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02-10-21 ESC Adopted Minutes- MINUTES Environmental Stewardship Committee (ESC) i r f Meeting Wednesday, February 10, 2021 - 6:00 PM Commission Chamber & Zoom Present: Bruce Andrews, At -Large Member, ESC Amy Palmer, At -Large Member, ESC Linda Chipperfield, At -Large Member, ESC Sarah Andrews Dark, At -Large Member, ESC Mark Gablynowicz, ESC Chair, District 1307 Member Daniele Giovannucci, Vice Chair, At -Large Member, ESC Sarah Boren, District 1306 Member, ESC Romy Vann, At -Large Member, ESC Deborah Andrews, District 1308 Member, ESC Barbie Brooksher, District 1312 Member, ESC Absent: VACANT MEMBER Also Present: Amanda Askew, Director of Planning and Community Development Candace Kelly, Commissioner- Seat 4 1. CALL TO ORDER AND ROLL CALL Daniele Giovannucci, Linda Chipperfield, Sarah Dark, Bruce Andrews, and Barbie Brooksher attended via Zoom. 2. APPROVAL OF MINUTES A. Approve minutes of the January 13, 2021 regular Environmental Stewardship Committee meeting. Minutes were not approved because there was not a quorum present. 3. COURTESY OF THE FLOOR (5 MINS.) 4. CHAIR'S REMARKS A. ESC meeting rules • Mark Gabrynowicz introduced the Chair's remarks. He said purpose of this agenda item is to discuss priorities of the ESC. • Mark Gabrynowicz said he wants to be more efficient and concise in conversation. He reviewed the draft meeting rules. • Mark Gabrynowicz said he will meet with Amanda Askew one week before the regular ESC meeting to set the agenda. He said he wants Subcommittee reports before this meeting. Environmental Stewardship Committee (ESC) February 10, 2021 Page 1 of 5 61 • Mark Gabrynowicz said that he would not vote as chair unless there is a tie or if the chair's vote will make a tie. • Members discussed the draft ESC meeting rules. • Mark Gabrynowicz deferred a vote on the meeting rules to next meeting. • Sarah Boren clarified the changes needed, which included adding a consent agenda item, clear deadlines for subcommittee reports, clarify 1 st and 2nd round readings, clarify voting on new agenda items, deadline for new business request on the agenda, and how to track new ideas in meetings. B. ESC Secretary • Mark Gabrynowicz reviewed the secretary's responsibilities. ACTION.• to adopt the draft ESC Secretary Duties in accordance with Chapter 23 Motion: Mark Gabrynowicz Second. Romy Vann • Mark Gabrynowicz opened the floor for secretary nominations. ACTION. to nominate Linda Chipperfield as the ESC Secretary Motion: Bruce Andrews Second. Sarah Andrews Dark • Linda asked if a record of decisions is enough and if she will give notes to staff for minutes or if she does minutes. • Marl-, Gabrynowicz responded to the question that the secretary is to assist in the meeting and does not do minutes. • Danielle Giovannucci said the role is to provide clarity and consolidate discussion points. • Sarah Boren proposed the secretary keep track of new ideas generated in discussion. Bruce Andrews (Moved By) For Arty Palmer For Linda Chipperfield For Sarah Andrews Dark (Seconded By) For Mark GabYynolvicz For Daniele Giovannucci For Sarah Boren For Rotny Vann For Deborah Andrews For Barbie Brooksher For Motion passed 10 to 0. REPORTS Environmental Stewardship Committee (ESC) February 10, 2021 Page 2 of 5 A. Outreach subcommittee • Amy Palmer reported the Outreach subcommittee met on January 3rd, 2021. She stated they are working materials to publish when the Chapter 23 updates are passed. She gave an update on the progress of the Earth Day Exhibition. Amy Palmer stated the subcommittee evaluated the 2021 Arbor Day events for possible improvements in 2022. • Barbie Brooksher gave a social media update. • Mark Gabrynowicz stated Colmnission's request for more information on Chapter 23 update outreach. • Sarah Boren addressed the Commission's 3 year concerns and suggested the City use software similar to the Riverside/Avondale tracking. • Members discussed the Commissions concerns about the 3 year tracking. • Daniele Giovannucci asked Barbie Brooksher what she has been doing beyond the social media posts to engage citizens. • Barbie responded and said she has only done posts. • Daniele Giovannucci thanked Barbie Brooksher for her social media work. He suggested making a more active group in communicating and creating public discussion through social media. He also suggested finding a way to actively involve youth. • Barbie Brooksher responded that a way this can be done is through the content calendar and through Facebook groups. • Daniele Giovannucci suggested more proactively engaging people beyond the people that are subscribed to the