firm. [Sec. 112.313(16), Fla. Stat.]
10. Dual Public Employment
Candidates and elected officers are prohibited from accepting public employment if they know or
should know it is being offered for the purpose of influence. Further, public employment may not be
accepted unless the position was already in existence or was created without the anticipation of the
official's interest, was publicly advertised, and the officer had to meet the same qualifications and go
through the same hiring process as other applicants. For elected public officers already holding public
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employment, no promotion given for the purpose of influence may be accepted, nor may promotions
that are inconsistent with those given other similarly situated employees. [Sec. 112.3125, Fla. Stat.]
C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING WITH RELATIVES
1. Anti -Nepotism Law
A public official is prohibited from seeking for a relative any appointment, employment, promotion,
or advancement in the agency in which he or she is serving or over which the official exercises
jurisdiction or control. No person may be appointed, employed, promoted, or advanced in or to a
position in an agency if such action has been advocated by a related public official who is serving in or
exercising jurisdiction or control over the agency; this includes relatives of members of collegial
government bodies. NOTE: This prohibition does not apply to school districts (except as provided in
Sec. 1012.23, Fla. Stat.), community colleges and state universities, or to appointments of boards,
other than those with land -planning or zoning responsibilities, in municipalities of fewer than 35,000
residents. Also, the approval of budgets does not constitute "jurisdiction or control" for the purposes
of this prohibition. This provision does not apply to volunteer emergency medical, firefighting, or
police service providers. [Sec. 112.3135, Fla. Stat.]
2. Additional Restrictions
A state employee of the executive or judicial branch or the PSC is prohibited from directly or
indirectly procuring contractual services for his or her agency from a business entity of which a relative
is an officer, partner, director, or proprietor, or in which the employee, or his or her spouse, or children
own more than a 5% interest. [Sec. 112.3185(6), Fla. Stat.]
D. POST OFFICE HOLDING AND EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS
1. Lobbying by Former Legislators, Statewide Elected Officers, and Appointed State Officers
A member of the Legislature or a statewide elected or appointed state official is prohibited for two
years following vacation of office from representing another person or entity for compensation before
the government body or agency of which the individual was an officer or member. Former members
of the Legislature are also prohibited for two years from lobbying the executive branch. [Art. II, Sec.
8(e), Fla. Const. and Sec. 112.313(9), Fla. Stat.]
2. Lobbying by Former State Employees
Certain employees of the executive and legislative branches of state government are prohibited
from personally representing another person or entity for compensation before the
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agency with which they were employed for a period of two years after leaving their positions, unless
employed by another agency of state government. [Sec. 112.313(9), Fla. Stat.] These employees include
the following:
(a) Executive and legislative branch employees serving in the Senior Management Service and Selected
Exempt Service, as well as any person employed by the Department of the Lottery having authority over
policy or procurement.
(b) Persons serving in the following position classifications: the Auditor General; the director of the
Office of Program Policy Analysis and Government Accountability (OPPAGA); the Sergeant at Arms and
Secretary of the Senate; the Sergeant at Arms and Clerk of the House of Representatives; the executive
director and deputy executive director of the Commission on Ethics; an executive director, staff
director, or deputy staff director of each joint committee, standing committee, or select committee of
the Legislature; an executive director, staff director, executive assistant, legislative analyst, or attorney
serving in the Office of the President of the Senate, the Office of the Speaker of the House of
Representatives, the Senate Majority Party Office, the Senate Minority Party Office, the House Majority
Party Office, or the House Minority Party Office; the Chancellor and Vice -Chancellors of the State
University System; the general counsel to the Board of Regents; the president, vice presidents, and
deans of each state university; any person hired on a contractual basis and having the power normally
conferred upon such persons, by whatever title; and any person having the power normally conferred
upon the above positions.
This prohibition does not apply to a person who was employed by the Legislature or other agency
prior to July 1, 1989; who was a defined employee of the State University System or the Public Service
Commission who held such employment on December 31, 1994; or who reached normal retirement
age and retired by July 1, 1991. It does apply to OPS employees.
PENALTIES: Persons found in violation of this section are subject to the penalties contained in the
Code (see PENALTIES, Part V) as well as a civil penalty in an amount equal to the compensation which
the person received for the prohibited conduct. [Sec. 112.313(9)(a)5, Fla. Stat.]
3. Additional Restrictions on Former State Employees
A former executive or judicial branch employee or PSC employee is prohibited from having
employment or a contractual relationship, at any time after retirement or termination of employment,
with any business entity (other than a public agency) in connection with a contract in which the
employee participated personally and substantially by recommendation or decision while a public
employee. [Sec. 112.3185(3), Fla. Stat.]
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A former executive or judicial branch employee or PSC employee who has retired or terminated
employment is prohibited from having any employment or contractual relationship for two years with
any business entity (other than a public agency) in connection with a contract for services which was
within his or her responsibility while serving as a state employee. [Sec.112.3185(4), Fla. Stat.]
Unless waived by the agency head, a former executive or judicial branch employee or PSC employee
may not be paid more for contractual services provided by him or her to the former agency during the
first year after leaving the agency than his or her annual salary before leaving. [Sec. 112.3185(5), Fla.
Stat.]
These prohibitions do not apply to PSC employees who were so employed on or before Dec. 31,
1994.
4. Lobbying by Former Local Government Officers and Employees
A person elected to county, municipal, school district, or special district office is prohibited from
representing another person or entity for compensation before the government body or agency of
which he or she was an officer for two years after leaving office. Appointed officers and employees of
counties, municipalities, school districts, and special districts may be subject to a similar restriction by
local ordinance or resolution. [Sec. 112.313(13) and (14), Fla. Stat.]
E. VOTING CONFLICTS OF INTEREST
State public officers are prohibited from voting in an official capacity on any measure which they know
would inure to their own special private gain or loss. A state public officer who abstains, or who votes on a
measure which the officer knows would inure to the special private gain or loss of any principal by whom he
or she is retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or
she is retained, of a relative, or of a business associate, must make every reasonable effort to file a
memorandum of voting conflict with the recording secretary in advance of the vote. If that is not possible,
it must be filed within 15 days after the vote occurs. The memorandum must disclose the nature of the
officer's interest in the matter.
No county, municipal, or other local public officer shall vote in an official capacity upon any measure
which would inure to his or her special private gain or loss, or which the officer knows would inure to the
special private gain or loss of any principal by whom he or she is retained, of the parent organization or
subsidiary or sibling of a corporate principal by which he or she is retained, of a relative, or of a business
associate. The officer must publicly announce the nature of his or her interest before the vote and must file
a memorandum of voting conflict on Commission Form 8B with the meeting's recording officer within 15
days after the vote occurs disclosing the nature of his or her interest in the matter. However, members of
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community redevelopment agencies and district officers elected on a one -acre, one -vote basis are not
required to abstain when voting in that capacity.
No appointed state or local officer shall participate in any matter which would inure to the officer's
special private gain or loss, the special private gain or loss of any principal by whom he or she is
retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or she
is retained, of a relative, or of a business associate, without first disclosing the nature of his or her
interest in the matter. The memorandum of voting conflict (Commission Form 8A or 8B) must be filed
with the meeting's recording officer, be provided to the other members of the agency, and be read
publicly at the next meeting.
If the conflict is unknown or not disclosed prior to the meeting, the appointed official must orally
disclose the conflict at the meeting when the conflict becomes known. Also, a written memorandum
of voting conflict must be filed with the meeting's recording officer within 15 days of the disclosure
being made and must be provided to the other members of the agency, with the disclosure being read
publicly at the next scheduled meeting. [Sec. 112.3143, Fla. Stat.]
F. DISCLOSURES
Conflicts of interest may occur when public officials are in a position to make decisions that affect
their personal financial interests. This is why public officers and employees, as well as candidates who
run for public office, are required to publicly disclose their financial interests. The disclosure process
serves to remind officials of their obligation to put the public interest above personal considerations.
It also helps citizens to monitor the considerations of those who spend their tax dollars and participate
in public policy decisions or administration.
All public officials and candidates do not file the same degree of disclosure; nor do they all file at
the same time or place. Thus, care must be taken to determine which disclosure forms a particular
official or candidate is required to file.
The following forms are described below to set forth the requirements of the various disclosures
and the steps for correctly providing the information in a timely manner.
1. FORM 1- Limited Financial Disclosure
Who Must File:
Persons required to file FORM 1 include all state officers, local officers, candidates for local elective
office, and specified state employees as defined below (other than those officers who are required by
law to file FORM 6).
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STATE OFFICERS include:
1) Elected public officials not serving in a political subdivision of the state and any person appointed
to fill a vacancy in such office, unless required to file full disclosure on Form 6.
2) Appointed members of each board, commission, authority, or council having statewide jurisdiction,
excluding members of solely advisory bodies; but including judicial nominating commission members;
directors of Enterprise Florida, Scripps Florida Funding Corporation, and CareerSource Florida, and
members of the Council on the Social Status of Black Men and Boys; the Executive Director, governors,
and senior managers of Citizens Property Insurance Corporation; governors and senior managers of
Florida Workers' Compensation Joint Underwriting Association, board members of the Northeast
Florida Regional Transportation Commission, and members of the board of Triumph Gulf Coast, Inc.;
members of the board of Florida is for Veterans, Inc.; and members of the Technology Advisory Council
within the Agency for State Technology.
3) The Commissioner of Education, members of the State Board of Education, the Board of Governors,
local boards of trustees and presidents of state universities, and members of the Florida Prepaid College
Board.
LOCAL OFFICERS include:
1) Persons elected to office in any political subdivision (such as municipalities, counties, and special
districts) and any person appointed to fill a vacancy in such office, unless required to file full disclosure
on Form 6.
2) Appointed members of the following boards, councils, commissions, authorities, or other bodies of
any county, municipality, school district, independent special district, or other political subdivision: the
governing body of the subdivision; a community college or junior college district board of trustees; a
board having the power to enforce local code provisions; a planning or zoning board, board of
adjustments or appeals, community redevelopment agency board, or other board having the power to
recommend, create, or modify land planning or zoning within the political subdivision, except for citizen
advisory committees, technical coordinating committees, and similar groups who only have the power to
make recommendations to planning or zoning boards, except for representatives of a military installation
acting on behalf of all military installations within that jurisdiction; a pension board or retirement board
empowered to invest pension or retirement funds or to determine entitlement to or amount of a pension
or other retirement benefit.
3) Any other appointed member of a local government board who is required to file a statement of
financial interests by the appointing authority or the enabling legislation, ordinance, or resolution creating
the board.
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4) Persons holding any of these positions in local government: mayor; county or city manager; chief
administrative employee or finance director of a county, municipality, or other political subdivision; county
or municipal attorney; chief county or municipal building inspector; county or municipal water resources
coordinator; county or municipal pollution control director; county or municipal environmental control
director; county or municipal administrator with power to grant or deny a land development permit; chief
of police; fire chief; municipal clerk; appointed district school superintendent; community college
president; district medical examiner; purchasing agent (regardless of title) having the authority to make
any purchase exceeding $35,000 for the local governmental unit.
5) Members of governing boards of charter schools operated by a city or other public entity.
6) The officers, directors, and chief executive officer of a corporation, partnership, or other business
entity that is serving as the chief administrative or executive officer or employee of a political subdivision,
and any business entity employee who is acting as the chief administrative or executive officer or employee
of the political subdivision. [Sec. 112.3136, Fla. Stat.]
SPECIFIED STATE EMPLOYEE includes:
1) Employees in the Office of the Governor or of a Cabinet member who are exempt from the Career
Service System, excluding secretarial, clerical, and similar positions.
2) The following positions in each state department, commission, board, or council: secretary or state
surgeon general, assistant or deputy secretary, executive director, assistant or deputy executive
director, and anyone having the power normally conferred upon such persons, regardless of title.
3) The following positions in each state department or division: director, assistant or deputy director,
bureau chief, assistant bureau chief, and any person having the power normally conferred upon such
persons, regardless of title.
4) Assistant state attorneys, assistant public defenders, criminal conflict and civil regional counsel,
assistant criminal conflict and civil regional counsel, public counsel, full-time state employees serving
as counsel or assistant counsel to a state agency, judges of compensation claims, administrative law
judges, and hearing officers.
5) The superintendent or director of a state mental health institute established for training and
research in the mental health field, or any major state institution or facility established for corrections,
training, treatment, or rehabilitation.
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6) State agency business managers, finance and accounting directors, personnel officers, grant
coordinators, and purchasing agents (regardless of title) with power to make a purchase exceeding
$35,000.
7) The following positions in legislative branch agencies: each employee (other than those employed
in maintenance, clerical, secretarial, or similar positions and legislative assistants exempted by the
presiding officer of their house); and each employee of the Commission on Ethics.
What Must Be Disclosed:
FORM 1 requirements are set forth fully on the form. In general, this includes the reporting person's
sources and types of financial interests, such as the names of employers and addresses of real property
holdings. NO DOLLAR VALUES ARE REQUIRED TO BE LISTED. In addition, the form requires the
disclosure of certain relationships with, and ownership interests in, specified types of businesses such
as banks, savings and loans, insurance companies, and utility companies.
When to File:
CANDIDATES for elected local office must file FORM 1 together with and at the same time they file
their qualifying papers.
STATE and LOCAL OFFICERS and SPECIFIED STATE EMPLOYEES are required to file disclosure by July
1 of each year. They also must file within thirty days from the date of appointment or the beginning of
employment. Those appointees requiring Senate confirmation must file prior to confirmation.
Where to File:
Each LOCAL OFFICER files FORM 1 with the Supervisor of Elections in the county in which he or she
permanently resides.
A STATE OFFICER or SPECIFIED STATE EMPLOYEE files with the Commission on Ethics. [Sec.
112.3145, Fla. Stat.]
2. FORM 1F - Final Form 1 Limited Financial Disclosure
FORM 1F is the disclosure form required to be filed within 60 days after a public officer or employee
required to file FORM 1 leaves his or her public position. The form covers the disclosure period
between January 1 and the last day of office or employment within that year.
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3. FORM 2 - Quarterly Client Disclosure
The state officers, local officers, and specified state employees listed above, as well as elected
constitutional officers, must file a FORM 2 if they or a partner or associate of their professional firm
represent a client for compensation before an agency at their level of government.
A FORM 2 disclosure includes the names of clients represented by the reporting person or by any
partner or associate of his or her professional firm for a fee or commission before agencies at the
reporting person's level of government. Such representations do not include appearances in
ministerial matters, appearances before judges of compensation claims, or representations on behalf
of one's agency in one's official capacity. Nor does the term include the preparation and filing of forms
and applications merely for the purpose of obtaining or transferring a license, so long as the issuance
of the license does not require a variance, special consideration, or a certificate of public convenience
and necessity.
When to File:
This disclosure should be filed quarterly, by the end of the calendar quarter following the calendar
quarter during which a reportable representation was made. FORM 2 need not be filed merely to indicate
that no reportable representations occurred during the preceding quarter; it should be filed ONLY when
reportable representations were made during the quarter.
Where To File:
LOCAL OFFICERS file with the Supervisor of Elections of the county in which they permanently
reside.
STATE OFFICERS and SPECIFIED STATE EMPLOYEES file with the Commission on Ethics. [Sec.
112.3145(4), Fla. Stat.]
4. FORM 6 - Full and Public Disclosure
Who Must File:
Persons required by law to file FORM 6 include all elected constitutional officers and candidates for
such office; the mayor and members of the city council and candidates for these offices in Jacksonville;
the Duval County Superintendent of Schools; judges of compensation claims (pursuant to Sec. 440.442,
Fla. Stat.); members of the Florida Housing Finance Corporation Board and members of expressway
authorities, transportation authorities (except the Jacksonville Transportation Authority), bridge
authority, or toll authorities created pursuant to Ch. 348 or 343, or 349, or other general law.
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What Must be Disclosed:
FORM 6 is a detailed disclosure of assets, liabilities, and sources of income over $1,000 and their
values, as well as net worth. Officials may opt to file their most recent income tax return in lieu of listing
sources of income but still must disclose their assets, liabilities, and net worth. In addition, the form
requires the disclosure of certain relationships with, and ownership interests in, specified types of
businesses such as banks, savings and loans, insurance companies, and utility companies.
When and Where To File:
Incumbent officials must file FORM 6 annually by July 1 with the Commission on Ethics. CANDIDATES
must file with the officer before whom they qualify at the time of qualifying. [Art. II, Sec. 8(a) and (i), Fla.
Const., and Sec. 112.3144, Fla. Stat.]
