09-16-98v• A regular meeting of the Cultural Arts Board was held Wednesday,
September 16, 1998 in the Commission Chambers. Chairperson Alice
Gartland called the meeting to order at 6:45PM. Present were:
Gary Seabrook Nancy DeCandis Woody Winfree
Rosemary Fletcher Karin Clark Nancy Bodge
Alice Gartland
Mayor Suzanne Shaughnessy, Commission Liaison
Timmy Johnson, Staff Liaison
Mike Borno, City Commissioner
Jim Jarboe, City Manager
Allen Jensen, City Attorney
Rosemary motioned to approve the minutes of the last regular meeting,
August 19, 1998, Woody seconded and the motion carried.
Karin reported that fliers for the Concert in the Park are available and
ready for distribution. The Beaches Leader and Shorelines will run three
articles. Alice mentioned giving a stipend to the Mayport Mariners for
their performance. Karin will provide Timmy with a contract from the
Mariners. Karin also reported that there is a City Ordinance that
• prohibits banners.
Mayor Shaughnessy reported that Cindy Grossberg requested the Mayor
and Commissioners presents at the meeting to clarify what was said at a
Commission meeting about First Night: being out from the City.
Rosemary mentioned that the Board does not know what the pros and
cons are and really does not want that decision made without their
input. Allen Jensen reported that at the beginning the Commission
agreed to assist First Night Committee with seed money, but the goal was
for the Committee to become self supporting. The Mayor added, the first
year the Committee was given $5,000, which was not used and was given
an additional $5,000 the following year. It's not that the Committee
wouldn't be able to use City facilities and be given City funds. The City
advanced money to Town Center Agency because they provides a service
to the City. There are restrictions on making charitable contributions,
but if the City is getting a service in return, the City could so structure it
that way. Allen reported that it's to the City's advantage to have First
Night Committee out on its' own, but there would be an agreement
between First Night Committee and the City to provide a service.
Nancy thanked the Mayor, City Commission, City Manager and City
Attorney for attending the meeting.
. Alice reported that she had some information from the State of Florida
saying the state had $26.3 million in grant funds for the Arts and Duval
County only received $500,000. Some smaller counties received $1
million each. It's her opinion, that the City should receive some of the
funds, but would need a professional grant writer to write the grant. The
City Manager informed her that if the Board need the City to write a
grant, let him know. The Mayor request a letter from the Board and she
would contact the County concerning the grant funds, Alice agreed to
write the letter.
Commissionerr-Borno mentioned that the Mayor summed everything up
pretty well and that his opinion is things seem to be fragmented. The
Committee does not understand that it reports to the Cultural Arts
Board. Nancy D. mentioned that the Board did speak with the
Committee concerning the chain of command. The Mayor stated that her
goal is to have a workshop on Committees and Boards, get conscience
from the Commission on how they will operate and they will have
regular reports dates so that the Commission fills informed.
Karin reported that the Children's Committee would like to set up a table
at the Concert in the Park, so they can recruit volunteers for the First
Night Event. There is no rain date for the Concert in the Park. A City
• employee will be available for set up and Karin will have an emergency
number.
Alice reported that funds are remaining in the budget and she suggest
not charging for the Art Classes next year, but paying the teachers.
Nancy stated she would look into it and give a report at the next meeting.
The Board recommends discussing incorporating First Night at the
October 21, 1998 meeting at 7:OOPM.
There being no further business the meeting adjourned.
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