Facebook page. • Barbie Brooksher asked Daniele Giovannucci to send her any suggestions he had for additional social media platforms. • Mark Gabrynowicz requested Daniele Giovannucci give a statement that Amy Palmer can use in the Outreach Subcommittee. • Daniele Giovannucci stated to propose a way to proactively engage interested members of the community, including youth, to be more active with communication about environmental and sustainable communication. • Amy Palmer said the Outreach Subcommittee is still seeking an intern. • Members discussed potential intern. • Sarah Dark asked Mark Gabrynowicz how subcommittee reports will be run under the new rules. • Mark Gabrynowicz responded and said the subcommittee chair will provide a written report before the meeting and give a bulleted report at the meeting. He said there will be discussion after this report. B. LEED subcommittee Sarah Boren reported no updates. She said the subcommittee has paused work until priorities are set. C. Tree subcommittee Sarah Dark said there was no report for the tree subcommittee. Sarah Dark asked if other committees have a vice chair in case the chair is absent Environmental Stewardship Committee (ESC) February 10, 2021 Page 3 of 5 • Sarah Boren reported she does not • Amy Palmer stated she does not. • Bruce Andrews reported on a meeting between Brian Broedell, Amanda Askew, Daniele Giovannucci, and Mark Gabrynowicz in preparation for the Joint Commission and ESC Tree Code Workshop. • Sarah Dark stated Linda Chipperfield's previous idea about creating a tree code subcommittee. She stated it could be made or discussed in the tree subcommittee. • Members discussed how to move forward with Chapter 23. • Commissioner Kelly spoke about the Florida State Statue regarding the use of the arborist letter. She said that there is already work to repeal the statute. • Deborah Andrews stated that putting the language of the current Florida State Statute binds the city to those regulations even if it is repealed or modified. 6. MAYOR'S AND/OR STAFF REQUEST A. Pilot wildflower planting B. Brazilian Pepper Tree Round -up • Amanda Askew gave a presentation on the Brazilian Pepper Tree and asked for a blessing from the ESC and Outreach Subcommittee to move forward. • Members discussed the presentation. • Sarah Boren made a motion to approve the plan and move forward. • Mark Gabtynowicz said that since there is no objection the motion passed. • Sarah Dark said she saw Brazilian Pepper Trees tagged in Jacksonville Beach and their planning department would be a good reference. 7. OLD BUSINESS A. Chapter 23 code update status B. 2021 Priorities • Romy Vann explained the work that she and Linda Chipperfield did to organize the list of priorities. • Mark Gabrynowicz clarified the difference between annual priorities and the overall goals of the ESC. He stated the updated document is still missing who will do each task and how they will be done. He suggested looking over the list and bringing it back next meeting. • Romy Vann responded and said she was concerned about pushing it to the next meeting. • Mark Gabrynowicz stated that priority setting is going to take an entire supplemental meeting to go through. • Deborah Andrews suggested referring to the Cotninissions priorities. • Linda responded to Deborah and said those were considered and some were added to the revised priorities list. • Mark suggested members meet in work group meetings to discuss the priorities. • Amanda Askew said she would have to look at the City calendar for a date for the priority setting meeting that does not conflict with other community meetings. Environmental Stewardship Committee (ESC) February 10, 2021 Page 4 of 5 • Mark Gabrynowicz responded and said that meeting could be in small groups. • Amanda Askew stated that a quorum would need to be present. • Sarah Boren suggested either having an ESC meeting dedicated to priorities or working in subcommittees. • Mark Gabrynowicz stated he would prefer meeting on a work group level. • Linda Chipperfield agreed with this and stated people need to choose what they want to be involved with. • Amy Palmer requested adding a column to the priorities document with budget estimates. • Sarah Boren suggested members send Amanda Askew their comments. Sarah Boren asked Amanda Askew to send the revised priorities list to the ESC members. • Bruce asked for clear instructions along with the document. 8. NEW BUSINESS 9. ADJOURNMENT There being no further discussion, Mark Gabrynowicz delcared the meeting adjourned at 8:00 p.m. Attest: IL Amanda Askew Environmental Stewardship Committee (ESC) February 10, 2021 Page 5 of 5