5. FORM 6F - Final Form 6 Full and Public Disclosure
This is the disclosure form required to be filed within 60 days after a public officer or employee
required to file FORM 6 leaves his or her public position. The form covers the disclosure period
between January 1 and the last day of office or employment within that year.
6. FORM 9 - Quarterly Gift Disclosure
Each person required to file FORM 1 or FORM 6, and each state procurement employee, must file a
FORM 9, Quarterly Gift Disclosure, with the Commission on Ethics on the last day of any calendar quarter
following the calendar quarter in which he or she received a gift worth more than $100, other than gifts
from relatives, gifts prohibited from being accepted, gifts primarily associated with his or her business or
employment, and gifts otherwise required to be disclosed. FORM 9 NEED NOT BE FILED if no such gift was
received during the calendar quarter.
Information to be disclosed includes a description of the gift and its value, the name and address of
the donor, the date of the gift, and a copy of any receipt for the gift provided by the donor. [Sec. 112.3148,
Fla. Stat.]
7. FORM 10 - Annual Disclosure of Gifts from Government Aaencies and Direct -Support Oraanizations
and Honorarium Event Related Expenses
State government entities, airport authorities, counties, municipalities, school boards, water
management districts, and the South Florida Regional Transportation Authority, may give a gift worth
more than $100 to a person required to file FORM 1 or FORM 6, and to state procurement employees, if
a public purpose can be shown for the gift. Also, a direct -support organization for a governmental entity
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may give such a gift to a person who is an officer or employee of that entity. These gifts are to be reported
on FORM 10, to be filed by July 1.
The governmental entity or direct -support organization giving the gift must provide the officer or
employee with a statement about the gift no later than March 1 of the following year. The officer or
employee then must disclose this information by filing a statement by July 1 with his or her annual
financial disclosure that describes the gift and lists the donor, the date of the gift, and the value of the
total gifts provided during the calendar year. State procurement employees file their statements with
the Commission on Ethics. [Sec. 112.3148, Fla. Stat.]
In addition, a person required to file FORM 1 or FORM 6, or a state procurement employee, who
receives expenses or payment of expenses related to an honorarium event from someone who is
prohibited from giving him or her an honorarium, must disclose annually the name, address, and
affiliation of the donor, the amount of the expenses, the date of the event, a description of the
expenses paid or provided, and the total value of the expenses on FORM 10. The donor paying the
expenses must provide the officer or employee with a statement about the expenses within 60 days
of the honorarium event.
The disclosure must be filed by July 1, for expenses received during the previous calendar year,
with the officer's or employee's FORM 1 or FORM 6. State procurement employees file their
statements with the Commission on Ethics. [Sec. 112.3149, Fla. Stat.]
However, notwithstanding Sec. 112.3149, Fla. Stat., no executive branch or legislative lobbyist or
principal shall make, directly or indirectly, and no executive branch agency official or employee who
files FORM 1 or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the
purpose of lobbying. This may include gifts or honorarium event related expenses that formerly were
permitted under Sections 112.3148 and 112.3149. [Sec. 112.3215, Fla. Stat.] Similar prohibitions apply
to legislative officials and employees. However, these laws are not administered by the Commission
on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts, which include anything not primarily related to
political activities authorized under ch. 106, are prohibited from political committees. [Sec. 112.31485
Fla. Stat.]
8. FORM 30 - Donor's Quarterly Gift Disclosure
As mentioned above, the following persons and entities generally are prohibited from giving a gift
worth more than $100 to a reporting individual (a person required to file FORM 1 or FORM 6) or to a state
procurement employee: a political committee; a lobbyist who lobbies the reporting individual's or
procurement employee's agency, and the partner, firm, employer, or principal of such a lobbyist; and
vendors. If such person or entity makes a gift worth between $25 and $100 to a reporting individual or
state procurement employee (that is not accepted in behalf of a governmental entity or charitable
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organization), the gift should be reported on FORM 30. The donor also must notify the recipient at the
time the gift is made that it will be reported.
The FORM 30 should be filed by the last day of the calendar quarter following the calendar quarter in
which the gift was made. If the gift was made to an individual in the legislative branch, FORM 30 should
be filed with the Lobbyist Registrar. [See page 35 for address.] If the gift was to any other reporting
individual or state procurement employee, FORM 30 should be filed with the Commission on Ethics.
However, notwithstanding Section 112.3148, Fla. Stat., no executive branch lobbyist or principal shall
make, directly or indirectly, and no executive branch agency official or employee who files FORM 1 or
FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying.
This may include gifts that formerly were permitted under Section 112.3148. [Sec. 112.3215, Fla. Stat.]
Similar prohibitions apply to legislative officials and employees. However, these laws are not administered
by the Commission on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts from political committees are
prohibited. [Sec. 112.31485, Fla. Stat.]
9. FORM 1X AND FORM 6X - Amendments to Form 1 and Form 6
These forms are provided for officers or employees to amend their previously filed Form 1 or Form 6.
IV. AVAILABILITY OF FORMS
LOCAL OFFICERS and EMPLOYEES who must file FORM 1 annually will be sent the form by mail from the
Supervisor of Elections in the county in which they permanently reside not later than JUNE 1 of each year.
Newly elected and appointed officials or employees should contact the heads of their agencies for copies
of the form or download it from www.ethics.state.fl.us, as should those persons who are required to file
their final disclosure statements within 60 days of leaving office or employment.
ELECTED CONSTITUTIONAL OFFICERS, OTHER STATE OFFICERS, and SPECIFIED STATE EMPLOYEES who
must file annually FORM 1 or 6 will be sent these forms by mail from the Commission on Ethics by JUNE 1
of each year. Newly elected and appointed officers and employees should contact the heads of their
agencies or the Commission on Ethics for copies of the form or download it from www.ethics.state.fl.us, as
should those persons who are required to file their final disclosure statements within 60 days of leaving
office or employment.
Any person needing one or more of the other forms described here may also obtain them from a
Supervisor of Elections or from the Commission on Ethics, P.O. Drawer 15709, Tallahassee, Florida 32317-
5709. They are also available on the Commission's website: www.ethics.state.fl.us.
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V. PENALTIES
A. Non -criminal Penalties for Violation of the Sunshine Amendment and the Code of Ethics
There are no criminal penalties for violation of the Sunshine Amendment and the Code of Ethics.
Penalties for violation of these laws may include: impeachment, removal from office or employment,
suspension, public censure, reprimand, demotion, reduction in salary level, forfeiture of no more than
one-third salary per month for no more than twelve months, a civil penalty not to exceed $10,000, and
restitution of any pecuniary benefits received, and triple the value of a gift from a political committee.
B. Penalties for Candidates
CANDIDATES for public office who are found in violation of the Sunshine Amendment or the Code
of Ethics may be subject to one or more of the following penalties: disqualification from being on the
ballot, public censure, reprimand, or a civil penalty not to exceed $10,000, and triple the value of a gift
received from a political committee.
C. Penalties for Former Officers and Employees
FORMER PUBLIC OFFICERS or EMPLOYEES who are found in violation of a provision applicable to
former officers or employees or whose violation occurred prior to such officer's or employee's leaving
public office or employment may be subject to one or more of the following penalties: public censure
and reprimand, a civil penalty not to exceed $10,000, and restitution of any pecuniary benefits
received, and triple the value of a gift received from a political committee.
D. Penalties for Lobbyists and Others
An executive branch lobbyist who has failed to comply with the Executive Branch Lobbying Registration
law (see Part VIII) may be fined up to $5,000, reprimanded, censured, or prohibited from lobbying executive
branch agencies for up to two years. Lobbyists, their employers, principals, partners, and firms, and political
committees and committees of continuous existence who give a prohibited gift or honorarium or fail to
comply with the gift reporting requirements for gifts worth between $25 and $100, may be penalized by a
fine of not more than $5,000 and a prohibition on lobbying, or employing a lobbyist to lobby, before the
agency of the public officer or employee to whom the gift was given for up to two years. Any agent or person
acting on behalf of a political committee giving a prohibited gift is personally liable for a civil penalty of up
to triple the value of the gift.
Executive Branch lobbying firms that fail to timely file their quarterly compensation reports may be fined
$50 per day per report for each day the report is late, up to a maximum fine of $5,000 per report.
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E. Felony Convictions: Forfeiture of Retirement Benefits
Public officers and employees are subject to forfeiture of all rights and benefits under the
retirement system to which they belong if convicted of certain offenses. The offenses include
embezzlement or theft of public funds; bribery; felonies specified in Chapter 838, Florida Statutes;
impeachable offenses; and felonies committed with intent to defraud the public or their public agency.
[Sec. 112.3173, Fla. Stat.]
F. Automatic Penalties for Failure to File Annual Disclosure
Public officers and employees required to file either Form 1 or Form 6 annual financial disclosure
are subject to automatic fines of $25 for each day late the form is filed after September 1, up to a
maximum penalty of $1,500. [Sec. 112.3144 and 112.3145, Fla. Stat.]
VI. ADVISORY OPINIONS
Conflicts of interest may be avoided by greater awareness of the ethics laws on the part of public
officials and employees through advisory assistance from the Commission on Ethics.
A. Who Can Request an Opinion
Any public officer, candidate for public office, or public employee in Florida who is in doubt about
the applicability of the standards of conduct or disclosure laws to himself or herself, or anyone who
has the power to hire or terminate another public employee, may seek an advisory opinion from the
Commission about himself or herself or that employee.
B. How to Request an Opinion
Opinions may be requested by letter presenting a question based on a real situation and including
a detailed description of the situation. Opinions are issued by the Commission and are binding on the
conduct of the person who is the subject of the opinion, unless material facts were omitted or misstated
in the request for the opinion. Published opinions will not bear the name of the persons involved unless
they consent to the use of their names; however, the request and all information pertaining to it is a
public record, made available to the Commission and to members of the public in advance of the
Commission's consideration of the question.
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C. How to Obtain Published Opinions
All of the Commission's opinions are available for viewing or download at its website:
www.ethics.state.fl.us.
VII. COMPLAINTS
A. Citizen Involvement
Agenda Item #2A.
04 May 2021
The Commission on Ethics cannot conduct investigations of alleged violations of the Sunshine
Amendment or the Code of Ethics unless a person files a sworn complaint with the Commission alleging
such violation has occurred, or a referral is received, as discussed below.
If you have knowledge that a person in government has violated the standards of conduct or
disclosure laws described above, you may report these violations to the Commission by filing a sworn
complaint on the form prescribed by the Commission and available for download at
www.ethics.state.fl.us. The Commission is unable to take action based on learning of such misdeeds
through newspaper reports, telephone calls, or letters.
You can obtain a complaint form (FORM 50), by contacting the Commission office at the address
or phone number shown on the inside front cover of this booklet, or you can download it from the
Commission's website:
www.ethics.state.fl.us.
B. Referrals
The Commission may accept referrals from: the Governor, the Florida Department of Law
Enforcement, a State Attorney, or a U.S. Attorney. A vote of six of the Commission's nine members is
required to proceed on such a referral.
C. Confidentiality
The complaint or referral, as well as all proceedings and records relating thereto, is confidential
until the accused requests that such records be made public or until the matter reaches a stage in the
Commission's proceedings where it becomes public. This means that unless the Commission receives
a written waiver of confidentiality from the accused, the Commission is not free to release any
documents or to comment on a complaint or referral to members of the public or press, so long as the
complaint or referral remains in a confidential stage.
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A COMPLAINT OR REFERRAL MAY NOT BE FILED WITH RESPECT TO A CANDIDATE ON THE DAY OF THE
ELECTION, OR WITHIN THE 30 CALENDAR DAYS PRECEDING THE ELECTION DATE, UNLESS IT IS BASED
ON PERSONAL INFORMATION OR INFORMATION OTHER THAN HEARSAY.
D. How the Complaint Process Works
Complaints which allege a matter within the Commission's jurisdiction are assigned a tracking
number and Commission staff forwards a copy of the original sworn complaint to the accused within
five working days of its receipt. Any subsequent sworn amendments to the complaint also are
transmitted within five working days of their receipt.
Once a complaint is filed, it goes through three procedural stages under the Commission's rules. The
first stage is a determination of whether the allegations of the complaint are legally sufficient: that is,
whether they indicate a possible violation of any law over which the Commission has jurisdiction. If the
complaint is found not to be legally sufficient, the Commission will order that the complaint be dismissed
without investigation, and all records relating to the complaint will become public at that time.
In cases of very minor financial disclosure violations, the official will be allowed an opportunity to
correct or amend his or her disclosure form. Otherwise, if the complaint is found to be legally sufficient,
a preliminary investigation will be undertaken by the investigative staff of the Commission. The second
stage of the Commission's proceedings involves this preliminary investigation and a decision by the
Commission as to whether there is probable cause to believe that there has been a violation of any of
the ethics laws. If the Commission finds no probable cause to believe there has been a violation of the
ethics laws, the complaint will be dismissed and will become a matter of public record. If the Commission
finds probable cause to believe there has been a violation of the ethics laws, the complaint becomes
public and usually enters the third stage of proceedings. This stage requires the Commission to decide
whether the law was actually violated and, if so, whether a penalty should be recommended. At this
stage, the accused has the right to request a public hearing (trial) at which evidence is presented, or the
Commission may order that such a hearing be held. Public hearings usually are held in or near the area
where the alleged violation occurred.
When the Commission concludes that a violation has been committed, it issues a public report of its
findings and may recommend one or more penalties to the appropriate disciplinary body or official.
When the Commission determines that a person has filed a complaint with knowledge that the
complaint contains one or more false allegations or with reckless disregard for whether the complaint
contains false allegations, the complainant will be liable for costs plus reasonable attorney's fees incurred
by the person complained against. The Department of Legal Affairs may bring a civil action to recover such
fees and costs, if they are not paid voluntarily within 30 days.
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E. Dismissal of Complaints At Any Stage of Disposition
The Commission may, at its discretion, dismiss any complaint at any stage of disposition should it
determine that the public interest would not be served by proceeding further, in which case the
Commission will issue a public report stating with particularity its reasons for the dismissal. [Sec.
112.324(12), Fla. Stat.]
F. Statute of Limitations
All sworn complaints alleging a violation of the Sunshine Amendment or the Code of Ethics must be
filed with the Commission within five years of the alleged violation or other breach of the public trust. Time
starts to run on the day AFTER the violation or breach of public trust is committed. The statute of limitations
is tolled on the day a sworn complaint is filed with the Commission. If a complaint is filed and the statute
of limitations has run, the complaint will be dismissed. [Sec. 112.3231, Fla. Stat.]
VIII. EXECUTIVE BRANCH LOBBYING
Any person who, for compensation and on behalf of another, lobbies an agency of the executive branch
of state government with respect to a decision in the area of policy or procurement may be required to
register as an executive branch lobbyist. Registration is required before lobbying an agency and is
renewable annually. In addition, each lobbying firm must file a compensation report with the Commission
for each calendar quarter during any portion of which one or more of the firm's lobbyists were registered
to represent a principal. As noted above, no executive branch lobbyist or principal can make, directly or
indirectly, and no executive branch agency official or employee who files FORM 1 or FORM 6 can knowingly
accept, directly or indirectly, any expenditure made for the purpose of lobbying. [Sec. 112.3215, Fla. Stat.]
Paying an executive branch lobbyist a contingency fee based upon the outcome of any specific
executive branch action, and receiving such a fee, is prohibited. A violation of this prohibition is a first
degree misdemeanor, and the amount received is subject to forfeiture. This does not prohibit sales people
from receiving a commission. [Sec. 112.3217, Fla. Stat.]
Executive branch departments, state universities, community colleges, and water management districts
are prohibited from using public funds to retain an executive branch (or legislative branch) lobbyist,
although these agencies may use full-time employees as lobbyists. [Sec. 11.062, Fla. Stat.]
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Online registration and filing is available at www.floridalobbyist.gov. Additional information about
the executive branch lobbyist registration system may be obtained by contacting the Lobbyist Registrar
at the following address:
Executive Branch Lobbyist Registration
Room G-68, Claude Pepper Building
111 W. Madison Street
Tallahassee, FL 32399-1425
Phone: 850/922-4987
IX. WHISTLE -BLOWER'S ACT
In 1986, the Legislature enacted a "Whistle -blower's Act" to protect employees of agencies and
government contractors from adverse personnel actions in retaliation for disclosing information in a sworn
complaint alleging certain types of improper activities. Since then, the Legislature has revised this law to
afford greater protection to these employees.
While this language is contained within the Code of Ethics, the Commission has no jurisdiction or
authority to proceed against persons who violate this Act. Therefore, a person who has disclosed
information alleging improper conduct governed by this law and who may suffer adverse consequences
as a result should contact one or more of the following: the Office of the Chief Inspector General in the
Executive Office of the Governor; the Department of Legal Affairs; the Florida Commission on Human
Relations; or a private attorney. [Sec. 112.3187 - 112.31895, Fla. Stat.]
X. ADDITIONAL INFORMATION
As mentioned above, we suggest that you review the language used in each law for a more detailed
understanding of Florida's ethics laws. The "Sunshine Amendment" is Article II, Section 8, of the Florida
Constitution. The Code of Ethics for Public Officers and Employees is contained in Part III of Chapter 112,
Florida Statutes.
Additional information about the Commission's functions and interpretations of these laws may be
found in Chapter 34 of the Florida Administrative Code, where the Commission's rules are published, and
in The Florida Administrative Law Reports, which until 2005 published many of the Commission's final
orders. The Commission's rules, orders, and opinions also are available at www.ethics.state.fl.us.
If you are a public officer or employee concerned about your obligations under these laws, the staff
of the Commission will be happy to respond to oral and written inquiries by providing information
about the law, the Commission's interpretations of the law, and the Commission's procedures.
24
Page32of74
Agenda Item #2A.
04 May 2021
XI. TRAINING
Constitutional officers, elected municipal officers, and commissioners of community
redevelopment agencies (CRAB) are required to receive a total of four hours training, per calendar
year, in the area of ethics, public records, and open meetings. The Commission on Ethics does not
track compliance or certify providers.
Visit the training page on the Commission's website for up-to-date rules, opinions, audio/video
training, and opportunities for live training conducted by Commission staff. A comprehensive online
training course addressing Florida's Code of Ethics, as well as Sunshine Law, and Public Records Act is
available via a link on the Commission's homepage.
25
Page33of74
Page 34 of 74
Agenda Item #2A.
04 May 2021
Sunshine Law and Public Records Law
OVERVIEW
Through the Government in the Sunshine and Public Records
laws, the State of Florida leads the nation in government
transparency. To build public trust, these laws establish the
right of citizens to observe decision-making at the state and
local government levels. In practice, this generally means that
all communications and records related to City business are for
the benefit of the public, and therefore must be accessible
and/or made available upon request.
SUNSHINE LAW
The Sunshine Law applies when two or more individuals on the
same board discuss an issue that could come before their
board. Under the Sunshine Law, any communication with
another board member regarding issues that may come before
your board must occur only at a meeting noticed to the public
and press. This means you and other board members cannot
discuss outside of noticed meetings any issues your board may
potentially consider. Thus, you should avoid discussing issues
with fellow board members (1) in the meeting room before or
after a public meeting, (2) via email, texts, social media,
telephone, or letters, (3) during casual gatherings or chance
encounters, or (4) by using third party liaisons to communicate
between each other.
The Sunshine Law applies to all board meetings, including
committees and sub -committees. Additionally, the Sunshine
Law applies to a single board member when that member acts
as the sole decision maker for the board as a whole, such as the
negotiation of contract terms or vendor selection.
The Sunshine Law has three basic requirements :
• Discussion must take place at meetings open to the public;
• Reasonable notice of such meetings must be given; and
• Minutes must be taken and promptly recorded.
1
HIGHLIGHTS
❑ ONLY discuss issues at
publicly -noticed meetings.
❑ ASK thoughtful questions
during public meetings
before voting to avoid the
appearance that things
have been already decided
and to let citizens see your
thought process.
❑ AVOID side -bar
conversations during a
meeting.
❑ AVOID conversation while
entering and exiting the
board meeting, even if you
have already voted on an
issue.
❑ Individual board members
CAN discuss issues with
employees of the City and
other agencies, as long as
they do not serve on your
board/committee.
❑ Individual board members
CAN share relevant
information with other
board members between
meetings; however, ASK
your board staff to send a
one-way email.
❑ Two or more board
members CAN attend and
speak at a publicly -noticed
meeting held by a different
board, but they cannot
engage with each other.
Page 35 of 74
You are responsible for ensuring that public meetings for your
board comply with the Sunshine Law, including (1) the posting and
distribution of meeting notices in a reasonable time prior to
meetings and (2) taking of written minutes at all meetings. City staff
assigned to your board typically handle the posting and
distribution of meeting notices and the taking of minutes. However,
you are responsible for confirming this is occurring. If no City staff
is at your public meeting, you must take minutes yourself.
The Sunshine Law also requires that the public has an opportunity
to comment before any final action is taken by your board.
Violating the Sunshine Law could result in fines up to $500, 60
days in jail, and civil suits that may invalidate board decisions
and an award of attorney's fees.
PUBLIC RECORDS
All records related to the transaction of government business are
public records and must be made available to the public upon
request. This includes all emails, text messages, social media
postings, documents, papers, letters, maps, books, tapes,
photographs, films, sound recordings, and handwritten notes
related to your board business — regardless of whether they are in
their final form and regardless of where they are kept. Even
personal notes and draft documents intended for personal use
become public records if they are communicated to anyone else.
To help preserve records related to your board, you should keep a
binder of all board records to provide to the City at the end of your
board service. You should also forward all emails regarding board
business to the City staff that supports your board. If you receive
any request for records related to your board, immediately forward
the request to the board staff so the request can be handled
correctly and in a timely fashion.
Penalties for destroying or failing to maintain public records can
include maximum of one year in jail and criminal fines; civil
penalties, including $500 fine.
Agenda Item #2A.
04 May 2021
❑ DO NOT prevent the
public from attending
public meetings.
❑ DO NOT ask anyone to
leave a public meeting.
❑ DO NOT begin the
meeting early, not even
by one minute.
❑ ASK Staff Liaison if you
are not sure.
REQUIREMENTS
❑ Provide proper notice.
❑ Public meetings MUST be
in buildings that are
accessible to all members
of the public, including
persons with disabilities.
❑ Allow public COMMENT
before final action is
taken.
PUBLIC RECORDS
❑ DO NOT destroy or
delete records related
to City business.
❑ ANY RECORDS related
to City business that
are located in
personal e-mail
accounts or on
personal devices
(including cell phones)
are public records,
including text
messages and emails.
❑ CREATE A SYSTEM to
store your public
records so they can
be easily retrieved,
such as scanning
documents and saving
texts.
❑ BE PREPARED to
respond to requests
for public records.
Page36of74
GOVERNMENT ETHICS
Most Common Danger Areas
ACCEPTING GIFTS
CAMPAIGNING AT
FROM VENDORS/LOBBYISTS PUBLIC MEETINGS
ROW
NOT ALLOWING
PUBLIC COMMENT
CD)
SUNSHINE
VIOLATIONS
I 4 fi
CONFLICTS OF
INTEREST
VOTING
CONFLICTS
Agenda Item #2A.
04 May 2021
MISSING REQUIRED
ETHICS TRAINING
MISUSE OF
POSITION
DESTROYING PUBLIC
RECORDS
Page 37 of 74
Page 38 of 74
FORM 1 STATEMENT OF
Please print or type your name, mailing
address, agency name, and position below:
Agenda Item #2B.
04 May 2021
2020
1 FINANCIAL INTERESTS I FOR OFFICE USE ONLY:
LAST NAME -- FIRST NAME -- MIDDLE NAME :
MAILING ADDRESS :
CITY : ZIP : COUNTY :
NAME OF AGENCY :
NAME OF OFFICE OR POSITION HELD OR SOUGHT :
CHECK ONLY IF D CANDIDATE OR D NEW EMPLOYEE OR APPOINTEE
**** THIS SECTION MUST BE COMPLETED ****
DISCLOSURE PERIOD:
THIS STATEMENT REFLECTS YOUR FINANCIAL INTERESTS FOR CALENDAR YEAR ENDING DECEMBER 31, 2020.
MANNER OF CALCULATING REPORTABLE INTERESTS:
FILERS HAVE THE OPTION OF USING REPORTING THRESHOLDS THAT ARE ABSOLUTE DOLLAR VALUES, WHICH REQUIRES
FEWER CALCULATIONS, OR USING COMPARATIVE THRESHOLDS, WHICH ARE USUALLY BASED ON PERCENTAGE VALUES
(see instructions for further details). CHECK THE ONE YOU ARE USING (must check one):
❑ COMPARATIVE (PERCENTAGE) THRESHOLDS OR El DOLLAR VALUE THRESHOLDS
PART A -- PRIMARY SOURCES OF INCOME [Major sources of income to the reporting person - See instructions]
(If you have nothing to report, write "none" or "n/a")
NAME OF SOURCE
OF INCOME
SOURCE'S
ADDRESS
DESCRIPTION OF THE SOURCE'S
PRINCIPAL BUSINESS ACTIVITY
PART B -- SECONDARY SOURCES OF INCOME
[Major customers, clients, and other sources of income to businesses owned by the reporting person - See instructions]
(If you have nothing to report, write "none" or "n/a")
NAME OF NAME OF MAJOR SOURCES ADDRESS
BUSINESS ENTITY OF BUSINESS' INCOME OF SOURCE
PART C -- REAL PROPERTY [Land, buildings owned by the reporting person - See instructions]
(If you have nothing to report, write "none" or "n/a")
PRINCIPAL BUSINESS
ACTIVITY OF SOURCE
You are not limited to the space on the
lines on this form. Attach additional
sheets, if necessary.
FILING INSTRUCTIONS for when
and where to file this form are
located at the bottom of page 2.
INSTRUCTIONS on who must file
this form and how to fill it out
begin on page 3.
CE FORM 1 - Effective: January 1, 2021 (Continued on reverse side) PAGE 1
Incorporated by reference in Rule 34-8.202(1), F.A.C.
Page 39 of 74
PART D — INTANGIBLE PERSONAL PROPERTY [Stocks, bonds, certificates of deposit, etc. - See instructions]
(If you have nothing to report, write "none" or "n/a")
TYPE OF INTANGIBLE
PART E — LIABILITIES [Major debts - See instructions]
(If you have nothing to report, write "none" or "n/a")
NAME OF CREDITOR
Agenda Item #2B.
04 May 2021
BUSINESS ENTITY TO WHICH THE PROPERTY RELATES
ADDRESS OF CREDITOR
PART F — INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses - See instructions]
(If you have nothing to report, write "none" or "n/a")
BUSINESS ENTITY # 1
NAME OF BUSINESS ENTITY
ADDRESS OF BUSINESS ENTITY
PRINCIPAL BUSINESS ACTIVITY
POSITION HELD WITH ENTITY
I OWN MORE THAN A 5% INTEREST IN THE BUSINESS
NATURE OF MY OWNERSHIP INTEREST
BUSINESS ENTITY # 2
PART G — TRAINING For elected municipal officers, appointed school superintendents, and commissioners of a community redevelopment
agency created under Part III, Chapter 163 required to complete annual ethics training pursuant to section 112.3142, F.S.
❑ I CERTIFY THAT I HAVE COMPLETED THE REQUIRED TRAINING.
IF ANY OF PARTS A THROUGH G ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE ❑
SIGNATURE OF FILER: I CPA or ATTORNEY SIGNATURE ONLY
Signature:
Date Signed:
FILING INSTRUCTIONS:
If you were mailed the form by the Commission on Ethics or a County
Supervisor of Elections for your annual disclosure filing, return the
form to that location. To determine what category your position falls
under, see page 3 of instructions.
Local officers/employees file with the Supervisor of Elections
of the county in which they permanently reside. (If you do not
permanently reside in Florida, file with the Supervisor of the county
where your agency has its headquarters.) Form 1 filers who file with
the Supervisor of Elections may file by mail or email. Contact your
Supervisor of Elections for the mailing address or email address to
use. Do not email your form to the Commission on Ethics. it will be
returned.
State officers or specified state employees who file with the
Commission on Ethics may file by mail or email. To file by mail,
send the completed form to P.O. Drawer 15709, Tallahassee, FL
32317-5709; physical address: 325 John Knox Rd, Bldg E, Ste 200,
Tallahassee, FL 32303. To file with the Commission by email, scan
your completed form and any attachments as a pdf (do not use any
other format), send it to CEForm1@leg.state.fl.us and retain a copy
for your records. Do not file by both mail and email. Choose only one
filina method. Form 6s will not be accepted via email.
If a certified public accountant licensed under Chapter 473, or attorney
in good standing with the Florida Bar prepared this form for you, he or
she must complete the following statement:
, prepared the CE
Form 1 in accordance with Section 112.3145, Florida Statutes, and the
instructions to the form. Upon my reasonable knowledge and belief, the
disclosure herein is true and correct.
CPA/Attorney Signature:
Date Signed:
Candidates file this form together with their filing papers.
MULTIPLE FILING UNNECESSARY: A candidate who files a Form
1 with a qualifying officer is not required to file with the Commission
or Supervisor of Elections.
WHEN TO FILE: Initially, each local officer/employee, state officer,
and specified state employee must file within 30 days of the
date of his or her appointment or of the beginning of employment.
Appointees who must be confirmed by the Senate must file prior to
confirmation, even if that is less than 30 days from the date of their
appointment.
Candidates must file at the same time they file their qualifying
papers.
Thereafter, file by July 1 following each calendar year in which they
hold their positions.
Finally, file a final disclosure form (Form 1 F) within 60 days of
leaving office or employment. Filing a CE Form 1F (Final Statement
of Financial Interests) does not relieve the filer of filing a CE Form 1
if the filer was in his or her position on December 31, 2020.
CE FORM 1 - Effective: January 1, 2021. PAGE 2
Incorporated by reference in Rule 34-8.202(1), F.A.C.
Page 40 of 74
Agenda Item #2B.
04 May 2021
NOTICE
Annual Statements of Financial Interests are due July 1. If the annual form is not filed or postmarked by September 1,
an automatic fine of $25 for each day late will be imposed, up to a maximum penalty of $1,500. Failure to file also can
result in removal from public office or employment. [s. 112.3145, F.S.]
In addition, failure to make any required disclosure constitutes grounds for and may be punished by one or more of the
following: disqualification from being on the ballot, impeachment, removal or suspension from office or employment,
demotion, reduction in salary, reprimand, or a civil penalty not exceeding $10,000. [s. 112.317, F.S.]
WHO MUST FILE FORM 1:
1) Elected public officials not serving in a political subdivision of the
state and any person appointed to fill a vacancy in such office, unless
required to file full disclosure on Form 6.
2) Appointed members of each board, commission, authority,
or council having statewide jurisdiction, excluding members of solely
advisory bodies, but including judicial nominating commission members;
Directors of Enterprise Florida, Scripps Florida Funding Corporation,
and Career Source Florida; and members of the Council on the Social
Status of Black Men and Boys; the Executive Director, Governors,
and senior managers of Citizens Property Insurance Corporation;
Governors and senior managers of Florida Workers' Compensation Joint
Underwriting Association; board members of the Northeast Fla. Regional
Transportation Commission; board members of Triumph Gulf Coast, Inc;
board members of Florida Is For Veterans, Inc.; and members of the
Technology Advisory Council within the Agency for State Technology.
3) The Commissioner of Education, members of the State Board
of Education, the Board of Govemors, the local Boards of Trustees and
Presidents of state universities, and the Florida Prepaid College Board.
4) Persons elected to office in any political subdivision (such as
municipalities, counties, and special districts) and any person appointed
to fill a vacancy in such office, unless required to file Form 6.
5) Appointed members of the following boards, councils,
commissions, authorities, or other bodies of county, municipality, school
district, independent special district, or other political subdivision: the
governing body of the subdivision; community college or junior college
district boards of trustees; boards having the power to enforce local code
provisions; boards of adjustment; community redevelopment agencies;
planning or zoning boards having the power to recommend, create, or
modify land planning or zoning within a political subdivision, except for
citizen advisory committees, technical coordinating committees, and
similar groups who only have the power to make recommendations
to planning or zoning boards, and except for representatives of a
military installatiorf acting on behalf of all military installations within that
jurisdiction; pension or retirement boards empowered to invest pension
or retirement funds or determine entitlement to or amount of pensions or
other retirement benefits, and the Pinellas County Construction Licensing
Board.
6) Any appointed member of a local government board who
is required to file a statement of financial interests by the appointing
authority or the enabling legislation, ordinance, or resolution creating the
board.
7) Persons holding any of these positions in local government:
mayor; county or city manager; chief administrative employee or finance
INSTRUCTIONS FOR C
INTRODUCTORY INFORMATION (Top of Form): If your
name, mailing address, public agency, and position are already
printed on the form, you do not need to provide this information
unless it should be changed. To change any of this information,
write the correct information on the form, and contact your
aaencv's financial disclosure coorltor. You can find your
coordinator on the Commission on Ethics website: www.ethics.
state.fl.us.
NAME OF AGENCY: The name of the governmental unit
which you serve or served, by which you are or were employed,
or for which you are a candidate.
DISCLOSURE PERIOD: The "disclosure period" for your
report is the calendar year ending December 31, 2020.
CE FORM 1 - Effective: January 1, 2021. Incorporated by reference In Rule 348.202, F.A.C.
director of a county, municipality, or other political subdivision; county
or municipal attorney; chief county or municipal building inspector;
county or municipal water resources coordinator; county or municipal
pollution control director; county or municipal environmental control
director; county or municipal administrator with power to grant or deny
a land development permit; chief of police; fire chief; municipal clerk;
appointed district school superintendent; community college president;
district medical examiner; purchasing agent (regardless of title) having
the authority to make any purchase exceeding $35,000 for the local
governmental unit.
8) Officers and employees of entities serving as chief administrative
officer of a political subdivision.
9) Members of governing boards of charter schools operated by a
city or other public entity.
10) Employees in the office of the Governor or of a Cabinet member
who are exempt from the Career Service System, excluding secretarial,
clerical, and similar positions.
11) The following positions in each state department, commission,
board, or council: Secretary, Assistant or Deputy Secretary, Executive
Director, Assistant or Deputy Executive Director, and anyone having the
power normally conferred upon such persons, regardless of title.
12) The following positions in each state department or division:
Director, Assistant or Deputy Director, Bureau Chief, and any person
having the power normally conferred upon such persons, regardless of
title.
13) Assistant State Attorneys, Assistant Public Defenders, criminal
conflict and civil regional counsel, and assistant criminal conflict and civil
regional counsel, Public Counsel, full-time state employees serving as
counsel or assistant counsel to a state agency, administrative law judges,
and hearing officers.
14) The Superintendent or Director of a state mental health institute
established for training and research in the mental health field, or any
major state institution or facility established for corrections, training,
treatment, or rehabilitation.
15) State agency Business Managers, Finance and Accounting
Directors, Personnel Officers, Grant Coordinators, and purchasing
agents (regardless of title) with power to make a purchase exceeding
$35,000.
16) The following positions in legislative branch agencies: each
employee (other than those employed in maintenance, clerical,
secretarial, or similar positions and legislative assistants exempted
by the presiding officer of their house); and each employee of the
Commission on Ethics.
OMPLETING FORM 1:
OFFICE OR POSITION HELD OR SOUGHT: The title of
the office or position you hold, are seeking, or held during the
disclosure period even if vou have since left that position. If you
are a candidate for office or are a new employee or appointee,
check the appropriate box.
PUBLIC RECORD: The disclosure form and everything
attached to it is a public record. Your Social Security Number
is not re uired and vou should redact it from any documents
you file. If you are an active or former officer or employee listed
in Section 119.071, F.S., whose home address is exempt from
disclosure, the Commission will maintain that confidentiality if
you submit a written reauest.
PAGE 3
Page 41 of 74
Agenda Item #2B.
04 May 2021
MANNER OF CALCULATING REPORTABLE INTEREST
Filers have the option of reporting based on either thresholds that are comparative (usually, based on percentage values) or thresholds
that are based on absolute dollar values. The instructions on the following pages specifically describe the different thresholds. Check
the box that reflects the choice you have made. You must use the type of threshold vou have chosen for each Dart of the form. In
other words, if you choose to report based on absolute dollar value thresholds, you cannot use a percentage threshold on any part
of the form.
PART A — PRIMARY SOURCES OF INCOME
[Required by s. 112.3145(3)(b)1, F.S.]
Part A is intended to require the disclosure of your principal
sources of income during the disclosure period. You do not have to
disclose anv public salary or public position(s). The income of your
spouse need not be disclosed; however, if there is joint income to
you and your spouse from property you own jointly (such as interest
or dividends from a bank account or stocks), you should disclose the
source of that income if it exceeded the threshold.
Please list in this part of the form the name, address, and
principal business activity of each source of your income which
exceeded $2,500 of gross income received by you in your own name
or by any other person for your use or benefit.
"Gross income" means the same as it does for income tax
purposes, even if the income is not actually taxable, such as interest
on tax-free bonds. Examples include: compensation for services,
income from business, gains from property dealings, interest, rents,
dividends, pensions, IRA distributions, social security, distributive
share of partnership gross income, and alimony, but not child support.
Examples:
— If you were employed by a company that manufactures
computers and received more than $2,500, list the name of the
company, its address, and its principal business activity (computer
manufacturing).
— If you were a partner in a law firm and your distributive share
of partnership gross income exceeded $2,500, list the name of
the firm, its address, and its principal business activity (practice of
law).
— If you were the sole proprietor of a retail gift business and your
gross income from the business exceeded $2,500, list the name
of the business, its address, and its principal business activity
(retail gift sales).
— If you received income from investments in stocks and bonds,
list each individual company from which you derived more than
$2,500. Do not aggregate all of your investment income.
— If more than $2,500 of your gross income was gain from the
sale of property (not just the selling price), list as a source of
income the purchaser's name, address and principal business
activity. If the purchaser's identity is unknown, such as where
securities listed on an exchange are sold through a brokerage
firm, the source of income should be listed as "sale of (name of
company) stock," for example.
— If more than $2,500 of your gross income was in the form
of interest from one particular financial institution (aggregating
interest from all CD's, accounts, etc., at that institution), list the
name of the institution, its address, and its principal business
activity.
PART B — SECONDARY SOURCES OF INCOME
[Required by s. 112.3145(3)(b)2, F.S.]
This part is intended to require the disclosure of major customers,
clients, and other sources of income to businesses in which you own an
interest. It is not for regortinq income from second jobs. That kind of income
should be reported in Part A "Primary Sources of Income," if it meets the
reporting threshold. You will not have anything to report unless, during the
disclosure period:
(1) You owned (either directly or indirectly in the form of an equitable
or beneficial interest) more than 5% of the total assets or capital
CE FORM 1 - Effective; January 1, 2021. Incorporated by reference in Rule 34.8.202, F.A.C..
stock of a business entity (a corporation, partnership, LLC, limited
partnership, proprietorship, joint venture, trust, firm, etc., doing
business in Florida); and,
(2) You received more than $5,000 of your gross income during the
disclosure period from that business entity.
If your interests and gross income exceeded these thresholds, then for that
business entity you must list every source of income to the business entity
which exceeded 10% of the business entity's gross income (computed on
the basis of the business entity's most recently completed fiscal year), the
source's address, and the sources principal business activity.
Examples:
— You are the sole proprietor of a dry cleaning business, from which
you received more than $5,000. If only one customer, a uniform rental
company, provided more than 10% of your dry cleaning business, you
must list the name of the uniform rental company, its address, and its
principal business activity (uniform rentals).
— You are a 20% partner in a partnership that owns a shopping mall
and your partnership income exceeded the above thresholds. List each
tenant of the mall that provided more than 10% of the partnership's
gross income and the tenant's address and principal business activity.
PART C — REAL PROPERTY
[Required by s. 112.3145(3)(b)3, F.S.]
In this part, list the location or description of all real property in Florida
in which you owned directly or indirectly at any time during the disclosure
period in excess of 5% of the property's value. You are not required to list
your residences. You should list anv vacation homes if vou derive income
from them.
Indirect ownership includes situations where you are a beneficiary of a
trust that owns the property, as well as situations where you own more than
5% of a partnership or corporation that owns the property. The value of the
property may be determined by the most recently assessed value for tax
purposes, in the absence of a more accurate fair market value.
The location or description of the property should be sufficient to
enable anyone who looks at the form to identify the property. A street
address should be used, if one exists.
PART D — INTANGIBLE PERSONAL PROPERTY
[Required by s. 112.3145(3)(b)3, F.S.]
Describe any intangible personal property that, at any time during the
disclosure period, was worth more than $10,000 and state the business
entity to which the property related. Intangible personal property includes
things such as cash on hand, stocks, bonds, certificates of deposit, vehicle
leases, interests in businesses, beneficial interests in trusts, money owed
you (including, but not limited to, loans made as a candidate to your own
campaign), Deferred Retirement Option Program (DROP) accounts, the
Florida Prepaid College Plan, and bank accounts in which you have an
ownership interest. Intangible personal property also includes investment
products held in IRAs, brokerage accounts, and the Florida College
Investment Plan. Note that the product contained in a brokerage account
IRA or the Florida Col)eae Investment Plan is your asset—not the account
or plan itself. Things like automobiles and houses you own, jewelry, and
paintings are not intangible property. Intangibles relating to the same
business entity may be aggregated; for example, CDs and savings
accounts with the same bank. Property owned as tenants by the entirety or
as joint tenants with right of survivorship, including bank accounts owned in
such a manner, should be valued at 100%. The value of a leased vehicle
is the vehicle's present value minus the lease residual (a number found on
the lease document).
PAGE 4
Page 42 of 74
PART E — LIABILITIES
[Required by s. 112.3145(3)(b)4, F.S.]
List the name and address of each creditor to whom you owed more
than $10,000 at any time during the disclosure period. The amount of the
liability of a vehicle lease is the sum of any past -due payments and all
unpaid prospective lease payments. You are not required to list the amount
of any debt. You do not have to disclose credit card and retail installment
accounts, taxes owed (unless reduced to a judgment), indebtedness on
a life insurance policy owed to the company of issuance, or contingent
liabilities. A "contingent liability" is one that will become an actual liability
only when one or more future events occur or fail to occur, such as where
you are liable only as a guarantor, surety, or endorser on a promissory
note. If you are a "co -maker" and are jointly liable or jointly and severally
liable, then it is not a contingent liability.
PART F — INTERESTS IN SPECIFIED BUSINESSES
[Required by s. 112.3145(6), F.S.]
The types of businesses covered in this disclosure include: state and
federally chartered banks; state and federal savings and loan associations;
cemetery companies; insurance companies; mortgage companies; credit
unions; small loan companies; alcoholic beverage licensees; pari-mutuel
wagering companies, utility companies, entities controlled by the Public
Service Commission; and entities granted a franchise to operate by either a
city or a county government.
Disclose in this part the fact that you owned during the disclosure
Agenda Item #2B.
04 May 2021
period an interest in, or held any of certain positions with the types of
businesses listed above. You must make this disclosure if you own or
owned (either directly or indirectly in the form of an equitable or beneficial
interest) at any time during the disclosure period more than 5% of the total
assets or capital stock of one of the types of business entities listed above.
You also must complete this part of the form for each of these types of
businesses for which you are, or were at any time during the disclosure
period, an officer, director, partner, proprietor, or agent (other than a resident
agent solely for service of process).
If you have or held such a position or ownership interest in one of
these types of businesses, list the name of the business, its address and
principal business activity, and the position held with the business (if any). If
you own(ed) more than a 5% interest in the business, indicate that fact and
describe the nature of your interest.
PART G — TRAINING CERTIFICATION
[Required by s. 112.3142, F.S.]
If you are a Constitutional or elected municipal officer,
appointed school superintendent, or a commissioner of a community
redevelopment agency created under Part 01, Chapter 163 whose
service began before March 31 of the year for which you are filing,
you are required to complete four hours of ethics training which
addresses Article 11, Section 8 of the Florida Constitution, the Code
of Ethics for Public Officers and Employees, and the public records
and open meetings laws of the state. You are required to certify on
this form that you have taken such training.
IF YOU H VE HOSEN COMPARATIVE (PERCENTAC
THE FOLLOWI K "INSTRUCTIONS APPL *
ESHOLDS
PART A — PRIMARY SOURCES OF INCOME
[Required by s. 112.3145(3)(a)1, F.S.]
Part A is intended to require the disclosure of your principal
sources of income during the disclosure period. You do not have
to disclose any public salary or Dublic osition(s), but income from
these public sources should be inclufIeSIwhen calculatina your aross
income for the disclosure I�eriod. The income of your spouse need
not be disclosed; however, if there is joint income to you and your
spouse from property you own jointly (such as interest or dividends
from a bank account or stocks), you should include all of that income
when calculating your gross income and disclose the source of that
income if it exceeded the threshold.
Please list in this part of the form the name, address, and
principal business activity of each source of your income which
exceeded 5% of the gross income received by you in your own name
or by any other person for your benefit or use during the disclosure
period.
"Gross income" means the same as it does for income tax
purposes, even if the income is not actually taxable, such as interest
on tax-free bonds. Examples include: compensation for services,
income from business, gains from property dealings, interest, rents,
dividends, pensions, IRA distributions, social security, distributive
share of partnership gross income, and alimony, but not child support.
Examples:
— If you were employed by a company that manufactures
computers and received more than 5% of your gross income
from the company, list the name of the company, its address,
and its principal business activity (computer manufacturing).
— If you were a partner in a law firm and your distributive share
of partnership gross income exceeded 5% of your gross income,
then list the name of the firm, its address, and its principal
business activity (practice of law).
— If you were the sole proprietor of a retail gift business and
your gross income from the business exceeded 5% of your
total gross income, list the name of the business, its address,
and its principal business activity (retail gift sales).
— If you received income from investments in stocks and
bonds, list each individual company from which you derived
CE FORM 1 - Effective: January 1, 2021. Incorporated by reference in Rule 34.8.202, F.A.C.
more than 5% of your gross income. Do not aggregate all of
your investment income.
— If more than 5% of your gross income was gain from the sale
of property (not just the selling price), list as a source of income
the purchaser's name, address, and principal business activity.
If the purchaser's identity is unknown, such as where securities
listed on an exchange are sold through a brokerage firm, the
source of income should be listed as "sale of (name of company)
stock," for example.
— If more than 5% of your gross income was in the form of
interest from one particular financial institution (aggregating
interest from all CD's, accounts, etc., at that institution), list the
name of the institution, its address, and its principal business
activity.
PART B — SECONDARY SOURCES OF INCOME
[Required by s. 112.3145(3)(a)2, F.S.]
This part is intended to require the disclosure of major customers,
clients, and other sources of income to businesses in which you own
an interest. It is not for reoortincjincome from second iobs. That kind
of income should be reported in Part A, "Primary Sources of Income,"
if it meets the reporting threshold. You will not have anything to report
unless during the disclosure period:
(1) You owned (either directly or indirectly in the form of an
equitable or beneficial interest) more than 5% of the total assets
or capital stock of a business entity (a corporation, partnership,
LLC, limited partnership, proprietorship, joint venture, trust, firm,
etc., doing business in Florida); and,
(2) You received more than 10% of your gross income from that
business entity; and,
(3) You received more than $1,500 in gross income from that
business entity.
If your interests and gross income exceeded these thresholds, then
for that business entity you must list every source of income to the
business entity which exceeded 10% of the business entity's gross
income (computed on the basis of the business entity's most recently
completed fiscal year), the source's address, and the source's
principal business activity.
PAGE 5
Page 43 of 74
Examples:
— You are the sole proprietor of a dry cleaning business, from
which you received more than 10% of your gross income—an
amount that was more than $1,500. If only one customer, a uniform
rental company, provided more than 10% of your dry cleaning
business, you must list the name of the uniform rental company, its
address, and its principal business activity (uniform rentals).
— You are a 20% partner in a partnership that owns a shopping
mall and your partnership income exceeded the thresholds listed
above. You should list each tenant of the mall that provided more
than 10% of the partnership's gross income, and the tenant's
address and principal business activity.
PART C — REAL PROPERTY
[Required by s. 112.3145(3)(a)3, F.S.]
In this part, list the location or description of all real property in
Florida in which you owned directly or indirectly at any time during the
disclosure period in excess of 5% of the property's value, You are not
reauired to list your residences. You should list anv vacation homes. if
you derive income from them.
Indirect ownership includes situations where you are a beneficiary
of a trust that owns the property, as well as situations where you own
more than 5% of a partnership or corporation that owns the property.
The value of the property may be determined by the most recently
assessed value for tax purposes, in the absence of a more accurate
fair market value.
The location or description of the property should be sufficient to
enable anyone who looks at the form to identify the property. A street
address should be used, if one exists.
PART D — INTANGIBLE PERSONAL PROPERTY
[Required by s. 112.3145(3)(a)3, F.S.]
Describe any intangible personal property that, at any time during
the disclosure period, was worth more than 10% of your total assets,
and state the business entity to which the property related. Intangible
personal property includes things such as cash on hand, stocks,
bonds, certificates of deposit, vehicle leases, interests in businesses,
beneficial interests in trusts, money owed you (including, but not
limited to, loans made as a candidate to your own campaign), Deferred
Retirement Option Program (DROP) accounts, the Florida Prepaid
College Plan, and bank accounts in which you have an ownership
interest. Intangible personal property also includes investment products
held in IRAs, brokerage accounts, and the Florida College Investment
Plan. Note that the product contained in a brokerage account. IRA or
the Florida Colleae Investment Plan is your asset—not the account or
plan itself. Things like automobiles and houses you own, jewelry, and
paintings are not intangible property. Intangibles relating to the same
business entity may be aggregated; for example, CD's and savings
accounts with the same bank.
Calculations: To determine whether the intangible property
exceeds 10% of your total assets, total the fair market value of all of
your assets (including real property, intangible property, and tangible
personal property such as jewelry, furniture, etc.). When making this
calculation, do not subtract any liabilities (debts) that may relate to
the property. Multiply the total figure by 10% to arrive at the disclosure
threshold. List only the intangibles that exceed this threshold amount.
The value of a leased vehicle is the vehide's present value minus the
lease residual (a number which can be found on the lease document).
Property that is only jointly owned property should be valued according
to the percentage of your joint ownership. Property owned as tenants
by the entirety or as joint tenants with right of survivorship, including
bank accounts owned in such a manner, should be valued at 100%.
None of your calculations or the value of the property have to be
disclosed on the form.
Example: You own 50% of the stock of a small corporation that
is worth $100,000, the estimated fair market value of your home
and other property (bank accounts, automobile, furniture, etc.)
is $200,000. As your total assets are worth $250,000, you must
disclose intangibles worth over $25,000. Since the value of the
stock exceeds this threshold, you should list "stock" and the name
of the corporation. If your accounts with a particular bank exceed
$25,000, you should list "bank accounts" and bank's name.
CE FORM 1 • Effective: January 1, 2021. Incorporated by reference in Rule 34-8.202, F.A.C.
Agenda Item #2B.
04 May 2021
PART E — LIABILITIES
[Required by s. 112.3145(3)(b)4, F.S.]
List the name and address of each creditor to whom you owed
any amount that, at any time during the disclosure period, exceeded
your net worth. You are not required to list the amount of any debt
or your net worth, You do not have to disclose: credit card and retail
installment accounts, taxes owed (unless reduced to a judgment),
indebtedness on a life insurance policy owed to the company of
issuance, or contingent liabilities. A "contingent liability" is one that will
become an actual liability only when one or more future events occur
or fail to occur, such as where you are liable only as a guarantor,
surety, or endorser on a promissory note. If you are a "co -maker" and
are jointly liable or jointly and severally liable, it is not a contingent
liability.
Calculations: To determine whether the debt exceeds your
net worth, total all of your liabilities (including promissory notes,
mortgages, credit card debts, judgments against you, etc.). The
amount of the liability of a vehicle lease is the sum of any past -due
payments and all unpaid prospective lease payments. Subtract
the sum total of your liabilities from the value of all your assets as
calculated above for Part D. This is your "net worth." List each creditor
to whom your debt exceeded this amount unless it is one of the types
of indebtedness listed in the paragraph above (credit card and retail
installment accounts, etc.). Joint liabilities with others for which you
are "jointly and severally liable," meaning that you may be liable for
either your part or the whole of the obligation, should be included in
your calculations at 100% of the amount owed.
Example: You owe $15,000 to a bank for student loans, $5,000
for credit card debts, and $60,000 (with spouse) to a savings
and loan for a home mortgage. Your home (owned by you and
your spouse) is worth $80,000 and your other property is worth
$20,000. Since your net worth is $20,000 ($100,000 minus
$80,000), you must report only the name and address of the
savings and loan.
PART F — INTERESTS IN SPECIFIED BUSINESSES
[Required by s. 112.3145, F.S.]
The types of businesses covered in this disclosure include: state
and federally chartered banks; state and federal savings and loan
associations; cemetery companies; insurance companies; mortgage
companies; credit unions; small loan companies; alcoholic beverage
licensees; pari-mutuel wagering companies, utility companies, entities
controlled by the Public Service Commission; and entities granted a
franchise to operate by either a city or a county government.
Disclose in this part the fact that you owned during the
disclosure period an interest in, or held any of certain positions with,
the types of businesses listed above. You are required to make this
disclosure if you own or owned (either directly or indirectly in the
form of an equitable or beneficial interest) at any time during the
disclosure period more than 5% of the total assets or capital stock
of one of the types of business entities listed above. You also must
complete this part of the form for each of these types of businesses
for which you are, or were at any time during the disclosure period,
an officer, director, partner, proprietor, or agent (other than a resident
agent solely for service of process).
If you have or held such a position or ownership interest in
one of these types of businesses, list the name of the business, its
address and principal business activity, and the position held with
the business (if any). If you own(ed) more than a 5% interest in the
business, indicate that fact and describe the nature of your interest.
PART G — TRAINING CERTIFICATION
[Required by s. 112.3142, F.S.]
If you are a Constitutional or elected municipal officer,
appointed school superintendent, or a commissioner of a community
redevelopment agency created under Part III, Chapter 163 whose
service began before March 31 of the year for which you are filing,
you are required to complete four hours of ethics training which
addresses Article ll, Section 8 of the Florida Constitution, the Code of
Ethics for Public Officers and Employees, and the public records and
open meetings laws of the state. You are required to certify on this
form that you have taken such training.
PAGE 6
Page 44 of 74
FORM 1F
FINAL STATEMENT OF
FINANCIAL INTERESTS
(TO BE FILED WITHIN 60 DAYS OF LEAVING PUBLIC OFFICE OR EMPLOYMENT)
Agenda Item #2B.
04 May 2021
LAST NAME — FIRST NAME — MIDDLE NAME:
MAILING ADDRESS:
CITY:
ZIP: COUNTY:
NAME OF REPORTING PERSON'S AGENCY:
2021
CHECK ONE OF THE FOLLOWING (see "Who Must File" on page 3):
❑ LOCAL OFFICER 0 STATE OFFICER
❑ SPECIFIED STATE EMPLOYEE
LIST OFFICE OR POSITION HELD:
***BOTH PARTS OF THIS SECTION MUST BE COMPLETED***
DISCLOSURE PERIOD:
THIS STATEMENT REFLECTS MY FINANCIAL INTERESTS FOR THE PERIOD BETWEEN JANUARY 1, 2021 AND THE LAST DATE I HELD THE PUBLIC
OFFICE OR EMPLOYMENT DESCRIBED ABOVE, WHICH DATE WAS , 2021. (Date must be prior to 12/31/21)
MANNER OF CALCULATING REPORTABLE INTERESTS:
FILERS HAVE THE OPTION OF USING REPORTING THRESHOLDS THAT ARE ABSOLUTE DOLLAR VALUES, WHICH REQUIRES FEWER
CALCULATIONS, OR USING COMPARATIVE THRESHOLDS, WHICH ARE USUALLY BASED ON PERCENTAGE VALUES (see instructions for further
details). PLEASE STATE BELOW WHETHER THIS STATEMENT REFLECTS EITHER (must check one):
❑ COMPARATIVE (PERCENTAGE) THRESHOLDS OR ❑ DOLLAR VALUE THRESHOLDS
PART A -- PRIMARY SOURCES OF INCOME [Major sources of income to the reporting person - See instructions]
(If you have nothing to report, write "none" or "n/a")
NAME OF SOURCE SOURCE'S—
OF
OURCEOF INCOME ADDRESS
DESCRIPTION OF THE SOURCE'S
PRINCIPAL BUSINESS ACTIVITY
PART B -- SECONDARY SOURCES OF INCOME
[Major customers, clients, and other sources of income to businesses owned by reporting person - See instructions]
(If you have nothing to report, write "none" or "n/a")
NAME OF NAME OF MAJOR SOURCES ADDRESS PRINCIPAL BUSINESS
BUSINESS ENTITY OF BUSINESS' INCOME OF SOURCE ACTIVITY OF SOURCE
PART C -- REAL PROPERTY [Land, buildings owned by the reporting person - See instructions]
(If you have nothing to report, write "none" or "n/a")
CE Form 1F Effective: January 1, 2021 (Continued on reverse side)
Incorporated by reference in Rule 34-8.208(2), F.A.C.
FILING INSTRUCTIONS for when
and where to file this form are
located at the bottom of page 2.
INSTRUCTIONS on who must file
this form and how to fill it out
begin on page 3 of this packet.
PAGE 1
Page 45 of 74
PART D — INTANGIBLE PERSONAL PROPERTY [Stocks, bonds, certificates of deposit, etc. - See instructions]
(If you have nothing to report, write "none" or "n/a")
TYPE OF INTANGIBLE
BUSINESS ENTITY TO WHICH THE PROPERTY RELATES
Agenda Item #2B.
04 May 2021
PART E — LIABILITIES [Major debts - See instructions]
(If you have nothing to report, write "none" or "n/a")
NAME OF CREDITOR
ADDRESS OF CREDITOR
PART F — INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses - See instructions]
(If you have nothing to report, write "none" or "n/a")
BUSINESS ENTITY # 1
NAME OF BUSINESS ENTITY
ADDRESS OF BUSINESS ENTITY
PRINCIPAL BUSINESS ACTIVITY
POSITION HELD WITH ENTITY
I OWN MORE THAN A 5% INTEREST IN THE BUSINESS
NATURE OF MY OWNERSHIP INTEREST
BUSINESS ENTITY # 2
IF ANY OF PARTS A THROUGH F ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE n
SIGNATURE OF FILER:
Signature:
Date Signed:
WHEN TO FILE:
At the end of office or employment each
local officer, state officer, and specified
state employee is required to file a final
disclosure form (Form 1 F) within 60 days
of leaving office or employment, unless he
or she takes another position within the
60 -day period that requires filing financial
disclosure on Form 1 or Form 6.
WHERE TO FILE:
Local officers file with the Supervisor of
Elections of the county in which they permanently
reside. (If you do not permanently reside in
Florida, file with the Supervisor of the county
where your agency has its headquarters.) Form
1 filers who file with the Supervisor of Elections
CE Form 1F Effective: January 1, 2021
Incorporated by reference in Rule 34-8.208(2), F.A.C.
CPA or ATTORNEY SIGNATURE ONLY
If a certified public accountant licensed under Chapter 473, or
attorney in good standing with the Florida Bar prepared this form
for you, he or she must complete the following statement:
, prepared
the CE Form 1 in accordance with Section 112.3145, Florida
Statutes, and the instructions to the form. Upon my reasonable
knowledge and belief, the disclosure herein is true and correct.
CPA/Attorney Signature
Date Signed
FILING INSTRUCTIONS:
may file by mail or email. Contact your Supervisor
of Elections for the mailing address or email
address to use. Do not email your form to the
Commission on Ethics. it will be returned.
State officers or specified state
employees who file with the Commission on
Ethics may file by mail or email. To file by mail,
send the completed form to P.O. Drawer 15709,
Tallahassee, FL 32317-5709; physical address:
325 John Knox Rd, Bldg E, Ste 200, Tallahassee,
FL 32303. To file with the Commission by email,
scan your completed form and any attachments
as a pdf (do not use any other format), send it to
CEForm1@leg.state.fl.us and retain a copy for
your records. Do not file by both mail and email.
Choose only one filing method.
To determine what category your position
falls under, see the "Who Must File" Instructions
on page 3.
NOTE:
If you are leaving office or employment
during the first half of 2021, you may not
have filed Form 1 for 2020. In that case,
this is not the last form you will file. Form
1F covers January 1, 2021, through your
last day of office or employment. You
will be required to file Form 1 for 2020 by
July 1, 2021, and risk being fined if you
do not file Form 1 by the filing deadline,
even if you have already filed the CE
Form 1F.
PAGE 2
Page46of74
Agenda Item #2B.
04 May 2021
WHO MUST FILE FORM 1F, Final Statement of Financial Interests:
All persons who fall within the categories of "state officers," "local officers," and "specified state employees" are required to file Form 1F
within 60 days of leaving that position unless they take another position within the 60 -day period that requires filing either Form 1 or Form 6.
Positions within these categories are listed below. Persons required to file full financial disclosure (Form 6 -- see that form for a list of persons
who are required to file it) should file Form 6F rather than Form 1F as their final financial disclosure.
1) Elected public officials not serving in a political subdivision of the
state and any person appointed to fill a vacancy in such office, unless
required to file full disclosure on Form 6.
2) Appointed members of each board, commission, authority, or
council having statewide jurisdiction, excluding members of solely advisory
bodies, but including judicial nominating commission members; Directors of
Enterprise Florida, Scripps Florida Funding Corporation, and Career Source
Florida; and members of the Council on the Social Status of Black Men and
Boys; the Executive Director, Governors, and senior managers of Citizens
Property Insurance Corporation; Governors and senior managers of Florida
Workers' Compensation Joint Underwriting Association; board members of
the Northeast Fla. Regional Transportation Commission; board members of
Triumph Gulf Coast, Inc; board members of Florida Is For Veterans, Inc.; and
members of the Technology Advisory Council within the Agency for State
Technology.
3) The Commissioner of Education, members of the State Board
of Education, the Board of Governors, the local Boards of Trustees and
Presidents of state universities, and the Florida Prepaid College Board.
4) Persons elected to office in any political subdivision (such as
municipalities, counties, and special districts) and any person appointed to
fill a vacancy in such office, unless required to file Form 6.
5) Appointed members of the following boards, councils, commissions,
authorities, or other bodies of county, municipality, school district,
independent special district, or other political subdivision: the governing
body of the subdivision; community college or junior college district boards of
trustees; boards having the power to enforce local code provisions; boards
of adjustment; community redevelopment agencies; planning or zoning
boards having the power to recommend, create, or modify land planning or
zoning within a political subdivision, except for citizen advisory committees,
technical coordinating committees, and similar groups who only have the
power to make recommendations to planning or zoning boards, and except
for representatives of a military installation acting on behalf of all military
installations within that jurisdiction; pension or retirement boards empowered
to invest pension or retirement funds or determine entitlement to or amount of
pensions or other retirement benefits, and the Pinellas County Construction
Licensing Board.
6) Any appointed member of a local government board who is
required to file a statement of financial interests by the appointing authority
or the enabling legislation, ordinance, or resolution creating the board.
7) Persons holding any of these positions in local government: mayor;
county or city manager; chief administrative employee or finance director
of a county, municipality, or other political subdivision; county or municipal
attorney; chief county or municipal building inspector; county or municipal
water resources coordinator; county or municipal pollution control director;
county or municipal environmental control director; county or municipal
administrator with power to grant or deny a land development permit; chief
of police; fire chief; municipal clerk; appointed district school superintendent;
community college president; district medical examiner; purchasing agent
(regardless of title) having the authority to make any purchase exceeding
$35,000 for the local governmental unit.
8) Officers and employees of entities serving as chief administrative
officer of a political subdivision.
9) Members of governing boards of charter schools operated by a city
or other public entity.
10) Employees in the office of the Governor or of a Cabinet member
who are exempt from the Career Service System, excluding secretarial,
clerical, and similar positions.
11) The following positions in each state department, commission,
board, or council: Secretary, Assistant or Deputy Secretary, Executive
Director, Assistant or Deputy Executive Director, and anyone having the
power normally conferred upon such persons, regardless of title.
12) The following positions in each state department or division:
Director, Assistant or Deputy Director, Bureau Chief, and any person having
the power normally conferred upon such persons, regardless of title.
13) Assistant State Attorneys, Assistant Public Defenders, criminal
conflict and civil regional counsel, and assistant criminal conflict and civil
regional counsel, Public Counsel, full-time state employees serving as
counsel or assistant counsel to a state agency, administrative law judges,
and hearing officers.
14) The Superintendent or Director of a state mental health institute
established for training and research in the mental health field, or any major
state institution or facility established for corrections, training, treatment, or
rehabilitation.
15) State agency Business Managers, Finance and Accounting
Directors, Personnel Officers, Grant Coordinators, and purchasing agents
(regardless of title) with power to make a purchase exceeding $35,000.
16) The following positions in legislative branch agencies: each
employee (other than those employed in maintenance, clerical, secretarial,
or similar positions and legislative assistants exempted by the presiding
officer of their house); and each employee of the Commission on Ethics.
INSTRUCTIONS FOR COMPLETING FORM 1F:
INTRODUCTORY INFORMATION (Top of Form):
NAME OF AGENCY: The name of the governmental unit which
you served or by which you were employed.
OFFICE OR POSITION HELD OR SOUGHT: The title of the
office or position you held during the disclosure period.
DISCLOSURE PERIOD: This statement reflects your
financial interests for the period between January 1 and the
last day of your public office or employment in 2021. Please
write the last day of your office or employment in this part of
the form. This date should be prior to December 31, 2021.
The Form 1F cannot be used to report financial interests for
CE Form 1F Effective: January 1, 2021
Incorporated by reference in Rule 34-8.208(2), F.A.C.
a period covering the entire 2021 calendar year, nor should
this form be used to report your financial interests for a
period beyond 2021.
PUBLIC RECORD: The disclosure form and everything
attached to it is a public record. Your Social Security
Number is not reauired and vou should redact it from anv
documents vou file. If you are an active or former officer
or employee listed in Section 119.071, F.S., whose home
address is exempt from disclosure, the Commission will
maintain that confidentiality if vou submit a written reauest.
PAGE 3
Page 47 of 74
Agenda Item #2B.
04 May 2021
MANNER OF CALCULATING REPORTABLE INTEREST
As noted on the form, filers have the option of reporting based on either thresholds that are comparative (usually, based on percentage
values) or thresholds that are based on absolute dollar values. The instructions on the following pages specifically describe the different
thresholds. Check the box that reflects the choice you have made. You must use the tvoe of threshold vou have chosen for each Dart
of the form. In other words, if you choose to report based on absolute dollar value thresholds, you cannot use a percentage threshold
on any part of the form.
IF YOU HAVE CHOSEN DOLLAR VALUE THRESHOLDS
THE FOLLOWING INSTRUCTIONS APPLY
PART A — PRIMARY SOURCES OF INCOME
[Required by s. 112.3145(3)(b)1, F.S.]
Part A is intended to require the disclosure of your principal sources
of income during the disclosure period. You do not have to disclose anv
'public salary or public oosition(s).. The income of your spouse need not be
disclosed; however, if there is joint income to you and your spouse from
property you own jointly (such as interest or dividends from a bank account
or stocks), you should disclose the source of that income if it exceeded the
threshold.
Please list in this part of the form the name, address, and principal
business activity of each source of your income which exceeded $2,500 of
gross income received by you in your own name or by any other person for
your use or benefit.
"Gross income" means the same as it does for income tax purposes,
even if the income is not actually taxable, such as interest on tax-free bonds.
Examples include: compensation for services, income from business,
gains from property dealings, interest, rents, dividends, pensions, IRA
distributions, social security, distributive share of partnership gross income,
and alimony, but not child support.
Examples:
— If you were employed by a company that manufactures computers
and received more than $2,500, list the name of the company, its
address, and its principal business activity (computer manufacturing).
— If you were a partner in a law firm and your distributive share of
partnership gross income exceeded $2,500, list the name of the firm,
its address, and its principal business activity (practice of law).
— If you were the sole proprietor of a retail gift business and your
gross income from the business exceeded $2,500, list the name of
the business, its address, and its principal business activity (retail gift
sales).
— If you received income from investments in stocks and bonds, list
each individual comoanv from which you derived more than $2,500. Do
not aggregate all of your investment income.
— If more than $2,500 of your gross income was gain from the sale
of property (not just the selling price), list as a source of income the
purchaser's name, address, and principal business activity. If the
purchaser's identity is unknown, such as where securities listed on
an exchange are sold through a brokerage firm, the source of income
should be listed as "sale of (name of company) stock," for example.
— If more than $2,500 of your gross income was in the form of interest
from one particular financial institution (aggregating interest from all
CD's, accounts, etc., at that institution), list the name of the institution,
its address, and its principal business activity.
PART B — SECONDARY SOURCES OF INCOME
[Required by s. 112.3145(3)(b)2, F.S.]
This part is intended to require the disclosure of major customers,
clients, and other sources of income to businesses in which you own an
interest. It is not for reoortina income from second iobs. That kind of income
should be reported in Part A "Primary Sources of Income," if it meets the
reporting threshold. You will not have anything to report unless, during the
disclosure period:
(1) You owned (either directly or indirectly in the form of an equitable
or beneficial interest) during the disclosure period more than 5% of the
total assets or capital stock of a business entity (a corporation,
CE Form 1F Effective: January 1, 2021
Incorporated by reference in Rule 34-8.208(2), F.A.C.
partnership, LLC, limited partnership, proprietorship, joint venture,
trust, firm, etc., doing business in Florida); and,
(2) You received more than $5,000 of your gross income during the
disclosure period from that business entity.
If your interests and gross income exceeded these thresholds, then for that
business entity you must list every source of income to the business entity
which exceeded 10% of the business entity's gross income (computed on
the basis of the business entity's most recently completed fiscal year), the
source's address, and the source's principal business activity.
Examples:
— You are the sole proprietor of a dry cleaning business, from which
you received more than $5,000. If only one customer, a uniform rental
company, provided more than 10% of your dry cleaning business, you
must list the name of the uniform rental company, its address, and its
principal business activity (uniform rentals).
— You are a 20% partner in a partnership that owns a shopping mall
and your partnership income exceeded the above thresholds. List each
tenant of the mall that provided more than 10% of the partnership's
gross income and the tenant's address and principal business activity.
PART C — REAL PROPERTY
[Required by s. 112.3145(3)(b)3, F.S.]
In this part, list the location or description of all real property in Florida
in which you owned directly or indirectly at any time during the disclosure
period in excess of 5% of the property's value. You are not reauired to list
your residences. You should list anv vacation homes if vou derive income
from them.
Indirect ownership includes situations where you are a beneficiary of a
trust that owns the property, as well as situations where you own more than
5% of a partnership or corporation that owns the property. The value of the
property may be determined by the most recently assessed value for tax
purposes, in the absence of a more accurate fair market value.
The location or description of the property should be sufficient to
enable anyone who looks at the form to identify the property. A street
address should be used, if one exists.
PART D — INTANGIBLE PERSONAL PROPERTY
[Required by s. 112.3145(3)(b)3, F.S.]
Describe any intangible personal property that, at any time during the
disclosure period, was worth more than $10,000 and state the business
entity to which the property related. Intangible personal property includes
things such as cash on hand, stocks, bonds, certificates of deposit, vehicle
leases, interests in businesses, beneficial interests in trusts, money owed
you (including, but not limited to, loans made as a candidate to your
own campaign), Deferred Retirement Option Program (DROP) accounts,
the Florida Prepaid College Plan, and bank accounts in which you
have an ownership interest. Intangible personal property also includes
investment products held in IRAs, brokerage accounts, and the Florida
College Investment Plan. Note that the product contained in a brokeraae
account. IRA. or the Florida College Investment Plan is your asset—not
the account or olan itself. Things like automobiles and houses you own,
jewelry, and paintings are not intangible property. Intangibles relating to the
same business entity may be aggregated; for example, CDs and savings
accounts with the same bank. Property owned as tenants by the entirety or
as joint tenants with right of survivorship, including bank accounts owned in
such a manner, should be valued at 100%. The value of a leased vehicle is
the vehicle's present value minus the lease residual (a number found on
the lease document).
PAGE 4
Page 48 of 74
PART E — LIABILITIES
[Required by s. 112.3145(3)(b)4, F.S.]
List the name and address of each creditor to whom you owed
more than $10,000 at any time during the disclosure period. The
amount of the liability of a vehicle lease is the sum of any past -
due payments and all unpaid prospective lease payments. You
are not required to list the amount of any debt. You do not have
to disclose credit card and retail installment accounts, taxes owed
(unless reduced to a judgment), indebtedness on a life insurance
policy owed to the company of issuance, or contingent liabilities. A
"contingent liability" is one that will become an actual liability only
when one or more future events occur or fail to occur, such as
where you are liable only as a guarantor, surety, or endorser on
a promissory note. If you are a "co -maker" and are jointly liable or
jointly and severally liable, then it is not a contingent liability.
PART F — INTERESTS IN SPECIFIED BUSINESSES
[Required by s. 112.3145(6), F.S.]
The types of businesses covered in this disclosure include:
state and federally chartered banks; state and federal savings and
loan associations; cemetery companies; insurance companies;
mortgage companies; credit unions; small loan companies; alcoholic
beverage licensees; pari-mutuel wagering companies, utility
companies, entities controlled by the Public Service Commission;
Agenda Item #2B.
04 May 2021
and entities granted a franchise to operate by either a city or a
county government.
Disclose in this part of the form the fact that you owned during the
disclosure period an interest in, or held any of certain positions
with, the types of businesses listed above. You must to make this
disclosure if you own or owned (either directly or indirectly in the
form of an equitable or beneficial interest) at any time during the
disclosure period more than 5% of the total assets or capital stock
of one of the types of business entities listed above. You also must
complete this part of the form for each of these types of businesses
for which you are, or were at any time during the disclosure period,
an officer, director, partner, proprietor, or agent (other than a
resident agent solely for service of process).
If you have or held such a position or ownership interest in
one of these types of businesses, list the name of the business, its
address and principal business activity, and the position held with
the business (if any). If you own(ed) more than a 5% interest in the
business, indicate that fact and describe the nature of your interest.
(End of Dollar Value Thresholds Instructions.)
IF YOU HAVE CHOSEN COMPARATIVE (PERCENTAGE) THRESHOL
THE FOLLOWING INSTRUCTIONS APPLY
PART A — PRIMARY SOURCES OF INCOME
[Required by s. 112.3145(3)(a)1, F.S.]
Part A is intended to require the disclosure of your principal sources
of income during the disclosure period. You do not have to disclose anv
public salary or public Dosition(s). but income from these public sources
should be included when calculatina your aross income for the disclosure
period. The income of your spouse need not be disclosed; however,
if there is joint income to you and your spouse from property you own
jointly (such as interest or dividends from a bank account or stocks), you
should include all of that income when calculating your gross income and
disclose the source of that income if it exceeded the threshold.
Please list in this part of the form the name, address, and principal
business activity of each source of your income which exceeded 5% of
the gross income received by you in your own name or by any other
person for your benefit or use during the disclosure period.
"Gross income" means the same as it does for income tax
purposes, even if the income is not actually taxable, such as interest
on tax-free bonds. Examples include: compensation for services,
income from business, gains from property dealings, interest, rents,
dividends, pensions, IRA distributions, social security, distributive share
of partnership gross income, and alimony, but not child support.
Examples:
— If you were employed by a company that manufactures computers
and received more than 5% of your gross income from the company,
list the name of the company, its address, and its principal business
activity (computer manufacturing).
— If you were a partner in a law firm and your distributive share of
partnership gross income exceeded 5% of your gross income, list
the name of the firm, its address, and its principal business activity
(practice of law).
— If you were the sole proprietor of a retail gift business and your
gross income from the business exceeded 5% of your total gross
income, list the name of the business, its address, and its principal
business activity (retail gift sales).
— If you received income from investments in stocks and bonds,
you list each individual company from which you derived more than
5% of your gross income. Do not aggregate all of your investment
income.
CE Form 1F Effective: January 1, 2021
Incorporated by reference in Rule 34-8.208(2), F.A.C.
— If more than 5% of your gross income was gain from the sale
of property (not just the selling price), list as a source of income
the purchaser's name, address, and principal business activity. If
the purchaser's identity is unknown, such as where securities listed
on an exchange are sold through a brokerage firm, the source of
income should be listed as "sale of (name of company) stock," for
example.
— If more than 5% of your gross income was in the form of interest
from one particular financial institution (aggregating interest from
all CD's, accounts, etc., at that institution), list the name of the
institution, its address, and its principal business activity.
PART B — SECONDARY SOURCES OF INCOME
[Required by s. 112.3145(3)(a)2, F.S.]
This part is intended to require the disclosure of major customers,
clients, and other sources of income to businesses in which you own
an interest. It is not for reoortina income from second iobs. That kind of
income should be reported in Part A, "Primary Sources of Income," if it
meets the reporting threshold. You will not have anything to report unless
during the disclosure period:
(1) You owned (either directly or indirectly in the form of an equitable
or beneficial interest) more than 5% of the total assets or capital
stock of a business entity (a corporation, partnership, LLC, limited
partnership, proprietorship, joint venture, trust, firm, etc., doing
business in Florida); and,
(2) You received more than 10% of your gross income from that
business entity; and,
(3) You received more than $1,500 in gross income from that
business entity.
If your interests and gross income exceeded these thresholds, then for
that business entity you must list every source of income to the business
entity which exceeded 10% of the business entity's gross income
(computed on the basis of the business entity's most recently completed
fiscal year), the source's address, and the source's principal business
activity.
PAGE 5
Page 49 of 74
Examples:
— You are the sole proprietor of a dry cleaning business, from
which you received more than 10% of your gross income—an
amount that was more than $1,500. If only one customer, a
uniform rental company, provided more than 10% of your dry
cleaning business, you must list the name of the uniform rental
company, its address, and its principal business activity (uniform
rentals).
— You are a 20% partner in a partnership that owns a shopping
mall and your partnership income exceeded the thresholds listed
above. You should list each tenant of the mall that provided more
than 10% of the partnership's gross income, and the tenant's
address and principal business activity.
PART C — REAL PROPERTY
[Required by s. 112.3145(3)(a)3, F.S.]
In this part, list the location or description of all real property in
Florida in which you owned directly or indirectly at any time during
the disclosure period in excess of 5% of the property's value. You
are not reauired to list your residences. You should list anv vacation
homes. if you derive income from them.
Indirect ownership includes situations where you are a
beneficiary of a trust that owns the property, as well as situations
where you own more than 5% of a partnership or corporation that
owns the property. The value of the property may be determined by
the most recently assessed value for tax purposes, in the absence
of a more accurate fair market value.
The location or description of the property should be sufficient
to enable anyone who looks at the form to identify the property. A
street address should be used, if one exists.
PART D — INTANGIBLE PERSONAL PROPERTY
[Required by s. 112.3145(3)(a)3, F.S.]
Describe any intangible personal property that, at any time
during the disclosure period, was worth more than 10% of your
total assets, and state the business entity to which the property
related. Intangible personal property includes things such as cash
on hand, stocks, bonds, certificates of deposit, vehicle leases,
interests in businesses, beneficial interests in trusts, money owed
you (including, but not limited to, loans made as a candidate to your own
campaign), Deferred Retirement Option Program (DROP) accounts,
the Florida Prepaid College Plan, and bank accounts in which you
have an ownership interest. Intangible personal property also includes
investment products held in IRAs, brokerage accounts, and the
Florida College Investment Plan. Note that the product contained in
a brokeraae account. IRA. or the Florida College Investment Plan is
your asset—not the account or plan itself. Things like automobiles
and houses you own, jewelry, and paintings are not intangible
property. Intangibles relating to the same business entity may be
aggregated; for example, CD's and savings accounts with the same
bank.
Calculations: To determine whether the intangible property
exceeds 10% of your total assets, total the fair market value of all of
your assets (including real property, intangible property, and tangible
personal property such as jewelry, furniture, etc.). When making this
calculation, do not subtract any liabilities (debts) that may relate to the
property. Multiply the total figure by 10% to arrive at the disclosure
threshold. List only the intangibles that exceed this threshold amount.
The value of a leased vehicle is the vehicle's present value minus the
lease residual (a number which can be found on the lease document).
Property that is only jointly owned property should be valued
according to the percentage of your joint ownership. Property owned
as tenants by the entirety or as joint tenants with right of survivorship,
including bank accounts owned in such a manner, should be valued at
100%. None of your calculations or the value of the property have to
be disclosed on the form.
Example: You own 50% of the stock of a small corporation that
is worth $100,000, the estimated fair market value of your home
CE Form 1F Effective: January 1, 2021
Incorporated by reference in Rule 34-8.208(2), F.A.C.
Agenda Item #2B.
04 May 2021
and other property (bank accounts, automobile, furniture, etc.)
is $200,000. As your total assets are worth $250,000, you must
disclose intangibles worth over $25,000. Since the value of the
stock exceeds this threshold, you should list "stock" and the
name of the corporation. If your accounts with a particular bank
exceed $25,000, you should list "bank accounts" and bank's
name.
PART E — LIABILITIES
[Required by s. 112.3145(3)(b)4, F.S.]
List the name and address of each creditor to whom you owed any
amount that, at any time during the disclosure period, exceeded your
net worth. You are not required to list the amount of any debt or your
net worth. You do not have to disclose: credit card and retail installment
accounts, taxes owed (unless reduced to a judgment), indebtedness
on a life insurance policy owed to the company of issuance, or
contingent liabilities. A "contingent liability" is one that will become
an actual liability only when one or more future events occur or fail
to occur, such as where you are liable only as a guarantor, surety, or
endorser on a promissory note. If you are a "co -maker" and are jointly
liable or jointly and severally liable, it is not a contingent liability.
Calculations: To determine whether the debt exceeds your net
worth, total all of your liabilities (including promissory notes, mortgages,
credit card debts, judgments against you, etc.). The amount of the
liability of a vehicle lease is the sum of any past -due payments and
all unpaid prospective lease payments. Subtract the sum total of your
liabilities from the value of all your assets as calculated above for
Part D. This is your "net worth." List each creditor to whom your debt
exceeded this amount unless it is one of the types of indebtedness
listed in the paragraph above (credit card and retail installment
accounts, etc.). Joint liabilities with others for which you are "jointly and
severally liable," meaning that you may be liable for either your part or
the whole of the obligation, should be included in your calculations at
100% of the amount owed.
Example: You owe $15,000 to a bank for student loans, $5,000 for
credit card debts, and $60,000 (with spouse) to a savings and loan
for a home mortgage. Your home (owned by you and your spouse)
is worth $80,000 and your other property is worth $20,000. Since
your net worth is $20,000 ($100,000 minus $80,000), you must
report only the name and address of the savings and loan.
PART F — INTERESTS IN SPECIFIED BUSINESSES
[Required by s. 112.3145, F.S.]
The types of businesses covered in this disclosure include: state
and federally chartered banks; state and federal savings and loan
associations; cemetery companies; insurance companies; mortgage
companies; credit unions; small loan companies; alcoholic beverage
licensees; pari-mutuel wagering companies, utility companies, entities
controlled by the Public Service Commission; and entities granted a
franchise to operate by either a city or a county government.
Disclose in this part the fact that you owned during the
disclosure period an interest in, or held any of certain positions with,
the types of businesses listed above. You must make this disclosure
if you own or owned (either directly or indirectly in the form of an
equitable or beneficial interest) at any time during the disclosure
period more than 5% of the total assets or capital stock of one of
the types of business entities listed above. You also must complete
this part of the form for each of these types of businesses for which
you are, or were at any time during the disclosure period, an officer,
director, partner, proprietor, or agent (other than a resident agent
solely for service of process).
If you have or held such a position or ownership interest in
one of these types of businesses, list the name of the business, its
address and principal business activity, and the position held with
the business (if any). If you own(ed) more than a 5% interest in the
business, indicate that fact and describe the nature of your interest.
(End of Percentage Thresholds Instructions.)
PAGE 6
Page 50 of 74
Agenda Item #2B.
04 May 2021
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME—FIRST NAME—MIDDLE NAME
MAILING ADDRESS
CITY
DATE ON WHICH VOTE OCCURRED
COUNTY
NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE
THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON
WHICH I SERVE ISA UNIT OF:
❑ CITY ❑ COUNTY ❑ OTHER LOCAL AGENCY
NAME OF POLITICAL SUBDIVISION:
MY POSITION IS:
WHO MUST FILE FORM 8B
❑ ELECTIVE ❑ APPOINTIVE
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B - EFF. 11/2013 PAGE 1
Adopted by reference in Rule 34-7.010(1)(f), F.A.C.
Page 51 of 74
Agenda Item #2B.
04 May 2021
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
You must disclose orally the nature of your conflict in the measure before participating.
You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
, hereby disclose that on , 20
(a) A measure came or will come before my agency which (check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative,
inured to the special gain or loss of
whom I am retained; or
inured to the special gain or loss of
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
, by
, which
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 11/2013 PAGE 2
Adopted by reference in Rule 34-7.010(1)(f), F.A.C.
Page 52 of 74
Form 9 QUARTERLY GIFT DISCLOSURE
(GIFTS OVER $100)
LAST NAME -- FIRST NAME -- MIDDLE NAME: NAME OF AGENCY:
MAILING ADDRESS: OFFICE OR POSITION HELD:
CITY:
Agenda Item #2B.
04 May 2021
ZIP: COUNTY: FOR QUARTER ENDING (CHECK ONE): YEAR
MARCH ❑JUNE ❑SEPTEMBER ❑ DECEMBER 20
PART A — STATEMENT OF GIFTS
Please list below each gift, the value of which you believe to exceed $100, accepted by you during the calendar quarter for which this statement is
being filed. You are required to describe the gift and state the monetary value of the gift, the name and address of the person making the gift, and the
date(s) the gift was received. If any of these facts, other than the gift description, are unknown or not applicable, you should so state on the form. As
explained more fully in the instructions on the reverse side of the form, you are not required to disclose gifts from relatives or certain other gifts. You
are not required to file this statement for any calendar quarter during which you did not receive a reportable gift.
DATE DESCRIPTION MONETARY NAME OF PERSON ADDRESS OF PERSON
RECEIVED OF GIFT VALUE MAKING THE GIFT MAKING THE GIFT
❑ CHECK HERE IF CONTINUED ON SEPARATE SHEET
PART B — RECEIPT PROVIDED BY PERSON MAKING THE GIFT
If any receipt for a gift listed above was provided to you by the person making the gift, you are required to attach a copy of that receipt to this
form. You may attach an explanation of any differences between the information disclosed on this form and the information on the receipt.
❑ CHECK HERE IF A RECEIPT IS ATTACHED TO THIS FORM
PART C — OATH
I, the person whose name appears at the beginning of this form, do
depose on oath or affirmation and say that the information disclosed
herein and on any attachments made by me constitutes a true accurate,
and total listing of all gifts required to be reported by Section 112.3148,
Florida Statutes.
SIGNATURE OF REPORTING OFFICIAL
STATE OF FLORIDA
COUNTY OF
Sworn to (or affirmed) and subscribed before me by means of
D physical presence or D online notarization, this
day of , 20
by
(Signature of Notary Public -State of Florida)
(Print, Type, or Stamp Commissioned Name of Notary Public)
Personally Known OR Produced Identification
Type of Identification Produced
PART D — FILING INSTRUCTIONS
This form, when duly signed and notarized, must be filed with the Commission on Ethics, P.O. Drawer 15709, Tallahassee, Florida 32317-5709; physi-
cal address: 325 John Knox Road, Building E, Suite 200, Tallahassee, Florida 32303. The form must be filed no later than the last day of the calendar
quarter that follows the calendar quarter for which this form is filed (For example, if a gift is received in March, it should be disclosed by June 30.)
CE FORM 9 - EFF. 1/2016 (Refer to Rule 34-7.010(1)(g), F.A.C.) (See reverse side for instructions)
Page 53 of 74
PART E — INSTRUCTIONS
entrance fees, admission fees or tickets to events, performances, of
facilities; plants, flowers, or floral arrangements; services providec
by persons pursuant to a professional license or certificate; other
personal services for which a fee is normally charged by the persor
providing the services; and any other similar service or thing having ar
attributable value and not already described.
The following are NOT reportable as gifts on this form: salary, benefits,
services, fees, commissions, gifts, or expenses associated primarily
with your employment, business, or service as an officer or director of
a corporation or organization, and unrelated to your public position;
contributions or expenditures reported pursuant to the election laws,
campaign -related personal services provided without compensation
by individuals volunteering their time, or any other contribution or
expenditure by a political party; an honorarium or an expense related
to an honorarium event paid to you or your spouse; an award, plaque,
certificate, or similar personalized item given in recognition of your
public, civic, charitable, or professional service; an honorary membership
in a service or fratemal organization presented merely as a courtesy by
such organization; the use of a governmental agency's public facility or
public property for a public purpose. Also exempted are some gifts from
state, regional, and national organizations that promote the exchange
of ideas between, or the professional development of, governmental
officials or employees.
HOW DO I DETERMINE THE VALUE OF A GIFT?
The value of a gift provided to you is determined using the actual cost to
the donor, and, with respect to personal services provided by the donor,
the reasonable and customary charge regularly charged for such service
in the community in which the service is provided. Taxes and gratuities
are not included in valuing a gift. If additional expenses are required as
a condition precedent to the donor's eligibility to purchase or provide a
gift and the expenses are primarily for the benefit of the donor or are of a
charitable nature, the expenses are not included in determining the value
of the gift.
• Compensation provided by you to the donor within 90 days of receiving
the gift shall be deducted from the value of the gift in determining the
value of the gift.
• If the actual gift value attributable to individual participants at an event
cannot be determined, the total costs should be prorated among all
invited persons. A gift given to several persons may be attributed among
all of them on a pro rata basis. Food, beverages, entertainment, etc.,
provided at a function for more than ten people should be valued by
dividing the total costs by the number of persons invited, unless the
items are purchased on a per -person basis, in which case the per -
person cost should be used.
Transportation should be valued on a round-trip basis unless only one-
way transportation is provided. Round-trip transportation expenses
should be considered a single gift. Transportation provided in a private
conveyance should be given the same value as transportation provided
in a comparable commercial conveyance.
• Lodging provided on consecutive days should be considered a single
gift. Lodging in a private residence should be valued at $44 per night.
• Food and beverages consumed at a single sitting or event are a single
gift valued for that sitting or meal. Other food and beverages provided
on a calendar day are considered a single gift, with the total value of all
food and beverages provided on that date being the value of the gift.
• Membership dues paid to the same organization during any 12 -month
period are considered a single gift.
Entrance fees, admission fees, or tickets are valued on the face value of
the ticket or fee, or on a daily or per event basis, whichever is greater. If
an admission ticket is given by a charitable organization, its value does
not include the portion of the cost that represents a contribution to that
charity.
Except as otherwise provided, a gift should be valued on a per
occurrence basis.
FOR MORE INFORMATION
The gift disclosures made on this form are required by Sec. 112.3148,
Florida Statutes. Questions may be addressed to the Commission
on Ethics, P.O. Drawer 15709, Tallahassee, Florida 32317-5709 or by
calling (850) 488-7864; information is provided at: www.ethics.state.fl.us.
WHO MUST FILE THIS FORM?
Any individual, including a candidate upon qualifying, who is required
by law to file full and public disclosure of his financial interests on
Commission on Ethics Form 6, except Judges. (See Form 6 for a list of
persons required to file that form.)
Any individual, including a candidate upon qualifying, who is required
by law to file a statement of financial interests on Commission on Ethics
Form 1. (See Form 1 for a list of persons required to file that form.)
Any procurement employee of the executive branch or judicial branch
of state government. This includes any employee of an officer,
department, board, commission, council, or agency of the executive
branch or judicial branch of state government who has participated
in the preceding 12 months through decision, approval, disapproval,
recommendation, preparation of any part of a purchase request,
influencing the content of any specification or procurement standard,
rendering of advice, investigation, or auditing or in any other advisory
capacity in the procurement of contractual services or commodities as
defined in s. 287.012, F.S., if the cost of such services or commodities
exceeds or is expected to exceed $10,000 in any fiscal year.
NOTE: Gifts that formerly were allowed under Section 112.3148,
F.S., now may be prohibited under Sections 11.045, 112.3215, and
112.31485, F.S.
WHAT GIFTS ARE REPORTABLE?
• Any gift (as defined below) you received which you believe to be in
excess of $100 in value, EXCEPT:
1) Gifts from the following RELATIVES: father, mother, son, daughter,
brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife,
father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-
in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter,
stepbrother, stepsister, half brother, half sister, grandparent, great
grandparent, grandchild, great grandchild, step grandparent, step
great grandparent, step grandchild, step great grandchild, a person
who is engaged to be married to you or who otherwise holds himself
or herself out as or is generally known as the person whom you intend
to marry or with whom you intend to form a household, or any other
natural person having the same legal residence as you.
2) Gifts which you are prohibited from accepting by Sections 112.313(4)
and 112.3148(4), Florida Statutes. These include any gift which you
know or, with the exercise of reasonable care, should know was
given to influence a vote or other action in which you are expected
to participate in your official capacity; it also includes a gift worth over
$100 from a political committee or committee of continuous existence
under the elections law, from a lobbyist who lobbies your agency or
who lobbied your agency within the past 12 months, or from a partner,
firm, employer, or principal of such a lobbyist.
3) Gifts worth over $100 for which there is a public purpose, given to
you by an entity of the legislative or judicial branch, a department or
commission of the executive branch, a water management district
created pursuant to s. 373.069, South Florida Regional Transportation
Authority, the Technological Research and Development Authority,
a county, a municipality, an airport authority, or a school board; or
a gift worth over $100 given to you by a direct -support organization
specifically authorized by law to support the govemmental agency of
which you are an officer or employee. These gifts must be disclosed
on Form 10.
A "gift" is defined to mean that which is accepted by you or by another
in your behalf, or that which is paid or given to another for or on
behalf of you, directly, indirectly, or in trust for your benefit or by any
other means, for which equal or greater consideration is not given
within 90 days after receipt of the gift. A "gift" includes real property;
the use of real property; tangible or intangible personal property; the
use of tangible or intangible personal property; a preferential rate or
terms on a debt, loan, goods, or services, which rate is below the
customary rate and is not either a government rate available to all
other similarly situated government employees or officials or a rate
which is available to similarly situated members of the public by
virtue of occupation, affiliation, age, religion, sex, or national origin;
forgiveness of an indebtedness; transportation (unless provided to
you by an agency in relation to officially approved governmental
business), lodging, or parking; food or beverage; membership dues;
CE FORM 9 - EFF. 1/2016 (Refer to Rule 34-7.010(1)(g), F.A.C.)
Agenda Item #2B.
04 May 2021
Page 54 of 74
Board /
Committee
Board Member
Review
Committee
# of Members
**5
Term
Expiration
Governing Length of
Legislation Terms Term
(years) Limit
Res. Nos.
December 05-04 , 06-03
31 120808,171732
18-52
Code Ch 14. Art. II
Community Ord. Nos.
Development 5-03-42
Board 5-15-62
5-18-66
Cultural Arts and Res. Nos.
Recreation 7 regular December 02-13 , 03-05
Advisory 1 alternate 31 101008 , 18-32
Committee 18-51 . 19-68
7 regular December
1 alternate 31
Environmental 11 regular
Stewardship (7 At -Large
Committee 4 District)
December
31
**Varies
3
3
4
Code Sec. 23-52 (except for
Ord. No. 5-17-64 some
inaugural
members)
3*
Residency
Required
Yes
3* Yes
3* Yes
2*
Resident or
Owner
7 At -Large
4 District
Must be a Code Sec. 23-52 Must be
ESC Tree 3 regular current Ord. No. 5-17-64 N/A N/A ESC
Subcommittee 1 alternate member of Member
ESC
For
General Appointed
Employees' 5 regular December Code Sec. 2-2633 3* members
Pension Board of 1 alternate 31 Ord. No. 58-18-42 only
Trustees
Police Officers'
Pension Board of
Trustees
**
5 regular
December Code Sec. 2-302
31 Ord. No. 58-18-43
Term limits are based on consecutive terms
3 3*
For
Appointed
members
only
Do these apply to your board/committee?
Financial
Disclosure
(Form 1 &
1F)
Quarterly
Gift
Disclosure
(Form 9)
Voting
Conflict
(Form
8B)
Dual
Office
Holding
No
No
Yes
No,
advisory
only
Yes
Yes
Yes
Yes
No
No
Yes
No,
advisory
only
No
No
Yes
No,
advisory
only
No
No
Yes
No,
advisory
only
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Does
BMRC
Recommend
Members
No
Yes
Yes
Yes
ESC selects
subcommittee
members from its
members
BMRC has a total of 5 voting members — 1 sitting Commissioner appointed as Chair (1 -year term), 3 citizen members (3 -year terms), and 1 member is the Chair of the
board/committee for which vacancy or re -appointment is currently being considered.
Special Notes:
Resolution No. 17-09 Appointment of Inaugural Members
nr
Resolution No. 18-53 Modified terms of G-PBOT, P-PBOT, and CDB
ro
cra
Resolution No. 18-54 Modified terms of BMRC and CARAC
U1
to
0
-h
Some
Some
Page 56 of 74
Agenda Item #2C.
04 May 2021
Board and Committee Liaisons
Staff Liaisons are assigned to provide various administrative duties such as -
• Schedule Meetings (reserves room and checks with members for availability)
• Notice meetings (website calendar and city hall bulletin board)
• Advertise public hearings, if applicable (mail flyers, newspaper ads, etc.)
• Prepare agendas
• Set up meeting room
• Attend meeting
• Provide information and guidance
• Close/Lock up
• Prepare minutes
Commission Liaisons monitor board/committee activities and, except for the
Commissioner appointed as BMRC Chair, are not considered members.
Board/
Committee
Staff Liaisons
Commission Liaison
Title
BMRC Donna Bartle
Brittany Norris
CARAC
CDB
Timmy Johnson
Ellen Glasser
Amanda Askew (Primary)
Brian Broedell
Abrielle Genest
Valerie Jones
Michael Waters
ESC Amanda Askew (Primary)
Brian Broedell
Abrielle Genest
Candace Kelly
G-PBOT Melissa Burns
Bruce Bole
P-PBOT Melissa Burns
Bruce Bole
City Clerk
Mayor Pro Tem/ Comm r. - Seat 5
(also BMRC Chair)
Director of Rec. & Special Events
Mayor — Seat 1
Director of Planning & Comm. Dev.
Principal Planner
Planner
Administrative Assistant
Commissioner — Seat 3
Director of Planning & Comm. Dev.
Principal Planner
Planner
Commissioner Seat 4
Director of Finance
Commissioner— Seat 2
Director of Finance
Commissioner — Seat 2
Page 57 of 74
Page 58 of 74
Department Heads Work #s Cell #s
City Manager Shane Corbin 247-5817 426-2154
Deputy City Manager Kevin Hogencamp 247-4804 362-0043
City Engineer Steve Swann 247-5874 426-3338
City Clerk Donna Bartle 247-5809 200-9790
Building Official Dan Arlington 247-5813 239-7303
Planning Director Amanda Askew 247-5841 710-4750
Finance Director Melissa Burns 247-5807 426-4744
Police Chief Vic Gualillo 247-5869 874-0658
Recreation Director Timmy Johnson 247-5828 707-5727
HR Director Cathy Varian 247-5890 426-3493
Public Works Director Scott Williams 247-5825 545-0745
Utilities Director Troy Stephens 247-5875 588-4503
IT Manager Ron Bautista 247-5856 426-3195
Agenda Item #2C.
04 May 2021
Page 59 of 74
Page 60 of 74
Board/Committee Selection Process
for New Appointment
Agenda Item #2D.
04 May 2021
To apply to serve on a board or committee:
• Review the information about each board and committee to
determine which board/committee you are interested in serving.
• Board Member Review Committee (BMRC)
• Community Development Board (CDB)
• Environmental Stewardship Committee (ESC)
• Cultural Arts and Recreation Advisory Committee (CARAC)
• General Employees' Pension Board of Trustees (G-PBOT)
• Police Officers' Pension Board of Trustees (P-PBOT)
• Submit an application to the City Clerk.
• City Clerk confirms receipt of application and provides status of
application.
• BMRC interviews candidates for CDB, ESC, CARAC, and certain
positions on both G-PBOT and P-PBOT. The BMRC makes
recommendations to the Commission. The Commission appoints
members.
• BMRC applicants are not interviewed by the BMRC.
Appointments are recommended by the Mayor and confirmed by
the Commission.
• G-PBOT and P-PBOT members are selected in various ways —
• employee -elected
• citizens recommended by BMRC and appointed by Commission
• citizen recommended by the Pension Board and confirmed by
the Commission.
• Once appointment is made, an appointment letter will be sent to
the appointee and copied to the appropriate staff liaison.
Please Note: The same process applies to reappointments, except
interviews with BMRC are not always necessary. BMRC considers
member's performance and attendance record.
Page 61 of 74
Page 62 of 74
Agenda Item #2D.
04 May 2021
Board/Committee Selection Process
for Reappointment
Current members who are approaching the end of their term and
are eligible to serve an additional term will be asked if they wish to
seek reappointment.
If interested in reappointment the process depends on which
board/committee you currently serve.
A. Current members of CDB, ESC, CARAC, and certain positions
on both G-PBOT and P-PBOT seeking reappointment are contacted
and placed on a BMRC agenda for consideration, along with other
applicants. In some cases, members are asked to attend the BMRC
meeting and be interviewed. Performance and attendance records
are reviewed and recommendations are made. The BMRC
recommendations are placed on a Commission agenda for action
and approval.
B. Current members of BMRC seeking reappointment are
considered by the Mayor, along with other applicants. The Mayor's
recommendations are put on a Commission agenda for action and
confirmation.
C. Current members of the G-PBOT and P-PBOT are reappointed
in various ways
1. employee -elected
2. citizens recommended by BMRC and appointed by
Commission (refer to A above)
3. citizen recommended by the Pension Board and confirmed
by the Commission.
The Commission reappoints all members, except the employee -
elected members of the G-PBOT and P-PBOT.
Reappointment letters are sent to reappointed members and
copied to appropriate staff liaisons.
Page 63 of 74
Page 64 of 74
Agenda Item #2D.
04 May 2021
Robert's Rules of Order
The Basics
ALL City boards are required by their by-laws or the Jacksonville Code to utilize Robert's
Rules of Order to facilitate public meetings. Although this is not an "ethics issue," we have
provided a brief overview below for your convenience.
The purpose of "Robert's Rules of Order" includes the following:
• Ensure majority rule
• Protect the rights of the minority, the absentees and individual members
• Provide order, fairness and decorum
• Facilitate the transaction of business and expedite meetings
Basic Principles
• ALL members have equal rights, privileges and obligations
• Full and free discussion of every motion is a basic right
• Only one question at a time may be considered, and only one person may have the floor
at any one time
• Members have a right to know what the immediately pending question is and to have it
restated before a vote is taken
• No person can speak until recognized by the chair
• Personal remarks are always out of order
• A majority decides a question except when basic rights of members are involved
• Silence gives consent. Those who do not vote allow the decision to be made by those
who do vote
Role of the Presiding Officer
• The chair should remain impartial and only insert their opinion into the debate after
everyone else has had a chance to speak
• Introduce business in proper order
• Recognize speakers
• Determine if a motion is in order
• Keep discussion germane to the pending motion & maintain order
• Put motions to a vote and announce results
Page 65 of 74
Agenda Item #2D.
04 May 2021
General Procedure for Handling a Motion
• A member must obtain the floor by being recognized by the chair
• Member makes a main motion
• A motion must be seconded by another member before it can be considered
• If the motion is in order, the chair will restate the motion and open debate (if debatable)
• The maker of a motion has the right to speak first in debate
• The main motion is debated along with any subsidiary motions (e.g, "I move to amend
the motion by ..,", "I move to table the question.")
• Debate on subsidiary motions (if debatable) takes precedence over debate on the main
motion and must be decided before debate on the main motion can continue.
• Debate is closed when: Discussion has ended or a vote closes debate ("Call the
question")
• The chair restates the motion, and if necessary, clarifies the consequences of
affirmative and negative votes
• The chair calls for a vote by first asking "AU in favor?" Those in favor say "Aye." Then
asking "All opposed?" Those opposed will say "No" and finally asking "All abstained?"
Those abstaining will say "Aye". The chair announces the result
General Rules of Debate
• No members may speak until recognized by the chair
• All discussion must be relevant to the immediately pending question
• No member can speak more than once to each motion
• No member can speak more than three minutes
• All remarks must be addressed to the chair — no cross debate is permitted
• It is not permissible to speak against one's own motion (but one can vote against one's
own motion)
• Debate must address issues and not personalities — no one is permitted to make
personal attacks or question the motives of other speakers
• When possible, the chair should let the floor alternate between those speaking in
support and those speaking in opposition to the motion
• Members may not disrupt the assembly
• Rules of debate can be changed by a vote
Robert's Rules Help Get Things Done!
• Make Motions — that are in order
• Obtain the Floor - properly
• Speak — clearly and concisely
• Obey — the rules of debate
• And most of all, be courteous! That's always in order!
2
Page 66 of 74
To:
Adjourn
Recess
Complain about noise, room
temp., etc.
Suspend further consideration of
something
End debate
Postpone consideration of
something
Amend a motion
Introduce business (a primary
motion)
The above listed motions and points are listed in established order of precedence. When any one of them is pending, you may not introduce another that
is listed below, but you may introduce another that is listed above it.
ROBERTS RULES CHEAT SHEET
You say:
"I move that we adjourn"
"I move that we recess until..."
"Point of privilege"
"I move that we table it"
"I move the previous question"
"I move we postpone this matter
until..."
"I move that this motion be amended
by..."
"I move that..."
Interrupt Second Debatable Amendable Vote
Speaker Needed Needed
No Yes No No Majority
No Yes No Yes Majority
Yes No No No Chair
Decides
No Yes No No Majority
No Yes No No 2/3
No Yes Yes Yes Majority
No Yes Yes Yes Majority
No Yes Yes Yes Majority
To: You say: Interrupt Second Debatable
Speaker Needed
Object to procedure or "Point of order" Yes No No
personal affront
Request information "Point of information" Yes No No
Ask for vote by actual count "I call for a division of the house" Must be done No No
to verify voice vote before new
motion
Object to considering some "I object to consideration of this Yes No No
undiplomatic or improper question"
matter
Take up matter previously "I move we take from the table..." Yes Yes No
tabled
Reconsider something "I move we now (or later) reconsider Yes Yes Only if original
already disposed of our action relative to..." motion was
debatable
Consider something out of its "I move we suspend the rules and No Yes No
scheduled order consider..."
Vote on a ruling by the Chair "I appeal the Chair's decision" Yes Yes Yes No Majority
Amendable Vote Needed
No Chair decides
No None
No None unless
someone
objects
No 2/3
No Majority
No Majority
No 2/3
The motions, points and proposals listed above have no established order of preference; any of them may be introduced at any time except when meeting
is considering one of the top three matters listed from the first chart (Motion to Adjourn, Recess or Point of Privilege).
Page 1 of 5
Agenda Item #2D.
04 May 2021
PROCEDURE FOR HANDLING A MAIN MOTION
NOTE: Nothing goes to discussion without a motion being on the floor.
Obtaining and assigning the floor
A member raises hand when no one else has the floor
• The chair recognizes the member by name
How the Motion is Brought Before the Assembly
• The member makes the motion: / move that (or "to") ... and resumes his seat.
• Another member seconds the motion: / second the motion or / second it or second.
• The chair states the motion: It is moved and seconded that ... Are you ready for the
question?
Consideration of the Motion
1. Members can debate the motion.
2. Before speaking in debate, members obtain the floor.
3. The maker of the motion has first right to the floor if he claims it properly
4. Debate must be confined to the merits of the motion.
5. Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no
one seeks the floor for further debate.
The chair puts the motion to a vote
1. The chair asks: Are you ready for the question? If no one rises to claim the floor, the
chair proceeds to take the vote.
2. The chair says: The question is on the adoption of the motion that ... As many as
are in favor, say Aye'. (Pause for response.) Those opposed, say 'Nay'. (Pause for
response.) Those abstained please say 'Aye'.
The chair announces the result of the vote.
1. The ayes have it, the motion carries, and ... (indicating the effect of the vote) or
2. The nays have it and the motion fails
WHEN DEBATING YOUR MOTIONS
1. Listen to the other side
2. Focus on issues, not personalities
3. Avoid questioning motives
4. Be polite
Page 2 of 5
Page 68 of 74
Agenda Item #2D.
04 May 2021
HOW TO ACCOMPLISH WHAT YOU WANT TO DO IN MEETINGS
MAIN MOTION
You want to propose a new idea or action for the group.
• After recognition, make a main motion.
• Member: "Madame Chairman, I move that
AMENDING A MOTION
You want to change some of the wording that is being discussed.
• After recognition, "Madame Chairman, I move that the motion be amended by
adding the following words
• After recognition, "Madame Chairman, I move that the motion be amended by
striking out the following words
• After recognition, "Madame Chairman, I move that the motion be amended by
striking out the following words, , and adding in their place the following
words
REFER TO A COMMITTEE
You feel that an idea or proposal being discussed needs more study and investigation.
• After recognition, "Madame Chairman, I move that the question be referred to a
committee made up of members Smith, Jones and Brown."
POSTPONE DEFINITELY
You want the membership to have more time to consider the question under discussion
and you want to postpone it to a definite time or day, and have it come up for further
consideration.
• After recognition, "Madame Chairman, I move to postpone the question until
PREVIOUS QUESTION
You think discussion has gone on for too long and you want to stop discussion and vote.
• After recognition, "Madam President, I move the previous question."
LIMIT DEBATE
You think discussion is getting long, but you want to give a reasonable length of time for
consideration of the question.
• After recognition, "Madam President, I move to limit discussion to two minutes per
speaker."
Page 3 of 5
Page 69 of 74
Agenda Item #2D.
04 May 2021
POSTPONE INDEFINITELY
You want to kill a motion that is being discussed.
• After recognition, "Madam Moderator, I move to postpone the question indefinitely."
POSTPONE INDEFINITELY
You are against a motion just proposed and want to learn who is for and who is against the
motion
• After recognition, "Madame President, I move to postpone the motion indefinitely."
RECESS
You want to take a break for a while.
• After recognition, "Madame Moderator, I move to recess for ten minutes."
ADJOURNMENT
You want the meeting to end.
• After recognition, "Madame Chairman, I move to adjourn."
PERMISSION TO WITHDRAW A MOTION
You have made a motion and after discussion, are sorry you made it.
• After recognition, "Madam President, I ask permission to withdraw my motion."
CALL FOR ORDERS OF THE DAY
At the beginning of the meeting, the agenda was adopted. The chairman is not following
the order of the approved agenda.
• Without recognition, "Call for orders of the day."
SUSPENDING THE RULES
The agenda has been approved and as the meeting progressed, it became obvious that an
item you are interested in will not come up before adjournment.
• After recognition, "Madam Chairman, I move to suspend the rules and move item 5
to position 2."
POINT OF PERSONAL PRIVILEGE
The noise outside the meeting has become so great that you are having trouble hearing.
• Without recognition, "Point of personal privilege."
• Chairman: "State your point."
• Member: "There is too much noise, I can't hear."
Page 4 of 5
Page 70 of 74
COMMITTEE OF THE WHOLE
You are going to propose a question that is likely to be controversial and you feel that
some of the members will try to kill it by various maneuvers. Also you want to keep out
visitors and the press.
• After recognition, "Madame Chairman, I move that we go into a committee of the
whole."
POINT OF ORDER
It is obvious that the meeting is not following proper rules.
• Without recognition, "I rise to a point of order," or "Point of order."
POINT OF INFORMATION
You are wondering about some of the facts under discussion, such as the balance in the
treasury when expenditures are being discussed.
• Without recognition, "Point of information."
POINT OF PARLIAMENTARY INQUIRY
You are confused about some of the parliamentary rules.
• Without recognition, "Point of parliamentary inquiry."
APPEAL FROM THE DECISION OF THE CHAIR
Without recognition, "I appeal from the decision of the chair."
Rule Classification and Requirements
Class of Rule
Charter
Bylaws
Special Rules of Order
Standing Rules
Modified Roberts Rules of
Order
Requirements to Adopt
Adopted by majority vote or
as proved by law or
governing authority
Adopted by membership
Previous notice & 2/3 vote,
or a majority of entire
membership
Majority vote
Adopted in bylaws
Page 5 of 5
Agenda Item #2D.
04 May 2021
Requirements to Suspend
Cannot be suspended
Cannot be suspended
2/3 Vote
Can be suspended for
session by majority vote
during a meeting
2/3 vote
Page 71of74
Page 72 of 74
Important Links
City of Atlantic Beach:
• City of Atlantic Beach Home Page
• AB Charter - Municode
• AB Code of Ordinances — Municode
• Search City Documents on Weblink
• Meeting Portal - iComnass
City of Jacksonville/Duval County:
• Home Page
• Mayor's Office
• Supervisor of Elections
Agencies/Organizations:
Florida League of Cities
Florida League of Mayors
Florida Association of City Clerks
International Institute of Municipal Clerks
Florida City and County Management Association
International City/County Management Association
State Websites:
MvFlorida.com
Attorney General:
• Government -in -the -Sunshine Manual
• Attorney General Legal Opinions
Florida Legislature:
• Statutes & Constitution
• Florida Constitution
Agenda Item #2D.
04 May 2021
Page 73 of 74
Agenda Item #2D.
04 May 2021
Florida Statutes
Chanter 286 Public Business: Miscellaneous Provisions includes information on:
• General Exemptions from Public Meetings
• Executive Sessions
• Quasi -Judicial Hearings
• Public Meetings; Reasonable opportunity to be heard; attorney fees. (F.S. 286.0114)
Chanter 119 Public Records
Chanter 112 Public Officers and Employees: General Provisions includes information on:
• Abstain from Voting
• Conflict of Interest
• Gift Disclosures
Florida Commission on Ethics
• Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees
• Advisory Opinions
• Annual Financial Disclosure (F.S. Chapter 112)
• Annual Ethics Training (F.S. 112.3142)
Note: The training is required to include the following:
• Article II. Section 8 of the Florida Constitution (Ethics in Government)
• Chapter 111 Part III, Florida Statutes (Code of Ethics for Public Officers and Employees)
• Chapter 119 (Public Records)
• Chapter 286 (Public Meetings/Sunshine Law)
Executive Office of the Governor
• Executive Orders
• Flag Information
Florida Supreme Court
Division of Elections
Page 74 of 74